DNR_RFB_NW_Region_Forestry_Road_Maintenance.pdf

Event Description VENDORS MUST RESPOND TO THE LATEST VERSION OF THE PROJECT EVENT. THIS EVENT HAS BEEN AMENDED (VERSION 2). TO

ADD BID GROUP 7 - PARK RAPIDS AREA WEST AND BID GROUP 8 - PARK RAPIDS AREA EAST.

Bid Group 7 - Park Rapids Area West has been added.

Bid Group 8 - Park Rapids Area East has been added.

The Specifications and Price Schedule have been updated.

2024-602 Northwest Region Call When Needed Forestry Road Maintenance

The Department of Natural Resources is seeking bids for: The work covered under this solicitation shall consist of the labor, equipment, materials, tools, transportation, and incidentals necessary to: This contract is for dozer, excavator, skid-steer, and maintenance graveling work on state forest roads in the Northwest region. See the attached bid group maps for the locations of the main forest roads where contractor may be called to work. Occasional work may occur on Minimum Maintenance Roads (MMR’s), Forest Access Routes (FAR’s) and other DNR roads in the same geographic area as the main forest roads. Forest roads generally have a 16-18’ driving surface, with limited turn outs located along the roadway. Typical types of work include, but are not limited to, Washout repair, Ditch cleaning, Culvert clearing, Culvert installation, Spot gravelling.

Gravel exploration.

All responses must be submitted electronically through the Swift Portal. No e-mail or faxed responses will be accepted. Contractors needing help with registration and/or completing their response to this Event may contact the Contractor Assistance Help Desk at 651-201-8100, Option 1.

Failure to respond to latest event version may result in bid rejection.

Please be aware that there are attachments to this event. The vendor is responsible for reviewing all attachments and complying with all requirements to this Event. DNR will be the determining factor if vendor meets specifications. All questions should be directed to the buyer listed in this event.

Unit price must include all costs such as labor, materials, tools, transportation, equipment, sales tax, use tax and all else necessary for completion of the project. Direct Pay Permit 1114 does not apply to this project.

Award--Item, Group, Total: Responses that do not comply with the solicitation will be considered nonresponsive and will be rejected. The award will be made to the lowest responsible vendor meeting the specifications and all terms and conditions. The State reserves the right to award items separately, by grouping items, or by total, whichever is deemed most advantageous to the State.

A non-mandatory pre-bid meeting is scheduled for March 20, 2024 at 11:30AM, meet at the Region 1 DNR Headquarters, 2115 Birchmont Beach Road NE, Bemidji, MN 56601

A Price Schedule in Excel (.xlsx) is attached to the Comments and Attachments of the Event. You must ‘download’ and save the Excel® Price Schedule to your desktop before you can begin filling in your offer and complete the Price Schedule. You must ‘upload/attach’ the completed Price Schedule Failure to do so will /may result in bid rejection.

You must enter a bid amount in the Your Unit Bid Price Field.

Responses will only be accepted on the Price Schedule included with the Event. The completed Price Schedule should be uploaded in either a Microsoft Excel® 97-2003 Worksheet (.xls), or Microsoft Excel® 2010 Worksheet (.xlsx). The Price Schedule document may also be downloaded, completed and uploaded in a .pdf format. The State reserves the right to reject Price Schedules submitted in any other formats. Other Excel® file extensions that MAY be compatible are: .xlsm, .xlt, .xltm, and .xlw.

Event Details

PUBLIC EVENT DETAILS

Submit To: Natural Resources Department Contact: Dolensek,Patrick Phone: 218/328-8957

Email: pat.dolensek@state.mn.us

Event ID Format Type Page R2901-2000015484 Sell RFx 1 Event Round Version 1 2 Event Name DNR RFB NW Region Forestry Road Maintenance Start Time Finish Time 03/11/2024 10:30:00 03/28/2024 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.

Once you have completed and submitted your response, you will receive a system confirmation message that your response has been ‘accepted’. Print and save the confirmation for your file. If you’re having trouble submitting your response or attaching your Price Schedule, call the Help Desk at 651-201-8100 – Option No. 1.

General Comments

- ATTENTION BIDDERS:

You must submit all responses electronically though the SWIFT portal. See the line item for specifications. Email of faxed responses will not be accepted. Please be aware there may be other attachments included in this event. The bidder is responsible to review all attachments.

Responders must download, complete and upload the attached price schedule found in the line comments and attachments link.

-Specifications -Price Schedule

General Questions Question Response Do you acknowledge and certify compliance with all Responder Declarations stated in Section 1 of the event?

WARNING: Any exceptions taken may be cause for rejection of your response or portions thereof.

Yes

Response Comments

SPECIAL TERMS:

Do you accept all the Special Terms and Conditions stated in the Event?

Exceptions detailed in other locations within the response will not be considered.

WARNING: Any exceptions taken may be cause for rejection of your response or portions thereof.

Yes

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Natural Resources Department Contact: Dolensek,Patrick Phone: 218/328-8957

Email: pat.dolensek@state.mn.us

Event ID Format Type Page R2901-2000015484 Sell RFx 2 Event Round Version 1 2 Event Name DNR RFB NW Region Forestry Road Maintenance Start Time Finish Time 03/11/2024 10:30:00 03/28/2024 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Response Comments

SPECIFICATIONS:

Do you meet the specifications called for in the event?

Exceptions detailed in other locations within the response will not be considered.

WARNING: Any exceptions taken may be cause for rejection of your response or portions thereof.

Yes

Response Comments

CONTRACT OBLIGATION:

Name, Title, e-mail and Phone number of individual authorized to contractually obligate company.

Response Comments

PREPARED BY:

Name, Title, e-mail, phone and fax numbers of individual who prepared the response.

Response Comments

AUTHORIZED TO SUBMIT:

By selecting the Yes button, you are officially approving the document and indicating you are authorized to submit this document on behalf of your

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Natural Resources Department Contact: Dolensek,Patrick Phone: 218/328-8957

Email: pat.dolensek@state.mn.us

Event ID Format Type Page R2901-2000015484 Sell RFx 3 Event Round Version 1 2 Event Name DNR RFB NW Region Forestry Road Maintenance Start Time Finish Time 03/11/2024 10:30:00 03/28/2024 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No entity or organization.

Yes

Response Comments

PLACING ORDERS:

Enter the name, phone number, fax number, and e-mail address of your contact person for placing orders.

Response Comments

COMPLETION DATE REQUIREMENTS:

Will you meet the completion date requirement as stated in the solicitation?

Yes

Response Comments

STATE OF MINNESOTA RESIDENT VENDOR

In accordance with Laws of Minnesota 2013, Chapter 142, Article 3, Section 16, amending Minn. Stat. § 16C.02, subd. 13, a “Resident Vendor” means a person, firm, or corporation that:

(1) is authorized to conduct business in the state of Minnesota on the date a solicitation for a contract is first advertised or announced. It includes a foreign corporation duly authorized to engage in business in Minnesota;

(2) has paid unemployment taxes or income taxes in this state during the 12 calendar months immediately preceding submission of the bid or proposal for which

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Natural Resources Department Contact: Dolensek,Patrick Phone: 218/328-8957

Email: pat.dolensek@state.mn.us

Event ID Format Type Page R2901-2000015484 Sell RFx 4 Event Round Version 1 2 Event Name DNR RFB NW Region Forestry Road Maintenance Start Time Finish Time 03/11/2024 10:30:00 03/28/2024 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No any preference is sought;

(3) has a business address in the state; and

(4) has affirmatively claimed that status in the bid or proposal submission.

To receive recognition as a Minnesota Resident Vendor ( “Resident Vendor”), your company must meet each element of the statutory definition above by the solicitation opening date and time.

Resident Vendor status may be considered for purposes of resolving tied low bids or the application of a reciprocal preference.

Are you claiming Resident status?

BY ANSWERING ‘’YES’’ TO THIS QUESTION, YOU ARE

CERTIFYING YOUR COMPLIANCE WITH THE REQUIREMENTS SET

FORTH HEREIN AND CLAIMING RESIDENT VENDOR STATUS IN

YOUR BID OR PROPOSAL SUBMISSION

Yes

Response Comments

VETERAN-OWNED SMALL BUSINESS PREFERENCE:

Unless a greater preference is applicable and allowed by law, in accordance with Minn. Stat. §16C.16, subd.

6a, the Commissioner of Administration will award a 12% preference on state procurement to certified small businesses that are majority owned and operated by veterans.

A small business qualifies for the “veteran-owned” preference when it meets one of the following requirements. 1) The business has been certified by the Office of State Procurement as being a veteran-owned or service-disabled veteran-owned small business. 2) The principal place of business is in Minnesota AND the United States Department of Veterans Affairs verifies the business as being a veteran-owned or service-disabled veteran-owned small business under Public Law 109-461 and Code of Federal Regulations, title 13, part 128. See Minn. Stat. § 16C.19(d).

Statutory requirements and appropriate documentation must be met by the solicitation response due date and time to be awarded the veteran-owned preference. In

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Natural Resources Department Contact: Dolensek,Patrick Phone: 218/328-8957

Email: pat.dolensek@state.mn.us

Event ID Format Type Page R2901-2000015484 Sell RFx 5 Event Round Version 1 2 Event Name DNR RFB NW Region Forestry Road Maintenance Start Time Finish Time 03/11/2024 10:30:00 03/28/2024 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No applying the preference to a Request for Bid (RFB), the preference applies only to the first $2,000,000 of a solicitation response.

If you are claiming the veteran-owned preference, attach all required documentation to the Trade Secret/Non-public Information link on the Event Details page, with your response to the solicitation. Only eligible veteran-owned small businesses that meet the statutory requirements and provide adequate documentation will be given the preference.

I CERTIFY THAT my business qualifies for the veteran-owned preference by meeting the requirements above. (You must answer Yes or No).

Response Comments

ORGANIZATION LEGAL DESCRIPTION:

Select the appropriate legal description of your business organization. Select One

Options: Independent Contractor Sole Proprietor Corporation Incorporated

LLC

Other-Please Specify

Response Comments

INSURANCE:

If awarded, will you provide proof of insurance as detailed in the event?

Yes

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Natural Resources Department Contact: Dolensek,Patrick Phone: 218/328-8957

Email: pat.dolensek@state.mn.us

Event ID Format Type Page R2901-2000015484 Sell RFx 6 Event Round Version 1 2 Event Name DNR RFB NW Region Forestry Road Maintenance Start Time Finish Time 03/11/2024 10:30:00 03/28/2024 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Response Comments

PROMPT PAY:

What prompt pay discounts will you offer? If Other, then specify the terms in the comments section. Select All That Apply

Options: 1% in 30 2% in 30 3% in 30 1% in 10, Net 30 2% in 10, Net 30 3% in 10, Net 30 5% in 10, Net 30 1% in 15, Net 30 2% in 15, Net 30 3% in 15, Net 30 1% in 20, Net 30 2% in 20, Net 30 3% in 20, Net 30 Net 30 Other None

Response Comments

PREVAILING WAGE:

Is your company in compliance with Minnesota Statutes 177.30-32, 177.41-44, 16B and 16C relating to prevailing wages?

Yes

Response Comments

SUBCONTRACTORS:

Will you be subcontracting any of the services called for? If yes, provide the name, address, phone and fax number and what services the subcontractor(s) will

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Natural Resources Department Contact: Dolensek,Patrick Phone: 218/328-8957

Email: pat.dolensek@state.mn.us

Event ID Format Type Page R2901-2000015484 Sell RFx 7 Event Round Version 1 2 Event Name DNR RFB NW Region Forestry Road Maintenance Start Time Finish Time 03/11/2024 10:30:00 03/28/2024 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No provide, for each proposed subcontractor.

No

Response Comments

DIVERSITY AND INCLUSION

Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size

And:

Is your business a for-profit business that is majority owned, operated and controlled by:

• a racial minority,

• a woman,

• a person with a substantial physical disability,

• a veteran or service-disabled veteran, or is your business

• located in, or the owner lives in, an economically disadvantaged county?

http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )

If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.

• Do you believe your company meets the criteria listed above?

• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Natural Resources Department Contact: Dolensek,Patrick Phone: 218/328-8957

Email: pat.dolensek@state.mn.us

Event ID Format Type Page R2901-2000015484 Sell RFx 8 Event Round Version 1 2 Event Name DNR RFB NW Region Forestry Road Maintenance Start Time Finish Time 03/11/2024 10:30:00 03/28/2024 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Procurement Program. (Responders must select Yes or No to continue submitting their response.)

Yes

Response Comments

Upload all required or requested attachments here.

-Price Scheule

A file attachment is required to satisfy this question.

Response Comments

If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?

(Yes / No)

Yes

Response Comments

AFFIRMATIVE ACTION:

Per the State of Minnesota - Human Rights/Affirmative Action language in the General Terms and Conditions of this event, select one of the following statements and provide any additional information required. If your company has employed more than 40 full-time employees on any single working day in Minnesota and does not have a Certificate of Compliance and/or Affirmative Action plan has not been submitted - the response will be rejected. Select One

Options: We did not employ more than 40 employees in the State of MN We have a current Certificate of Compliance (attch Cert.)

We have sumitted an AA plan to MDHR (submit date sent)

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Natural Resources Department Contact: Dolensek,Patrick Phone: 218/328-8957

Email: pat.dolensek@state.mn.us

Event ID Format Type Page R2901-2000015484 Sell RFx 9 Event Round Version 1 2 Event Name DNR RFB NW Region Forestry Road Maintenance Start Time Finish Time 03/11/2024 10:30:00 03/28/2024 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Question Response We do not have an AA Certificate, or submitted an AA plan

Response Comments

CERTIFY AFFIRMATIVE ACTION INFORMATION:

By clicking Yes below, you certify that the affirmative action information provided is accurate and that you are authorized to sign on behalf of the responder. You also certify that you are in compliance with federal affirmative action requirements that may apply to your company. (These requirements are generally triggered only by participating as a prime or subcontractor on federal projects or contracts. Contractors are alerted to these requirements by the federal government.)

Yes

Response Comments

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Natural Resources Department Contact: Dolensek,Patrick Phone: 218/328-8957

Email: pat.dolensek@state.mn.us

Event ID Format Type Page R2901-2000015484 Sell RFx 10 Event Round Version 1 2 Event Name DNR RFB NW Region Forestry Road Maintenance Start Time Finish Time 03/11/2024 10:30:00 03/28/2024 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Line Details Line: 1 Item ID: Line Qty: 1 UOM: DOLLAR Bid Qty: 1

Reserve Price: No

Description: 2024-602 NW Region Call When Needed Forestry Road Maintenance

Comments:

- Responders must download, complete and upload the attached price schedule found in the line comments and attachments link.

Question Response Responders must download, complete and upload the attached price schedule found in the line comments and attachments link.

Response Comments

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Natural Resources Department Contact: Dolensek,Patrick Phone: 218/328-8957

Email: pat.dolensek@state.mn.us

Event ID Format Type Page R2901-2000015484 Sell RFx 11 Event Round Version 1 2 Event Name DNR RFB NW Region Forestry Road Maintenance Start Time Finish Time 03/11/2024 10:30:00 03/28/2024 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Bidder Information Firm Name:

Name: Signature: Date:

Phone #: Fax #:

Street Address:

City & State: Zip Code:

Email:

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Natural Resources Department Contact: Dolensek,Patrick Phone: 218/328-8957

Email: pat.dolensek@state.mn.us

Event ID Format Type Page R2901-2000015484 Sell RFx 12 Event Round Version 1 2 Event Name DNR RFB NW Region Forestry Road Maintenance Start Time Finish Time 03/11/2024 10:30:00 03/28/2024 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: DOLLAR Description: 2024-602

NW Region Call When Needed Forestry Road Maintenance

Item Specifications

Manufacturer:

Mfg Item ID:

Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:

Item Volume: 0 Volume UOM:

Item Weight: 0 Weight UOM:

Item Size: Item Color:

Shipping Information

Schedule: 1 Ship To: DNR FOR R1 NW REGION

2115 BIRCHMONT BEACH ROAD NE

BEMIDJI MN 56601-8571

United States

Quantity: 1 Due Date: 12/15/2024 Freight Terms:

Ship Via:

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Natural Resources Department Contact: Dolensek,Patrick Phone: 218/328-8957

Email: pat.dolensek@state.mn.us

Event ID Format Type Page R2901-2000015484 Sell RFx 13 Event Round Version 1 2 Event Name DNR RFB NW Region Forestry Road Maintenance Start Time Finish Time 03/11/2024 10:30:00 03/28/2024 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Appendix B - Terms & Conditions

1. Please review the attached Terms and Conditions attached to the event.

Last Updated: 12/24/2018

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Natural Resources Department Contact: Dolensek,Patrick Phone: 218/328-8957

Email: pat.dolensek@state.mn.us

Event ID Format Type Page R2901-2000015484 Sell RFx 14 Event Round Version 1 2 Event Name DNR RFB NW Region Forestry Road Maintenance Start Time Finish Time 03/11/2024 10:30:00 03/28/2024 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No