DNR_RFB_Thief_River_Falls_Area_Buckthorn_Treatment.pdf
PDF 35 KB Posted
- Solicitation number
- 2000018349
- Issued by
- Lyon County, Minnesota
About this file
This is a Request for Bid (RFB) document issued by the Minnesota Department of Natural Resources for invasive buckthorn treatment services across approximately 158.9 acres in two Wildlife Management Areas located in Marshall and Pennington Counties. The project requires labor, equipment, materials, tools, transportation, and incidentals necessary to cut and/or chemically treat invasive buckthorn using herbicide application and hand mechanical cutting methods. The work consists of two distinct phases: Year One will serve as an initial treatment, and Year Two will serve as a follow-up treatment for re-sprouts and any mature plants that may have been missed or survived during the initial treatment. All bids must be submitted electronically through the Swift Portal by June 2, 2026, at 2:00 PM. The completion deadline for both phases is October 10, 2027. Site visits may be arranged by contacting Project Supervisor Rebecca Ekstein at 218-219-8588. Award will be made to the lowest responsible vendor meeting all specifications and terms and conditions, with the State reserving the right to award items separately, by grouping, or by total as deemed most advantageous.
Bidders must submit unit prices per acre for each job phase, with all-inclusive pricing that encompasses labor, materials, tools, transportation, equipment, sales tax, use tax, and all other costs necessary for project completion. Required bid attachments include a completed and signed Vendor Qualifications Form, Workforce & Equal Pay Declaration form, and proof of Pesticide Applicator Licensure. Respondents must acknowledge compliance with all General Terms, Special Terms and Conditions, and project specifications; confirm ability to meet completion date requirements; and provide insurance proof if awarded. Minnesota Resident Vendor status may be claimed for tied low bid resolution or reciprocal preference consideration. The solicitation welcomes participation from small businesses, minority-owned businesses, women-owned businesses, disabled-owned businesses, veteran-owned businesses, and businesses located in economically disadvantaged counties. Prompt pay discount options are available and should be specified in the response. Direct Pay Permit 1114 does not apply to this project.
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Event Description 2027-001 Thief River Falls Area Buckthorn Treatment
The Department of Natural Resources is seeking bids for: labor, equipment, materials, tools, transportation, and incidentals necessary to cut and/or chemically treat invasive buckthorn using herbicide hand mechanical cutting on approximately 158.9 acres within Valley WMA located in Marshall County and Higinbotham WMA located in Pennington County Minnesota. This work will consist of two (2) years of treatment. Year one will serve as an initial treatment and year two will serve as a follow-up treatment for re-sprouts and any mature plants that may have been missed/survived during the initial treatment.
For a site visit, please contact the Project Supervisor, Rebecca Ekstein, at 218-219-8588.
All responses must be submitted electronically through the Swift Portal. No e-mail or faxed responses will be accepted. Contractors needing help with registration and/or completing their response to this Event may contact the Contractor Assistance Help Desk at 651-201-8100, Option 1.
Failure to respond to latest event version may result in bid rejection.
Please be aware that there are attachments to this event. The vendor is responsible for reviewing all attachments and complying with all requirements to this Event. DNR will be the determining factor if vendor meets specifications. All questions should be directed to the buyer listed in this event.
Unit price must include all costs such as labor, materials, tools, transportation, equipment, sales tax, use tax and all else necessary for completion of the project. Direct Pay Permit 1114 does not apply to this project.
Award--Item, Group, Total: Responses that do not comply with the solicitation will be considered nonresponsive and will be rejected. The award will be made to the lowest responsible vendor meeting the specifications and all terms and conditions. The State reserves the right to award items separately, by grouping items, or by total, whichever is deemed most advantageous to the State.
Once you have completed and submitted your response, you will receive a system confirmation message that your response has been ‘accepted’. Print and save the confirmation for your file. If you’re having trouble submitting your response, call the Help Desk at 651-201-8100 – Option No. 1
General Comments
- Specifications and Terms
Vendor Qualifications Form Workforce & Equal Pay Declaration Form
General Questions Question Response
GENERAL TERMS:
Do you acknowledge and certify compliance with all Responder Declarations as stated in Section 1 of the Event?
Exceptions detailed in other locations within the response will not be considered.
WARNING: Any exceptions taken may be cause for rejection of your response or portions thereof.
Event Details
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Crapser,Susan K Phone: 320/634-7365
Email: sue.crapser@state.mn.us
Event ID Format Type Page R2901-2000018349 Sell RFx 1 Event Round Version 1 1 Event Name DNR RFB Thief River Falls Area Buckthorn Treatment Start Time Finish Time 05/08/2026 16:00:00 06/02/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
Question Response
Yes
Response Comments
SPECIAL TERMS:
Do you accept all the Special Terms and Conditions stated in the Event? Exceptions detailed in other locations within the response will not be considered.
WARNING: Any exceptions taken may be cause for rejection of your response or portions thereof.
Yes
Response Comments
SPECIFICATIONS:
Can you meet the specifications called for in the event?
Exceptions detailed in other locations within the response will not be considered.
WARNING: Any exceptions taken may be cause for rejection of your response or portions thereof.
Yes
Response Comments
CONTRACT OBLIGATION:
Name, Title, e-mail and Phone number of individual authorized to contractually obligate company.
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Crapser,Susan K Phone: 320/634-7365
Email: sue.crapser@state.mn.us
Event ID Format Type Page R2901-2000018349 Sell RFx 2 Event Round Version 1 1 Event Name DNR RFB Thief River Falls Area Buckthorn Treatment Start Time Finish Time 05/08/2026 16:00:00 06/02/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Response Comments
PREPARED BY:
Name, Title, e-mail, phone and fax numbers of individual who prepared the response.
Response Comments
AUTHORIZED TO SUBMIT:
By selecting the Yes button, you are officially approving the document and indicating you are authorized to submit this document on behalf of your entity or organization.
Yes
Response Comments
PROJECT CONTACT PERSON:
Enter the name, phone number, and e-mail address of your contact person during the project.
Response Comments
COMPLETION DATE REQUIREMENTS:
Can you meet the completion date requirements as stated in the solicitation?
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Crapser,Susan K Phone: 320/634-7365
Email: sue.crapser@state.mn.us
Event ID Format Type Page R2901-2000018349 Sell RFx 3 Event Round Version 1 1 Event Name DNR RFB Thief River Falls Area Buckthorn Treatment Start Time Finish Time 05/08/2026 16:00:00 06/02/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Yes
Response Comments
STATE OF MINNESOTA RESIDENT VENDOR
In accordance with Laws of Minnesota 2013, Chapter 142, Article 3, Section 16, amending Minn. Stat. § 16C.02, subd. 13, a “Resident Vendor” means a person, firm, or corporation that:
(1) is authorized to conduct business in the state of Minnesota on the date a solicitation for a contract is first advertised or announced. It includes a foreign corporation duly authorized to engage in business in Minnesota;
(2) has paid unemployment taxes or income taxes in this state during the 12 calendar months immediately preceding submission of the bid or proposal for which any preference is sought;
(3) has a business address in the state; and
(4) has affirmatively claimed that status in the bid or proposal submission.
To receive recognition as a Minnesota Resident Vendor ( “Resident Vendor”), your company must meet each element of the statutory definition above by the solicitation opening date and time.
Resident Vendor status may be considered for purposes of resolving tied low bids or the application of a reciprocal preference.
Are you claiming Resident status?
BY ANSWERING ‘’YES’’ TO THIS QUESTION, YOU ARE
CERTIFYING YOUR COMPLIANCE WITH THE REQUIREMENTS SET
FORTH HEREIN AND CLAIMING RESIDENT VENDOR STATUS IN
YOUR BID OR PROPOSAL SUBMISSION
Yes
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Crapser,Susan K Phone: 320/634-7365
Email: sue.crapser@state.mn.us
Event ID Format Type Page R2901-2000018349 Sell RFx 4 Event Round Version 1 1 Event Name DNR RFB Thief River Falls Area Buckthorn Treatment Start Time Finish Time 05/08/2026 16:00:00 06/02/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Response Comments
ORGANIZATION LEGAL DESCRIPTION:
Select the appropriate legal description of your business organization. Select One
Options: Independent Contractor Sole Proprietor Corporation Incorporated
LLC
Other-Please Specify
Response Comments
INSURANCE:
If awarded, will you provide proof of insurance as detailed in the event?
Yes
Response Comments
PROMPT PAY:
What prompt pay discounts will you offer? If Other, then specify the terms in the comments section. Select One
Options: 1% in 30 2% in 30 3% in 30 1% in 10, Net 30 2% in 10, Net 30 3% in 10, Net 30 5% in 10, Net 30 1% in 15, Net 30 2% in 15, Net 30
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Crapser,Susan K Phone: 320/634-7365
Email: sue.crapser@state.mn.us
Event ID Format Type Page R2901-2000018349 Sell RFx 5 Event Round Version 1 1 Event Name DNR RFB Thief River Falls Area Buckthorn Treatment Start Time Finish Time 05/08/2026 16:00:00 06/02/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
3% in 15, Net 30 1% in 20, Net 30 2% in 20, Net 30 3% in 20, Net 30 Net 30 Other None
Response Comments
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority,
• a woman,
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically disadvantaged county?
http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Crapser,Susan K Phone: 320/634-7365
Email: sue.crapser@state.mn.us
Event ID Format Type Page R2901-2000018349 Sell RFx 6 Event Round Version 1 1 Event Name DNR RFB Thief River Falls Area Buckthorn Treatment Start Time Finish Time 05/08/2026 16:00:00 06/02/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Yes
Response Comments
A completed and signed Vendor Qualifications Form, Workforce & Equal Pay Declaration form AND proof of Pesticide Applicator Licensure are REQUIRED as part of your bid response.
UPLOAD ALL REQUIRED OR REQUESTED ATTACHMENTS HERE.
A file attachment is required to satisfy this question.
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?
(Yes / No)
Yes
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Crapser,Susan K Phone: 320/634-7365
Email: sue.crapser@state.mn.us
Event ID Format Type Page R2901-2000018349 Sell RFx 7 Event Round Version 1 1 Event Name DNR RFB Thief River Falls Area Buckthorn Treatment Start Time Finish Time 05/08/2026 16:00:00 06/02/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Line Details Line: 1 Item ID: Line Qty: 158.9 UOM: ACRE Bid Qty: 158.9
Reserve Price: No
Description: Price per ACRE: Job 1: (Initial Treatment): Cut stump, foliar or basal bark herbicide spray.
2027-001 Thief River Falls Area Buckthorn Treatment
Question Response What is your bid price PER ACRE for all work specified for Job 1: (Initial Treatment): Cut stump, foliar or basal bark herbicide spray?
Response Comments
Line: 2 Item ID: Line Qty: 158.9 UOM: ACRE Bid Qty: 158.9
Reserve Price: No
Description: Price per ACRE: Job 2: (Follow Up Treatment): Cut stump, basal bark spray, or foliar spray.
2027-001 Thief River Falls Area Buckthorn Treatment
Question Response What is your bid price PER ACRE for all work specified for Job 2: (Follow Up Treatment): Cut stump, basal bark spray, or foliar spray?
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Crapser,Susan K Phone: 320/634-7365
Email: sue.crapser@state.mn.us
Event ID Format Type Page R2901-2000018349 Sell RFx 8 Event Round Version 1 1 Event Name DNR RFB Thief River Falls Area Buckthorn Treatment Start Time Finish Time 05/08/2026 16:00:00 06/02/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Crapser,Susan K Phone: 320/634-7365
Email: sue.crapser@state.mn.us
Event ID Format Type Page R2901-2000018349 Sell RFx 9 Event Round Version 1 1 Event Name DNR RFB Thief River Falls Area Buckthorn Treatment Start Time Finish Time 05/08/2026 16:00:00 06/02/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 158.9 UOM: ACRE Description: Price per ACRE: Job 1: (Initial Treatment): Cut stump, foliar or basal bark herbicide spray.
2027-001 Thief River Falls Area Buckthorn Treatment
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: DNR FAW THIEF RIVER FALLS
246 125TH AVE NE
THIEF RIVER FALLS MN 56701-8489
United States
Quantity: 158.9 Due Date: 10/10/2027 Freight Terms:
Ship Via:
Line: 2 Item ID: Line Qty: 158.9 UOM: ACRE Description: Price per ACRE: Job 2: (Follow Up Treatment): Cut stump, basal bark spray, or foliar spray.
2027-001 Thief River Falls Area Buckthorn Treatment
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: DNR FAW THIEF RIVER FALLS
246 125TH AVE NE
THIEF RIVER FALLS MN 56701-8489
United States
Quantity: 158.9 Due Date: 10/10/2027 Freight Terms:
Ship Via:
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Crapser,Susan K Phone: 320/634-7365
Email: sue.crapser@state.mn.us
Event ID Format Type Page R2901-2000018349 Sell RFx 10 Event Round Version 1 1 Event Name DNR RFB Thief River Falls Area Buckthorn Treatment Start Time Finish Time 05/08/2026 16:00:00 06/02/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Crapser,Susan K Phone: 320/634-7365
Email: sue.crapser@state.mn.us
Event ID Format Type Page R2901-2000018349 Sell RFx 11 Event Round Version 1 1 Event Name DNR RFB Thief River Falls Area Buckthorn Treatment Start Time Finish Time 05/08/2026 16:00:00 06/02/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
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