DNR_RFB_Smoky_Hills_Easement_Road.pdf

Event Description 2027-415 Smoky Hills State Forest Easement Access Road

The Department of Natural Resources is seeking bids for the labor, equipment, materials, tools, transportation, and incidentals necessary to prepare the roadbed and gravel approximately 0.5 miles of road, including the supply, placement and compacting of 450 cubic yards of MNDOT Class 5 gravel including final grading and shaping, near Osage, MN.

For a site visit, contact Corey Campbell, Project Supervisor, 218-616-1124, corey.campbell@state.mn.us.

All responses must be submitted electronically through the Swift Portal. No e-mail or faxed responses will be accepted. Contractors needing help with registration and/or completing their response to this Event may contact the Contractor Assistance Help Desk at 651-201-8100, Option 1.

Failure to respond to latest event version may result in bid rejection.

Please be aware that there are attachments to this event. The vendor is responsible for reviewing all attachments and complying with all requirements to this Event. DNR will be the determining factor if vendor meets specifications. All questions should be directed to the buyer listed in this event.

You must enter a bid amount all Your Unit Bid Price fields.

Unit price must include all costs such as labor, materials, tools, transportation, equipment, sales tax, use tax and all else necessary for completion of the project. Direct Pay Permit 1114 does not apply to this project.

Award--Item, Group, Total: Responses that do not comply with the solicitation will be considered nonresponsive and will be rejected. The award will be made to the lowest responsible vendor meeting the specifications and all terms and conditions. The State reserves the right to award items separately, by grouping items, or by total, whichever is deemed most advantageous to the State.

Once you have completed and submitted your response, you will receive a system confirmation message that your response has been ‘accepted’. Print and save the confirmation for your file. If you’re having trouble submitting your response, call the Help Desk at 651-201-8100 – Option No. 1.

General Comments

* ATTACHMENTS:

2027-415 Request for Bid 2027-415 Attachments 2027-415 Sample Contract 2027-415 Exhibit F Location Maps

General Questions Question Ideal Response

General Terms Do you acknowledge and certify compliance with all Responder Declarations stated in Section 1 of the event?

Exceptions detailed in other locations within the response will not be considered.

WARNING: Any exceptions taken may be cause for rejection of your response or portions thereof. Yes

Event Details

Bidder: PUBLIC EVENT DETAILS

Agency: Natural Resources Department Contact: Barbara Swanson Phone: 651/259-5239 Fax #:

Email: Barbara.Swanson@state.mn.us

Event ID Format Type Page R2901-2000018827 Sell RFx 1 Event Round Version 1 1 Event Name DNR RFB Smoky Hills Easement Road Start Time Finish Time

10/28/2026 08:00:00 CDT 11/10/2026 14:00:00 CST

Event Currency: US Dollar Bids allowed in other currency: No

In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.

Required: Yes Ideal Resp Reqd? Yes

Response Comments

SPECIAL TERMS:

Do you accept all the Special Terms and Conditions stated in the Event?

Exceptions detailed in other locations within the response will not be considered.

WARNING: Any exceptions taken may be cause for rejection of your response or portions thereof. Yes

Required: Yes Ideal Resp Reqd? Yes

Response Comments

SPECIFICATIONS:

Can you meet the specifications called for in the event?

Exceptions detailed in other locations within the response will not be considered.

WARNING: Any exceptions taken may be cause for rejection of your response or portions thereof. Yes

Required: Yes Ideal Resp Reqd? Yes

Response Comments

CONTRACT OBLIGATION:

Name, title, e-mail, phone and fax numbers of individual authorized to contractually obligate company.

Required: Yes Ideal Resp Reqd? No

Response Comments

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Natural Resources Department Contact: Barbara Swanson Phone: 651/259-5239 Fax #:

Email: Barbara.Swanson@state.mn.us

Event ID Format Type Page R2901-2000018827 Sell RFx 2 Event Round Version 1 1 Event Name DNR RFB Smoky Hills Easement Road Start Time Finish Time

10/28/2026 08:00:00 CDT 11/10/2026 14:00:00 CST

Event Currency: US Dollar Bids allowed in other currency: No

PREPARED BY:

Name, title, e-mail, phone and fax numbers of individual who prepared the response.

Required: Yes Ideal Resp Reqd? No

Response Comments

AUTHORIZED TO SUBMIT:

By selecting the Yes button, you are officially approving the document and indicating you are authorized to submit this document on behalf of your entity or organization. Yes

Required: Yes Ideal Resp Reqd? Yes

Response Comments

Vendor Contact Enter the name, phone number, fax number, and e-mail address of your contact person during the project.

Required: Yes Ideal Resp Reqd? No

Response Comments

DELIVERY REQUIREMENTS

Can you meet the completion date as stated in the solicitation? Yes

Required: Yes Ideal Resp Reqd? Yes

Response Comments

STATE OF MINNESOTA RESIDENT VENDOR

In accordance with Laws of Minnesota 2013, Chapter 142, Article 3, Section 16, amending Minn. Stat. § 16C.02, subd. 13, a “Resident Vendor” means a person, firm, or corporation that:

(1) is authorized to conduct business in the state of Minnesota on the date a solicitation for a contract is first advertised or announced. It includes a foreign corporation duly authorized to engage in business in Minnesota;

(2) has paid unemployment taxes or income taxes in this state during the 12 calendar months immediately preceding submission of the bid or proposal for which any preference is sought;

(3) has a business address in the state; and

(4) has affirmatively claimed that status in the bid or proposal submission.

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Natural Resources Department Contact: Barbara Swanson Phone: 651/259-5239 Fax #:

Email: Barbara.Swanson@state.mn.us

Event ID Format Type Page R2901-2000018827 Sell RFx 3 Event Round Version 1 1 Event Name DNR RFB Smoky Hills Easement Road Start Time Finish Time

10/28/2026 08:00:00 CDT 11/10/2026 14:00:00 CST

Event Currency: US Dollar Bids allowed in other currency: No

To receive recognition as a Minnesota Resident Vendor (“Resident Vendor”), your company must meet each element of the statutory definition above by the solicitation opening date and time.

Resident Vendor status may be considered for purposes of resolving tied low bids or the application of a reciprocal preference.

Are you claiming Resident status?

BY ANSWERING ‘’YES’’ TO THIS QUESTION, YOU ARE CERTIFYING YOUR COMPLIANCE

WITH THE REQUIREMENTS SET FORTH HEREIN AND CLAIMING RESIDENT VENDOR STATUS

IN YOUR BID OR PROPOSAL SUBMISSION

Required: Yes Ideal Resp Reqd? No

Response Comments

ORGANIZATION LEGAL DESCRIPTION:

Select the appropriate legal description of your business organization. Select One

Options: Independent Contractor Sole Proprietor Corporation Incorporated

LLC

Other-Please Specify

Required: Yes Ideal Resp Reqd? No

Response Comments

INSURANCE:

If awarded, will you provide proof of insurance as detailed in the event? Yes

Required: Yes Ideal Resp Reqd? Yes

Response Comments

PROMPT PAY:

What prompt pay discounts will you offer? If Other, then specify the terms in the comments section. Select One

Options: 1% in 30 2% in 30 3% in 30 1% in 10, Net 30 2% in 10, Net 30 3% in 10, Net 30 5% in 10, Net 30 1% in 15, Net 30

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Natural Resources Department Contact: Barbara Swanson Phone: 651/259-5239 Fax #:

Email: Barbara.Swanson@state.mn.us

Event ID Format Type Page R2901-2000018827 Sell RFx 4 Event Round Version 1 1 Event Name DNR RFB Smoky Hills Easement Road Start Time Finish Time

10/28/2026 08:00:00 CDT 11/10/2026 14:00:00 CST

Event Currency: US Dollar Bids allowed in other currency: No

Question Ideal Response 2% in 15, Net 30 3% in 15, Net 30 1% in 20, Net 30 2% in 20, Net 30 3% in 20, Net 30 Net 30 Other None

Required: Yes Ideal Resp Reqd? No

Response Comments

PREVAILING WAGE:

Is your company in compliance with Minnesota Statutes 177.30-32, 177.41-44, 16B and 16C relating to prevailing wages? Yes

Required: Yes Ideal Resp Reqd? Yes

Response Comments

SUBCONTRACTORS:

Will you be subcontracting any of the services called for? If yes, provide the name, address, phone and fax number and what services the subcontractor(s) will provide, for each proposed subcontractor.

Required: Yes Ideal Resp Reqd? No

Response Comments

DIVERSITY AND INCLUSION

Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size/

And:

Is your business a for-profit business that is majority owned, operated and controlled by:

• a racial minority,

• a woman,

• a person with a substantial physical disability,

• a veteran or service-disabled veteran, or is your business

• located in, or the owner lives in, an economically disadvantaged county?

( http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/counties )

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Natural Resources Department Contact: Barbara Swanson Phone: 651/259-5239 Fax #:

Email: Barbara.Swanson@state.mn.us

Event ID Format Type Page R2901-2000018827 Sell RFx 5 Event Round Version 1 1 Event Name DNR RFB Smoky Hills Easement Road Start Time Finish Time

10/28/2026 08:00:00 CDT 11/10/2026 14:00:00 CST

Event Currency: US Dollar Bids allowed in other currency: No

If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/.

You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.

• Do you believe your company meets the criteria listed above?

• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)

Required: Yes Ideal Resp Reqd? No

Response Comments

Complete, sign and upload the requested or required forms here (in PDF format):

1. Attachment E Vendor Qualification Form

2. Attachment F Equipment Qualification Form

Required: Yes Ideal Resp Reqd? No

A file attachment is required to satisfy this question.

Your bid will need to be edited online to include attachment responses.

Response Comments

If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments? (Yes / No) Yes

Required: Yes Ideal Resp Reqd? Yes

Response Comments

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Natural Resources Department Contact: Barbara Swanson Phone: 651/259-5239 Fax #:

Email: Barbara.Swanson@state.mn.us

Event ID Format Type Page R2901-2000018827 Sell RFx 6 Event Round Version 1 1 Event Name DNR RFB Smoky Hills Easement Road Start Time Finish Time

10/28/2026 08:00:00 CDT 11/10/2026 14:00:00 CST

Event Currency: US Dollar Bids allowed in other currency: No

Line Details Line: 1 Item ID: Line Qty: 450 UOM: DOLLAR Bid Qty: 450 Required: Yes Reserve Price: No

Description: 2027-415 Lembke Easement Graveling 2027 - Gravel Bid price must include all associated costs necessary to complete the project according to project specifications.

Question Response What is your price PER CUBIC YARD to supply and place Class 5 gravel?

Required: Yes Ideal Resp Reqd? No

Response Comments

Line: 2 Item ID: Line Qty: 1 UOM: DOLLAR Bid Qty: 1 Required: Yes Reserve Price: No

Description: 2027-415 Lembke Easement Graveling 2027 - Subgrade Prep Bid price must include all associated costs necessary to complete the project according to project specifications.

Question Response What is your TOTAL PRICE to perform the Subgrade Prep portion of the project?

Required: Yes Ideal Resp Reqd? No

Response Comments

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Natural Resources Department Contact: Barbara Swanson Phone: 651/259-5239 Fax #:

Email: Barbara.Swanson@state.mn.us

Event ID Format Type Page R2901-2000018827 Sell RFx 7 Event Round Version 1 1 Event Name DNR RFB Smoky Hills Easement Road Start Time Finish Time

10/28/2026 08:00:00 CDT 11/10/2026 14:00:00 CST

Event Currency: US Dollar Bids allowed in other currency: No

Line: 3 Item ID: Line Qty: 1 UOM: DOLLAR Bid Qty: 1 Required: Yes Reserve Price: No

Description: 2027-415 Lembke Easement Graveling 2027 - Final Grading Bid price must include all associated costs necessary to complete the project according to project specifications.

Question Response What is your TOTAL PRICE to perform the Final Grading and Shaping portion of the project?

Required: Yes Ideal Resp Reqd? No

Response Comments

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Natural Resources Department Contact: Barbara Swanson Phone: 651/259-5239 Fax #:

Email: Barbara.Swanson@state.mn.us

Event ID Format Type Page R2901-2000018827 Sell RFx 8 Event Round Version 1 1 Event Name DNR RFB Smoky Hills Easement Road Start Time Finish Time

10/28/2026 08:00:00 CDT 11/10/2026 14:00:00 CST

Event Currency: US Dollar Bids allowed in other currency: No

Bidder Information Firm Name:

Name: Signature: Date:

Phone #: Fax #:

Street Address:

City & State: Zip Code:

Email:

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Natural Resources Department Contact: Barbara Swanson Phone: 651/259-5239 Fax #:

Email: Barbara.Swanson@state.mn.us

Event ID Format Type Page R2901-2000018827 Sell RFx 9 Event Round Version 1 1 Event Name DNR RFB Smoky Hills Easement Road Start Time Finish Time

10/28/2026 08:00:00 CDT 11/10/2026 14:00:00 CST

Event Currency: US Dollar Bids allowed in other currency: No

Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 450 UOM: DOLLAR Description: 2027-415 Lembke Easement Graveling 2027 - Gravel

Bid price must include all associated costs necessary to complete the project according to project specifications.

Item Specifications

Manufacturer:

Mfg Item ID:

Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:

Item Volume: 0 Volume UOM:

Item Weight: 0 Weight UOM:

Item Size: Item Color:

Shipping Information

Schedule: 1 Ship To: DNR FOR PARK RAPIDS

607 FIRST ST W

PARK RAPIDS MN 56470-1312

United States

Quantity: 450 Due Date: 06/30/2027 Freight Terms:

Ship Via:

Line: 2 Item ID: Line Qty: 1 UOM: DOLLAR Description: 2027-415 Lembke Easement Graveling 2027 - Subgrade Prep

Bid price must include all associated costs necessary to complete the project according to project specifications.

Item Specifications

Manufacturer:

Mfg Item ID:

Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:

Item Volume: 0 Volume UOM:

Item Weight: 0 Weight UOM:

Item Size: Item Color:

Shipping Information

Schedule: 1 Ship To: DNR FOR PARK RAPIDS

607 FIRST ST W

PARK RAPIDS MN 56470-1312

United States

Quantity: 1 Due Date: 06/30/2027 Freight Terms:

Ship Via:

Line: 3 Item ID: Line Qty: 1 UOM: DOLLAR Description: 2027-415 Lembke Easement Graveling 2027 - Final Grading

Bid price must include all associated costs necessary to complete the project according to project specifications.

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Natural Resources Department Contact: Barbara Swanson Phone: 651/259-5239 Fax #:

Email: Barbara.Swanson@state.mn.us

Event ID Format Type Page R2901-2000018827 Sell RFx 10 Event Round Version 1 1 Event Name DNR RFB Smoky Hills Easement Road Start Time Finish Time

10/28/2026 08:00:00 CDT 11/10/2026 14:00:00 CST

Event Currency: US Dollar Bids allowed in other currency: No

Item Specifications

Manufacturer:

Mfg Item ID:

Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:

Item Volume: 0 Volume UOM:

Item Weight: 0 Weight UOM:

Item Size: Item Color:

Shipping Information

Schedule: 1 Ship To: DNR FOR PARK RAPIDS

607 FIRST ST W

PARK RAPIDS MN 56470-1312

United States

Quantity: 1 Due Date: 06/30/2027 Freight Terms:

Ship Via:

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Natural Resources Department Contact: Barbara Swanson Phone: 651/259-5239 Fax #:

Email: Barbara.Swanson@state.mn.us

Event ID Format Type Page R2901-2000018827 Sell RFx 11 Event Round Version 1 1 Event Name DNR RFB Smoky Hills Easement Road Start Time Finish Time

10/28/2026 08:00:00 CDT 11/10/2026 14:00:00 CST

Event Currency: US Dollar Bids allowed in other currency: No

Appendix B - Terms & Conditions

1. Please review the attached Terms and Conditions attached to the event.

Last Updated: 12/24/2018

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Natural Resources Department Contact: Barbara Swanson Phone: 651/259-5239 Fax #:

Email: Barbara.Swanson@state.mn.us

Event ID Format Type Page R2901-2000018827 Sell RFx 12 Event Round Version 1 1 Event Name DNR RFB Smoky Hills Easement Road Start Time Finish Time

10/28/2026 08:00:00 CDT 11/10/2026 14:00:00 CST

Event Currency: US Dollar Bids allowed in other currency: No