DNR_RFB_Aitkin_South_State_Forest_Roads_ROW_Mowing.pdf

Event Description 2027-263 Aitkin Area South State Forest Roads ROW Mowing

The Department of Natural Resources is seeking bids for the labor, equipment, materials, tools, transportation, and incidentals necessary to mow approximately 19 miles of road Right of Way (ROW) in southern Aitkin County, through December 31, 2027

For a site visit, contact the Project Supervisor, Derek Wagner at 218-429-3019 or derek.wagner@state.mn.us.

All responses must be submitted electronically through the Swift Portal. No e-mail or faxed responses will be accepted. Contractors needing help with registration and/or completing their response to this Event may contact the Contractor Assistance Help Desk at 651-201-8100, Option 1.

Failure to respond to latest event version may result in bid rejection.

Please be aware that there are attachments to this event. The vendor is responsible for reviewing all attachments and complying with all requirements to this Event. DNR will be the determining factor if vendor meets specifications. All questions should be directed to the buyer listed in this event.

Unit price must include all costs such as labor, materials, tools, transportation, equipment, sales tax, use tax and all else necessary for completion of the project. Direct Pay Permit 1114 does not apply to this project.

Award--Item, Group, Total: Responses that do not comply with the solicitation will be considered nonresponsive and will be rejected. The award will be made to the lowest responsible vendor meeting the specifications and all terms and conditions. The State reserves the right to award items separately, by grouping items, or by total, whichever is deemed most advantageous to the State.

Once you have completed and submitted your response, you will receive a system confirmation message that your response has been ‘accepted’. Print and save the confirmation for your file. If you’re having trouble submitting your response, call the Help Desk at 651-201-8100 – Option No. 1.

General Comments

* Attachments:

2027-383 Request for Bid 2027-383 Attachments 2027-383 Sample Contract 2027-383 Exhibit F Location Map

General Questions Question Ideal Response

General Terms Do you acknowledge and certify compliance with all Responder Declarations stated in Section 1 of the event?

Exceptions detailed in other locations within the response will not be considered.

WARNING: Any exceptions taken may be cause for rejection of your response or portions thereof. Yes

Required: Yes Ideal Resp Reqd? Yes

Event Details

Bidder: PUBLIC EVENT DETAILS

Agency: Natural Resources Department Contact: Barbara Swanson Phone: 651/259-5239 Fax #:

Email: Barbara.Swanson@state.mn.us

Event ID Format Type Page R2901-2000018807 Sell RFx 1 Event Round Version 1 1 Event Name DNR RFB Aitkin South State Forest Roads ROW Mowing Start Time Finish Time

10/21/2026 08:00:00 CDT 10/30/2026 14:00:00 CDT

Event Currency: US Dollar Bids allowed in other currency: No

In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.

Response Comments

SPECIAL TERMS:

Do you accept all the Special Terms and Conditions stated in the Event?

Exceptions detailed in other locations within the response will not be considered.

WARNING: Any exceptions taken may be cause for rejection of your response or portions thereof. Yes

Required: Yes Ideal Resp Reqd? Yes

Response Comments

SPECIFICATIONS:

Can you meet the specifications called for in the event?

Exceptions detailed in other locations within the response will not be considered.

WARNING: Any exceptions taken may be cause for rejection of your response or portions thereof. Yes

Required: Yes Ideal Resp Reqd? Yes

Response Comments

CONTRACT OBLIGATION:

Name, title, e-mail, phone and fax numbers of individual authorized to contractually obligate company.

Required: Yes Ideal Resp Reqd? No

Response Comments

PREPARED BY:

Name, title, e-mail, phone and fax numbers of individual who prepared the response.

Required: Yes Ideal Resp Reqd? No

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Natural Resources Department Contact: Barbara Swanson Phone: 651/259-5239 Fax #:

Email: Barbara.Swanson@state.mn.us

Event ID Format Type Page R2901-2000018807 Sell RFx 2 Event Round Version 1 1 Event Name DNR RFB Aitkin South State Forest Roads ROW Mowing Start Time Finish Time

10/21/2026 08:00:00 CDT 10/30/2026 14:00:00 CDT

Event Currency: US Dollar Bids allowed in other currency: No

AUTHORIZED TO SUBMIT:

By selecting the Yes button, you are officially approving the document and indicating you are authorized to submit this document on behalf of your entity or organization.

Required: Yes Ideal Resp Reqd? No

Response Comments

PLACING ORDERS:

Enter the name, phone number, fax number, and e-mail address of your contact person for placing orders.

Required: Yes Ideal Resp Reqd? No

Response Comments

DELIVERY REQUIREMENTS:

Can you meet the completion date as stated in the solicitation? Yes

Required: Yes Ideal Resp Reqd? Yes

Response Comments

STATE OF MINNESOTA RESIDENT VENDOR

In accordance with Laws of Minnesota 2013, Chapter 142, Article 3, Section 16, amending Minn. Stat. § 16C.02, subd. 13, a “Resident Vendor” means a person, firm, or corporation that:

(1) is authorized to conduct business in the state of Minnesota on the date a solicitation for a contract is first advertised or announced. It includes a foreign corporation duly authorized to engage in business in Minnesota;

(2) has paid unemployment taxes or income taxes in this state during the 12 calendar months immediately preceding submission of the bid or proposal for which any preference is sought;

(3) has a business address in the state; and

(4) has affirmatively claimed that status in the bid or proposal submission.

To receive recognition as a Minnesota Resident Vendor (“Resident Vendor”), your company must meet each element of the statutory definition above by the solicitation opening date and time.

Resident Vendor status may be considered for purposes of resolving tied low

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Natural Resources Department Contact: Barbara Swanson Phone: 651/259-5239 Fax #:

Email: Barbara.Swanson@state.mn.us

Event ID Format Type Page R2901-2000018807 Sell RFx 3 Event Round Version 1 1 Event Name DNR RFB Aitkin South State Forest Roads ROW Mowing Start Time Finish Time

10/21/2026 08:00:00 CDT 10/30/2026 14:00:00 CDT

Event Currency: US Dollar Bids allowed in other currency: No bids or the application of a reciprocal preference.

Are you claiming Resident status?

BY ANSWERING ‘’YES’’ TO THIS QUESTION, YOU ARE CERTIFYING YOUR COMPLIANCE

WITH THE REQUIREMENTS SET FORTH HEREIN AND CLAIMING RESIDENT VENDOR STATUS

IN YOUR BID OR PROPOSAL SUBMISSION

Required: Yes Ideal Resp Reqd? No

Response Comments

ORGANIZATION LEGAL DESCRIPTION:

Select the appropriate legal description of your business organization. Select One

Options: Independent Contractor Sole Proprietor Corporation Incorporated

LLC

Other-Please Specify

Required: Yes Ideal Resp Reqd? No

Response Comments

INSURANCE:

If awarded, will you provide proof of insurance as detailed in the event? Yes

Required: Yes Ideal Resp Reqd? Yes

Response Comments

PROMPT PAY:

What prompt pay discounts will you offer? If Other, then specify the terms in the comments section. Select One

Options: 1% in 30 2% in 30 3% in 30 1% in 10, Net 30 2% in 10, Net 30 3% in 10, Net 30 5% in 10, Net 30 1% in 15, Net 30 2% in 15, Net 30 3% in 15, Net 30 1% in 20, Net 30 2% in 20, Net 30 3% in 20, Net 30

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Natural Resources Department Contact: Barbara Swanson Phone: 651/259-5239 Fax #:

Email: Barbara.Swanson@state.mn.us

Event ID Format Type Page R2901-2000018807 Sell RFx 4 Event Round Version 1 1 Event Name DNR RFB Aitkin South State Forest Roads ROW Mowing Start Time Finish Time

10/21/2026 08:00:00 CDT 10/30/2026 14:00:00 CDT

Event Currency: US Dollar Bids allowed in other currency: No

Question Ideal Response Net 30 Other None

Required: Yes Ideal Resp Reqd? No

Response Comments

DIVERSITY AND INCLUSION

Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size/ And:

Is your business a for-profit business that is majority owned, operated and controlled by:

• a racial minority,

• a woman,

• a person with a substantial physical disability,

• a veteran or service-disabled veteran, or is your business

• located in, or the owner lives in, an economically disadvantaged county?

( http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/counties ) If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/.

You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.

• Do you believe your company meets the criteria listed above?

• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)List out the attachments if you have. Example: Solicitation Bond, Qual form, Equipment Form, SSTS License etc.

THIS IS THE END OF THE PRE POPULATED BID FACTORS- IF YOU HAVE NO DOCUMENTS

THAT NEED TO BE UPLOADED THESE TWO BID FACTORS CAN BE DELETED- EXAMPLES

ARE: PRICE SCHEDULE, QUAL FORM ANYTHING THAT IS ADDITIONAL FOR THE PROJECT

YOU ARE WORKIING ON.

Required: Yes Ideal Resp Reqd? No

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Natural Resources Department Contact: Barbara Swanson Phone: 651/259-5239 Fax #:

Email: Barbara.Swanson@state.mn.us

Event ID Format Type Page R2901-2000018807 Sell RFx 5 Event Round Version 1 1 Event Name DNR RFB Aitkin South State Forest Roads ROW Mowing Start Time Finish Time

10/21/2026 08:00:00 CDT 10/30/2026 14:00:00 CDT

Event Currency: US Dollar Bids allowed in other currency: No

Complete, sign and upload the requested or required forms here (in PDF format):

1. Attachment E Vendor Qualification Form

2. Attachment F Equipment Qualification Form

Required: Yes Ideal Resp Reqd? No

A file attachment is required to satisfy this question.

Your bid will need to be edited online to include attachment responses.

Response Comments

If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments? (Yes / No)

Required: Yes Ideal Resp Reqd? No

Response Comments

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Natural Resources Department Contact: Barbara Swanson Phone: 651/259-5239 Fax #:

Email: Barbara.Swanson@state.mn.us

Event ID Format Type Page R2901-2000018807 Sell RFx 6 Event Round Version 1 1 Event Name DNR RFB Aitkin South State Forest Roads ROW Mowing Start Time Finish Time

10/21/2026 08:00:00 CDT 10/30/2026 14:00:00 CDT

Event Currency: US Dollar Bids allowed in other currency: No

Line Details Line: 1 Item ID: Line Qty: 57 UOM: DOLLAR Bid Qty: 57 Required: Yes Reserve Price: No

Description: 2027-383: Aitkin Area South State Forest Roads ROW Mowing Bid price per mile must include all associated costs necessary to complete the project according to project specifications.

Question Response What is your PRICE PER MILE to complete the work according to project specifications?

Required: Yes Ideal Resp Reqd? No

Response Comments

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Natural Resources Department Contact: Barbara Swanson Phone: 651/259-5239 Fax #:

Email: Barbara.Swanson@state.mn.us

Event ID Format Type Page R2901-2000018807 Sell RFx 7 Event Round Version 1 1 Event Name DNR RFB Aitkin South State Forest Roads ROW Mowing Start Time Finish Time

10/21/2026 08:00:00 CDT 10/30/2026 14:00:00 CDT

Event Currency: US Dollar Bids allowed in other currency: No

Bidder Information Firm Name:

Name: Signature: Date:

Phone #: Fax #:

Street Address:

City & State: Zip Code:

Email:

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Natural Resources Department Contact: Barbara Swanson Phone: 651/259-5239 Fax #:

Email: Barbara.Swanson@state.mn.us

Event ID Format Type Page R2901-2000018807 Sell RFx 8 Event Round Version 1 1 Event Name DNR RFB Aitkin South State Forest Roads ROW Mowing Start Time Finish Time

10/21/2026 08:00:00 CDT 10/30/2026 14:00:00 CDT

Event Currency: US Dollar Bids allowed in other currency: No

Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 57 UOM: DOLLAR Description: 2027-383: Aitkin Area South State Forest Roads ROW Mowing

Bid price per mile must include all associated costs necessary to complete the project according to project specifications.

Item Specifications

Manufacturer:

Mfg Item ID:

Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:

Item Volume: 0 Volume UOM:

Item Weight: 0 Weight UOM:

Item Size: Item Color:

Shipping Information

Schedule: 1 Ship To: DNR FOR AITKIN

1200 MINNESOTA AVE S

AITKIN MN 56431-7402

United States

Quantity: 57 Due Date: 12/31/2027 Freight Terms:

Ship Via:

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Natural Resources Department Contact: Barbara Swanson Phone: 651/259-5239 Fax #:

Email: Barbara.Swanson@state.mn.us

Event ID Format Type Page R2901-2000018807 Sell RFx 9 Event Round Version 1 1 Event Name DNR RFB Aitkin South State Forest Roads ROW Mowing Start Time Finish Time

10/21/2026 08:00:00 CDT 10/30/2026 14:00:00 CDT

Event Currency: US Dollar Bids allowed in other currency: No

Appendix B - Terms & Conditions

1. Please review the attached Terms and Conditions attached to the event.

Last Updated: 12/24/2018

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Natural Resources Department Contact: Barbara Swanson Phone: 651/259-5239 Fax #:

Email: Barbara.Swanson@state.mn.us

Event ID Format Type Page R2901-2000018807 Sell RFx 10 Event Round Version 1 1 Event Name DNR RFB Aitkin South State Forest Roads ROW Mowing Start Time Finish Time

10/21/2026 08:00:00 CDT 10/30/2026 14:00:00 CDT

Event Currency: US Dollar Bids allowed in other currency: No