DNTS SIR Sect L.pdf

Dedicated Network Telecommunications System (DNTS) SIR # 693KA8-24-R-00007

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SECTION L

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

TABLE OF CONTENTS

L.1 FAA Acquisition Management System Clauses

L.1.1 3.1-1 Clauses and Provisions Incorporated by References (July 2019)

L.1.2 Clauses and Provisions Incorporated in Full Text

3.2.2.3-4 Samples (October 2018)

3.2.2.3-5 Descriptive Literature (July 2004)

3.2.2.3-20 Offers (January 2018)

3.2.4-1 Type of Contract (April 1996)

3.9.1-3 Protest (January 2020)

3.14-8 Non-FAA Information Systems (July 2017)

L.2 Availability of Funds

L.3 General Instructions

L.3.1 Definition of Offeror

L.3.2 Schedule

L.3.3 Alternate Proposals, Deviations, and/or Exceptions

L.3.4 Date, Place, and Time for Submission of Proposals and OCT

L.3.4.1 Written Proposal Volumes

L.3.4.2 Operational Capability Test submission

L.3.5 Questions, Concerns, and Clarification

L.3.6 Expenses Related to Offeror Submissions

L.3.7 Communication with Offerors

L.3.8 Participation of Non-Government Personnel

L.3.9 Number of Awards

L.3.10 Contractor Responsibility

L.4 Proposal Organization and Preparation Instructions

L.4.1 Proposal Organization

L.4.2 Proposal Format

L.5 Volume Descriptions

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L.5.1 Volume I – Technical Proposal (Factor 1) Reference Section M.5.1

L.5.1.1 Part A – Analysis Documentation (Sub-Factor 1.1) Reference Section M.5.1.1 16

L.5.1.2 Part B – Operational Capabilities Test (OCT) Conduct and Submission (Sub-

Factor 1.2) Reference Section M.5.1.2

L.5.1.3 Part C – Completed OCT Participation Form (Attachment L-6)

L.5.1.4 Part D: Offeror Self-Assessment Form (Attachment L-4)

L.5.1.5 Part E: OCT Demonstration Scripts

L.5.2 Volume II – Management Proposal (Factor 2) Reference Section M.5.2

L.5.2.1 Part A – Key Personnel Resumes (Sub-factor 2.1) Reference Section M.5.2.1 .. 19

L.5.2.2 Part B –Management Capability (Sub-factor 2.2) Reference Section M.5.2.2

L.5.3 Volume III – Past Performance (Factor 3) Reference Section M.5.3

L.5.4 Volume IV – Price (Factor 4) Reference Section M.5.4

L.5.4.1 General

L.5.4.2 Part A – Completed Section B – Price Model

L.5.4.3 Part B – Price Narrative

L.5.4.4 Part C - Basis of Estimates

L.5.5 Volume V – Miscellaneous Documentation - Reference Section M.5.5

L.5.5.1 Part A – Standard Form (SF) 33, “Solicitation, Offer and Award”

L.5.5.2 Part B – Section K – Representations, Certifications & Other Statements of

Offerors 24

L.5.5.3 Part C – Copies of any subcontracts or teaming arrangements

L.5.5.4 Part D – Deviations, Exceptions, or Assumptions

L.5.5.5 Part E – Executive Summary

L.5.5.6 Part F – Warranty

L.5.5.7 Part G - Organizational Conflicts of Interest and Mitigation Plans, if any

L.6 Section L Attachments

List of Tables

Table L-1: Procurement Schedule

Table L-2 Proposal Organization and Submission Requirements

Table L-3 Key Personnel

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L.1 FAA Acquisition Management System Clauses

L.1.1 3.1-1 Clauses and Provisions Incorporated by References (July 2019)

This screening information request (SIR) or contract, as applicable, incorporates by reference the provisions or clauses listed below with the same force and effect as if they were given in full text. Offerors and contractors must obtain the full text via Internet at:

https://fast.faa.gov/contractclauses.cfm.

Clause Title Date

3.2.2.3-1 False Statements in Offers July 2004 3.2.2.3-6 Submittals in the English Language September 2020 3.2.2.3-7 Submittals in U.S. Currency September 2020 3.2.2.3-9 Notice of Possible Standardization July 2004 3.2.2.3-11 Unnecessarily Elaborate Submittals July 2004

3.2.2.3-12 Amendments to Screening Information Requests July 2004

3.2.2.3-13 Submission of Information/Documentation/Offers July 2004

3.2.2.3-14 Late Submissions, Modifications, and Withdrawals of Submittals April 2018

3.2.2.3-15 Authorized Negotiators July 2004

3.2.2.3-16 Restriction on Disclosure and Use of Data July 2004

3.2.2.3-17 Preparing Offers July 2004

3.2.2.3-18 Prospective Offerors Requests for Explanations March 2009

3.2.2.3-19 Contract Award July 2004

3.2.4-25 Single or Multiple Awards April 2023

3.6.2-7 Pre-award On-Site Equal Opportunity Compliance Review July 2023

3.11-45 F.O.B. Origin and/or F.O.B. Destination Evaluation April 1999

L.1.2 Clauses and Provisions Incorporated in Full Text

3.2.2.3-4 Samples (October 2018)

(a) ‘Samples' are item samples the Offeror (you) must provide to show characteristics of your products that cannot be described adequately (for example, balance, ease of use, or pattern)

(b) You must provide samples required elsewhere in this SIR as part of your offer by the time specified for receiving offers. The FAA may reject offers that do not provide samples on time (see provision 3.2.2.3-14 - "Late Submissions, Modifications, and

Withdrawals of Offers").

(c) The Contracting Officer (CO) will evaluate samples to determine if they comply with all the characteristics listed in this SIR. The CO may reject offers if they do not provide samples meeting the requirements.

(d) Unless otherwise specified in the SIR, you must:

(1) Provide samples at no expense to the FAA, and

(2) Pay for the samples to be returned if you want them back.

https://fast.faa.gov/contractclauses.cfm

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(e) The CO may waive the requirement to provide samples; if

(1) You provided the same product to us on a previous acquisition,

(2) The CO determines that your product was accepted or tested and found to be technically acceptable, conforming in every material respect with those of this

SIR, and

(3) You will produce the product offered under this SIR at the same plant where you produced the previously acquired or tested product.

(End of provision)

3.2.2.3-5 Descriptive Literature (July 2004)

(a) "Descriptive literature" means information (for example cuts, illustrations, drawings, and brochures) submitted as part of an offer. The FAA (we) may need descriptive literature to evaluate details of the product. These details may be about:

(1) Design;

(2) Materials;

(3) Components;

(4) Performance characteristics; or

(5) Methods of manufacture, assembly, construction, or operation.

(b) Descriptive literature includes only information the FAA needs to determine that the

Offeror (you) will provide technically-acceptable products.

(c) The Offeror (you) must mark or highlight the items you are submitting as descriptive literature so we can readily find them in your offer.

(d) The Contracting Officer (CO) may reject offers that fail to submit descriptive literature on time (see the "Late Submissions, Modifications, and Withdrawals of

Offers" provision of this SIR) or in which the descriptive literature does not show that the product offered conforms to the SIR requirements.

(e) The CO may waive the SIR requirement for descriptive literature if you indicate in subparagraph (e) (1) below that you supplied a comparable product under an earlier

FAA contract and the CO determines that the product meets this SIR’s requirements.

(1) You represent that you [ ] have, [ ] have not [check applicable box] supplied a product to us, the FAA, under an earlier FAA contract that is the same as the product offered under this SIR.

(2) If you checked 'have' in paragraph (e)(1), and seek a waiver of the requirement for descriptive literature, submit the following information as part of your offer:

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Earlier contract number _____________________________________

Date of earlier contract ______________________________________

Contract line item number of product supplied ___________________

Name and address of government activity to which you delivered the product

Date of final delivery of product _______________________

(f) You must submit offers on the basis of required descriptive literature or on the basis of a product you supplied previously under paragraph (e). Once you submit an offer on one of these two bases and the deadline for us to receive offers has passed, you may not elect to have your offer considered on the alternative basis. The Government will disregard your request for a waiver under paragraph (e) above if you have submitted the descriptive literature this SIR requires.

(End of provision)

3.2.2.3-20 Offers (January 2018)

(a) The Offeror (you) must submit responses to this SIR by the following electronic means electronic mail. Your offer must arrive at the place and by the time specified in the SIR.

(b) Such offers must refer to this SIR and include, as applicable, the item or sub-items, quantities, unit prices, time and place of delivery, all representations and other information required and a statement specifying the extent of your agreement with all the FAA's (we) terms, conditions, and provisions.

(c) We may decline to consider offers that do not include required information, or that reject any of the terms, conditions and provisions of the SIR.

(d) Send your offer to austin.w.francis@faa.gov.

(e) We will not be responsible for any failure attributable to transmitting or receiving the offer, unless it falls under section (a) of AMS provision 3.2.2.3-14 “Late

Submissions, Modifications, and Withdrawals of Submittals”.

(End of provision)

3.2.4-1 Type of Contract (April 1996)

The FAA contemplates award of an Indefinite Delivery/Indefinite Quantity contract resulting from this Screening Information Request. Delivery Orders will primarily be issued as Firm-

Fixed Price (FFP) or Time and Materials (T&M); however, the Government reserves the right to use other contract types, as appropriate.

(End of provision) mailto:austin.w.francis@faa.gov

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3.6.1-17 North American Industry Classification System (NAICS) Code (October 2022)

The North American Industry Classification System (NAICS) code for this procurement is:

334210 Telephone Apparatus Manufacturing

The small business size standard as defined by the Small Business Administration (SBA) is the following:

For NAICS codes based on SBA’s calculation of annual receipts, the annual average receipts cannot exceed _________N/A______.

For NAICS codes based on the number of employees, the average number of employees over the last 24-month period cannot exceed __________1,250________.

3.9.1-3 Protest (January 2020)

AS A CONDITION OF SUBMITTING AN OFFER OR RESPONSE TO THIS SIR (OR

OTHER SOLICITATION, IF APPROPRIATE), THE OFFEROR OR POTENTIAL

OFFEROR AGREES TO BE BOUND BY THE FOLLOWING PROVISIONS RELATING

TO PROTESTS:

(a) Protests concerning Federal Aviation Administration Screening Information Requests

(SIRs) or awards of contracts shall be resolved through the Federal Aviation

Administration (FAA) dispute resolution system at the Office of Dispute Resolution for Acquisition (ODRA) and shall be governed by the procedures set forth in 14

C.F.R. Parts 14 and 17, which are hereby incorporated by reference. Judicial review, where available, will be in accordance with 49 U.S.C. 46110 and shall apply only to final agency decisions. A protester may seek review of a final FAA decision only after its administrative remedies have been exhausted.

(b) Offerors initially should attempt to resolve any issues concerning potential protests with the Contracting Officer. The Contracting Officer should make reasonable efforts to answer questions promptly and completely, and, where possible, to resolve concerns or controversies. The protest time limitations, however, will not be extended by attempts to resolve a potential protest with the Contracting Officer.

(c) The filing of a protest with the ODRA may be accomplished by mail, overnight delivery, hand delivery, or by facsimile or if permitted by order of the ODRA, by electronic filing. A protest is considered to be filed on the date it is received by the

ODRA during normal business hours. The ODRA's normal business hours are from

8:30 am to 5:00 pm Eastern Time

(d) Only an interested party may file a protest. An interested party is one whose direct economic interest has been or would be affected by the award or failure to award an

FAA contract. Proposed subcontractors are not "interested parties" within this definition.

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(e) A written protest must be filed with the ODRA within the times set forth below, or the protest shall be dismissed as untimely:

(1) Protests based upon alleged improprieties in a solicitation or a SIR that are apparent prior to bid opening or the time set for receipt of initial proposals shall be filed prior to bid opening or the time set for the receipt of initial proposals.

(2) In procurements where proposals are requested, alleged improprieties that do not exist in the initial solicitation, but which are subsequently incorporated into the solicitation, must be protested not later than the next closing time for receipt of proposals following the incorporation.

(3) For protests other than those related to alleged solicitation improprieties, the protest must be filed on the later of the following two dates:

i. Not later than seven (7) business days after the date the protester knew or should have known of the grounds for the protest; or

ii. If the protester has requested a post-award debriefing from the FAA

Product Team, not later than five (5) business days after the date on which the Product Team holds that debriefing.

(f) Protests shall be filed at:

(1) For filing by hand delivery, courier or other form of in-person delivery:

Office of Dispute Resolution for Acquisition

Federal Aviation Administration

600 Independence Avenue SW., Room 2W100

Washington, DC 20591; or

For filing by U.S. Mail:

Office of Dispute Resolution for Acquisition

Federal Aviation Administration

800 Independence Avenue SW

Washington, DC 20591

[Attention: AGC-70, Wilbur Wright Bldg. Room 2W100]; or

Telephone: (202) 267-3290

Facsimile: (202) 267-3720

Alternate Facsimile: (202) 267-1293; or

(2) Other address as specified in 14 CFR Part 17.

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(g) At the same time as filing the protest with the ODRA, the protester shall serve a copy of the protest on the Contracting Officer and any other official designated in the SIR for receipt of protests by means reasonably calculated to be received by the

Contracting Officer on the same day as it is to be received by the ODRA. The protest shall include a signed statement from the protester, certifying to the ODRA the manner of service, date, and time when a copy of the protest was served on the

Contracting Officer and other designated official(s).

(h) Additional information and guidance about the ODRA dispute resolution process for protests can be found on the ODRA Website at http://www.faa.gov.

(End of provision)

3.14-8 Non-FAA Information Systems (July 2017)

(a) For all non-FAA Information systems (including those from cloud services providers) to be used under this contract, offerors must disclose with their proposal all countries where FAA data and information is to be stored, processed, backed up to, or if the data and information is transmitted through an international processing hub or exchange.

(b) Offerors must disclose to the FAA with their proposal, the country of ownership (if more than 50% foreign-owned) for all subcontractors and third parties that will process, store, or backup the data and information.

(c) If an international processing hub or exchange is involved or there are foreign-owned subcontractors or third parties, offerors must provide to the FAA with their proposal, the details of the security measures for how the contractor, subcontractor, and third party processing facilities will protect the FAA data and information at the subcontractor or third party processing facility.

(End of provision)

L.2 Availability of Funds

Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The FAA reserves the right to cancel this solicitation, either before or after the proposal due date. In the event the Government cancels this solicitation, the FAA has no obligation to reimburse an offeror for any costs.

L.3 General Instructions

Offeror’s proposal submittal must be complete, accurate and contain the Offeror’s best price with technical terms. Offerors may be found ineligible for award if their proposals fail to conform to all terms and conditions of this SIR. However, the FAA reserves the right to: (i) reject any and http://www.faa.gov/

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Omissions or vague responses to the requirements of this solicitation may cause a proposal to be determined incomplete and may cause Offerors to be determined ineligible for award. Therefore, Offerors should provide comprehensive and adequate responses to all factors within the respective Volume proposals regardless of their order of importance. Offerors should be fully responsive to the SIR and ensure that the proposals they submit contain their best terms from the standpoint of the proposed technical solution (i.e., DNTS equipment), management capability, and price.

L.3.1 Definition of Offeror

For purposes of Sections K, L, and M, the term “Offeror” refers to the entity submitting the proposal and that would serve as prime contractor if awarded the contract. The term “team” refers to the solution delivery team proposed by the Offeror and includes the Offeror and its proposed subcontractors. The term “Team Member” refers to a member of the team (including the Offeror or one of the proposed subcontractors).

L.3.2 Schedule

Offerors must comply with the procurement schedule dates in Table L-1.

Table L-1: Procurement Schedule

Date/Time

DNTS SIR release date November 8, 2023

Offeror requests for documents due date 3:00 PM ET, November 29, 2023

Offeror questions, concerns, and clarifications due date 3:00 PM ET, November 29, 2023

Proposal due date - Offeror written proposals and OCT

Submissions are due

3:00 PM ET, January 15, 2024

L.3.3 Alternate Proposals, Deviations, and/or Exceptions

Wholly or substantially alternate proposals are not authorized to be submitted in response to this

SIR and will not be evaluated. Any objection (i.e., deviations, exceptions or combination thereof) to any of the terms and conditions of this SIR may constitute a weakness, which will either lower an Offeror’s proposal rating or may make the offer unacceptable.

The FAA reserves the right to award a contract without communications after evaluation of initial written submissions. The FAA also reserves the right to conduct Offeror specific communications/discussions and permit Offerors to revise their proposals, if the FAA CO deems these measures are appropriate and in the best interest of the FAA. The FAA reserves the right to reject any deviation and/or exception for any reason.

Any deviations and/or exceptions to any requirements listed in this SIR must be identified by the

Offeror at the time of proposal submission and submitted in proposal Volume V, Miscellaneous

Documentation, Part D: Deviations, Exceptions, and/or Assumptions.

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L.3.4 Date, Place, and Time for Submission of Proposals and OCT

Offerors assume full responsibility for ensuring that all proposal volumes and Operational

Capabilities Test (OCT) requirements are submitted by the date specified in the Table L-1

Proposal Due Date and in accordance with the sub-paragraphs below.

Each Offeror is fully responsible for the timeliness, completeness, and compliancy of both its written proposal and OCT submission requirements.

L.3.4.1 Written Proposal Volumes

All Offerors must submit their written proposal by email to the CO, Austin Francis

(austin.w.francis@faa.gov). The subject field of the electronic mail message must be in the format, “Offeror name - 693KA8-24-R-00007 - Proposal Submission” where “Offeror name” is the name of the Offeror (you). The FAA will not accept any submission made by facsimile, telex, telegraph, postal delivery services, or any other means. Offerors are fully responsible to ensure the proposal is submitted by the specified date and time.

The proposal must be signed by an official who is legally authorized to obligate the Offeror to a contract.

L.3.4.2 Operational Capability Test submission

Offerors must submit all Operational Capabilities Test (OCT) equipment and materials by the

Proposal due date listed in Table L-1 in accordance with SIR Attachment M-1 OCT Plan.

Offerors may deliver their OCT equipment and materials earlier than the Proposal Due Date;

however, the Government will not accept delivery of OCT submissions after this date/time.

Offerors must complete and submit SIR Attachment L-6, OCT Participation form with their written proposal as well as their OCT submission as instructed in Table L-2.

L.3.5 Questions, Concerns, and Clarification

The DNTS FAA Contracting Officer (CO), Austin Francis (austin.w.francis@faa.gov), is the sole point of contact for this acquisition. Offerors are instructed to direct general questions, concerns, and clarifications to the CO, identified above, by email. All Offeror questions, concerns, and clarification requests specific to the SIR must be made in writing using the question/clarification template provided with the SIR announcement (i.e., SIR Attachment L5-

Offeror Clarification Form) and submitted to the CO via email not later than the date specified in

Table L-1 Questions, Concerns, and Clarification due date.

Written inquiries received within this timeframe will be answered in writing and provided to all

Offerors prior to the required date for submittal of Offeror proposals. The Government reserves the right to not answer any requests received outside of the above timeframe. Furthermore, Offerors should note that the proposal due date will not be extended solely on the basis of questions received within or beyond the timeframe mentioned above. The Government will not provide verbal responses to Offeror questions, concerns, and clarification requests initiated via

Offeror telephone calls.

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Copies of FAA specifications, standards, and publications applicable to this solicitation may be obtained from the FAA CO. Offeror requests must be submitted by email to the FAA CO and must clearly identify the desired material by title and number, and state the intended use of the material. All requests for FAA documents must be received by the Government by the date specified in Table L-1 Offeror Request for Documents due date.

L.3.6 Expenses Related to Offeror Submissions

The Government will not pay or reimburse any costs incurred by the Offeror in the development, submission, or any other part of their offer including costs associated with its OCT submission and participation.

L.3.7 Communication with Offerors

The FAA may, at any time, communicate with Offerors on an individual basis to clarify particular aspects of their proposal, to negotiate the terms and conditions of the proposed contract, or to seek clarification or additional information regarding Offerors’ submissions.

Communication with potential Offerors may take place throughout the source selection process.

The purpose of communications is to ensure mutual understandings between the FAA and the

Offerors on all aspects of the procurement, including the Offerors’ proposals. Communications with one Offeror does not necessitate communications with other Offerors. Information disclosed as a result of oral or written communication with an Offeror may be considered in the evaluation of an Offeror’s proposal.

All communications will be conducted through the FAA Contracting Officer. Each Offeror must provide in its submission cover letter: a point of contact, telephone number, and email address for purposes of initiating all communications.

L.3.8 Participation of Non-Government Personnel

Offerors are notified that the Government may have responses to the SIR-- to include any written technical proposals or other written information provided in response to this solicitation --reviewed by non-Government personnel (i.e., Contractor personnel) supporting the source evaluation. Companies participating in the source selection include the following:

KM Systems Group

2011 Crystal Drive

Arlington, VA 22202

ITstrategy

6337 29th Street North

Arlington, VA 22201

Solentus

241 18th Street, Suite 405

Arlington, VA 22202

ASRC Federal

11091 Sunset Hills Road, Suite 800

Reston, VA 20190

Veracity Engineering

955 L’Enfant Plaza SW

Suite 700

Washington, DC 20024

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The exclusive responsibility for source selection will remain with the Government. All non-

Government personnel will be required to sign non-disclosure of information agreements before they are provided access to any responses to this SIR.

If an Offeror objects to the disclosure of information to these non-Government entities, it must notify the FAA CO, in writing no later than 5 calendar days after SIR release, and must include a detailed statement of the basis of the objection.

L.3.9 Number of Awards

The FAA intends to make a single award to one Offeror resulting from this SIR. The FAA reserves the right to not make an award or, to make multiple awards if in the interest of the

Government.

L.3.10 Contractor Responsibility

To be eligible for award, a prospective Contractor (i.e., Offeror) must be determined to be responsible in accordance with FAA Acquisition Management System (AMS) Source Selection

Policy 3.2.2.7 (April 2022). At a minimum, in order to be determined responsible, an Offeror must:

(1) Have or be able to obtain adequate financial resources to perform a contract;

(2) Have the ability to meet any required or proposed delivery schedules;

(3) Have a satisfactory performance history;

(4) Have a record of integrity and proper business ethics;

(5) Have appropriate accounting and operational controls that may include, but are not limited to:

(a) Production control;

(b) Property control systems;

(c) Quality assurance programs; and

(d) Appropriate safety programs; and

(6) Is qualified and eligible to receive an award under applicable laws or regulations.

To assist in this determination, the Contracting Officer may request additional Offeror financial statements and reserves the right to conduct a pre-award survey of any offeror and offeror’s subcontractor. A pre-award survey does not necessarily mean that an offeror has been selected for award.

A pre-award survey of one or more offerors does not necessitate a pre-award survey of all offerors. The following factors may be investigated during the survey and all findings may be considered in making a determination of responsibility.

• Production Capability

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• Plant Facilities and Equipment

• Quality Assurance Capability

• Transportation/Shipping Operations

• Plant Safety

L.4 Proposal Organization and Preparation Instructions

L.4.1 Proposal Organization

Offeror proposal submissions will consist of written volumes and Operational Capabilities Test

(OCT) equipment and materials as described in Section L.5. All Offerors are required to submit all proposal volumes, a complete set of OCT equipment and materials, and participate in the

OCT as described in SIR Attachment M-1 - OCT Plan.

Offerors must submit their proposal in accordance with (IAW) the organization and submission requirements presented in Table L-2.

Table L-2 Proposal Organization and Submission Requirements

Volume

Number Volume Title Page Limit

Submission

Instructions

Electronic mail to

CO unless otherwise specified

I Technical Proposal Part A: White papers, data analysis reports, and all supporting documentation for OCT VRTM requirements marked as “Analysis”.

None Format: PDF

Part B: OCT equipment and other materials, e.g., cables, connectors, paper copies of test scripts, training materials, etc. IAW Attachment M1 - OCT Plan Section 5.4.1. Part B must also include a paper copy of Form 2 of the Form L-6

OCT Participation Form.

None

Delivered or hand-carried to WJHTC as specified in

L.5.1.2

Part C: Completed Attachment L-6 OCT Participation

Form. Note: A copy of Form 2 must be included in both

Parts B and Part C of Volume I.

None File Format: PDF

Part D: Offeror Self-Assessment Form (Attachment L-4) None

File Format:

MS Excel

Part E: OCT Demonstration Scripts None File Format: PDF

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Volume

Number Volume Title Page Limit

Submission

Instructions

Electronic mail to

CO unless otherwise specified

II Management Proposal Part A: Key Personnel Resumes – (Using template in

Attachment L-1) 3 pages per Resume

(15 pages total)

Parts A and B:

Part B: Management Capability – (Using template in

Attachment L-8)

50 pages

Count does not include optional technical materials and Quality

Accreditations

III Past Performance

Part A: Past Performance References and Summaries

6 pages (max of 3 pages each) Format: PDF

Part B: Completed Past Performance Survey for each Past

Performance reference in Part A.

N/A

E-mail to CO by customers completing surveys

Format: PDF

IV Price Proposal Part A: Offeror’s Completed Section B – Price Model

N/A

MS Excel using the

Section B – Price

Model

Part B: Price Narrative None Format: PDF

Part C: Basis of Estimate (BOE) None Format: MS Excel

V Miscellaneous Documentation Part A: Completed SF- 33 and signed SF-30 (amendments)

None

Parts A-G:

Part B: Section K Representations, Certifications and

Other Statements of Offerors

Part C: Signed copies of any subcontracts or teaming arrangements

Part D: Deviations, Exceptions, or Assumptions N/A

Part E: Executive Summary (Optional) 5 pages

Part F: Offeror/Manufacturer Warranty Terms None

Part G: Organization Conflict of Interest None

L.4.2 Proposal Format

Offerors are permitted to submit only one (1) proposal. Offerors must submit proposals according to the following:

a) Proposals must be provided in standard letter size 8-1/2 by 11-inch format. Unless otherwise specified, the font for text must be Times New Roman, size 12 point, with one-inch margins for the left, right, top and bottom of each page. The font for graphics, illustrations, and charts must be eight point or larger. The Offeror may not use oversize pages. The proposal pages must be numbered sequentially. Any items imbedded within a document must be objects only, not links. Offeror responses to be submitted using a

SIR attachment form or worksheet, must follow the formatting for that attachment.

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b) A page is defined as one face of a sheet of paper containing information. Proposals must not exceed the page limitations listed in Table L-2.

c) The following materials are excluded from the page count limitation: Volume Covers, Title Pages, Tabs, Tables of Content, Lists of Figures, Glossaries, Acronyms, Abbreviation Lists, sample technical manual, and copy of Offeror quality certifications or accreditations, Contractor submittal letter and subcontractor commitment letters, if applicable, and transmittal letters. Any submission exceeding a page limitation will only be evaluated up to the established page limitation.

d) Proposals must contain comprehensive, concise, and factual information. General statements that the Offeror understands the requirements of the work to be performed or simple rephrasing or restating of the Government’s requirements will be considered inadequate. Similarly, submittals that contain omissions or incomplete responses to the requirements of this SIR, that merely paraphrase the Statement of Work (SOW) or that use nonspecific phrases such as "in accordance with standard procedures" or "well-known techniques" will also be considered inadequate. General statements of this kind may render the proposal non-responsive cause the offer to be rejected.

e) Any trade secrets, copyright data, or financial information that the Offeror or proposed subcontractors do not want disclosed must be marked in accordance with Clause 3.2.2.3-

16, Restricting, Disclosing and Using Data (July 2004).

Each proposal requirement (Part) must be in its own file. For example, for Volume II, Part A

(Key Personnel Resumes) should be submitted in one file, while Part B (Management

Capability) should be submitted in a separate file.

The individual e-mail responses including attachments must be less than 20 MB. As such, vendors are permitted to submit their responses via multiple e-mails if necessary due to the size constraints. If Offerors compress (e.g., zip) any submitted files they must not be password protected. The file name must adhere to the following naming convention using the Volume/Part names listed in Table L-2.

“Offeror Name – DNTS VOL # - Volume - Part and Description”

Examples:

ABCD Inc– DNTS VOL I – Part A – Analysis Documentation

ABCD Inc– DNTS VOL II – Part B – Management Capability

f) A cover page must be affixed to each volume that clearly identifies each volume title, volume number, solicitation number, and Offeror’s name. Whenever practical, enclosed headings, subheadings, titles, sequences of material and a number identification system must be used. Information not in its appropriate section or not appropriately referenced may be assumed to have been omitted and potentially not evaluated.

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g) All proposal volumes must contain a table of contents, and glossary with the definitions of all acronyms and abbreviations used within the volume. These items do not count against any page limits .

h) Cost or pricing information must not be included in any volume other than Volume IV

(Price Proposal).

i) The FAA will only use Adobe Acrobat Pro DC and Microsoft Excel software to read and evaluate Offeror proposals. The FAA has no special software or monitors to review diagrams, drawings, or illustrations such as those created using Computer Aided Design and Manufacturing (CAD/CAM). Submitted proposals that are not compatible with the

Adobe Acrobat Pro DC and Microsoft Excel, will not be evaluated.

L.5 Volume Descriptions

A description of the required contents for each proposal volume is provided in the subsections below. All information must be provided in these volumes as specifically prescribed.

L.5.1 Volume I – Technical Proposal (Factor 1) Reference Section M.5.1

The Offeror must provide all Volume I sections (Parts) as described in the sub-sections below.

Volume I, Parts A and B will be used by the Government to evaluate Factor 1 Sub-Factors 1.1, 1.2, and 1.3, IAW SIR Section M. Parts C and D of Proposal Volume I will not be evaluated in

Factor 1, but are required to supplement the Government’s evaluation process.

L.5.1.1 Part A – Analysis Documentation (Sub-Factor 1.1) Reference Section M.5.1.1

In Volume I, Part A, Offerors must provide the supporting technical data, in the form of white papers, data analysis reports, to verify compliance for each of the DNTS requirements evaluated by “Analysis (A)” as listed in SIR Attachment M-2 OCT Verification Requirements Traceability

Matrix (VRTM).

Offerors must submit Analysis Documentation IAW with the “Analysis Guidelines” found in

SIR Attachment M1 - OCT Plan, Appendix B, Test Case Descriptions. Each analysis document must include the minimum contents for the type of documentation submitted, i.e., Data Analysis

Report or White Paper.

L.5.1.2 Part B – Operational Capabilities Test (OCT) Conduct and Submission (Sub-

Factor 1.2) Reference Section M.5.1.2

In Volume I, Part B, Offerors must provide equipment and materials to verify compliance for each of the DNTS requirements evaluated by Demonstration (D), Inspection (I), and Test (T) evaluation methods as listed in OCT VRTM (Attachment M-2). Offerors must also provide technically qualified representatives to participate in the OCT as described in Section 5.4 Offeror

Roles and Responsibilities and 5.11 Offeror Personnel Resource Requirements of the OCT Plan

(Attachment M-1). OCT Test Case Descriptions are provided in Appendix B of the OCT Plan.

Specific OCT conduct and submission requirements are explained in the paragraphs below.

Offerors are advised to read through the OCT Plan carefully to ensure they understand the details

L-17 for all OCT requirements as late or non-compliance with the requirements will be considered as non-responsive.

• Submission. Offeror must submit DNTS equipment and materials in accordance with 5.4.1 of the OCT Plan, which lists the items to be submitted. Offeror OCT submissions may be shipped or hand-carried to the WJHTC (see addresses below) by the Proposal due date listed in Table L-1. Each container should be clearly marked with the address and the Point of Contacts as specified below. If the OCT submittals are being made with a vehicle that cannot use a loading dock, then the driver should have the means to off-load the equipment.

In addition to the items required in Section 5.4.1 of the OCT Plan, Offerors must include a paper copy of their Description of OCT Submission contents using Form 2 of Attachment L-

6. See Section L.5.1.3 for further requirements for Attachment L-6.

• Participation and Support. The Offeror must provide in-person support for multiple aspects of the OCT at the WJHTC as described in the OCT Plan, such as performing check-in and installation of the Offeror’s solution, verifying readiness all test nodes, providing familiarization testing and training to Government test personnel, conducting

“Demonstrations (D)” tests as identified in the OCT Plan, providing technical support if requested during the Government’s independent testing activities, and repacking and removal of its OCT submission. In general, once the Offeror has completed its Demonstration testing, Offeror in-person participation will only be required on an as needed basis. Offerors must

Markings for all OCT containers regardless of delivery method

This address is to be used for standard carriers, e.g., UPS, FedEx, who deliver to the WJHTC regularly

WJHTC Building 70 (OCT Storage Area)

FAA William J. Hughes Technical Center (WJHTC)

Atlantic City International Airport, Building 70

Atlantic City, NJ 08405

Attn: Steve Walker, ANG-E62

Tel: (609) 485-4372 (office) (856)889-6848 (cell)

Alt POC – Phil Randazzo (609) 485-6630 (office)

Special instructions for hand-carried or private delivery services

Mark containers as indicated above, i.e., Building 70 address

Offerors or their delivery drivers should be directed to enter the WJHTC campus at the Security Operations

Center.

After arriving at the FAA Visitor Center (SOC) and having obtained a temporary visitor badge to access the

FAA WJHTC, Offerors-representative(s) and/or

Offerors-delivery personnel will call the Point of

Contact who will provide further delivery instructions.

See Attachment L-3 WJHTC Access Instructions for further information.

WJHTC Building 70 (OCT Storage Area)

FAA William J. Hughes Technical Center (WJHTC)

Amelia Earhart Blvd, FAA Visitor Center aka Building 320 Security Operations Center

Atlantic City, NJ 08405

Point of Contact (POC): Steve Walker, ANG-E62

Tel: (609) 485-4372 (office) (856)889-6848 (cell)

Alt POC – Phil Randazzo (609) 485-6630 (office)

L-18 repackage their OCT equipment and materials at the conclusion of their OCT. See OCT Plan

Section 5.4.1.6 for further instructions on re-packing and removal of OCT equipment from the WJHTC. The Government anticipates all OCT equipment will remain at the WJHTC until contract award.

• Schedule. The Government will only conduct OCT of one Offeror’s solution at a time. The

OCT evaluation conducted at the WJHTC is envisioned to last 25 business days for each

Offeror. The Offeror's relative position in the OCT sequence will be determined randomly, however all Offerors’ OCT submissions are due at the WJHTC by the Proposal due date listed in Table L-1. Offerors must anticipate that their OCT participation may begin as soon as 10 business days after proposals are due since the sequence of OCT conduct will be determined randomly. The start date for each Offeror’s OCT will be provided by the

Contracting Officer five (5) business days prior to the Offeror’s OCT start date. Offeror’s must review Attachment L-3 WJHTC Facility Access Instructions, which includes additional instructions Offerors must follow for International Visitors, Covid-19 protocols, and directions to access the WJHTC.

L.5.1.3 Part C – Completed OCT Participation Form (Attachment L-6)

Each Offeror must provide a completed OCT Participation Form (Attachment L-6) as Part C of its Volume I proposal. A completed OCT Participation form must include:

1. Offeror’s selection for conducting its OCT Compliance Review (Completed L-6, Form 1). Offerors must select either: Option A) - a Government in-person OCT

Compliance Review with offeror participation, or Option B) - Offeror Self-certification of its OCT Submission

2. A Description of Offeror’s OCT Submission Contents (Completed L-6, Form 2)

All Offerors must complete both Forms 1 and 2 of the OCT Participation Form, regardless of which type of OCT Compliance Review is selected in Form 1.

Note: An exact paper copy of the Offeror’s OCT Submission Contents (Form 2) must also be included in the Part B of Volume I, which is submitted to the WJHTC.

Part C will not be evaluated or scored; however, it will be reviewed for completeness in the

Initial Screening and Compliancy Review as described Section M.3.1.

L.5.1.4 Part D: Offeror Self-Assessment Form (Attachment L-4)

Each Offeror must perform a self-assessment of their DNTS solution against each DNTS technical requirement {i.e., compulsory requirements (“Shalls”)} using the worksheet in

Attachment L-4. Offerors must supply a response in each of the required cells in order for

Volume I, Part D to be considered “complete”.

Part D will not be evaluated or scored; however, if cases arise where the FAA’s evaluation determines that the Offeror’s DNTS solution does not meet a requirement, but the Offeror’s self-

L-19 assessment form shows the requirement is met, the FAA may request additional clarification from the Offeror.

L.5.1.5 Part E: OCT Demonstration Scripts

In addition to the paper copies submitted in Volume I, Part B, Offerors must also provide an electronic copy in PDF-format of all OCT demonstration scripts. Each script should be submitted so it can easily be separated from the other scripts, i.e., either in separate PDF files or in one “combined” Adobe PDF file.

Part E will not be evaluated or scored; however, it will be reviewed for completeness in the

Initial Screening and Compliancy Review as described Section M.3.1.

L.5.2 Volume II – Management Proposal (Factor 2) Reference Section M.5.2

The Offeror must provide the information for the Management Proposal as described in the Sub-sections below.

L.5.2.1 Part A – Key Personnel Resumes (Sub-factor 2.1) Reference Section M.5.2.1

Using the template provided in SIR Attachment L-1 and labor category requirements in SIR

Attachment J-3, Offerors must provide a resume for each of the five (5) Key Personnel positions listed in Table L-3 below. Each resume must not exceed the page limitations for Volume I, Part

A listed in Table L-2.

Table L-3 Key Personnel

Key Personnel Description

(Section H.2, AMS Clause 3.8.2-17)

SOW

Reference

Minimum Qualifications

(J-3 Labor Categories)

DNTS Program Manager – Has overall responsibility for all work efforts performed under the DNTS contract. Leads DNTS Program

Management Reviews and serves as the Contractor’s primary focal point to the Government’s DNTS Program Office and DNTS

Contracting Officer.

C.3.1.1 Program Manager

DNTS Configuration Manager – Serves as the Contractor’s technical lead for the DNTS equipment/software and all configuration management and architectural issues. Engages in the resolution of technical and operational issues as needed. Attends all configuration audits and serves as the Contractor’s primary representative on all configuration data and issues.

C.3.2.1 Senior Engineer or

Senior Software Engineer

DNTS Logistics Manager – Has overall responsibility for logistics planning, management, and information under the DNTS contract.

Supports the resolution of operational issues as needed. Serves as the Contractor’s representative on all logistics management data and issues.

C.3.3.1 Senior Logistician

DNTS Test Manager - Has overall responsibility for planning, coordinating, supervising, and reporting of all test activities required in the contract. Serves as the Government’s point of contact for all testing activities and ensures all tests are performed in accordance with the Contractor Master Test Plan and Contractor

Verification Requirements Traceability Matrix. Must attend all

C.3.4.1 Engineer or

Software Engineer

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Key Personnel Description

(Section H.2, AMS Clause 3.8.2-17)

SOW

Reference

Minimum Qualifications

(J-3 Labor Categories)

Program Management Reviews and testing events including every day of the Factory Acceptance Test.

DNTS Training Lead – Has overall responsibility for the development and delivery of DNTS training. Serves as the DNTS

Contractor representative on all training issues and tasks. Attends the Contractor-hosted Training Guidance Conference to ensure contractors’ understanding of the training requirements and all other training related events, including the Course-walkthrough, Operational Tryout, and First Course Conduct.

C.3.3.11.1 Training Specialist

L.5.2.2 Part B –Management Capability (Sub-factor 2.2) Reference Section M.5.2.2

Offerors must submit as Part B of its Volume II -Management Proposal, a completed Attachment

L-8 Management Capability form, responding to each of the form’s requests for responses.

In completing Attachment L-8, Offerors must not exceed the Volume II Part B page limitation listed in Table L-2. Offerors must provide a detailed response to each of the sections to be considered responsive. In addition, general statements that the offeror understands the requirements of the work to be performed or simple rephrasing or restating of the Government’s requirements will not be considered adequate. Similarly, submittals that contain omissions or incomplete responses to the requirements of this SIR, that merely paraphrase the Statement of

Work, or that use nonspecific phrases such as "in accordance with standard procedures" or "well-known techniques" will also be considered inadequate. General statements of this kind may render the proposal non-responsive.

L.5.3 Volume III – Past Performance (Factor 3) Reference Section M.5.3

The Past Performance Proposal Volume consists of two parts:

Part A – Summary of two (2) current or past performance references – completed Part A of

Attachment L-2 Past Performance Survey.

Part B – Consists of customer responses to the Past Performance Survey -- completed Parts A and B of Attachment L-2 Past Performance Survey. The points of contact identified by the

Offeror in Part A must submit the survey responses to the FAA CO. The completed surveys must correspond to the past performance references identified by the Offeror in Volume III, Part A of its proposal.

L.5.3.2 Part A – Past Performance Summaries and References – Reference Section M.5.3.1

Volume III, Part A provides a summary of two current or past performance references (e.g., contracts) and the names and contact information of persons (customer contacts) to whom the

Offeror sent the DNTS Past Performance Surveys. Both past performance references must meet the criteria of recent and relevant as defined in SIR Section M.5.3.1.

Part A of Offeror’s proposal Volume III proposal must include two completed Attachment L-2

Past Performance Survey Forms (Form Part A only), one for each of the two past performance

L-21 references. Within Section A.2 of the form, the Offeror must identify at least one (1) customer contact to whom they sent the survey form. Customer contacts for each reference must meet the criteria provided in Section L.5.3.3 below.

L.5.3.3 Part B – Past Performance Surveys and Customer Responses

Each Offeror must complete the Past Performance Summary at Attachment L-2 for two (2) past performance references. Additionally, each Offeror must complete Part A, “Offeror

Information,” of the Past Performance Survey form and then provide it to two customer points of contact for each Past Performance Reference and ask them to complete the survey portion. If a

Past Performance Reference is for work performed under a Federal Government contract, the customer points of contact must be the CO and a member of the program staff for the work effort. The program staff points of contact must be individuals with firsthand knowledge of the offeror’s performance, such as a Contracting Officer’s Representative (COR) or Program

Manager (PM). For past performance under other contracts, such as commercial contracts, the

Past Performance Survey must be provided to individuals with duties similar to those of the Government CO and COR/PM. Each point of contact must rate the

Offeror’s performance under the referenced contract in terms of quality of work efforts performed and services delivered, timeliness of performance, cost control, program management, and customer relationship, as detailed on the form. Each customer point of contact must email the completed survey to the CO at the e-mail address listed in Section L.2.2. The e-mail submissions must be sent from the Government or corporate e-mail addresses of the points of contact.

The CO must receive the completed surveys no later than the proposal submission date and time listed in Section L.2.1. It is the responsibility of offerors to follow-up with customer point of contact to ensure they submit the completed surveys by the submission deadline. Each reference must complete the past performance survey and submit a soft copy to the Contracting Officer no later than the proposal due date as indicated in Section L.2.1. The subject line of the email must read, “SIR Number: 693KA8-24-R-00007 Submission of Past Performance Questionnaire [Insert

Offeror’s Name]”

The FAA reserves the right to contact any identified reference identified by each Offeror. The

FAA may review available Contract Performance Assessment Reporting System (CPARS) ratings and narrative summaries for Offeror identified past performance references.

L.5.4 Volume IV – Price (Factor 4) Reference Section M.5.4

L.5.4.1 General

The Offeror must not include pricing in any other proposal volume except Volume IV.

The Government anticipates that adequate price competition will exist, so Offerors are not required to submit certified cost and pricing data with their proposals. The Government anticipates that the data required by this SIR will be adequate for its price evaluation; however, the Government reserves the right to request additional information other than certified cost or pricing data.

L-22

Offerors are responsible for submitting sufficient information to enable the FAA…