DNR_-_Lodging_in_Fergus_Falls_MN_August_2024.pdf
PDF 26 KB Posted
- Attached to
- DNR - Lodging in Fergus Falls MN August 2024
- Solicitation number
- 2000015633
- Issued by
- Otter Tail County, Minnesota
About this file
This document is a solicitation from the Minnesota Department of Natural Resources (DNR) for single occupancy lodging in Fergus Falls, Minnesota from August 11-13, 2024. The purpose is to establish a one-time contract for this lodging. Responses must be submitted electronically through the SWIFT portal by April 11, 2024. The DNR will be the determining factor if the vendor meets the specifications outlined in the attached Sample Contract under Exhibit C and Exhibit C Supplement 1. The DNR will issue only one purchase order per vendor, and payment will be made after all items have been received and approved.
The solicitation requests bidders to provide the price per night rate that includes all taxes and fees for the single occupancy lodging. Individuals will pay for the lodging on their own, so the purpose is to establish the room per night rate. The solicitation also includes questions about whether the bidder's business is based in Minnesota, considered small according to the OSP small business size standards, and majority owned, operated and controlled by specific diverse entities. Certified small businesses may be eligible for the state's Small Business Procurement Program.
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Text version
Event Description All responses must be submitted electronically through the SWIFT portal. No e-mail or faxed responses will be accepted. If portal system problems arise, contact the SWIFT vendor helpline at 651-201-8100 option 1.
Purpose. The purpose of the solicitation is to establish a contract with a vendor for a one-time purchase for single occupancy lodging August 11-13, 2024 as stated in the attached SAMPLE contract within section Exhibit C, and Exhibit C Supplement 1.
Please be aware that there are attachments to this event. The vendor is responsible to review and comply with all requests that may be required in this event.
DNR will be the determining factor if vendor meets specifications.
All questions must be directed to the buyer listed on this event.
DNR will only issue one purchase order per vendor. Payment will be made after all items have been received and approved. No partial payments
General Comments
- Responder, please review all attachments and complete Responders Declaration (labeled Solicitation Attachments) and upload back into SWIFT. If problems arise, please contact the buyer Sheri Karpenko by email at sheri.karpenko@state.mn.us before the due date/time.
The complete specifications for this lodging will be found in the attachment titled Sample Contract within section Exhibit C.
Bidder should review attachments in this order:
Solicitation Content SAMPLE Contract Solicitation Attachments (bidder will be required to upload this back into SWIFT) Exhibit D (bidder will be required to upload this back into SWIFT) Two other pdf's are quick reference guides on how to register as a bidder in SWIFT and how to bid in SWIFT - these do not need to be returned or uploaded back into SWIFT
General Questions Question Response
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority,
• a woman, Event Details
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000015633 Sell RFx 1 Event Round Version 1 1 Event Name DNR - Lodging in Fergus Falls MN August 2024 Start Time Finish Time 03/29/2024 13:16:00 04/11/2024 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically disadvantaged county?
http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Yes
Response Comments
Upload all required or requested attachments here.
A file attachment is required to satisfy this question.
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?
(Yes / No)
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000015633 Sell RFx 2 Event Round Version 1 1 Event Name DNR - Lodging in Fergus Falls MN August 2024 Start Time Finish Time 03/29/2024 13:16:00 04/11/2024 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Question Response
Yes
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000015633 Sell RFx 3 Event Round Version 1 1 Event Name DNR - Lodging in Fergus Falls MN August 2024 Start Time Finish Time 03/29/2024 13:16:00 04/11/2024 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Line Details
Line: 1 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1
Reserve Price: No
Description: Single Occupancy Loding as stated within the attached SAMPLE Contract under Exhbit C Supplement 1 Bidder state night per rate that includes taxes and fees. All individuals will pay on their own this is to establish room per night rate.
Question Response What is the price per night rate that includes all taxes and fees.
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000015633 Sell RFx 4 Event Round Version 1 1 Event Name DNR - Lodging in Fergus Falls MN August 2024 Start Time Finish Time 03/29/2024 13:16:00 04/11/2024 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000015633 Sell RFx 5 Event Round Version 1 1 Event Name DNR - Lodging in Fergus Falls MN August 2024 Start Time Finish Time 03/29/2024 13:16:00 04/11/2024 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: EACH Description: Single Occupancy Loding as stated within the attached SAMPLE Contract under Exhbit C Supplement 1 Bidder state night per rate that includes taxes and fees. All individuals will pay on their own this is to establish room per night rate.
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: DNR EWR FERGUS FALLS
1509 1ST AVE N
FERGUS FALLS MN 56537-1271
United States
Quantity: 1 Due Date: 08/11/2024 Freight Terms:
Ship Via: Ground
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000015633 Sell RFx 6 Event Round Version 1 1 Event Name DNR - Lodging in Fergus Falls MN August 2024 Start Time Finish Time 03/29/2024 13:16:00 04/11/2024 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000015633 Sell RFx 7 Event Round Version 1 1 Event Name DNR - Lodging in Fergus Falls MN August 2024 Start Time Finish Time 03/29/2024 13:16:00 04/11/2024 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
File details come from the government source that posted it. Updated .