Doc Quote-weight cart-cover page.pdf

STATE OF COLORADO

DOCUMENTED QUOTE COVER SHEET--GOODS

Date: June 3, 2015 Quote Number:

DQ1 BIAA

2015001545

Return all Quotes to:

State of Colorado

Department of Agriculture

305 Interlocken Parkway

Broomfield, CO. 80021

Purchasing Agent: Robert Archer

Quote Due Date: June 8, 2015 Quote Due Time: 3:00PM MountainTime

All Solicitations Shall be Quoted F.O.B. Destination unless Otherwise Specified

Weight Cart

Per the attached specifications, terms and conditions

F.E.I.N.:

Payment Terms:

(Minimum of Net 30) Delivery Date:

Authorized Signature:

Signature acknowledges acceptance of all terms and conditions of the solicitation

Typed/Printed Name:

Title:

Company Name:

Address:

City: State: Zip:

Phone Number: Fax Number:

Contact for Clarifications:

Title:

Phone Number: Fax Number:

E-mail Address:

The purpose of this coversheet is to fully identify respondents so they may be considered, to quickly identify the costs and billing terms, and to provide basic information applicable to all solicitations. Submit only the first page of this coversheet (completed and signed), price pages(s), supporting descriptive/technical literature for substitutes where applicable, and other enclosures requested or relevant to this solicitation. In submitting an offer, you are acknowledging acceptance of the related documents.

Vendor note: Quotes may be mailed, hand delivered, or attached to an e-mail and addressed to rob.archer@state.co.us .

Vendors are urged to read the solicitation document thoroughly before submitting a quote. Incorrectly completed or incomplete documents may be considered non-responsive.

____ Confirm that you are aware that the award notice will be published on VSS.

My company is registered on Colorado VSS. _____Yes ____No

Vendors are required to submit Federal Employer Identification Number (F.E.I.N.) prior to payment of P.O.

THIS PAGE MUST BE COMPLETED, SIGNED AND RETURNED WITH RESPONSE.

mailto:rob.archer@state.co.us

Scope and Duration: It is the intent of the Colorado Department of Agriculture to receive quotes for construction of a weight cart.

Prices: Pricing to remain firm for 90 days from due date.

This solicitation is published using the VSS system (CORE). Vendors must be registered on VSS in order to be eligible for award. VSS and its registration information may be linked through the State Purchasing Office link at http://www.colorado.gov/vss .

During the solicitation process for this documented quote, all official communication with vendors will be via VSS system. Notices may include any modifications to administrative or performance requirements, answer to inquires received, clarifications to requirements, and the announcement of the apparent winning bidder. It is incumbent upon bidders to carefully and regularly monitor VSS for any such notices.

VENDOR NOTE: VENDORS MUST BE REGISTERED WITH THE STATE OF

COLORADO VSS SYSTEM TO BE AWARDED.

Solicitation number: DQ1 BIAA 2015001545 Closing Date and Time: June 8, 2015 3:00PM MST

I. GENERAL INFORMATION

All questions regarding this solicitation are to be emailed to rob.archer@state.co.us .

Answers will be posted on VSS as an attachment to the solicitation. No questions will be accepted after: June 4, 2015 2:00PM MST.

The Documented Quote cover sheet (page 1) must be completed, signed and accompany offers submitted.

Reciprocity is mandated by statute. CRS 8-18-101 states, “When a contract for commodities or services is to be awarded to a bidder, a resident bidder…shall be allowed a preference against a nonresident bidder equal to the preference given or required by the state in which the nonresident bidder is a resident.” The Department of Agriculture will apply this statute to the extent necessary for all solicitations posted on

VSS.

II. SPECIFICATIONS

Heavy Capacity Test Cart

Detailed Requirements: It is the intent of these specifications to describe the minimum requirements for the construction of one 5,000 lb., gasoline powered, two wheel drive, hydraulically driven, heavy capacity test cart with the following considered necessary to perform the work assigned. Test cart must meet all applicable specifications and tolerances as set forth in

National Institute of Standards and Technology (NIST) Specifications and Tolerances for Field http://www.colorado.gov/vss mailto:rob.archer@state.co.us

Standard Weight Carts, Handbook 105-8 (HB 105.8).

Basic Requirements

1.1 Gasoline powered, hydraulic driven, heavy capacity self-propelled test cart, with two (2) axles and four (4) solid rubber tires. Cart and tires must meet the specifications set forth in NIST HB 105-8 in order to be capable of being certified by the Colorado Department of Agriculture Metrology Laboratory.

1.2 Cart must be calibrated to 5,000 lb.

1.3 Cart must have a calibration cavity (box) that enables the cart weight to be adjusted.

Calibration box must be located so the cart remains balanced. Calibration box must be tamper resistant and capable of being sealed with a lead wire seal.

1.4 The cart must have lifting pockets of ample strength and durability to allow daily and repeated lifting of the 5,000 lb cart. The pockets or slots MUST be located at the balanced center of the cart and must not interfere with the placement of the test weights or other operations of the cart.

1.5 Must be designed to routinely and safely transport its own weight (5,000 lb) plus an additional 18,000 lb in 1,000 lb calibrated weights, for a minimum gross weight of

23,000 lb.

1.6 Must be of ample durability to withstand daily and routine loading and unloading of

18,000 lbs in sets of three 1,000 lb test weights.

1.7 Must be capable of routinely traveling with 18,000 lbs net weight of test weights, gross weight 23,000 lb.

1.8 All edges and corners shall be smooth, with no sharp edges, to prevent injury during routine use and maintenance. All surfaces shall be free from slag, scale and weld splatter, grit, dirt, or any foreign matter before shipment from the factory or before submission for calibration.

Unless constructed of corrosion resistant materials, all exposed surfaces shall have a protective surface coating. The coating must be a high quality material having the following properties: Corrosion inhibiting, chip and abrasion resistant, smooth surface and non-hygroscopic. Flat aluminum paint or flat lacquer finishes are preferred. Color is to be a white or silver.

1.9 Must be equipped with tie down loops, or similar mounting system, secured to the base of the cart, that allows safe and secure fastening of the cart to a flat truck bed for transport while driving the truck.

1.10 Must provide lifting bar (spreader bar) with hook loop that is visible and accessible for crane pick up from the crane operational controls at the rear of the flatbed truck.

Operator must be able to hook and unhook the spreader bar from the cart from his/her remote position at the knuckle boom operational controls that are located at a fixed location at the rear of the flatbed truck. Operator does not have capability to manually guide the spreader bar hooks into or out of the cart’s lifting pockets, as crane operation is available only at the base of the crane on the flatbed. Operator must be able to hook or unhook the spreader bar even if the cart is positioned on a slightly unleveled position.

Must have three weight hooks, oriented perpendicular to the spreader bar, and capable of simultaneously hooking and lifting three 1,000 lb weights.

Must have manual pull-outs or fold down cart lifting hooks to fit the lifting pockets in the cart. Pull-outs must lock in both positions to prevent movement. Must be of ample strength and durability to withstand frequent daily use.

1.11 Must have an anti-slip expanded metal platform for the operator to stand on while operating engine controls and steering wheel. Platform must be hinged so it can be folded up and secured when not being used. Must be capable of routinely supporting a

300 lb person.

1.12 All operator controls, including engine start, stop, throttle, choke, and cart movement, must be conveniently located for operator use and safety.

1.13 Test cart must include lifting loops for testing of overhead scales. Lifting loops must be capable of supporting the lift of the cart when fully loaded.

2 Dimensions

2.1 Weight box height shall be 22”. Maximum overall cart width shall not exceed 57".

Maximum cart length shall not exceed 90”. Maximum cart height shall not exceed 48”, or as close to 48” as necessary to calibrate cart to 5,000#.

2.2 Outside tire sidewall width (axle width) may not extend outside exterior weight box dimension.

2.3 Deck area must accommodate a total of 18 - 1,000 lb. test weights, double stacked. (9 weights per layer - 3 weights wide x 3 weights long). Outside dimensions shall be no greater than structurally necessary, not to exceed 57" wide x 57" long. Inside dimensions

51" x 51".

2.4 Sides of weight box must be installed to safely contain the double stacked 1,000 lb. test weights. The weight box must be constructed for easy loading and unloading of weights.

The top edge of the box must be 22" high from the deck.

3 Engine

3.1 Minimum 24 Horsepower, air cooled, gasoline fueled engine, with electric start, pressurized oil filtering system, extended oil drain tube, and hour meter. Must be capable of propelling the loaded cart on flat surfaces as well as slight inclines.

3.2 Must have 12 volt electric start and charging system.

3.3 Must have super silencer muffler with USDA Forest Service approved spark arrestor. Exhaust must exit toward ground.

3.4 All portions of the engine must have guards to protect the operator from all moving parts.

Guards must be easily removable and/or hinged to allow service and repair to engine and other components.

3.5 Must have a 12 volt automotive type battery securely mounted onto the cart with a protective cover. Battery must be maintenance-free per NIST Handbook 105-8.

3.6 The fuel tank shall have a maximum fuel capacity of 1 gallon and shall be constructed of low carbon or corrosion resistant steel. Non-integral hardware may be constructed of other materials provided the material is durable and suitable for its intended purpose.

The tank must be graduated to NIST Handbook 105-8 standards and include error weights to compensate for fuel usage.

4 Drive System

4.1 Hydraulic system to use a direct mount hydraulic pump.

4.2 Hydraulic double reduction torque hub final drive on two wheels (one axle), with splined shaft connected hydraulic drive motors and pressure sensing, spring applied hydraulic releasing brakes.

4.3 Brakes must apply automatically when the cart is not under power. Brakes must be ample for the fully-loaded 23,000 lb. cart.

4.4 Must have hydraulic power steering on two wheels. Must steer equally to right and left.

Steering wheel and all operational controls to be conveniently located on the steering wheel end of the cart above the operator platform.

4.5 Cart directional control lever must be accessible from the operator’s steering position.

4.6 Must be capable of freewheeling if necessary.

4.7 Tire size and quantity shall be chosen to prevent scale platform contact pressures that exceed design limitations. The total contact area of the tires to the supporting surface shall cause no point load concentrations in excess of 200 lb/in2 (1.38 MPa) when loaded to the maximum gross capacity of the weight cart. Weight cart tire surfaces shall be smooth (without tread) and have no major cuts or deformations. Tires must be replaceable.

4.8 Must have a hydraulic fluid reservoir of sufficient size to allow for proper operation of the system. The reservoir must be vented with easily accessed filler cap, of ample capacity for the system and include a sealing point for lead wire seal. The reservoir must be equipped with a sight glass clearly marked and identified for the full point. The reservoir shall be an integral part of the cart, mounted out of the impact location of swinging weights, and to be filled to the full mark on the sight gauge.

4.9 Hydraulic system to have a high capacity spin-on filter. All hydraulic components must be compatible with hydraulic oil.

5 Owner / Parts Manual

5.1 Provide an owner/parts manual for the 5,000 lb. test cart

5.2 Provide an owner's manual for the gasoline engine

5.3 Unit must be completed, fully operational, and delivered to the Colorado Department of

Agriculture, Measurement Standards, 3125 Wyandot St, Denver CO 80211, within ninety

(90) calendar days from date vendor receives purchase order.

6 Warranty

6.1 Minimum one year parts and labor.

The Department of Agriculture will award this quote on an all-or-none basis; the quote will not be split among vendors. Quotes must be complete; no partial quotes will be accepted. An award will be made based on which quote is the most beneficial to the State.

The below information is required in order to consider your quote.

Please state your specific warranty: ________________________________________

Department desires delivery by 90 days after award. Can you meet this deadline?

If not, when can you deliver items? _________________________________________

III. GENERAL PRODUCT SPECIFICATION INFORMATION:

1. The specifications and part numbers listed are based on the latest information available to the agency. Vendors finding fault in the specifications contained in this quote should notify the buyer, by email, prior to quote’s due date and time.

2. Items offered must be new (not used, remanufactured, refurbished, rebuilt, etc.)

and of the manufacturers’ current model and are not to contain components that are not newly manufactured, unless specifically stated otherwise in the bid specifications. Items are to come in original manufacturer's packaging. Manufacturer's warranty and any offered rebates, as applicable, must be included.

3. Where brand name/model number is specified, bid only that brand/model number. If "or equivalent/or equal" is stated, bidder may bid a substitute product that matches or exceeds the specifications of the brand/model listed. Vendor must submit, with the quote response, product literature that contains complete technical specifications. The State of Colorado may request that the bidder submit industry comparisons to substantiate that a substitute product is equivalent. Additionally, the Department of Agriculture may require a sample(s) for evaluation. Samples of items, when requested, must be furnished free of expense to the Department of Agriculture, and if not destroyed by testing, will be returned at the bidder’s request and expense.

The Department of Agriculture reserves the right to make the final determination as to whether or not a substitute product is equivalent or better for its intended use at the Department of Agriculture.

4. Product is to be shipped with paperwork that clearly describes the item(s) by part number and description matching the part number/description on the bid and/or purchase order. Paperwork must also reference the purchase order number. This includes any product that is to be drop-shipped from manufacturer, distributor, etc.

Shipments received that cannot be clearly identified may be refused and/or returned to the sender.

IV. GENERAL CONDITIONS

1. This quote will be awarded to 1 vendor.

2. The vendor agrees to comply with the letter and the spirit of all applicable state and federal laws respecting discrimination and unfair employment practices.

3. Vendors are expected to examine any drawings, specifications, schedule of delivery and all instructions; failure to do so will be at the vendor’s risk.

4. Each vendor shall furnish the information required; the unit price for each item quoted must be shown; a total for each item bid must be entered; in case of error in extension, unit price prevails.

5. This Documented Quote does not obligate the Department of Agriculture to pay any costs incurred in the preparation or the submission of such quotes, or to purchase or contract for materials or services from such Documented Quotation if not in the best interest of the State of Colorado.

6. It is understood and agreed that the delivery date and/or date of installation after receipt of a purchase order is the seller’s best offer. In its acceptance of any quote, the Department of Agriculture is relying on the promised delivery date and/or installation as material and basic to its acceptance, unless otherwise indicated. In the event of seller’s failure to deliver as and when promised, the Department of Agriculture reserves the right to cancel its acceptance order, or any part thereof, and seller agrees that the Department of Agriculture may return all or part of any shipment so made and may charge seller with any loss or expense sustained as a result of such failure to deliver as promised, not as a penalty but as liquated damages.

7. In the event any item to be sold or delivered hereunder is covered by any patent, copyright, trademark, or application therefore, the seller will indemnify and hold harmless the State of Colorado, Department of Agriculture, from any and all loss, costs, expenses, and legal fees on account of any claims, legal actions, or judgments on account of manufacturer, sale, or use of such item in violation, infringement or the like of rights, under such patent copyright, trademark, or application.

8. INDEMNIFICATION. The vendor shall indemnify, save and hold harmless the State, its employees and agents, against any and all claims, damages, liability, and court awards including costs, expenses, and attorney fees incurred as a result of any act or omission by the contractor, its employees, agents, subcontractor, or assignees pursuant to the terms of the contract.

9. The quoted price shall be exclusive of any Federal or State Taxes from which the State of Colorado is exempt.

10. ANTI-KICKBACK ACT of 1986. Vendor represents that they have not provided or attempted to provide any kickback to any employee or agent of the Department of Agriculture. All reports of possible kickback shall be submitted in writing to the Department of Agriculture’s Purchasing Office.

V. EVALUATION:

Quotes will be evaluated on vendor's appropriateness and completeness of response requirements as outlined, vendor's experience and costs. Cost will be the main factor used in evaluating quotes. The Department of Agriculture will award, in whole or part, the vendor who is deemed most responsive to the Department of Agriculture's needs, price and other factors considered. The Department of Agriculture reserves the right to reject any or all quotes.

VI. SHIPPING

Truck cab and chassis shall be delivered to awarded vendor’s place of business. No additional charges for packing, drayage or any other purpose will be allowed.

VII. INSURANCE

Vendor must provide insurance information as outlined in paragraph 4.3 of the Bid Solicitation Terms and Conditions. Awarded vendor(s) must submit certificate of insurance listing the Department of Agriculture and the State of Colorado as additional insured within 10 business days of award.

Vendor Information: Complete and return Attachments A, B, C and D with response as required.

Are you a Sole Proprietor? _________________If yes, vendor is required to complete a State of Colorado Certification and Affidavit (Attachment A) and the House Bill 1023 Identification Requirement (Attachment B) If the answer is no, vendor does not have to complete forms A and B.

The Department of Agriculture is required to have a W-9 and Vendor Mailing Address Update on file for every company with whom it does business. Please attach a completed W-9 (Attachment C) and Vendor Mailing Address Update (Attachment D) to your quote.

Is a W-9 attached? ______ Yes ______ No

Is a Vendor Mailing Address Update attached? _____ Yes ______ No

ATTACHMENT A

STATE OF COLORADO CERTIFICATION AND

AFFIDAVIT REGARDING UNAUTHORIZED

IMMIGRANTS

A. CERTIFICATION STATEMENT CRS §8-17.5-101 & 102 (HB 06-1343, SB 08-193)

The Vendor, whose name and signature appear below, certifies and agrees as follows:

1. The Vendor shall comply with the provisions of CRS 8-17.5-101 et seq. The Vendor shall not knowingly employ or contract with an unauthorized immigrant to perform work for the State or enter into a contract with a subcontractor that knowingly employs or contracts with an unauthorized immigrant.

2. The Vendor certifies that it does not now knowingly employ or contract with an illegal alien who will perform work under this contract, and that it will participate in either (i) the “E-verify Program” jointly administered by the United States Department of Homeland Security and the Social Security Administration, or (ii) the “Department Program” administered by the

Colorado Department of Labor and Employment, in order to confirm the employment eligibility of all employees who are newly hired to perform work under this contract.

3. The Vendor shall comply with all reasonable requests made in the course of an investigation under CRS 8-17.5-102 by the Colorado Department of Labor and Employment. If the Vendor fails to comply with any requirement of this provision or CRS 8-17.5-101 et seq., the

State may terminate work for breach and the Vendor shall be liable for damages to the State.

B. AFFIDAVIT CRS §24-76.5-101 (HB 06S-1023)

1. If the Vendor is a sole proprietor, the undersigned hereby swears or affirms under penalty of perjury under the laws of the State of Colorado that (check one):

___ I am a United States citizen, or

___ I am a Permanent Resident of the United States, or

___ I am lawfully present in the United States pursuant to Federal law.

I understand that this sworn statement is required by law because I am a sole proprietor entering into a contract to perform work for the State of Colorado. I understand that state law requires me to provide proof that I am lawfully present in the United States prior to starting work for the State. I further acknowledge that I will comply with the requirements of CRS 24-76.5-101 et seq. and will produce the required form of identification prior to starting work. I acknowledge that making a false, fictitious, or fraudulent statement or representation in this sworn affidavit is punishable under the criminal laws of

Colorado as perjury in the second degree under CRS 18-8-503 and it shall constitute a separate criminal offense each time a public benefit is fraudulently received.

CERTIFIED and AGREED to this ______ day of _________________, 200___ .

VENDOR:

Vendor Full Legal Name

BY: _______________________________________ __________________________ Signature of

Authorized Representative Title Revised 6/18/08

ATTACHMENT B

HOUSE BILL 1023 IDENTIFICATION REQUIREMENT

As required by C.R.S. 24-76.5-103

PLEASE PLACE AN ENLARGED COPY OF ONE OF THE FOLLOWING IN

THIS SPACE:

A VALID STATE ISSUED DRIVER’S LICENSE THAT IS CONSIDERED TO BE

AN OFFICIAL FORM OF IDENTIFICATION BY THE ISSUING STATE; OR

A UNITED STATE MILITARY CARD OR A MILITARY DEPENDENT’S

IDENTIFICATION CARD; OR

A UNITED STATES COAST GUARD MERCHANT MARINER CARD; OR

A NATIVE AMERICAN TRIBAL DOCUMENT

SIGNATURE OF DOCUMENT HOLDER DATE

PRINTED NAME OF DOCUMENT HOLDER SOCIAL SECURITY NUMBER

PLACE NOTARY STAMP OR SEAL

ABOVE

SIGNATURE OF AUTHORIZED NOTARY DATE

PRINTED NAME OF AUTHORIZED

NOTARY

**NOTE: Faxed Copies must be notarized in order to be considered acceptable.**

ATTACHMENT C

ATTACHMENT D

STATE OF COLORADO

Vendor Mailing address update:

Vendor Name:_______________________________________

Vendor FEIN:_______________________________________

Order Address: Remit to Address:

Phone:___________________________ Phone:_____________________________

Fax:_____________________________ Fax:_______________________________

Please return this form with response: