DNR_RFB_Roseau_EU_Helicopter_for_Fire_Control.pdf
PDF 37 KB Posted
- Attached to
- DNR RFB Roseau EU Helicopter for Fire Control
- Solicitation number
- 2000017756
- Issued by
- Scott County, Minnesota
About this file
This is a Request for Bids (RFB) document issued by the Minnesota Department of Natural Resources for the rental of one rotary wing aircraft for fire control operations in Roseau. The solicitation seeks bids for all labor, aircraft, operator, equipment, fuel, lubricants, materials, tools, transportation, and incidentals necessary for a fully contractor-operated and equipped helicopter rental with an attached fuel truck. The guaranteed exclusive use availability period is a minimum of forty-two days during the spring fire season, with an optional day-by-day use period thereafter with no guarantee. Prospective bidders are required to conduct site visits through the Project Supervisor, Rob Johnson, at 218-322-2723 or 218-244-4026. All responses must be submitted electronically through the Swift Portal by January 22, 2026, at 2:00 PM, with no email or faxed responses accepted. The delivery location is DNR FOR MIFC, 402 SE 11th Street, Grand Rapids, Minnesota 55744-3955, with a due date of December 31, 2026.
Unit pricing must include all costs such as labor, materials, tools, transportation, equipment, sales tax, use tax, and all other expenses necessary for project completion. Award will be made to the lowest responsible vendor meeting all specifications and terms and conditions, with the State reserving the right to award items separately, by grouping, or by total as deemed most advantageous. Bidders must acknowledge compliance with all responder declarations and special terms and conditions, provide proof of insurance if awarded, meet service date requirements, and submit completed price schedules and Workforce and Equal Pay Declaration forms with their responses. The State has updated the event to include Addendum 1 and considers vendor registration with the State, Minnesota resident vendor status, and small business certification as relevant factors. Direct Pay Permit 1114 does not apply to this project.
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Other files
| File | Type | Posted |
|---|---|---|
| 2026-491_Specifications.pdf | ||
| Workforce_and_Equal_Pay_Declaration_Page.pdf | ||
| 2026-491_PRICE_SCHEDULE.xlsx | XLSX spreadsheet | |
| 2026-491_ADDENDUM_1.pdf |
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Text version
Event Description 2026-491 Roseau Exclusive Use (EU) Helicopter for Fire Control
***THE EVENT HAS BEEN UPDATED TO INCLUDE ADDENDUM 1. The bid opening date and time have NOT changed. ***
The Department of Natural Resources is seeking bids for: the labor, aircraft, operator, equipment, fuel, lubricants, materials, tools, transportation, incidentals, and all else necessary for rental of one rotary wing aircraft, including fuel truck, fully contractor operated and equipped, as per the attached specifications. Guaranteed Exclusive Use availability period is a minimum of forty-two (42) days during spring fire season. The Optional Use period is day by day with no guarantee.
For a site visit, please contact the Project Supervisor, Rob Johnson, at 218-322-2723 or 218-244-4026.
All responses must be submitted electronically through the Swift Portal. No e-mail or faxed responses will be accepted. Contractors needing help with registration and/or completing their response to this Event may contact the Contractor Assistance Help Desk at 651-201-8100, Option 1.
Failure to respond to latest event version may result in bid rejection.
Please be aware that there are attachments to this event. The vendor is responsible for reviewing all attachments and complying with all requirements to this Event. DNR will be the determining factor if vendor meets specifications. All questions should be directed to the buyer listed in this event.
Unit price must include all costs such as labor, materials, tools, transportation, equipment, sales tax, use tax and all else necessary for completion of the project. Direct Pay Permit 1114 does not apply to this project.
Award--Item, Group, Total: Responses that do not comply with the solicitation will be considered nonresponsive and will be rejected. The award will be made to the lowest responsible vendor meeting the specifications and all terms and conditions. The State reserves the right to award items separately, by grouping items, or by total, whichever is deemed most advantageous to the State.
Once you have completed and submitted your response, you will receive a system confirmation message that your response has been ‘accepted’. Print and save the confirmation for your file. If you’re having trouble submitting your response, call the Help Desk at 651-201-8100 – Option No. 1
A Price Schedule in Excel (.xlsx) is attached to the Comments and Attachments of the Event. You must ‘download’ and save the Excel® Price Schedule to your desktop before you can begin filling in your offer and complete the Price Schedule. You must upload/attach’ the completed Price Schedule Failure to do so may result in bid rejection.
You must enter a bid amount in the Your Unit Bid Price Field.
Responses will only be accepted on the Price Schedule included with the Event. The completed Price Schedule should be uploaded in either a Microsoft Excel® 97-2003 Worksheet (.xls), or Microsoft Excel® 2010 Worksheet (.xlsx). The Price Schedule document may also be downloaded, completed and uploaded in a .pdf format. The State reserves the right to reject Price Schedules submitted in any other formats. Other Excel® file extensions that MAY be compatible are: .xlsm, .xlt, .xltm, and .xlw.
General Comments
- ATTENTION BIDDERS:
You must submit all responses electronically though the SWIFT portal. See the line item for specifications. Email of faxed responses will not be accepted. Please be aware there may be other attachments included in this event. The bidder is responsible to review all attachments.
Event Details
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Eck,Christine E Phone: 218/308-2661
Email: Christine.Eck@state.mn.us
Event ID Format Type Page R2901-2000017756 Sell RFx 1 Event Round Version 1 1 Event Name DNR RFB Roseau EU Helicopter for Fire Control Start Time Finish Time 01/07/2026 08:00:00 01/22/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
Responders must download, complete and upload the attached price schedule found in the event Comments and Attachments link.
Attachments include:
-2026-491 Specifications & Terms -2026-491 Price Schedule *REQUIRED with bid response -Workforce and Equal Pay Declaration Page *REQUIRED with bid response
General Questions Question Response
GENERAL TERMS:
Do you acknowledge and certify compliance with all Responder Declarations as stated in Section 1 of the Event? Exceptions detailed in other locations within the response will not be considered.
WARNING: Any exceptions taken may be cause for rejection of your response or portions thereof.
Yes
Response Comments
SPECIAL TERMS:
Do you accept all the Special Terms and Conditions stated in the Event? Exceptions detailed in other locations within the response will not be considered.
WARNING: Any exceptions taken may be cause for rejection of your response or portions thereof.
Yes
Response Comments
SPECIFICATIONS:
Can and will you meet the specifications called for in the event? Exceptions detailed in other locations within the response will not be considered.
WARNING: Any exceptions taken may be cause for rejection of your response or portions thereof.
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Eck,Christine E Phone: 218/308-2661
Email: Christine.Eck@state.mn.us
Event ID Format Type Page R2901-2000017756 Sell RFx 2 Event Round Version 1 1 Event Name DNR RFB Roseau EU Helicopter for Fire Control Start Time Finish Time 01/07/2026 08:00:00 01/22/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Question Response
Yes
Response Comments
CONTRACT OBLIGATION:
Name, Title, e-mail and Phone number of individual authorized to contractually obligate company.
Response Comments
PREPARED BY:
Name, Title, e-mail, phone and fax numbers of individual who prepared the response.
Response Comments
AUTHORIZED TO SUBMIT:
By selecting the Yes button, you are officially approving the document and indicating you are authorized to submit this document on behalf of your entity or organization.
Yes
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Eck,Christine E Phone: 218/308-2661
Email: Christine.Eck@state.mn.us
Event ID Format Type Page R2901-2000017756 Sell RFx 3 Event Round Version 1 1 Event Name DNR RFB Roseau EU Helicopter for Fire Control Start Time Finish Time 01/07/2026 08:00:00 01/22/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Response Comments
PROJECT CONTACT PERSON:
Enter the name, phone number, and e-mail address of your contact person during the project.
Response Comments
SERVICE DATE REQUIREMENTS:
Can and will you meet the service date requirements as stated in the solicitation?
Yes
Response Comments
STATE OF MINNESOTA RESIDENT VENDOR
In accordance with Laws of Minnesota 2013, Chapter 142, Article 3, Section 16, amending Minn. Stat. § 16C.02, subd. 13, a “Resident Vendor” means a person, firm, or corporation that:
(1) is authorized to conduct business in the state of Minnesota on the date a solicitation for a contract is first advertised or announced. It includes a foreign corporation duly authorized to engage in business in Minnesota;
(2) has paid unemployment taxes or income taxes in this state during the 12 calendar months immediately preceding submission of the bid or proposal for which any preference is sought;
(3) has a business address in the state; and
(4) has affirmatively claimed that status in the bid or proposal submission.
To receive recognition as a Minnesota Resident Vendor (
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Eck,Christine E Phone: 218/308-2661
Email: Christine.Eck@state.mn.us
Event ID Format Type Page R2901-2000017756 Sell RFx 4 Event Round Version 1 1 Event Name DNR RFB Roseau EU Helicopter for Fire Control Start Time Finish Time 01/07/2026 08:00:00 01/22/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
“Resident Vendor”), your company must meet each element of the statutory definition above by the solicitation opening date and time.
Resident Vendor status may be considered for purposes of resolving tied low bids or the application of a reciprocal preference.
Are you claiming Resident status?
BY ANSWERING ‘’YES’’ TO THIS QUESTION, YOU ARE
CERTIFYING YOUR COMPLIANCE WITH THE REQUIREMENTS SET
FORTH HEREIN AND CLAIMING RESIDENT VENDOR STATUS IN
YOUR BID OR PROPOSAL SUBMISSION
Yes
Response Comments
ORGANIZATION LEGAL DESCRIPTION:
Select the appropriate legal description of your business organization. Select One
Options: Independent Contractor Sole Proprietor Corporation Incorporated
LLC
Other-Please Specify
Response Comments
INSURANCE:
If awarded, will you provide proof of insurance as detailed in the event?
Yes
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Eck,Christine E Phone: 218/308-2661
Email: Christine.Eck@state.mn.us
Event ID Format Type Page R2901-2000017756 Sell RFx 5 Event Round Version 1 1 Event Name DNR RFB Roseau EU Helicopter for Fire Control Start Time Finish Time 01/07/2026 08:00:00 01/22/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Response Comments
PROMPT PAY:
What prompt pay discounts will you offer? If Other, then specify the terms in the comments section. Select One
Options: 1% in 30 2% in 30 3% in 30 1% in 10, Net 30 2% in 10, Net 30 3% in 10, Net 30 5% in 10, Net 30 1% in 15, Net 30 2% in 15, Net 30 3% in 15, Net 30 1% in 20, Net 30 2% in 20, Net 30 3% in 20, Net 30 Net 30 Other None
Response Comments
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority,
• a woman,
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your business
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Eck,Christine E Phone: 218/308-2661
Email: Christine.Eck@state.mn.us
Event ID Format Type Page R2901-2000017756 Sell RFx 6 Event Round Version 1 1 Event Name DNR RFB Roseau EU Helicopter for Fire Control Start Time Finish Time 01/07/2026 08:00:00 01/22/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
• located in, or the owner lives in, an economically disadvantaged county?
http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Yes
Response Comments
PRICE SCHEDULE WORKSHEET:
A Price Schedule in Excel® 97-2003 WORKSHEET (.xls), or Microsoft Excel® 2010 Worksheet (.xlsx) is attached to this Event. You must ‘download’ and save the Excel® Price Schedule to your desktop before you can begin filling in your offer and complete the Price Schedule.
You must ‘upload/attach’ the completed Price Schedule to the Event.
You MUST enter a bid amount of 0.01 in the Your Unit Bid Price field.
DO NOT SELECT: ‘I DECLINE TO BID ON THIS LINE’ !
Selecting this box may cause your response to be rejected.
Responses will only be accepted on the Price Schedule included with the Event. The completed Price Schedule should be uploaded in either a Microsoft Excel® 97-2003
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Eck,Christine E Phone: 218/308-2661
Email: Christine.Eck@state.mn.us
Event ID Format Type Page R2901-2000017756 Sell RFx 7 Event Round Version 1 1 Event Name DNR RFB Roseau EU Helicopter for Fire Control Start Time Finish Time 01/07/2026 08:00:00 01/22/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Worksheet (.xls), or Microsoft Excel® 2010 Worksheet (.xlsx). The State reserves the right to reject Price Schedules submitted in any other format. Other Excel® file extensions that MAY be compatible are:
.xlsm, .xlt, .xltm, and .xlw.
Once you have completed and submitted your response, you will receive a system confirmation message that your response has been ‘accepted’. Events with a Price Schedule attached to them will show as $0.01. Print and save the confirmation for your file. If you’re having trouble submitting your response or attaching your Price Schedule, call the Help Desk at 651-201-8100 – Option No. 1.
A file attachment is required to satisfy this question.
Response Comments
A completed PRICE SCHEDULE and Workforce and Equal Pay Declaration are both REQUIRED to be submitted with your bid response.
UPLOAD ALL REQUIRED OR REQUESTED ATTACHMENTS HERE.
A file attachment is required to satisfy this question.
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?
(Yes / No)
Yes
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Eck,Christine E Phone: 218/308-2661
Email: Christine.Eck@state.mn.us
Event ID Format Type Page R2901-2000017756 Sell RFx 8 Event Round Version 1 1 Event Name DNR RFB Roseau EU Helicopter for Fire Control Start Time Finish Time 01/07/2026 08:00:00 01/22/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Line Details
Line: 1 Item ID: Line Qty: 1 UOM: DOLLAR Bid Qty: 1
Reserve Price: No
Description: 2026-491 Roseau Exclusive Use Helicopter for Fire Control PRICE SCHEDULE
Question Response
ATTENTION BIDDERS:
You must submit all responses electronically though the SWIFT portal. See the line item for specifications. Email of faxed responses will not be accepted. Please be aware there may be other attachments included in this event. The bidder is responsible to review all attachments.
Responders must download, complete and upload the attached price schedule found in the event Comments and Attachments link.
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Eck,Christine E Phone: 218/308-2661
Email: Christine.Eck@state.mn.us
Event ID Format Type Page R2901-2000017756 Sell RFx 9 Event Round Version 1 1 Event Name DNR RFB Roseau EU Helicopter for Fire Control Start Time Finish Time 01/07/2026 08:00:00 01/22/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Eck,Christine E Phone: 218/308-2661
Email: Christine.Eck@state.mn.us
Event ID Format Type Page R2901-2000017756 Sell RFx 10 Event Round Version 1 1 Event Name DNR RFB Roseau EU Helicopter for Fire Control Start Time Finish Time 01/07/2026 08:00:00 01/22/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: DOLLAR Description: 2026-491 Roseau Exclusive Use Helicopter for Fire Control PRICE SCHEDULE
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: DNR FOR MIFC
402 SE 11TH ST
GRAND RAPIDS MN 55744-3955
United States
Quantity: 1 Due Date: 12/31/2026 Freight Terms:
Ship Via:
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Eck,Christine E Phone: 218/308-2661
Email: Christine.Eck@state.mn.us
Event ID Format Type Page R2901-2000017756 Sell RFx 11 Event Round Version 1 1 Event Name DNR RFB Roseau EU Helicopter for Fire Control Start Time Finish Time 01/07/2026 08:00:00 01/22/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Eck,Christine E Phone: 218/308-2661
Email: Christine.Eck@state.mn.us
Event ID Format Type Page R2901-2000017756 Sell RFx 12 Event Round Version 1 1 Event Name DNR RFB Roseau EU Helicopter for Fire Control Start Time Finish Time 01/07/2026 08:00:00 01/22/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
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