DNR250010 Playground Structure RFP (1).pdf

Request for Proposal

Revised 2-4-2025

Ohio Department of Natural Resources

DNR-250010 Deer Creek Adventure Play Trail

Background Information:

Deer Creek offers a balance of modern and rustic facilities to satisfy every visitor. Set amidst rich farming country, the park’s well-appointed resort, marina, large campground, and 18-hole golf course facilities blend perfectly with outdoor activities such as boating, fishing, camping, and hiking. Recent projects have strived to emphasize the identity of Deer Creek State Park, most recently the renovations of the Lodge and Conference Center. This project is an effort to expand the park amenities and capture the identity and heritage of Deer Creek State Park.

Project Objective:

The overall goal is to enhance the user experience of day use visitors as well as overnight lodge and campground guests by blending adventure play and nature exploration into a large destination space.

Scope of Work:

1) Provide all needed equipment and connections meeting the following requirements:

a. Playground equipment is to be wood, and colors should be predominately nature inspired tones

b. Playground equipment must be compliant with ASTM F1487 and CPSC safety standards

c. Specify warranty for equipment. Non-moving components should have minimum 10-year warranty.

d. Provide detailed drawings and layout of proposed equipment

2) The Program of Requirements (POR) exhibit (attached) shows high-level concepts. Selected manufacturer is to provide detailed concepts for consideration and final selection.

3) Each play area shall have a deer themed image (potentially routing) to be part of a scavenger hunt along the trail.

4) Each play area should be designed for multiple age groups, including all play types/features, and meet all ADA guidelines.

5) The playgrounds shall include, but not be limited to the following items:

a. Main Play Structure (Item #2 in POR):

i. Deer themed play structure

ii. Ancillary log/ nature play pieces (2-3 additional pieces that complement the deer structure. (these could all potentially be combined into one play structure).

b. Small to Medium Play Structures (Items #3 and #5 in POR)

i. One small to medium play piece at each location

c. End Trailhead Play Structure (Item #6 in POR)

i. 2-3, small to large play structures

1. Intent is to be more significant than Items # 3 and #5 in the POR, but not as significant as #2)

2. Deer theme is desired in this location

d. Observation Platform (Item #4 in POR)

i. Observation Platform will be designed by others. Selected manufacturer shall design deer head, slide, and central net opening and coordinate with selected design consultant for structural connection to the observation platform. Selected manufacturer will be responsible for design of all connections.

ii. Deer Head sculpture will anchor to the side (non-climbable but open on the inside to look out the eyes and/or nose.

Project Location:

Deer Creek State Park 20635 State Park Road 20 Mount Sterling, OH 43143

Duration:

Project Commencement will be approximately November 17, 2025.

Project must be completed by October 2, 2026.

Deliverables:

1. POR Item #2: Large Main Play Structure

2. POR Item #4: Deer Theme Sculpture for Observation Platform

3. POR Item #3,5,6: Small to Medium play structures, standard design

Project Budget and Proposed Breakout:

The total budget for this project is $1,700,000.00.

Deliverable Cost Main Play Structure (POR #2) $ 700,000.00 Observation Platform (POR #4) $ 700,000.00 Small-Medium Play Structures

POR #3, #5, #6)

$ 300,000.00

TOTAL $ 1,700,000.00

Pre Bid Meeting:

ODNR will host an optional online pre-bid meeting on September 3rd at 11am-Noon using Microsoft Teams.

Bidders are encouraged to attend to ask any clarifying questions. Beyond this meeting, all inquiries must be submitted through the Ohio Buys sourcing event.

Microsoft Teams Need help?

Join the meeting now Meeting ID: 218 793 675 966 3 Passcode: ax2CA3dC Dial in by phone +1 614-721-2972,,388681705# United States, Columbus Find a local number Phone conference ID: 388 681 705#

Evaluation:

SCORING BREAKDOWN

Criteria

Maximum Available Points

Proposal Technical Requirements 650 Points Proposal Cost 150 Points Maximum Available Points 800 Points https://aka.ms/JoinTeamsMeeting?omkt=en-US https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZTY3ZTM1NWUtODQxNy00ZjAwLThmMTItODBmMTk0NDJmNTNj%40thread.v2/0?context=%7b%22Tid%22%3a%2250f8fcc4-94d8-4f07-84eb-36ed57c7c8a2%22%2c%22Oid%22%3a%22508eb54e-dde8-4cd7-bda3-31fdc01bf01f%22%7d tel:+16147212972,,388681705 https://dialin.teams.microsoft.com/fd500fcf-3501-48c9-a727-e83e32f1d295?id=388681705

Technical Proposal Rubric: Please ensure that the submitted technical proposal addresses all of the following scored criteria.

Criterion Weight Rating(0-5) Extended

Score Offeror Profile

1. Company history, and years of relevant experience.

2. Provide the names, table of organization and experience of project staff who will design and build the play structures.

Include contact information for key project team members.

Offeror Prior Experience

1. Provide examples of projects of similar scope showing:

• Large Playground Design

• Branding Adherence

• Organic themes

• Sustainable materials

• Playground Catalog

Scope of Work (Work Plan)

1. Proposed timeline, work plan and demonstration of capacity to meet deadline.

2. Methodology for designing, developing and constructing playgrounds

3. Communication Plan 10

4. Warranty plan 10

Evaluation Scoring:

The scale below (0-5) will be used to rate each proposal on the criteria listed in the Technical Proposal Evaluation table.

DOES NOT MEET

0 POINTS

WEAK

1 POINT

WEAK TO MEETS

2 POINTS

MEETS

3 POINTS

MEETS TO

STRONG

4 POINTS

STRONG

5 POINTS

DNR will score the Proposals by multiplying the score received in each category by its assigned weight and adding all categories together for the Offeror’s Total Technical Score in Table 3. Representative numerical values are defined as follows:

DOES NOT MEET (0 pts.): Response does not comply substantially with requirements or is not provided.

WEAK (1 pt.): Response was poor related to meeting the objectives.

WEAK TO MEETS (2 pts.): Response indicates the objectives will not be completely met or at a level that will be below average.

MEETS (3 pts.): Response generally meets the objectives (or expectations).

MEETS TO STRONG (4 pts.): Response indicates the objectives will be exceeded.

STRONG (5 pts.): Response significantly exceeds objectives (or expectations) in ways that provide tangible benefits or meets objectives (or expectations) and contains at least one enhancing feature that provides significant benefits.

Cost Proposal Points: To calculate the Offeror’s Cost Proposal points after the Offeror’s total technical points are determined, using the following method:

Cost points = (lowest Offeror’s cost/Offeror’s cost) x Maximum Available Cost Points as indicated in the “Scoring Breakdown” table. The value is provided in the Scoring Breakdown table. “Cost” = Total Not to Exceed Cost identified in the Cost Summary section of Offeror Proposals. In this method, the lowest cost proposed will receive the Maximum Available Cost Points.

The number of points assigned to the cost evaluation will be prorated, with the lowest accepted cost proposal given the maximum available points possible for this criterion. Other acceptable cost proposals will be scored as the ratio of the lowest price proposal to the proposal being scored, multiplied by the maximum available points possible for this criterion.

An example for calculating cost points, where Maximum Available Cost Points Value = 60 points, is the scenario where Offeror X has proposed a cost of $100.00. Offeror Y has proposed a cost of $110.00 and Offeror Z has proposed a cost of $120.00. Offeror X, having the lowest cost, would get the maximum available 60 cost points.

Offeror Y’s cost points would be calculated as $100.00 (Offeror X’s cost) divided by $110.00 (Offeror Y’s cost) equals 0.909 times 60 maximum points, or a total of 54.5 points. Offeror Z’s cost points would be calculated as $100.00 (Offeror X’s cost) divided by $120.00 (Offeror Z’s cost) equals 0.833 times 60 maximum available points, or a total of 50 points.

Preferences

The State will apply all preferences pursuant to Ohio Administrative Code 123:5-1-06.

Following the initial evaluation and scoring, all Proposals will be considered for preferences. Preferences will be calculated at a rate of five percent (5%) for the first preference and two percent (2%) each for the second and third preferences. The preferences shall be combined and applied as a total percentage of the original Proposal to determine the score for evaluation purposes.

Preferences will only be applied if there is at least one Offeror that does not qualify for that particular preference.

For purposes of qualifying for a preference, an Offeror failing to complete the certification for each preference will be deemed as not qualifying for that preference.

(a) For the Buy American preference, if any Offeror offers a product that is not a domestic source end product, the State will add the applicable percentage of the total available points to the total score of each Offeror offering a domestic source end product.

(b) For the Buy Ohio preference, if any Offeror is a Buy Ohio Offeror claiming the preference, the State will add the applicable percentage of the total available points to each Buy Ohio Offeror’s total score.

(c) If claiming the preferences in (a) and (b) based on the product(s) offered, an Offeror is only eligible to receive the preference if the cost of the product(s) offered exceeds 50% of the total offered cost for products and services. A Buy Ohio Offeror is also eligible to receive the Buy Ohio preference based on its significant economic presence in Ohio or a border state.

(d) For the Veteran-Friendly Business preference, the State will add the applicable percentage of the total available points to any certified veteran-friendly business Offeror’s total score.

Invoicing

All invoices must be submitted DIRECTLY to Ohio Shared Services (OSS).

There are three options available to submit invoices to OSS:

• EMAIL the invoice to: invoices@ohio.gov

• FAX the invoice to: 1-614-485-1039

• MAIL the invoice to: Ohio Shared Services, PO Box 182880, Columbus, Ohio 43218-2880 mailto:invoices@ohio.gov

In order to process your invoice, please make sure all the required information listed below is on your invoice before submitting it to OSS or they will be returned for not being a proper invoice.

1. Must include the Purchase Order (PO) number assigned. You may shorten it to the last five digits.

2. Supplier full name as it appears on your PO.

3. The Ship to and/or service facility name and full address

4. Unique invoice number

5. Date of service or date work was completed.

6. Complete itemization of services performed, materials or goods supplied and/or labor furnished.

7. Line charge(s). If parts are included, please break out the line charges with product and charges separately.

8. No State of Ohio sales tax

9. Remit to address must match our records for payment

All fields mentioned above are required to count as a correct invoice; failure to provide this information will result in a returned invoice and delayed payment.

Contract Negotiations. Negotiations will be scheduled at the convenience of DNR. The selected Offeror(s) are expected to negotiate in good faith.

General. Negotiations may be conducted with any Offeror who submits a competitive Proposal, but DAS may limit discussions to specific aspects of the RFP. Any clarifications, corrections, or negotiated revisions that may occur during the negotiations phase will be reduced to writing and incorporated in the RFP, or the Offeror’s Proposal, as appropriate. Negotiated changes that are reduced to writing will become a part of the Contract file open to inspection to the public upon award of the Contract. Any Offeror whose response continues to be competitive will be accorded fair and equal treatment with respect to any clarification, correction, or revision of the RFP and will be given the opportunity to negotiate revisions to its Proposal based on the amended RFP.

Top-ranked Offeror. Should the evaluation process have resulted in a top-ranked Proposal, DNR may limit negotiations to only that Offeror and not hold negotiations with any lower-ranking Offeror. If negotiations are unsuccessful with the top-ranked Offeror, DNR may then go down the line of remaining Offerors, according to rank, and negotiate with the next highest-ranking Offeror. Lower-ranking Offerors do not have a right to participate in negotiations conducted in such a manner.

CONTRACT AWARD. DNR plans to award the Contract based on the schedule in the RFP, if DNR decides the Project is in the best interests of the State and has not changed the award date.

Apparent awardee will be required to sign a contract with the Ohio Department of Natural Resources.