DNR_RFB_Bemidji_Area_Brushing___Pruning.pdf
PDF 41 KB Posted
- Attached to
- DNR RFB Bemidji Area Brushing & Pruning
- Solicitation number
- 2000018770
- Issued by
- Big Stone County, Minnesota
About this file
This is a Request for Bid (RFB) document issued by the Minnesota Department of Natural Resources for brushing and pruning services on state forest roads in the Bemidji area. The project encompasses approximately 124.08 miles of sand and gravel state forest roads located across seven counties: Clearwater, Becker, Mahnomen, Hubbard, Beltrami, Itasca, and Koochiching. The roads are 14'-18' wide and designed for 25 MPH logging and recreational traffic. The work is to be performed on an as-needed basis and is divided into two separate bid groups for independent award consideration: the North Bid Group covering 38.15 statute miles and the South Bid Group covering 85.93 statute miles. The solicitation period runs from October 14, 2026, through October 23, 2026, at 2:00 PM CDT, with all work required to be completed by December 31, 2027. Responses must be submitted electronically through the Swift Portal, with no email or faxed submissions accepted. The bidding process requires vendors to provide unit pricing per mile for both brushing and pruning services for each bid group.
Unit prices must be all-inclusive and cover labor, equipment, materials, tools, transportation, sales tax, use tax, and all other costs necessary for project completion. The state will award to the lowest responsible vendor meeting all specifications and terms and conditions, and reserves the right to award items separately, by grouping, or by total based on what is most advantageous to the state. Vendor responses must include completed Attachment E (Vendor Qualification Form) and Attachment F (Equipment Form), along with acknowledgment of compliance with all Responder Declarations, special terms and conditions, and specifications. Respondents must verify their ability to meet service date requirements and provide proof of insurance if awarded. Minnesota Resident Vendor status may be claimed for consideration in tied bid scenarios. No prompt pay discount requirements are specified as mandatory, though vendors may offer discounts if desired. Direct Pay Permit 1114 does not apply to this project.
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Other files
| File | Type | Posted |
|---|---|---|
| 2027-363_Exhibit_F_Maps.pdf | ||
| 2027-363_Attachments.pdf | ||
| 2027-363_Request_for_Bid.pdf | ||
| 2027-363_Sample_Contract.pdf |
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Text version
Event Description 2027-363 Bemidji Area Brushing & Pruning
The Department of Natural Resources is seeking bids for all labor, equipment, materials, tools, transportation, and incidentals necessary to brush and prune road right of ways on an as-needed basis for approximately 124.08 miles of state forest roads located in Clearwater, Becker, Mahnomen, Hubbard, Beltrami, Itasca, and Koochiching counties. These roads are sand and gravel, approximately 14’-18’ wide, and designed for 25 MPH logging and recreational traffic. Roads are divided into two (2) Bid Groups to be awarded separately.
All responses must be submitted electronically through the Swift Portal. No e-mail or faxed responses will be accepted. Contractors needing help with registration and/or completing their response to this Event may contact the Contractor Assistance Help Desk at 651-201-8100, Option 1.
Failure to respond to latest event version may result in bid rejection.
Please be aware that there are attachments to this event. The vendor is responsible for reviewing all attachments and complying with all requirements to this Event. DNR will be the determining factor if vendor meets specifications. All questions should be directed to the buyer listed in this event.
Unit price must include all costs such as labor, materials, tools, transportation, equipment, sales tax, use tax and all else necessary for completion of the project. Direct Pay Permit 1114 does not apply to this project.
Award--Item, Group, Total: Responses that do not comply with the solicitation will be considered nonresponsive and will be rejected. The award will be made to the lowest responsible vendor meeting the specifications and all terms and conditions. The State reserves the right to award items separately, by grouping items, or by total, whichever is deemed most advantageous to the State.
Once you have completed and submitted your response, you will receive a system confirmation message that your response has been ‘accepted’. Print and save the confirmation for your file. If you’re having trouble submitting your response, call the Help Desk at 651-201-8100 – Option No. 1
General Comments
* 2027-363 Request for Bid
2027-363 Attachments 2027-363 Sample Contract 2027-363 Exhibit F Maps
General Questions Question Ideal Response
GENERAL TERMS:
Do you acknowledge and certify compliance with all Responder Declarations stated in Section 1 of the Event?
Exceptions detailed in other locations within the response will not be considered.
WARNING: Any exceptions taken may be cause for rejection of your response or portions thereof. Yes
Required: Yes Ideal Resp Reqd? Yes
Event Details
Bidder: PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Archer,Amy L Phone: 218/328-8955 Fax #:
Email: Amy.Archer@state.mn.us
Event ID Format Type Page R2901-2000018770 Sell RFx 1 Event Round Version 1 1 Event Name DNR RFB Bemidji Area Brushing & Pruning Start Time Finish Time
10/14/2026 13:00:00 CDT 10/23/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
Response Comments
SPECIAL TERMS:
Do you accept all the Special Terms and Conditions stated in the Event?
Exceptions detailed in other locations within the response will not be considered.
WARNING: Any exceptions taken may be cause for rejection of your response or portions thereof. Yes
Required: Yes Ideal Resp Reqd? Yes
Response Comments
SPECIFICATIONS:
Can you meet the specifications called for in the event?
Exceptions detailed in other locations within the response will not be considered.
WARNING: Any exceptions taken may be cause for rejection of your response or portions thereof. Yes
Required: Yes Ideal Resp Reqd? Yes
Response Comments
CONTRACT OBLIGATION:
Name, Title, e-mail and Phone number of individual authorized to contractually obligate company.
Required: Yes Ideal Resp Reqd? No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Archer,Amy L Phone: 218/328-8955 Fax #:
Email: Amy.Archer@state.mn.us
Event ID Format Type Page R2901-2000018770 Sell RFx 2 Event Round Version 1 1 Event Name DNR RFB Bemidji Area Brushing & Pruning Start Time Finish Time
10/14/2026 13:00:00 CDT 10/23/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
PREPARED BY:
Name, Title, e-mail, phone and fax numbers of individual who prepared the response.
Required: Yes Ideal Resp Reqd? No
Response Comments
AUTHORIZED TO SUBMIT:
By selecting the Yes button, you are officially approving the document and indicating you are authorized to submit this document on behalf of your entity or organization. Yes
Required: Yes Ideal Resp Reqd? Yes
Response Comments
VENDOR CONTACT:
Enter the name, phone number, fax number, and e-mail address of your contact person during the project.
Required: Yes Ideal Resp Reqd? No
Response Comments
SERVICE DATE REQUIREMENTS:
Can you meet the service date requirement as stated in the solicitation? Yes
Required: Yes Ideal Resp Reqd? Yes
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Archer,Amy L Phone: 218/328-8955 Fax #:
Email: Amy.Archer@state.mn.us
Event ID Format Type Page R2901-2000018770 Sell RFx 3 Event Round Version 1 1 Event Name DNR RFB Bemidji Area Brushing & Pruning Start Time Finish Time
10/14/2026 13:00:00 CDT 10/23/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
STATE OF MINNESOTA RESIDENT VENDOR
In accordance with Laws of Minnesota 2013, Chapter 142, Article 3, Section 16, amending Minn. Stat. § 16C.02, subd. 13, a “Resident Vendor” means a person, firm, or corporation that:
(1) is authorized to conduct business in the state of Minnesota on the date a solicitation for a contract is first advertised or announced. It includes a foreign corporation duly authorized to engage in business in Minnesota;
(2) has paid unemployment taxes or income taxes in this state during the 12 calendar months immediately preceding submission of the bid or proposal for which any preference is sought;
(3) has a business address in the state; and
(4) has affirmatively claimed that status in the bid or proposal submission.
To receive recognition as a Minnesota Resident Vendor (“Resident Vendor”), your company must meet each element of the statutory definition above by the solicitation opening date and time.
Resident Vendor status may be considered for purposes of resolving tied low bids or the application of a reciprocal preference.
Are you claiming Resident status?
BY ANSWERING ‘’YES’’ TO THIS QUESTION, YOU ARE CERTIFYING YOUR COMPLIANCE
WITH THE REQUIREMENTS SET FORTH HEREIN AND CLAIMING RESIDENT VENDOR STATUS
IN YOUR BID OR PROPOSAL SUBMISSION
Required: Yes Ideal Resp Reqd? No
Response Comments
ORGANIZATION LEGAL DESCRIPTION:
Select the appropriate legal description of your business organization. Select One Options: Independent Contractor
Sole Proprietor Corporation Incorporated
LLC
Other-Please Specify
Required: Yes Ideal Resp Reqd? No
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Archer,Amy L Phone: 218/328-8955 Fax #:
Email: Amy.Archer@state.mn.us
Event ID Format Type Page R2901-2000018770 Sell RFx 4 Event Round Version 1 1 Event Name DNR RFB Bemidji Area Brushing & Pruning Start Time Finish Time
10/14/2026 13:00:00 CDT 10/23/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
INSURANCE:
If awarded, will you provide proof of insurance as detailed in the event? Yes
Required: Yes Ideal Resp Reqd? Yes
Response Comments
PROMPT PAY:
What prompt pay discounts will you offer? If Other, then specify the terms in the comments section. Select All That Apply
Options: 1% in 30 2% in 30 3% in 30 1% in 10, Net 30 2% in 10, Net 30 3% in 10, Net 30 5% in 10, Net 30 1% in 15, Net 30 2% in 15, Net 30 3% in 15, Net 30 1% in 20, Net 30 2% in 20, Net 30 3% in 20, Net 30 Net 30 Other None
Required: Yes Ideal Resp Reqd? No
Response Comments
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size/
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Archer,Amy L Phone: 218/328-8955 Fax #:
Email: Amy.Archer@state.mn.us
Event ID Format Type Page R2901-2000018770 Sell RFx 5 Event Round Version 1 1 Event Name DNR RFB Bemidji Area Brushing & Pruning Start Time Finish Time
10/14/2026 13:00:00 CDT 10/23/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
• a racial minority,
• a woman,
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically disadvantaged county?
( http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/counties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/.
You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Required: Yes Ideal Resp Reqd? No
Response Comments
Upload all required or requested attachments here.
1. Attachment E: Vendor Qualification Form.
2. Attachment F: Equipment Form.
Required: Yes Ideal Resp Reqd? No
A file attachment is required to satisfy this question.
Your bid will need to be edited online to include attachment responses.
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments? (Yes / No)
Required: Yes Ideal Resp Reqd? No
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Archer,Amy L Phone: 218/328-8955 Fax #:
Email: Amy.Archer@state.mn.us
Event ID Format Type Page R2901-2000018770 Sell RFx 6 Event Round Version 1 1 Event Name DNR RFB Bemidji Area Brushing & Pruning Start Time Finish Time
10/14/2026 13:00:00 CDT 10/23/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Archer,Amy L Phone: 218/328-8955 Fax #:
Email: Amy.Archer@state.mn.us
Event ID Format Type Page R2901-2000018770 Sell RFx 7 Event Round Version 1 1 Event Name DNR RFB Bemidji Area Brushing & Pruning Start Time Finish Time
10/14/2026 13:00:00 CDT 10/23/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Line Details Line: 1 Item ID: Line Qty: 38.15 UOM: STATUTE MI Bid Qty: 38.15 Required: Yes Reserve Price: No
Description: 2027-363 Bemidji Area Brushing & Pruning Per Bid Specifications
NORTH BID GROUP:
Question Response
NORTH BID GROUP: WHAT IS YOUR PRICE PER MILE FOR
BRUSHING?
Required: Yes Ideal Resp Reqd? No
Response Comments
Line: 2 Item ID: Line Qty: 38.15 UOM: STATUTE MI Bid Qty: 38.15 Required: Yes Reserve Price: No
Description: 2027-363 Bemidji Area Brushing & Pruning Per Bid Specifications
NORTH BID GROUP:
Question Response
NORTH BID GROUP: WHAT IS YOUR PRICE PER MILE FOR
PRUNING?
Required: Yes Ideal Resp Reqd? No
Response Comments
Line: 3 Item ID: Line Qty: 85.93 UOM: STATUTE MI Bid Qty: 85.93 Required: Yes Reserve Price: No
Description: 2027-363 Bemidji Area Brushing & Pruning Per Bid Specifications
SOUTH BID GROUP:
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Archer,Amy L Phone: 218/328-8955 Fax #:
Email: Amy.Archer@state.mn.us
Event ID Format Type Page R2901-2000018770 Sell RFx 8 Event Round Version 1 1 Event Name DNR RFB Bemidji Area Brushing & Pruning Start Time Finish Time
10/14/2026 13:00:00 CDT 10/23/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Question Response
SOUTH BID GROUP: WHAT IS YOUR PRICE PER MILE FOR
BRUSHING?
Required: Yes Ideal Resp Reqd? No
Response Comments
Line: 4 Item ID: Line Qty: 85.93 UOM: STATUTE MI Bid Qty: 85.93 Required: Yes Reserve Price: No
Description: 2027-363 Bemidji Area Brushing & Pruning Per Bid Specifications
SOUTH BID GROUP:
Question Response
SOUTH BID GROUP: WHAT IS YOUR PRICE PER MILE FOR
PRUNING?
Required: Yes Ideal Resp Reqd? No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Archer,Amy L Phone: 218/328-8955 Fax #:
Email: Amy.Archer@state.mn.us
Event ID Format Type Page R2901-2000018770 Sell RFx 9 Event Round Version 1 1 Event Name DNR RFB Bemidji Area Brushing & Pruning Start Time Finish Time
10/14/2026 13:00:00 CDT 10/23/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Archer,Amy L Phone: 218/328-8955 Fax #:
Email: Amy.Archer@state.mn.us
Event ID Format Type Page R2901-2000018770 Sell RFx 10 Event Round Version 1 1 Event Name DNR RFB Bemidji Area Brushing & Pruning Start Time Finish Time
10/14/2026 13:00:00 CDT 10/23/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 38.15 UOM: STATUTE MI Description: 2027-363 Bemidji Area Brushing & Pruning
Per Bid Specifications
NORTH BID GROUP:
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: DNR FOR BEMIDJI AREA 2
2220 BEMIDJI AVE N
BEMIDJI MN 56601-8669
United States
Quantity: 38.15 Due Date: 12/31/2027 Freight Terms:
Ship Via:
Line: 2 Item ID: Line Qty: 38.15 UOM: STATUTE MI Description: 2027-363 Bemidji Area Brushing & Pruning
Per Bid Specifications
NORTH BID GROUP:
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: DNR FOR BEMIDJI AREA 2
2220 BEMIDJI AVE N
BEMIDJI MN 56601-8669
United States
Quantity: 38.15 Due Date: 12/31/2027 Freight Terms:
Ship Via:
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Archer,Amy L Phone: 218/328-8955 Fax #:
Email: Amy.Archer@state.mn.us
Event ID Format Type Page R2901-2000018770 Sell RFx 11 Event Round Version 1 1 Event Name DNR RFB Bemidji Area Brushing & Pruning Start Time Finish Time
10/14/2026 13:00:00 CDT 10/23/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Line: 3 Item ID: Line Qty: 85.93 UOM: STATUTE MI Description: 2027-363 Bemidji Area Brushing & Pruning
Per Bid Specifications
SOUTH BID GROUP:
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: DNR FOR BEMIDJI AREA 2
2220 BEMIDJI AVE N
BEMIDJI MN 56601-8669
United States
Quantity: 85.93 Due Date: 12/31/2027 Freight Terms:
Ship Via:
Line: 4 Item ID: Line Qty: 85.93 UOM: STATUTE MI Description: 2027-363 Bemidji Area Brushing & Pruning
Per Bid Specifications
SOUTH BID GROUP:
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: DNR FOR BEMIDJI AREA 2
2220 BEMIDJI AVE N
BEMIDJI MN 56601-8669
United States
Quantity: 85.93 Due Date: 12/31/2027 Freight Terms:
Ship Via:
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Archer,Amy L Phone: 218/328-8955 Fax #:
Email: Amy.Archer@state.mn.us
Event ID Format Type Page R2901-2000018770 Sell RFx 12 Event Round Version 1 1 Event Name DNR RFB Bemidji Area Brushing & Pruning Start Time Finish Time
10/14/2026 13:00:00 CDT 10/23/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Archer,Amy L Phone: 218/328-8955 Fax #:
Email: Amy.Archer@state.mn.us
Event ID Format Type Page R2901-2000018770 Sell RFx 13 Event Round Version 1 1 Event Name DNR RFB Bemidji Area Brushing & Pruning Start Time Finish Time
10/14/2026 13:00:00 CDT 10/23/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
File details come from the government source that posted it. Updated .