DNR_RFB_Peterson_Hatchery_Solar_Thermal_Repair.pdf

Event Description 2027-392 Peterson Hatchery Flood Solar Thermal Repair

The Department of Natural Resources is seeking bids for: the labor, equipment, mobilization, materials, pump, piping, propylene antifreeze, testing, permits, inspections, cleanup, off-site disposal, fees, tools, transportation, incidentals, and all else necessary to repair and restoration of the solar thermal heating system at the Peterson State Fish Hatchery in Fillmore County following flood damage. Work includes flushing, removal and disposal of the existing pump, piping, and antifreeze, resetting the expansion tank, and replacing, insulating, and air-testing associated piping as specified.

For a site visit, contact the Project Supervisor, Patrick Hebner, at 651-627-3446.

All responses must be submitted electronically through the Swift Portal. No e-mail or faxed responses will be accepted. Contractors needing help with registration and/or completing their response to this Event may contact the Contractor Assistance Help Desk at 651-201-8100, Option 1.

Failure to respond to latest event version may result in bid rejection.

Please be aware that there are attachments to this event. The vendor is responsible for reviewing all attachments and complying with all requirements to this Event. DNR will be the determining factor if vendor meets specifications. All questions should be directed to the buyer listed in this event.

Unit price must include all costs such as labor, materials, tools, transportation, equipment, sales tax, use tax and all else necessary for completion of the project. Direct Pay Permit 1114 does not apply to this project.

Award--Item, Group, Total: Responses that do not comply with the solicitation will be considered nonresponsive and will be rejected. The award will be made to the lowest responsible vendor meeting the specifications and all terms and conditions. The State reserves the right to award items separately, by grouping items, or by total, whichever is deemed most advantageous to the State.

Once you have completed and submitted your response, you will receive a system confirmation message that your response has been ‘accepted’. Print and save the confirmation for your file. If you’re having trouble submitting your response, call the Help Desk at 651-201-8100 – Option No. 1

Per Minn. Stat. § 326B.701, unless exempt, any Person, as defined by Minn. Stat. § 181.723, subd. 1(a), who performs public or private building construction or improvement services must be registered with the Department of Labor and Industry (DLI). Registration is required prior to receiving a contract award. For additional information and to register go to www.dli.mn.gov/register or contact DLI at 651-284-5074 or email:

dli.register@state.mn.us

General Comments

* Attachments Include:

-2027-392 Request for Bid -2027-392 Attachments -2027-392 Sample Contract

-2027-392 Exhibit A Supplements 2 and 3 -2027-392 Exhibit F Drawings -2027-392 Exhibit F Specification Sheets -2027-392 Exhibit F Site Photo

Event Details

Bidder: PUBLIC EVENT DETAILS

Agency: Natural Resources Department Contact: Eck,Christine E Phone: 218/308-2661 Fax #:

Email: Christine.Eck@state.mn.us

Event ID Format Type Page R2901-2000018789 Sell RFx 1 Event Round Version 1 1 Event Name DNR RFB Peterson Hatchery Solar Thermal Repair Start Time Finish Time

11/03/2026 08:00:00 CST 11/12/2026 14:00:00 CST

Event Currency: US Dollar Bids allowed in other currency: No

In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.

General Questions Question Ideal Response

GENERAL TERMS:

Do you acknowledge and certify compliance with all Responder Declarations stated in Section 1 of the event?

Exceptions detailed in other locations within the response will not be considered.

WARNING: Any exceptions taken may be cause for rejection of your response or portions thereof. Yes

Required: Yes Ideal Resp Reqd? Yes

Response Comments

SPECIAL TERMS:

Do you accept all the Special Terms and Conditions stated in the Event?

Exceptions detailed in other locations within the response will not be considered.

WARNING: Any exceptions taken may be cause for rejection of your response or portions thereof. Yes

Required: Yes Ideal Resp Reqd? Yes

Response Comments

SPECIFICATIONS:

Can and will you meet the specifications called for in the event?

Exceptions detailed in other locations within the response will not be considered.

WARNING: Any exceptions taken may be cause for rejection of your response or portions thereof. Yes

Required: Yes Ideal Resp Reqd? Yes

Response Comments

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Natural Resources Department Contact: Eck,Christine E Phone: 218/308-2661 Fax #:

Email: Christine.Eck@state.mn.us

Event ID Format Type Page R2901-2000018789 Sell RFx 2 Event Round Version 1 1 Event Name DNR RFB Peterson Hatchery Solar Thermal Repair Start Time Finish Time

11/03/2026 08:00:00 CST 11/12/2026 14:00:00 CST

Event Currency: US Dollar Bids allowed in other currency: No

CONTRACT OBLIGATION:

Name, Title, e-mail and Phone number of individual authorized to contractually obligate company.

Required: Yes Ideal Resp Reqd? No

Response Comments

PREPARED BY:

Name, Title, e-mail, phone and fax numbers of individual who prepared the response.

Required: Yes Ideal Resp Reqd? No

Response Comments

AUTHORIZED TO SUBMIT:

By selecting the Yes button, you are officially approving the document and indicating you are authorized to submit this document on behalf of your entity or organization. Yes

Required: Yes Ideal Resp Reqd? Yes

Response Comments

PROJECT CONTACT PERSON:

Enter the name, phone number, and e-mail address of your contact person during the project.

Required: Yes Ideal Resp Reqd? No

Response Comments

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Natural Resources Department Contact: Eck,Christine E Phone: 218/308-2661 Fax #:

Email: Christine.Eck@state.mn.us

Event ID Format Type Page R2901-2000018789 Sell RFx 3 Event Round Version 1 1 Event Name DNR RFB Peterson Hatchery Solar Thermal Repair Start Time Finish Time

11/03/2026 08:00:00 CST 11/12/2026 14:00:00 CST

Event Currency: US Dollar Bids allowed in other currency: No

COMPLETION DATE REQUIREMENTS:

Can and will you meet the completion date requirement as stated in the solicitation? Yes

Required: Yes Ideal Resp Reqd? Yes

Response Comments

STATE OF MINNESOTA RESIDENT VENDOR

In accordance with Laws of Minnesota 2013, Chapter 142, Article 3, Section 16, amending Minn. Stat. § 16C.02, subd. 13, a “Resident Vendor” means a person, firm, or corporation that:

(1) is authorized to conduct business in the state of Minnesota on the date a solicitation for a contract is first advertised or announced. It includes a foreign corporation duly authorized to engage in business in Minnesota;

(2) has paid unemployment taxes or income taxes in this state during the 12 calendar months immediately preceding submission of the bid or proposal for which any preference is sought;

(3) has a business address in the state; and

(4) has affirmatively claimed that status in the bid or proposal submission.

To receive recognition as a Minnesota Resident Vendor (“Resident Vendor”), your company must meet each element of the statutory definition above by the solicitation opening date and time.

Resident Vendor status may be considered for purposes of resolving tied low bids or the application of a reciprocal preference.

Are you claiming Resident status?

BY ANSWERING ‘’YES’’ TO THIS QUESTION, YOU ARE CERTIFYING YOUR COMPLIANCE

WITH THE REQUIREMENTS SET FORTH HEREIN AND CLAIMING RESIDENT VENDOR STATUS

IN YOUR BID OR PROPOSAL SUBMISSION

Required: Yes Ideal Resp Reqd? No

Response Comments

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Natural Resources Department Contact: Eck,Christine E Phone: 218/308-2661 Fax #:

Email: Christine.Eck@state.mn.us

Event ID Format Type Page R2901-2000018789 Sell RFx 4 Event Round Version 1 1 Event Name DNR RFB Peterson Hatchery Solar Thermal Repair Start Time Finish Time

11/03/2026 08:00:00 CST 11/12/2026 14:00:00 CST

Event Currency: US Dollar Bids allowed in other currency: No

ORGANIZATION LEGAL DESCRIPTION:

Select the appropriate legal description of your business organization. Select One Options: Independent Contractor

Sole Proprietor Corporation Incorporated

LLC

Other-Please Specify

Required: Yes Ideal Resp Reqd? No

Response Comments

INSURANCE:

If awarded, will you provide proof of insurance as detailed in the event? Yes

Required: Yes Ideal Resp Reqd? Yes

Response Comments

PROMPT PAY:

What prompt pay discounts will you offer? If Other, then specify the terms in the comments section. Select One

Options: 1% in 30 2% in 30 3% in 30 1% in 10, Net 30 2% in 10, Net 30 3% in 10, Net 30 5% in 10, Net 30 1% in 15, Net 30 2% in 15, Net 30 3% in 15, Net 30 1% in 20, Net 30 2% in 20, Net 30 3% in 20, Net 30 Net 30 Other None

Required: Yes Ideal Resp Reqd? No

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Natural Resources Department Contact: Eck,Christine E Phone: 218/308-2661 Fax #:

Email: Christine.Eck@state.mn.us

Event ID Format Type Page R2901-2000018789 Sell RFx 5 Event Round Version 1 1 Event Name DNR RFB Peterson Hatchery Solar Thermal Repair Start Time Finish Time

11/03/2026 08:00:00 CST 11/12/2026 14:00:00 CST

Event Currency: US Dollar Bids allowed in other currency: No

Response Comments

PREVAILING WAGE:

Is your company in compliance with Minnesota Statutes 177.30-32, 177.41-44, 16B and 16C relating to prevailing wages? Yes

Required: Yes Ideal Resp Reqd? Yes

Response Comments

SUBCONTRACTORS:

Will you be subcontracting any of the services called for? If yes, provide the name, address, phone and fax number and what services the subcontractor(s) will provide, for each proposed subcontractor.

Required: Yes Ideal Resp Reqd? No

Response Comments

REGISTERED WITH DLI:

Per Minn. Stat. § 326B.701, unless exempt, any Person, as defined by Minn.

Stat. § 181.723, subd. 1(a), who performs public or private construction services must register with the Department of Labor and Industry (DLI).

Registration is required prior to receiving a contract award. For additional information, and to register, go to www.dli.mn.gov/register or call 651.284.5074. What is your company’s registration number?

Required: Yes Ideal Resp Reqd? No

Response Comments

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Natural Resources Department Contact: Eck,Christine E Phone: 218/308-2661 Fax #:

Email: Christine.Eck@state.mn.us

Event ID Format Type Page R2901-2000018789 Sell RFx 6 Event Round Version 1 1 Event Name DNR RFB Peterson Hatchery Solar Thermal Repair Start Time Finish Time

11/03/2026 08:00:00 CST 11/12/2026 14:00:00 CST

Event Currency: US Dollar Bids allowed in other currency: No

DIVERSITY AND INCLUSION

Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size/

And:

Is your business a for-profit business that is majority owned, operated and controlled by:

• a racial minority,

• a woman,

• a person with a substantial physical disability,

• a veteran or service-disabled veteran, or is your business

• located in, or the owner lives in, an economically disadvantaged county?

( http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/counties )

If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/.

You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.

• Do you believe your company meets the criteria listed above?

• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)

Required: Yes Ideal Resp Reqd? No

Response Comments

SOLICITATION SECURITY:

Responses that exceed $50,000 must be accompanied by a surety bond of a surety company duly authorized to do business in the State of Minnesota; in an amount equal to five percent (5%) of the total amount of the response, which is submitted as a solicitation security conditioned upon the Responder entering into a contract with the State of Minnesota in accordance with the terms of the solicitation. If the solicitation security is in the form of a certified check, cashier's check, or money order made payable to the State of Minnesota, it must be received by the Contracting Agency at the address identified within this Event in a clearly marked and sealed envelope no later than the due date and time indicated in the Event.

Late submissions will result in rejection of your response. Facsimile or copies of a certified check, cashier's check, or money order will not be accepted.

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Natural Resources Department Contact: Eck,Christine E Phone: 218/308-2661 Fax #:

Email: Christine.Eck@state.mn.us

Event ID Format Type Page R2901-2000018789 Sell RFx 7 Event Round Version 1 1 Event Name DNR RFB Peterson Hatchery Solar Thermal Repair Start Time Finish Time

11/03/2026 08:00:00 CST 11/12/2026 14:00:00 CST

Event Currency: US Dollar Bids allowed in other currency: No

If your response exceeds $50,000, have you provided the correct amount of solicitation security?

If your response exceeds $50,000 and you are providing solicitation security in the form of a surety bond, you may attach your surety bond here.

Required: Yes Ideal Resp Reqd? No

Response Comments

UPLOAD ALL REQUIRED OR REQUESTED ATTACHMENTS HERE.

Required: Yes Ideal Resp Reqd? No

A file attachment is required to satisfy this question.

Your bid will need to be edited online to include attachment responses.

Response Comments

If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments? (Yes / No)

Required: Yes Ideal Resp Reqd? No

Response Comments

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Natural Resources Department Contact: Eck,Christine E Phone: 218/308-2661 Fax #:

Email: Christine.Eck@state.mn.us

Event ID Format Type Page R2901-2000018789 Sell RFx 8 Event Round Version 1 1 Event Name DNR RFB Peterson Hatchery Solar Thermal Repair Start Time Finish Time

11/03/2026 08:00:00 CST 11/12/2026 14:00:00 CST

Event Currency: US Dollar Bids allowed in other currency: No

Line Details Line: 1 Item ID: Line Qty: 1 UOM: LUMP Bid Qty: 1 Required: Yes Reserve Price: No

Description: 2027-392 Peterson Hatchery Flood Solar Thermal Repair: LUMP SUM per bid specifications

Question Response What is your LUMP SUM price to complete all work as per the bid specifications?

2027-392 Peterson Hatchery Flood Solar Thermal Repair

Required: Yes Ideal Resp Reqd? No

Response Comments

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Natural Resources Department Contact: Eck,Christine E Phone: 218/308-2661 Fax #:

Email: Christine.Eck@state.mn.us

Event ID Format Type Page R2901-2000018789 Sell RFx 9 Event Round Version 1 1 Event Name DNR RFB Peterson Hatchery Solar Thermal Repair Start Time Finish Time

11/03/2026 08:00:00 CST 11/12/2026 14:00:00 CST

Event Currency: US Dollar Bids allowed in other currency: No

Bidder Information Firm Name:

Name: Signature: Date:

Phone #: Fax #:

Street Address:

City & State: Zip Code:

Email:

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Natural Resources Department Contact: Eck,Christine E Phone: 218/308-2661 Fax #:

Email: Christine.Eck@state.mn.us

Event ID Format Type Page R2901-2000018789 Sell RFx 10 Event Round Version 1 1 Event Name DNR RFB Peterson Hatchery Solar Thermal Repair Start Time Finish Time

11/03/2026 08:00:00 CST 11/12/2026 14:00:00 CST

Event Currency: US Dollar Bids allowed in other currency: No

Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: LUMP Description: 2027-392 Peterson Hatchery Flood Solar Thermal Repair: LUMP SUM per bid specifications

Item Specifications

Manufacturer:

Mfg Item ID:

Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:

Item Volume: 0 Volume UOM:

Item Weight: 0 Weight UOM:

Item Size: Item Color:

Shipping Information

Schedule: 1 Ship To: DNR FAW PETERSON FISH HATCHERY

28376 CTY RD 25 S

PETERSON MN 55962-4515

United States

Quantity: 1 Due Date: 12/31/2026 Freight Terms:

Ship Via:

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Natural Resources Department Contact: Eck,Christine E Phone: 218/308-2661 Fax #:

Email: Christine.Eck@state.mn.us

Event ID Format Type Page R2901-2000018789 Sell RFx 11 Event Round Version 1 1 Event Name DNR RFB Peterson Hatchery Solar Thermal Repair Start Time Finish Time

11/03/2026 08:00:00 CST 11/12/2026 14:00:00 CST

Event Currency: US Dollar Bids allowed in other currency: No

Appendix B - Terms & Conditions

1. Please review the attached Terms and Conditions attached to the event.

Last Updated: 12/24/2018

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Natural Resources Department Contact: Eck,Christine E Phone: 218/308-2661 Fax #:

Email: Christine.Eck@state.mn.us

Event ID Format Type Page R2901-2000018789 Sell RFx 12 Event Round Version 1 1 Event Name DNR RFB Peterson Hatchery Solar Thermal Repair Start Time Finish Time

11/03/2026 08:00:00 CST 11/12/2026 14:00:00 CST

Event Currency: US Dollar Bids allowed in other currency: No