DNR_RFB_Itasca_County_Forest_Road_Grading_2YR.pdf
PDF 37 KB Posted
- Attached to
- DNR RFB Itasca County Forest Road Grading 2YR
- Solicitation number
- 2000017967
- Issued by
- Itasca County, Minnesota
About this file
This is a Request for Bids (RFB) issued by the Minnesota Department of Natural Resources for forest road grading services in Itasca County. The project, identified as Event 2026-637, seeks bids for labor, equipment, materials, tools, transportation, and incidentals necessary to provide as-needed road grading on approximately 130 miles of State Forest Roads in the Deer River and Grand Rapids areas. The roads are sand and gravel surfaces, approximately 14 to 18 feet wide, and designed for 25 MPH logging and recreational traffic. The solicitation is divided into three line items: 65.8 lane miles for Deer River Forestry Roads, 64.4 lane miles for Grand Rapids Forestry Roads, and an hourly work rate for additional labor. The bidding period runs from February 13, 2026 at 4:00 PM to March 3, 2026 at 2:00 PM, with a project completion deadline of April 30, 2028. Prospective bidders may arrange site visits by contacting Project Supervisor Garrett Mann at 218-542-2951 or garrett.mann@state.mn.us. All responses must be submitted electronically through the Swift Portal, with no email or faxed submissions accepted. The award will be made to the lowest responsible vendor meeting specifications and all terms and conditions, with the State reserving the right to award items separately, by grouping, or by total as deemed most advantageous.
Bid prices must include all associated costs to complete the project, encompassing labor, materials, tools, transportation, equipment, sales tax, use tax, and all other expenses necessary for completion. Bidders must respond to all three line items with specific unit prices per lane mile for each forestry road section and an hourly rate for additional work. Respondents must demonstrate compliance with all general and special terms and conditions, meet all specifications, certify ability to meet service dates, and provide proof of insurance if awarded. The solicitation encourages Minnesota Resident Vendors and participation by small businesses, minority-owned businesses, women-owned businesses, and businesses owned by service-disabled veterans or located in economically disadvantaged counties. Required attachments include Equipment and Operator Requirements documentation. The Direct Pay Permit 1114 does not apply to this project. Contractor assistance is available through the Help Desk at 651-201-8100, Option 1, with all questions directed to buyer Barbara Swanson at Barbara.Swanson@state.mn.us.
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Other files
| File | Type | Posted |
|---|---|---|
| 2026-637_Equipment_and_Operator_Requirements.pdf | ||
| 2026-637_Specifications.pdf |
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Text version
Event Description 2026-637 Deer River and Grand Rapids Forest Road Grading 2YR
The Department of Natural Resources is seeking bids for the labor, equipment, materials, tools, transportation, and incidentals necessary for the labor, equipment, materials, tools, transportation, and incidentals necessary to provide as-needed road grading on approximately 130 miles of State Forest Roads in the Deer River and Grand Rapids area. The roads are sand and gravel, approximately 14’-18’ wide, and designed for 25 MPH logging and recreational traffic.
To arrange a site visit prior to the bid, contact Garrett Mann, Project Supervisor, at 218-542-2951 or garrett.mann@state.mn.us.
All responses must be submitted electronically through the Swift Portal. No e-mail or faxed responses will be accepted. Contractors needing help with registration and/or completing their response to this Event may contact the Contractor Assistance Help Desk at 651-201-8100, Option 1.
Failure to respond to latest event version may result in bid rejection.
Please be aware that there are attachments to this event. The vendor is responsible for reviewing all attachments and complying with all requirements to this Event. DNR will be the determining factor if vendor meets specifications. All questions should be directed to the buyer listed in this event.
You must enter a bid amount in each of the Bid Price Fields.
Unit price must include all costs such as labor, materials, tools, transportation, equipment, sales tax, use tax and all else necessary for completion of the project. Direct Pay Permit 1114 does not apply to this project.
Award--Item, Group, Total: Responses that do not comply with the solicitation will be considered nonresponsive and will be rejected. The award will be made to the lowest responsible vendor meeting the specifications and all terms and conditions. The State reserves the right to award items separately, by grouping items, or by total, whichever is deemed most advantageous to the State.
Once you have completed and submitted your response, you will receive a system confirmation message that your response has been ‘accepted’. Print and save the confirmation for your file. If you’re having trouble submitting your response, call the Help Desk at 651-201-8100 – Option No. 1.
General Comments
- ATTACHMENTS:
2026-637 Specifications 2026-637 Equipment Specifications and Operator Requirements
General Questions Question Response
GENERAL TERMS:
Do you acknowledge and certify compliance with all Responder Declarations stated in Section 1 of the event? Exceptions detailed in other locations within the response will not be considered.
WARNING: Any exceptions taken may be cause for rejection of your response or portions thereof.
Event Details
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Barbara Swanson Phone:
Email: Barbara.Swanson@state.mn.us
Event ID Format Type Page R2901-2000017967 Sell RFx 1 Event Round Version 1 1 Event Name DNR RFB Itasca County Forest Road Grading 2YR Start Time Finish Time 02/13/2026 16:00:00 03/03/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
Question Response
Yes
Response Comments
SPECIAL TERMS:
Do you accept all the Special Terms and Conditions stated in the Event? Exceptions detailed in other locations within the response will not be considered.
WARNING: Any exceptions taken may be cause for rejection of your response or portions thereof.
Yes
Response Comments
SPECIFICATIONS:
Can you meet the specifications called for in the event? Exceptions detailed in other locations within the response will not be considered.
WARNING: Any exceptions taken may be cause for rejection of your response or portions thereof.
Yes
Response Comments
CONTRACT OBLIGATION:
Enter the name, title, email, and phone number of the individual authorized to contractually obligate company.
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Barbara Swanson Phone:
Email: Barbara.Swanson@state.mn.us
Event ID Format Type Page R2901-2000017967 Sell RFx 2 Event Round Version 1 1 Event Name DNR RFB Itasca County Forest Road Grading 2YR Start Time Finish Time 02/13/2026 16:00:00 03/03/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Response Comments
PREPARED BY:
Enter the name, title, email, and phone number of the individual who prepared the response.
Response Comments
AUTHORIZED TO SUBMIT:
By selecting the Yes button, you are officially approving the document and indicating you are authorized to submit this document on behalf of your entity or organization.
Yes
Response Comments
PROJECT CONTACT PERSON:
Enter the name, phone number and e-mail address of your contact person during the project.
Response Comments
SERVICE DATE REQUIREMENTS:
Can you meet the service dates as stated in the solicitation?
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Barbara Swanson Phone:
Email: Barbara.Swanson@state.mn.us
Event ID Format Type Page R2901-2000017967 Sell RFx 3 Event Round Version 1 1 Event Name DNR RFB Itasca County Forest Road Grading 2YR Start Time Finish Time 02/13/2026 16:00:00 03/03/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Yes
Response Comments
STATE OF MINNESOTA RESIDENT VENDOR
In accordance with Laws of Minnesota 2013, Chapter 142, Article 3, Section 16, amending Minn. Stat. § 16C.02, subd. 13, a “Resident Vendor” means a person, firm, or corporation that:
(1) is authorized to conduct business in the state of Minnesota on the date a solicitation for a contract is first advertised or announced. It includes a foreign corporation duly authorized to engage in business in Minnesota;
(2) has paid unemployment taxes or income taxes in this state during the 12 calendar months immediately preceding submission of the bid or proposal for which any preference is sought;
(3) has a business address in the state; and
(4) has affirmatively claimed that status in the bid or proposal submission.
To receive recognition as a Minnesota Resident Vendor ( “Resident Vendor”), your company must meet each element of the statutory definition above by the solicitation opening date and time.
Resident Vendor status may be considered for purposes of resolving tied low bids or the application of a reciprocal preference.
Are you claiming Resident status?
BY ANSWERING ‘’YES’’ TO THIS QUESTION, YOU ARE
CERTIFYING YOUR COMPLIANCE WITH THE REQUIREMENTS SET
FORTH HEREIN AND CLAIMING RESIDENT VENDOR STATUS IN
YOUR BID OR PROPOSAL SUBMISSION
Yes
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Barbara Swanson Phone:
Email: Barbara.Swanson@state.mn.us
Event ID Format Type Page R2901-2000017967 Sell RFx 4 Event Round Version 1 1 Event Name DNR RFB Itasca County Forest Road Grading 2YR Start Time Finish Time 02/13/2026 16:00:00 03/03/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Response Comments
ORGANIZATION LEGAL DESCRIPTION:
Select the appropriate legal description of your business organization. Select One
Options: Independent Contractor Sole Proprietor Corporation Incorporated
LLC
Other-Please Specify
Response Comments
INSURANCE:
If awarded, will you provide proof of insurance as detailed in the event?
Yes
Response Comments
PROMPT PAY:
What prompt pay discounts will you offer? If Other, then specify the terms in the comments section. Select One
Options: 1% in 30 2% in 30 3% in 30 1% in 10, Net 30 2% in 10, Net 30 3% in 10, Net 30 5% in 10, Net 30 1% in 15, Net 30 2% in 15, Net 30
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Barbara Swanson Phone:
Email: Barbara.Swanson@state.mn.us
Event ID Format Type Page R2901-2000017967 Sell RFx 5 Event Round Version 1 1 Event Name DNR RFB Itasca County Forest Road Grading 2YR Start Time Finish Time 02/13/2026 16:00:00 03/03/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
3% in 15, Net 30 1% in 20, Net 30 2% in 20, Net 30 3% in 20, Net 30 Net 30 Other None
Response Comments
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority,
• a woman,
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically disadvantaged county?
http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Barbara Swanson Phone:
Email: Barbara.Swanson@state.mn.us
Event ID Format Type Page R2901-2000017967 Sell RFx 6 Event Round Version 1 1 Event Name DNR RFB Itasca County Forest Road Grading 2YR Start Time Finish Time 02/13/2026 16:00:00 03/03/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Yes
Response Comments
ATTACHMENTS:
Responders must download, complete and upload the form found in the Event Comments and Attachments.
- Equipment and Operator Requirements
A file attachment is required to satisfy this question.
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?
(Yes / No)
Yes
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Barbara Swanson Phone:
Email: Barbara.Swanson@state.mn.us
Event ID Format Type Page R2901-2000017967 Sell RFx 7 Event Round Version 1 1 Event Name DNR RFB Itasca County Forest Road Grading 2YR Start Time Finish Time 02/13/2026 16:00:00 03/03/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Line Details Line: 1 Item ID: Line Qty: 65.8 UOM: LANE MILE Bid Qty: 65.8
Reserve Price: No
Description: 2026-637 Deer River and Grand Rapids Forest Road Grading 2YR - Deer River Forestry Roads.
- Bid price must include all associated costs to complete the project per bid specs.
Question Response What is your price per MILE for the Deer River Forestry Roads?
Response Comments
Line: 2 Item ID: Line Qty: 64.4 UOM: LANE MILE Bid Qty: 64.4
Reserve Price: No
Description: 2026-637 Deer River and Grand Rapids Forest Road Grading 2YR - Grand Rapids Forestry Roads.
- Bid price must include all associated costs to complete the project per bid specs.
Question Response What is your price per MILE for the Grand Rapids Forestry Roads?
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Barbara Swanson Phone:
Email: Barbara.Swanson@state.mn.us
Event ID Format Type Page R2901-2000017967 Sell RFx 8 Event Round Version 1 1 Event Name DNR RFB Itasca County Forest Road Grading 2YR Start Time Finish Time 02/13/2026 16:00:00 03/03/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Line: 3 Item ID: Line Qty: 15 UOM: DOLLAR Bid Qty: 15
Reserve Price: No
Description: 2026-637 Deer River and Grand Rapids Forest Road Grading 2YR - Hourly Work Rate.
Question Response Hourly work shall be paid for actual operating hours. What is your HOURLY work rate?
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Barbara Swanson Phone:
Email: Barbara.Swanson@state.mn.us
Event ID Format Type Page R2901-2000017967 Sell RFx 9 Event Round Version 1 1 Event Name DNR RFB Itasca County Forest Road Grading 2YR Start Time Finish Time 02/13/2026 16:00:00 03/03/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Barbara Swanson Phone:
Email: Barbara.Swanson@state.mn.us
Event ID Format Type Page R2901-2000017967 Sell RFx 10 Event Round Version 1 1 Event Name DNR RFB Itasca County Forest Road Grading 2YR Start Time Finish Time 02/13/2026 16:00:00 03/03/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 65.8 UOM: LANE MILE Description: 2026-637 Deer River and Grand Rapids Forest Road Grading 2YR -
Deer River Forestry Roads.
- Bid price must include all associated costs to complete the project per bid specs.
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: DNR FOR EFFIE
205 1/2 SE HWY 1
EFFIE MN 56639-6033
United States
Quantity: 65.8 Due Date: 04/30/2028 Freight Terms:
Ship Via:
Line: 2 Item ID: Line Qty: 64.4 UOM: LANE MILE Description: 2026-637 Deer River and Grand Rapids Forest Road Grading 2YR -
Grand Rapids Forestry Roads.
- Bid price must include all associated costs to complete the project per bid specs.
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: DNR FOR EFFIE
205 1/2 SE HWY 1
EFFIE MN 56639-6033
United States
Quantity: 64.4 Due Date: 04/30/2028 Freight Terms:
Ship Via:
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Barbara Swanson Phone:
Email: Barbara.Swanson@state.mn.us
Event ID Format Type Page R2901-2000017967 Sell RFx 11 Event Round Version 1 1 Event Name DNR RFB Itasca County Forest Road Grading 2YR Start Time Finish Time 02/13/2026 16:00:00 03/03/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Line: 3 Item ID: Line Qty: 15 UOM: DOLLAR Description: 2026-637 Deer River and Grand Rapids Forest Road Grading 2YR -
Hourly Work Rate.
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: DNR FOR EFFIE
205 1/2 SE HWY 1
EFFIE MN 56639-6033
United States
Quantity: 15 Due Date: 04/30/2028 Freight Terms:
Ship Via:
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Barbara Swanson Phone:
Email: Barbara.Swanson@state.mn.us
Event ID Format Type Page R2901-2000017967 Sell RFx 12 Event Round Version 1 1 Event Name DNR RFB Itasca County Forest Road Grading 2YR Start Time Finish Time 02/13/2026 16:00:00 03/03/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Barbara Swanson Phone:
Email: Barbara.Swanson@state.mn.us
Event ID Format Type Page R2901-2000017967 Sell RFx 13 Event Round Version 1 1 Event Name DNR RFB Itasca County Forest Road Grading 2YR Start Time Finish Time 02/13/2026 16:00:00 03/03/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
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