Attachment_06_(TM02).doc

DOC52PAPT1300015

Attachment 6

TM02

CONTRACT DELIVERABLE DESCRIPTION

Deliverable Number:

TM02

Title/Description:

Task Management Plan (TMP)

Frequency of Submission:

See Remarks Number of Copies:

10 + Magnetic Media

First Submission Due:

See Remarks

Subsequent Submissions Due:

As required, following approval of a Resource Estimate (FN07)

Government Acceptance Required:

Yes

Government Response Due:

Ten (10) working days after receipt

Remarks:

For Level of Effort (LOE) Task Orders, a Task Management Plan shall be prepared by the contractor within thirty (30) calendar days after Government approval of a Task Description. For Discrete Task Orders, a Task Management Plan shall be prepared within ten (10) calendar days of the Government providing an Activity Description download.

Format/Content Requirements and Instructions:

A Task Management Plan (TMP) shall be prepared by the contractor to describe the work scope, schedule, technical requirements, and resources required for the performance of each Task Order proposed by either the Government or the contractor.

The TMP shall fully describe the technical scope, schedule, resources, and costs associated with executing a Task Order.

Preparation Instructions:

The TMP shall, as a minimum, consist of the following:

Section 1. Introduction The Introduction shall consist of the following:

A brief description of the Scope of the Task Order and the Period of Performance

Identification of the applicable Statement of Work reference from Section C of the Contract that applies to the effort described in the TMP

DELIVERABLE NUMBER:

TM02 page 2

FORMAT/CONTENT REQUIREMENTS AND INSTRUCTIONS (Continued)

Responsibility Assignment Matrix for the Task Order, at the task level

Task Management Plan organization.

Section 2. Task Description The Task Description section shall consist of the following:

A brief introduction to the technical effort.

Assumptions that may be appropriate to the effort. Every attempt will be made to include assumptions and constraints in the task descriptions.

Work Breakdown Structure (WBS).

Task-by-Task Description and Schedule.

For LOE Task Orders, descriptions will be provided that include an Objective, Task-level Assumptions/Constraints. Descriptions of the Activities identified in the WBS, Deliverables, Schedule, Task Manager, PTO Dependencies, and Other Task Dependencies. The Task Order schedule will normally be the period of performance for the Task Order.

For Discrete Task Orders, the descriptions will consist of the Network Activity Descriptions provided by the PTO in a download of activity network and narrative description data. Schedule information will be included with the individual Activity Descriptions and baselined activity network.

The Task Order schedule will serve as the baseline against which Task Order schedule performance will be reported in contract deliverable FN01 (Monthly Status Report).

Section 3. Cost Proposal An estimate of contractor and subcontractor (if a subcontractor is utilized) labor hours and costs shall be provided with each TMP. Resource estimates shall be provided at the task level for each month of the task period of performance. Contractor labor requirements shall be expressed in staffhours required by labor category. If a subcontractor is used, subcontractor requirements shall be expressed in total staffhours required per task.

The Cost Proposal section shall consist of the following:

Pricing Assumptions, including direct and indirect rate references (not the specific rates will not be included in the TMP), accounting calendar

Facilities Capital Cost of Money (FCCOM) calculation at the total Task Order level

Task Order Level

DELIVERABLE NUMBER:

TM02 page 3

FORMAT/CONTENT REQUIREMENTS AND INSTRUCTIONS (Continued)

Task Order costs by cost element by month

Task Order labor hours by month (roll-up labor categories)

Task Order labor hours by month (detailed labor categories)

Supporting Schedules for Documentation, Other Direct Costs, Local Travel, Distant Travel, and Bill of Materials

Task Level

Task costs by cost element by month

Task labor hours by month (roll-up labor categories)

Task labor hours by month (detailed labor categories)

The Task Order cost estimate will serve as the baseline against which Task Order actual costs will be reported in deliverable FN01, Monthly Status Report.

Mechanized Data Submissions The contractor shall submit cost proposal information in accordance with the data format attached.

Section 4. Contract Deliverables The contractor shall, in the TMP, reference the appropriate contract deliverable number and title from the contract Statement of Work for all deliverables to be provided during the course of Task Order execution. Deliverables may be tailored, subject to PTO approval, by the contractor to meet any unique Task Order requirements. In the event that a description of the proposed data deliverable is not contained in the Contract Statement of Work, the contractor shall provide a recommended description to be approved by the PTO and incorporated in the contract Statement of Work through a modification to the contract.

The Contract Deliverables section shall consist of the following:

CDRL Number

Deliverable Title

Task/Activity Number

Program Code, as applicable

Delivery Date

Mechanized Data Submission The contractor shall submit contract deliverables information in accordance with the attached format.

Task Order Budget Download Requirements (TM02) May 2014 This document explains the requirements for submitting task order budget data (hours and dollars) electronically. An example of the format is provided.

Overview

1. A budget download is submitted with each approved Task Management Plan (TMP).

2. A hard copy of the TMP must accompany the download for data verification, per deliverable instructions on TM02 per the contract.

3. Actuals are provided via a flat ASCII text file in Comma Separated Values (.csv) format and cannot contain any special word processing or other characters.

4. No double or single quotes are to be present in the file.

5. Do not format dollar values with commas (,) or dollar signs ($).

6. Each line in the file represents one fiscal year’s worth of dollars or hours for a given task, year, contractor, and cost element combination.

7. The file must contain the entire budget for the task order.

File Naming Convention

Each file must be named using the following convention:

<code><task order number>.<month><day>

The <code> identifies the contractor submitting the file.

The <task order code> is a four-digit code and does not contain a dash. For example, use “0501” for task order 05-01.

The month and day combination identify the effective date of the Task Management Plan.

The <month> must be a single character: numeric for the first nine months, and alphabetic for the last three months, of the calendar year. For example:

January

February

March

April

May

June

July

August

September

October

O (the letter O not the number 0)

November N

December D

The <day> is a two digit number identifying the day of the month.

For example:

C0501.811 Budget for 05-01, effective August 11th, from CSCS

R0502.d01 Budget for 05-02, effective December 1st, from Raytheon

File Data

The first line of the file must be a comment indicating the effective date of the Task Management Plan. Use a pound sign (#) to start the comment line.

For example: #Effective 05/01/2014 Each budget record is a single line containing 12 monthly dollar or hour values; each line consists of a total of 17 fields, separated by commas, as follows:

1. Data type flag Either D (dollar values) or H (hour’s values)

2. Task number Example: 05-01.01 (include the dash)

3. Fiscal Year Format YYYY, i.e. 2005

4. Contractor Code A complete list of contractor codes is available from your COTR. This field differentiates between prime and subcontractor efforts. A null value indicates the prime contractor; however, a comma must be provided as a place holder for the value.

5. Cost Element Code A complete list of cost element codes is available from your COTR 6-17.

Budget values for each month of the fiscal year, starting with the October value. Do not use commas, dollar signs, or spaces in the values. Negative numbers are not allowed. An example of a series of budget values follows:

0.00,9064.88,12000.22,15000.65,0.00,etc...

Example:

D,05-01.01,2005,CSC,01,0.00,263.59,3183.84,0.00,1382.30,1202.00,0.00,0.00,0.00,0.00,0.00,0.00

H,05-02.01,2005,RAY,02,159,52,27,00,00,00,45,58,00,00,00,00

D,05-03.01,2005,GALX,39,0.00,323.47,563.78,454.18,115.86,265.38,79.86,25898,909.65,0.00,0.00,0.00

Corrections

If a contractor needs to re-submit a revised or corrected file, re-submission will be accepted provided the corrected file contains the entire budget for the task order and accompanies the new TMP.

CDRL Download Requirements (TM02)

May 2014 The USPTO tracks contract deliverables using the Automated Program Management System (APMS). Specifically, an APMS application called the Product Deliverables Acceptance Management System (PDAMS) is used to enter, update, report, and archive information about each contract deliverable.

Whenever a Task Management Plan (TM02) is accepted for a new Task Order, the contractor provides a CDRL Download, an electronic file listing all scheduled deliverables (deliverables with specific due dates) for that Task Order. The information contained in the download is loaded to the PDAMS database; it is then updated by the PTO as each deliverable is received.

This document explains how to prepare a CDRL Download file.

A. File Format

· ASCII data with Comma Separated Values.

· Quotation Marks surrounding the values are optional.

· No spaces are permitted within the values, except within the title.

· No commas are allowed within any value, including the title.

· Each line represents ONE record and must contain values or place holders for all ten of the data elements identified in section C.

B. File Naming

· Format: cdrl<task order code>.< contractor code>

· Omit any dashes from the task order code. Example: cdrl0501.ray

· See your COTR if you do not know your contractor code.

C. File Contents

The file is to contain one record for each scheduled deliverable that has a specific due date. Deliverables that are submitted “As Required or "Monthly" or "weekly" are not included in the file.

The following fields are provided for each record/line of the file.

1. New Record Flag - must equal "NEW". This is provided to support a planned capability to submit updated deliverable information. Not case sensitive.

2. Deliverable ID - unique identifier number from the contractor's database (the COTR can provide examples for formatting this for SDI contractors). This identifies which deliverables were provided via CDRL download; it also supports the planned capability to submit updated deliverables. This field holds up to eight alpha-numeric characters.

3. Task Code - The TASK Code (as opposed to the network activity code) with which the deliverable is associated. This code also identifies the Task Order Number and subTask Code.

Example: 05-01.01.

4. PE Code (only for discrete task orders)e - the NETWORK (baselined CAT chart) activity code (as opposed to the task code) with which the deliverable is associated. Provide a null value (“”) for LOE Task Order deliverables.

Example: "GLOPAT-100-022"

5. Negotiated Labor (only for discrete task orders) - the negotiated staff months associated with the network activity as documented in the negotiated ICE. . Used for earned value calculations. Provide a null value (“”) for LOE Task Order deliverables or for deliverables not specifically associated with a CAT chart activity code.

6. CDRL Code - The deliverable category, e.g., "QA01". A complete list of codes is available from the COTR.

7. Title - The title of the deliverable.

8. Draft/Final Flag - identifies the deliverable as "d" (Draft) or "f" (Final). Not case sensitive.

9. Due Date - the deliverable due date, in the format DD-MMM-YYYY or MM/DD/YYYY. If the deliverable is not scheduled with a due date it should not be provided in the download.

10. Primary Deliverable Flag - Provide "y" if the deliverable represents completion of a network activity. Provide a null value ("") if the deliverable is not a primary deliverable or is for an LOE Task Order.

D. Example

"NEW","1232","05-01.03","PTCSOM-OEM-130","1.7","GD16","Letter of Completion for Setup and Establish Configuration Management Control for OEMS","F”, “07/21/2005”, “y”

E. Validations

The following must be true on each line, or the entire download file is rejected:

1. Column 1 must say “NEW” - capability to update revised deliverables is not yet because a unique key is required.

2. Column 2 must contain the Contractor’s deliverable ID (a unique numeric that the contractor assigns). (the COTR can provide examples to the SDI contractors)

3. Column 3 must contain the task activity code.

The following must be true or the given line within the file is rejected:

1. Deliverable ID cannot already be present in the PDAMS database.

2. CDRL Code must be a valid code as stored in the PDAMS database.

SAMPLE

TOTAL COSTS

TASK ORDER LEVEL

TASK ORDER: 99-1 EXAMPLE TASK ORDER

GFY: 2014

OCT

NOV

DEC

JAN

FEB

MAR

APR

MAY

JUN

JUL

AUG

SEP

GFY

CONTRACTOR LABOR COSTS

FACILITY A

LABOR CATEGORY A

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

LABOR CATEGORY B

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

LABOR CATEGORY C

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

LABOR CATEGORY D

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

LABOR CATEGORY E

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

LABOR CATEGORY F

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

SUBTOTAL FACILITY A

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

TOTAL LABOR COSTS

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

DOCUMENT

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

TRAVEL

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

OTHERDIR

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

MATERIAL

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

SERVICES

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

G&A/ODMS

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

2014 TOTAL DOLLARS

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

GRAND TOTAL DOLLARS

0.00

SAMPLE

LABOR HOURS

TASK ORDER LEVEL BY GFY

TASK ORDER: 99-1 EXAMPLE TASK ORDER

GFY: 2014

OCT

NOV

DEC

JAN

FEB

MAR

APR

MAY

JUN

JUL

AUG

SEP

GFY

CONTRACTOR LABOR HOURS

FACILITY A

LABOR CATEGORY A

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

LABOR CATEGORY B

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

LABOR CATEGORY C

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

LABOR CATEGORY D

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

LABOR CATEGORY E

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

LABOR CATEGORY F

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

SUBTOTAL

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

CONTRACTOR TOTAL HOURS

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

2014 TOTAL HOURS

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

2014 CONTRACTOR STAFF MONTHS

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

GRAND TOTAL HOURS

0.00

GRAND TOTAL STAFF MONTHS

0.00

SAMPLE

HOURS BY LABOR CATEGORY

TASK ORDER LEVEL

TASK ORDER: 99-1 EXAMPLE TASK ORDER

GFY: 2014

OCT

NOV

DEC

JAN

FEB

MAR

APR

MAY

JUN

JUL

AUG

SEP

GFY

FACILITY A

LABOR CATEGORY A

COM-PRINCIPAL

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

SUBTOTAL: CATEGORY A

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

LABOR CATEGORY B

COM-SENIOR

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

SUBTOTAL: CATEGORY B

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

LABOR CATEGORY C

COM-MID LEVEL

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

SUBTOTAL: CATEGORY C

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

LABOR CATEGORY D

COM-ASSOCIATE

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

SUBTOTAL: CATEGORY D

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

SAMPLE

HOURS BY LABOR CATEGORY

TASK ORDER LEVEL

TASK ORDER: 99-1 EXAMPLE TASK ORDER

(Page 2)

GFY: 2014

OCT

NOV

DEC

JAN

FEB

MAR

APR

MAY

JUN

JUL

AUG

SEP

GFY

LABOR CATEGORY E

COM-ASSISTANT

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

SUBTOTAL: CATEGORY E

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

LABOR CATEGORY F

NON-SR-SECRETARY

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

SUBTOTAL: CATEGORY F

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

2014 TOTAL DOLLARS

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

GRAND TOTAL HOURS

0.00

SAMPLE

DOCUMENTATION

TASK ORDER LEVEL

TASK ORDER: 99-1 EXAMPLE TASK ORDER

DOCUMENT

ART

FOLDOUT

INTERNAL

CLIENT

TOTAL

ACTIVITY

MONTH

CDRL

TYPE

NAME

PAGES

PAGES

PAGES

VOLUMES

COPIES

COPIES

COST

99-1.1.1

JUL 14

N/A F

SAMPLE

0.00

GFY 2014 TOTAL TASK: 99-1.1

0.00

TOTAL DOCUMENTATION FOR TASK: 99-1.1

0.00

TOTAL DOCUMENTATION FOR TASK ORDER: 99-1

0.00

SAMPLE

OTHER DIRECT COSTS

ACTIVITY

MONTH

ITEM NAME

QUANTITY

UNIT

PER UNIT

ODC EXAMPLE

0.00 0.00

GFY 1995 TOTAL FOR TASK: 99-1.1

0.00

TOTAL OTHER DIRECT COSTS FOR TASK: 99-1.1

0.00

TOTAL ODCs FOR TASK ORDER: 99-1 0.00

SAMPLE

LOCAL TRAVEL

PARKING

MONTH

# TRIPS

R/T MILES

FEE

TOLL

0.00 0.00 0.00 0.00

GFY 2014 TOTAL FOR TASK: 99-1.1

0.00

TOTAL LOCAL TRAVEL FOR TASK: 99-1.1

0.00

TOTAL LOCAL TRAVEL FOR TASK ORDER: 99-1

0.00

SAMPLE

DISTANT TRAVEL

# CAR

RENTAL

PER

AIR

ACTIVITY

MONTH

FROM

TO

# TRIPS

# PEOPLE

# DAYS

# NIGHTS

# CARS

DAYS

FEE

DIEM

HOTEL

FARE

HERE

THERE

0.00 0.00 0.00 0.00

GFY 2014 TOTAL TASK: 99-1.1

0.00

TOTAL DISTANT TRAVEL FOR TASK: 99-1.1

0.00

TOTAL DISTANT TRAVEL FOR TASK ORDER: 99-1

0.00

SAMPLE

BILL OF MATERIALS

PARKING

MONTH

ITEM NAME

QUANTITY

UNIT

PER UNIT

MATERIAL EXAMPLE

0.00 0.00

GFY 2014 TOTAL FOR TASK: 99-1.1

0.00

TOTAL MATERIAL FOR TASK: 99-1.1

0.00

TOTAL MATERIAL FOR TASK ORDER: 99-1

0.00

SAMPLE

Contract Task Order Accounting Cost Element Codes

September 16, 2014 These codes are used to identify hours and/or dollars as appropriate.

Labor Codes

01 Program Manager

02 Project Manager

03 Principal Transition Project Manager

04 Principal Software Engineer

05 Senior Software Engineer

06 Junior Software Engineer

07 Senior Communications Engineer

08 Operations Research Analyst

09 Principal Systems Engineer

10 Senior Systems Engineer

11 Principal Information Engineer

12 Principal Business Process Engineer

13 Senior Info Engineer /Bus Pro Engineer

14 Junior Info Engineer /Bus Pro Engineer

15 Database Specialist

16 Senior Info Systems Specialist

17 Junior Info Systems Specialist

18 Principal Systems Analyst/ Programmer

19 Senior Systems Analyst/ Programmer

20 Junior Systems Analyst/ Programmer

21 Systems Programmer

22 Subject Matter Specialist

23 Library Scientist or Computer Specialist

24 Technical Writer/Editor

25 Administration and Clerical Staff

26 Senior Business Support Admin

27 Junior Business Support Admin

28 Reserved

29 Reserved

50 Principal Systems Architect

55 Principal IT Security Engineer

56 Senior IT Security Engineer

60 Principal Network Engineer

61 Senior Network Engineer

62 Junior Network Engineer

65 Acquisition Support Staff