DNR_RFB_Littlefork-Baudette_Multiple_Pass_Grading.pdf

Event Description 2025-036 Littlefork-Baudette Multiple Pass Road Grading

The Department of Natural Resources is seeking bids for the labor, equipment, mobilization, fuel, lubrication, transportation, materials, tools, transportation, final clean-up, incidentals, and all else necessary to provide multiple as-needed State Forest Road grading within the Pine Island State Forest of Koochiching County. Work for each round of grading consists of approximately 78.3 miles in the Littlefork DNR Area (Big Falls) and approximately 39.6 miles of State Forest Roads in the Baudette area. The estimated total rounds of grading for the life of the contract is approximately eight (8) total rounds. No quantities are guaranteed.

For a site visit, please contact the Project Supervisor, Nick Riley, at 218-888-9055.

All responses must be submitted electronically through the Swift Portal. No e-mail or faxed responses will be accepted. Contractors needing help with registration and/or completing their response to this Event may contact the Contractor Assistance Help Desk at 651-201-8100, Option 1.

Failure to respond to latest event version may result in bid rejection.

Please be aware that there are attachments to this event. The vendor is responsible for reviewing all attachments and complying with all requirements to this Event. DNR will be the determining factor if vendor meets specifications. All questions should be directed to the buyer listed in this event.

Unit price must include all costs such as labor, materials, tools, transportation, equipment, sales tax, use tax and all else necessary for completion of the project. Direct Pay Permit 1114 does not apply to this project.

Award--Item, Group, Total: Responses that do not comply with the solicitation will be considered nonresponsive and will be rejected. The award will be made to the lowest responsible vendor meeting the specifications and all terms and conditions. The State reserves the right to award items separately, by grouping items, or by total, whichever is deemed most advantageous to the State.

A Price Schedule in Excel (.xlsx) is attached to the Comments and Attachments of the Event. You must ‘download’ and save the Excel® Price Schedule to your desktop before you can begin filling in your offer and complete the Price Schedule. You must ‘upload/attach’ the completed Price Schedule Failure to do so may result in bid rejection.

You must enter a bid amount in the Your Unit Bid Price Field.

Responses will only be accepted on the Price Schedule included with the Event. The completed Price Schedule should be uploaded in either a Microsoft Excel® 97-2003 Worksheet (.xls), or Microsoft Excel® 2010 Worksheet (.xlsx). The Price Schedule document may also be downloaded, completed and uploaded in a .pdf format. The State reserves the right to reject Price Schedules submitted in any other formats. Other Excel® file extensions that MAY be compatible are: .xlsm, .xlt, .xltm, and .xlw.

Once you have completed and submitted your response, you will receive a system confirmation message that your response has been ‘accepted’. Print and save the confirmation for your file. If you’re having trouble submitting your response, call the Help Desk at 651-201-8100 – Option No. 1.

General Comments

- ATTENTION BIDDERS:

You must submit all responses electronically though the SWIFT portal. See the line item for specifications. Email of faxed responses will not be accepted. Please be aware there may be other attachments included in this event. The bidder is responsible to review all attachments.

Event Details

PUBLIC EVENT DETAILS

Submit To: Natural Resources Department Contact: Eck,Christine E Phone: 218/308-2661

Email: Christine.Eck@state.mn.us

Event ID Format Type Page R2901-2000015988 Sell RFx 1 Event Round Version 1 1 Event Name DNR RFB Littlefork-Baudette Multiple Pass Grading Start Time Finish Time 07/02/2024 08:00:00 07/16/2024 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.

Responders must download, complete and upload the attached price schedule found in the event Comments and Attachments link.

Event Attachments:

- 2025-036 Specifications & Terms

- 2025-036 Required Equipment and Operator Exp Form

- 2025-036 Price Schedule

General Questions Question Response

GENERAL TERMS:

Do you acknowledge and certify compliance with all Responder Declarations stated in Section 1 of the Event?

WARNING: Any exceptions taken may be cause for rejection of your response or portions thereof.

Yes

Response Comments

SPECIAL TERMS:

Do you accept all the Special Terms and Conditions stated in the Event? Exceptions detailed in other locations within the response will not be considered.

WARNING: Any exceptions taken may be cause for rejection of your response or portions thereof.

Yes

Response Comments

SPECIFICATIONS:

Can and will you meet the specifications called for in the event? Exceptions detailed in other locations within the response will not be considered.

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Natural Resources Department Contact: Eck,Christine E Phone: 218/308-2661

Email: Christine.Eck@state.mn.us

Event ID Format Type Page R2901-2000015988 Sell RFx 2 Event Round Version 1 1 Event Name DNR RFB Littlefork-Baudette Multiple Pass Grading Start Time Finish Time 07/02/2024 08:00:00 07/16/2024 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

WARNING: Any exceptions taken may be cause for rejection of your response or portions thereof.

Yes

Response Comments

CONTRACT OBLIGATION:

Name, Title, e-mail and Phone number of individual authorized to contractually obligate company.

Response Comments

PREPARED BY:

Name, Title, e-mail, phone and fax numbers of individual who prepared the response.

Response Comments

AUTHORIZED TO SUBMIT:

By selecting the Yes button, you are officially approving the document and indicating you are authorized to submit this document on behalf of your entity or organization.

Yes

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Natural Resources Department Contact: Eck,Christine E Phone: 218/308-2661

Email: Christine.Eck@state.mn.us

Event ID Format Type Page R2901-2000015988 Sell RFx 3 Event Round Version 1 1 Event Name DNR RFB Littlefork-Baudette Multiple Pass Grading Start Time Finish Time 07/02/2024 08:00:00 07/16/2024 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Response Comments

PROJECT CONTACT PERSON:

Enter the name, phone number, and e-mail address of your contact person for during the project.

Response Comments

COMPLETION DATE REQUIREMENT:

Can and will you meet the service date requirements as stated in the solicitation?

Yes

Response Comments

STATE OF MINNESOTA RESIDENT VENDOR

In accordance with Laws of Minnesota 2013, Chapter 142, Article 3, Section 16, amending Minn. Stat. § 16C.02, subd. 13, a “Resident Vendor” means a person, firm, or corporation that:

(1) is authorized to conduct business in the state of Minnesota on the date a solicitation for a contract is first advertised or announced. It includes a foreign corporation duly authorized to engage in business in Minnesota;

(2) has paid unemployment taxes or income taxes in this state during the 12 calendar months immediately preceding submission of the bid or proposal for which any preference is sought;

(3) has a business address in the state; and

(4) has affirmatively claimed that status in the bid or proposal submission.

To receive recognition as a Minnesota Resident Vendor (

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Natural Resources Department Contact: Eck,Christine E Phone: 218/308-2661

Email: Christine.Eck@state.mn.us

Event ID Format Type Page R2901-2000015988 Sell RFx 4 Event Round Version 1 1 Event Name DNR RFB Littlefork-Baudette Multiple Pass Grading Start Time Finish Time 07/02/2024 08:00:00 07/16/2024 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

“Resident Vendor”), your company must meet each element of the statutory definition above by the solicitation opening date and time.

Resident Vendor status may be considered for purposes of resolving tied low bids or the application of a reciprocal preference.

Are you claiming Resident status?

BY ANSWERING ‘’YES’’ TO THIS QUESTION, YOU ARE

CERTIFYING YOUR COMPLIANCE WITH THE REQUIREMENTS SET

FORTH HEREIN AND CLAIMING RESIDENT VENDOR STATUS IN

YOUR BID OR PROPOSAL SUBMISSION

Yes

Response Comments

VETERAN-OWNED SMALL BUSINESS PREFERENCE:

Unless a greater preference is applicable and allowed by law, in accordance with Minn. Stat. §16C.16, subd.

6a, the Commissioner of Administration will award a 12% preference on state procurement to certified small businesses that are majority owned and operated by veterans.

A small business qualifies for the “veteran-owned” preference when it meets one of the following requirements. 1) The business has been certified by the Office of State Procurement as being a veteran-owned or service-disabled veteran-owned small business. 2) The principal place of business is in Minnesota AND the United States Department of Veterans Affairs verifies the business as being a veteran-owned or service-disabled veteran-owned small business under Public Law 109-461 and Code of Federal Regulations, title 13, part 128. See Minn. Stat. § 16C.19(d).

Statutory requirements and appropriate documentation must be met by the solicitation response due date and time to be awarded the veteran-owned preference. In applying the preference to a Request for Bid (RFB), the preference applies only to the first $2,000,000 of a solicitation response.

If you are claiming the veteran-owned preference, attach all required documentation to the Trade

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Natural Resources Department Contact: Eck,Christine E Phone: 218/308-2661

Email: Christine.Eck@state.mn.us

Event ID Format Type Page R2901-2000015988 Sell RFx 5 Event Round Version 1 1 Event Name DNR RFB Littlefork-Baudette Multiple Pass Grading Start Time Finish Time 07/02/2024 08:00:00 07/16/2024 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Secret/Non-public Information link on the Event Details page, with your response to the solicitation. Only eligible veteran-owned small businesses that meet the statutory requirements and provide adequate documentation will be given the preference.

I CERTIFY THAT my business qualifies for the veteran-owned preference by meeting the requirements above. (You must answer Yes or No).

Response Comments

ORGANIZATION LEGAL DESCRIPTION:

Select the appropriate legal description of your business organization. Select One

Options: Independent Contractor Sole Proprietor Corporation Incorporated

LLC

Other-Please Specify

Response Comments

INSURANCE:

If awarded, will you provide proof of insurance as detailed in the event?

Yes

Response Comments

PROMPT PAY:

What prompt pay discounts will you offer? If Other, then specify the terms in the comments section. Select One

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Natural Resources Department Contact: Eck,Christine E Phone: 218/308-2661

Email: Christine.Eck@state.mn.us

Event ID Format Type Page R2901-2000015988 Sell RFx 6 Event Round Version 1 1 Event Name DNR RFB Littlefork-Baudette Multiple Pass Grading Start Time Finish Time 07/02/2024 08:00:00 07/16/2024 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Question Response Options:1% in 30

2% in 30 3% in 30 1% in 10, Net 30 2% in 10, Net 30 3% in 10, Net 30 5% in 10, Net 30 1% in 15, Net 30 2% in 15, Net 30 3% in 15, Net 30 1% in 20, Net 30 2% in 20, Net 30 3% in 20, Net 30 Net 30 Other None

Response Comments

DIVERSITY AND INCLUSION

Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size

And:

Is your business a for-profit business that is majority owned, operated and controlled by:

• a racial minority,

• a woman,

• a person with a substantial physical disability,

• a veteran or service-disabled veteran, or is your business

• located in, or the owner lives in, an economically disadvantaged county?

http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )

If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Natural Resources Department Contact: Eck,Christine E Phone: 218/308-2661

Email: Christine.Eck@state.mn.us

Event ID Format Type Page R2901-2000015988 Sell RFx 7 Event Round Version 1 1 Event Name DNR RFB Littlefork-Baudette Multiple Pass Grading Start Time Finish Time 07/02/2024 08:00:00 07/16/2024 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.

• Do you believe your company meets the criteria listed above?

• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)

Yes

Response Comments

A completed PRICE SCHEDULE and Required Equipment and Operator Experience Form are REQUIRED as part of your bid response.

UPLOAD ALL REQUIRED OR REQUESTED ATTACHMENTS HERE.

-Price Schedule -Required Equipment and Operator Experience Form

A file attachment is required to satisfy this question.

Response Comments

If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?

(Yes / No)

Yes

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Natural Resources Department Contact: Eck,Christine E Phone: 218/308-2661

Email: Christine.Eck@state.mn.us

Event ID Format Type Page R2901-2000015988 Sell RFx 8 Event Round Version 1 1 Event Name DNR RFB Littlefork-Baudette Multiple Pass Grading Start Time Finish Time 07/02/2024 08:00:00 07/16/2024 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Response Comments

AFFIRMATIVE ACTION:

Per the State of Minnesota - Human Rights/Affirmative Action language in the General Terms and Conditions of this event, select one of the following statements and provide any additional information required. If your company has employed more than 40 full-time employees on any single working day in Minnesota and does not have a Certificate of Compliance and/or Affirmative Action plan has not been submitted - the response will be rejected. Select One

Options: We did not employ more than 40 employees in the State of MN We have a current Certificate of Compliance (attch Cert.)

We have sumitted an AA plan to MDHR (submit date sent) We do not have an AA Certificate, or submitted an AA plan

Response Comments

CERTIFY AFFIRMATIVE ACTION INFORMATION:

By clicking Yes below, you certify that the affirmative action information provided is accurate and that you are authorized to sign on behalf of the responder. You also certify that you are in compliance with federal affirmative action requirements that may apply to your company. (These requirements are generally triggered only by participating as a prime or subcontractor on federal projects or contracts. Contractors are alerted to these requirements by the federal government.)

Yes

Response Comments

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Natural Resources Department Contact: Eck,Christine E Phone: 218/308-2661

Email: Christine.Eck@state.mn.us

Event ID Format Type Page R2901-2000015988 Sell RFx 9 Event Round Version 1 1 Event Name DNR RFB Littlefork-Baudette Multiple Pass Grading Start Time Finish Time 07/02/2024 08:00:00 07/16/2024 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Line Details

Line: 1 Item ID: Line Qty: 1 UOM: DOLLAR Bid Qty: 1

Reserve Price: No

Description: 2025-036 Littlefork-Baudette Multiple Pass Road Grading: LINE ITEM PRICE SCHEDULE.

Comments:

- Responders must download, complete, and upload the attached price schedule found in the Event Comments and Attachments link.

Question Response 2025-036 Littlefork-Baudette Multiple Pass Road Grading: LINE ITEM PRICE SCHEDULE.

Responders must download, complete, and upload the attached price schedule found in the Event Comments and Attachments link.

Response Comments

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Natural Resources Department Contact: Eck,Christine E Phone: 218/308-2661

Email: Christine.Eck@state.mn.us

Event ID Format Type Page R2901-2000015988 Sell RFx 10 Event Round Version 1 1 Event Name DNR RFB Littlefork-Baudette Multiple Pass Grading Start Time Finish Time 07/02/2024 08:00:00 07/16/2024 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Bidder Information Firm Name:

Name: Signature: Date:

Phone #: Fax #:

Street Address:

City & State: Zip Code:

Email:

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Natural Resources Department Contact: Eck,Christine E Phone: 218/308-2661

Email: Christine.Eck@state.mn.us

Event ID Format Type Page R2901-2000015988 Sell RFx 11 Event Round Version 1 1 Event Name DNR RFB Littlefork-Baudette Multiple Pass Grading Start Time Finish Time 07/02/2024 08:00:00 07/16/2024 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: DOLLAR Description: 2025-036 Littlefork-Baudette Multiple Pass Road Grading: LINE ITEM PRICE SCHEDULE.

Item Specifications

Manufacturer:

Mfg Item ID:

Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:

Item Volume: 0 Volume UOM:

Item Weight: 0 Weight UOM:

Item Size: Item Color:

Shipping Information

Schedule: 1 Ship To: DNR FOR LITTLEFORK

421 3RD AVE

LITTLEFORK MN 56653-0538

United States

Quantity: 1 Due Date: 12/31/2025 Freight Terms:

Ship Via:

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Natural Resources Department Contact: Eck,Christine E Phone: 218/308-2661

Email: Christine.Eck@state.mn.us

Event ID Format Type Page R2901-2000015988 Sell RFx 12 Event Round Version 1 1 Event Name DNR RFB Littlefork-Baudette Multiple Pass Grading Start Time Finish Time 07/02/2024 08:00:00 07/16/2024 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Appendix B - Terms & Conditions

1. Please review the attached Terms and Conditions attached to the event.

Last Updated: 12/24/2018

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Natural Resources Department Contact: Eck,Christine E Phone: 218/308-2661

Email: Christine.Eck@state.mn.us

Event ID Format Type Page R2901-2000015988 Sell RFx 13 Event Round Version 1 1 Event Name DNR RFB Littlefork-Baudette Multiple Pass Grading Start Time Finish Time 07/02/2024 08:00:00 07/16/2024 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No