DNR Sand Relocation General Requirements.docx

Michigan Dept. of Natural Resources

Sand Relocation

SECTION I – WORK STATEMENT

A PROGRAM STATEMENT:

bids will be solicited for these projects. Mandatory pre-bid meetings will be held at each park. Please note: Not all five parks will have projects available for bidding every season.

B SPECIFICATIONS

TASKS

1. General Tasks:

The contractor agrees to perform work within the following treatment categories according to DNR specifications, and to supply all necessary equipment and supplies except as noted herein to be supplied by DNR.

a. Contact “Miss Dig” prior to beginning work to locate underground utilities, no work shall begin until all utilities have been flagged.

b. Remove drifted and piled sand from paved and surrounding area as specified in the Statements of Work.

c. Transport sand to beach area, level, and grade slope to the water’s edge per specifications.

d. Remove snow fence and store per specifications.

2. Specific Tasks:

The Contractor agrees to adhere to the following specifications:

d. All sand is to be hauled to beach areas and spread evenly along the length of the beach. The sand will be level, no hills or valleys and will slope gently to the water’s edge.

e. Vehicles used by the contractor and their employees will be operated in accordance with park regulations. Vehicles will be operated on and parked only in areas designated by the Park Supervisor or their designee. NOTE: Some parks do not allow for tracked vehicles to be driven on pavement under any circumstances.

f. Vendor will remove snow fence in such a manner that will minimize damage to the fence and posts. Posts must be removed in a manner so as to prevent bending and distorting. All fencing material is to be rolled tightly and must not exceed 50 feet in length. Fencing and posts are to be stored as directed in the Statement of Work.

C COMPLIANCE AND INSPECTION PROCEDURES

In general:

· Contractor and their representatives shall possess appropriate CDL licensing when operating equipment.

· Contractor and their representatives shall be trained and adhere to MIOSHA standards while working on State Contracts.

· All equipment used on-site will be maintained to meet MIOSHA standards for classification.

· The State reserves to right to ask for certifications and proof of standards being upheld.

· Park Manager must be notified by Contractor within 24 hours of work being done in order to perform Completion Inspection.

Liquidated Damages:

The specifications for sand removal as set forth in this RFP have been established so that the performance of this operation (sand removal) is consistent with the State’s program. The Contractor agrees that the completion dates specified in the Statements of Work “SOW” are an essential condition of the Proposal and Contract. Should the Contractor fail to complete the Work by that date, it is agreed that the sum of $100.00 will be deducted from the Base Proposal sum for each and every calendar day the Work is incomplete. It is understood and agreed that this deduction is not a penalty, but represents liquidated damages suffered by the State Unit, and is so fixed on a per diem basis because of the extreme difficulty of ascertaining the time and full amount of damage the State Unit will sustain if the Work is not completed by the above date.

D CONTRACTOR RESPONSIBILITIES

1. Contractor is responsible for having adequate, trained staff to complete awarded projects.

2. Contractor shall possess or obtain at their own expense all suitable equipment to carry out the assigned tasks.

3. Contractor is required to complete project within time frame as stated on the Purchase Order. Sand Relocation must be completed prior to Park/Campground Opening. Failure to comply will result in Liquidated Damages.

4. Contractor is to report any and all accidents, resulting in harm to people or property to the Park Manager immediately.

5. Contractor will be held responsible for cost incurred due to damaged property or utilities as a result of work performed under this contract.

5. Contractor will repair or replace any State of Michigan property which is harmed during project.

6. Pre-bid meeting: Contractor MUST attend pre-bid meeting as stated on the Statement of Work. No Exceptions. Failure to attend meeting will result in Contractor not being allowed to bid on project.

E STATE RESPONSIBILITIES

1. State agrees to provide adequate specifications to perform work.

2. State agrees to schedule timely pre-bid meetings.

3. State agrees to inspect work for Completion within 24 hours of notification by Contractor.

F PROJECT CONTROL AND REPORTS

Project Control The Contractor will carry out this project under the direction and control of the Department of Natural Resources, Parks and Recreation (DNR PRD). The Park Manager will meet daily with the Contractor's project manager for the purpose of reviewing progress and providing necessary guidance to the Contractor in solving problems which arise.

Contractor performance evaluations will be completed by Park Manager within 30 days of project Completion date.

SECTION II - GENERAL PROJECT PROVISIONS

NOTE: The following Specifications are requirements of the Sand Relocation Projects. Any Purchase Order that is written will be based upon these Terms and Conditions.

A GENERAL

These projects are for sand relocation work on State parks land. Exact quantities of sand to be moved are unknown, however the projects will require mandatory pre-bid site visit meetings for all interested parties to confirm the scope of work for each location. Upon award of work, the DNR will issue Purchase Orders for the individual projects. These projects will be lump sum pricing.

B ISSUING OFFICE

The Purchase Order will be issued by the Department of Natural Resources (DNR), Procurement Services for Parks and Recreations (PRD), hereinafter known as DNR, PRD. Where actions are a combination of those of Procurement Services and the DNR, PRD, the authority will be known as the State.

Procurement Services is the sole point of contact in the State with regard to all procurement and contractual matters relating to the commodities and/or services described herein. Procurement Services is the only office authorized to change, modify, amend, alter, clarify, etc., the specifications, terms, and conditions of the Contract. Procurement Services will remain the point of contact for all contractual matters throughout the life of the project. All communications covering this procurement must be addressed to:

Patrick Avendt, Buyer DNR Procurement Services P.O. Box 30028 525 West Allegan St.

3rd Floor, Constitution Hall North Lansing, Michigan 48909 (P.O Box) Lansing, Michigan 48933 (Street Address) Cell: (517) 388-6265

(517) 373-1164 - fax avendtp@michigan.gov

C CONTRACT ADMINISTRATOR – PARK MANAGER

Upon issuance of the purchase order, the Park Manager will be allowed to administer the project on a day-to-day basis during the term of the work. However, administration of the work implies no authority to change, modify, clarify, amend, or otherwise alter the terms, conditions, and specifications of the purchase order. That authority is retained by Procurement Services.

D CONTRACT TERM

The projects will be bid out on a case-by case basis. There will not be a multi-year contract as a result of this solicitation.

E WARRANTIES AND REPRESENTATIONS

The Purchase Order will contain customary representations and warranties by the Contractor, including, without limitation, the following:

1. The Contractor will perform all services in accordance with high professional standards in the industry.

2. The Contractor will use adequate numbers of qualified individuals with suitable training, education, experience, and skill to perform the services.

3. The Contractor will use its best efforts to use efficiently any resources or services necessary to provide the services that are separately chargeable to the State.

4. The Contractor will use its best efforts to perform the services in the most cost-effective manner consistent with the required level of quality and performance.

5. The Contractor will perform the services in a manner that does not infringe the proprietary rights of any third party.

6. The Contractor will perform the services in a manner that complies with all applicable laws and regulations.

7. The Contractor has duly authorized the execution, delivery, and performance of the Purchase order.

8. The Contractor has not provided any gifts, payments, or other inducements to any officer, employee, or agent of the State.

9. The Contractor has not made any misleading statements in their bid and/or to state personnel. Misleading statements may be cause to cancel bid items awarded and/or debar the Contractor from future bidding on state work for a designated period of time.

List of Parks Requiring Sand Relocation, Spring 2022:

Grand Haven State Park, Holland State Park, Muskegon State Park, Charles Mears State Park image1.wmf