DNR_Bemidji_Wildlife_Research_Office_Janitorial.pdf
PDF 37 KB Posted
- Attached to
- DNR Bemidji Wildlife Research Office Janitorial
- Solicitation number
- 2000018345
- Issued by
- Big Stone County, Minnesota
About this file
This is a solicitation document from the Minnesota Department of Natural Resources (DNR) for janitorial services at the Bemidji Wildlife Research Office. The DNR is seeking bids to provide weekly cleaning services, annual window washing, and annual carpet cleaning over a two-year contract period from July 1, 2026, through June 30, 2028. The solicitation consists of three line items: 104 weekly cleaning services, 2 annual window cleaning services, and 2 annual carpet cleaning services. Responses must be submitted electronically through the Swift Portal by June 1, 2026, at 2:00 PM, with service delivery concluding by June 30, 2028. No site visit, bidders' conference, or specific award date is mentioned in the document. The contract will be awarded to the lowest responsible vendor meeting all specifications and terms and conditions, with the State reserving the right to award items separately, by grouping, or by total as deemed most advantageous.
Unit pricing must include all costs associated with labor, materials, tools, transportation, equipment, and applicable taxes. Bidders may offer prompt pay discounts ranging from 1% to 5% depending on payment terms (Net 30 to Net 10). The solicitation encourages bids from Minnesota Resident Vendors and small businesses, particularly those that are minority-owned, women-owned, veteran-owned, or located in economically disadvantaged counties; however, no specific set-asides or preferences are formally mandated in this document. Contractors must provide proof of insurance if awarded and comply with all special terms, conditions, and specifications outlined in the event. Direct Pay Permit 1114 does not apply to this project. The contact for questions is Alexandra N. Staley at alexandra.staley@state.mn.us or 651-201-8100, Option 1.
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Other files
| File | Type | Posted |
|---|---|---|
| Attachment_C_Cost_Prop.docx | DOCX document | |
| 2027-007_Bemidji_Wildlife_Research_Office_Janitorial_2_Years.pdf | ||
| Sample_Contract_Provider_HIT_PT.docx | DOCX document | |
| Health_Care_Provider_HIT_TA_RFP_Final.docx | DOCX document |
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Text version
Event Description
DNR CONSTRUCTION & SERVICES
2027-007 Bemidji Wildlife Research Office Janitorial 2 Years
The Department of Natural Resources is seeking bids to provide weekly cleaning services, annual window washing, and annual carpet cleaning for the period of July 1st, 2026, through June 30th, 2028, at the MN DNR Bemidji Wildlife Research Office.
All responses must be submitted electronically through the Swift Portal. No e-mail or faxed responses will be accepted. Contractors needing help with registration and/or completing their response to this Event may contact the Contractor Assistance Help Desk at 651-201-8100, Option 1.
Failure to respond to latest event version may result in bid rejection.
Please be aware that there are attachments to this event. The vendor is responsible for reviewing all attachments and complying with all requirements to this Event. DNR will be the determining factor if vendor meets specifications. All questions should be directed to the buyer listed in this event.
Unit price must include all costs such as labor, materials, tools, transportation, equipment, sales tax, use tax and all else necessary for completion of the project. Direct Pay Permit 1114 does not apply to this project.
Award--Item, Group, Total: Responses that do not comply with the solicitation will be considered nonresponsive and will be rejected. The award will be made to the lowest responsible vendor meeting the specifications and all terms and conditions. The State reserves the right to award items separately, by grouping items, or by total, whichever is deemed most advantageous to the State.
Once you have completed and submitted your response, you will receive a system confirmation message that your response has been ‘accepted’. Print and save the confirmation for your file. If you’re having trouble submitting your response, call the Help Desk at 651-201-8100 – Option No. 1
General Comments
- Specification and Terms
General Questions Question Response
RESPONDER DECLARATION
Do you acknowledge and certify compliance with all Responder Declarations stated in Section 1 of the event?
Exceptions detailed in other locations within the response will not be considered.
WARNING: Any exceptions taken may be cause for rejection of your response or portions thereof.
Yes
Event Details
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Staley,Alexandra N Phone:
Email: alexandra.staley@state.mn.us
Event ID Format Type Page R2901-2000018345 Sell RFx 1 Event Round Version 1 1 Event Name DNR Bemidji Wildlife Research Office Janitorial Start Time Finish Time 05/09/2026 08:46:05 06/01/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
Response Comments
SPECIAL TERMS:
Do you accept all the Special Terms and Conditions stated in the Event?
Exceptions detailed in other locations within the response will not be considered.
WARNING: Any exceptions taken may be cause for rejection of your response or portions thereof.
Yes
Response Comments
SPECIFICATIONS:
Can you meet the specifications called for in the event?
Exceptions detailed in other locations within the response will not be considered.
WARNING: Any exceptions taken may be cause for rejection of your response or portions thereof.
Yes
Response Comments
CONTRACT OBLIGATION:
Name, Title, e-mail and Phone number of individual authorized to contractually obligate company.
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Staley,Alexandra N Phone:
Email: alexandra.staley@state.mn.us
Event ID Format Type Page R2901-2000018345 Sell RFx 2 Event Round Version 1 1 Event Name DNR Bemidji Wildlife Research Office Janitorial Start Time Finish Time 05/09/2026 08:46:05 06/01/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
PREPARED BY:
Name, Title, e-mail, phone and fax numbers of individual who prepared the response.
Response Comments
AUTHORIZED TO SUBMIT:
By selecting the Yes button, you are officially approving the document and indicating you are authorized to submit this document on behalf of your entity or organization.
Yes
Response Comments
SERVICE CONTACT:
Enter the name, phone number, fax number, and e-mail address of your contact person during the service.
Response Comments
SERVICE REQUIREMENTS:
Can you meet the service requirements as stated in the solicitation?
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Staley,Alexandra N Phone:
Email: alexandra.staley@state.mn.us
Event ID Format Type Page R2901-2000018345 Sell RFx 3 Event Round Version 1 1 Event Name DNR Bemidji Wildlife Research Office Janitorial Start Time Finish Time 05/09/2026 08:46:05 06/01/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Question Response
Yes
Response Comments
STATE OF MINNESOTA RESIDENT VENDOR
In accordance with Laws of Minnesota 2013, Chapter 142, Article 3, Section 16, amending Minn. Stat. § 16C.02, subd. 13, a “Resident Vendor” means a person, firm, or corporation that:
(1) is authorized to conduct business in the state of Minnesota on the date a solicitation for a contract is first advertised or announced. It includes a foreign corporation duly authorized to engage in business in Minnesota;
(2) has paid unemployment taxes or income taxes in this state during the 12 calendar months immediately preceding submission of the bid or proposal for which any preference is sought;
(3) has a business address in the state; and
(4) has affirmatively claimed that status in the bid or proposal submission.
To receive recognition as a Minnesota Resident Vendor ( “Resident Vendor”), your company must meet each element of the statutory definition above by the solicitation opening date and time.
Resident Vendor status may be considered for purposes of resolving tied low bids or the application of a reciprocal preference.
Are you claiming Resident status?
BY ANSWERING ‘’YES’’ TO THIS QUESTION, YOU ARE
CERTIFYING YOUR COMPLIANCE WITH THE REQUIREMENTS SET
FORTH HEREIN AND CLAIMING RESIDENT VENDOR STATUS IN
YOUR BID OR PROPOSAL SUBMISSION
Yes
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Staley,Alexandra N Phone:
Email: alexandra.staley@state.mn.us
Event ID Format Type Page R2901-2000018345 Sell RFx 4 Event Round Version 1 1 Event Name DNR Bemidji Wildlife Research Office Janitorial Start Time Finish Time 05/09/2026 08:46:05 06/01/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
ORGANIZATION LEGAL DESCRIPTION:
Select the appropriate legal description of your business organization. Select One
Options: Independent Contractor Sole Proprietor Corporation Incorporated
LLC
Other-Please Specify
Response Comments
INSURANCE:
If awarded, will you provide proof of insurance as detailed in the event?
Yes
Response Comments
PROMPT PAY:
What prompt pay discounts will you offer? If Other, then specify the terms in the comments section. Select All That Apply
Options: 1% in 30 2% in 30 3% in 30 1% in 10, Net 30 2% in 10, Net 30 3% in 10, Net 30 5% in 10, Net 30 1% in 15, Net 30 2% in 15, Net 30
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Staley,Alexandra N Phone:
Email: alexandra.staley@state.mn.us
Event ID Format Type Page R2901-2000018345 Sell RFx 5 Event Round Version 1 1 Event Name DNR Bemidji Wildlife Research Office Janitorial Start Time Finish Time 05/09/2026 08:46:05 06/01/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
3% in 15, Net 30 1% in 20, Net 30 2% in 20, Net 30 3% in 20, Net 30 Net 30 Other None
Response Comments
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority,
• a woman,
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically disadvantaged county?
http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Staley,Alexandra N Phone:
Email: alexandra.staley@state.mn.us
Event ID Format Type Page R2901-2000018345 Sell RFx 6 Event Round Version 1 1 Event Name DNR Bemidji Wildlife Research Office Janitorial Start Time Finish Time 05/09/2026 08:46:05 06/01/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Yes
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Staley,Alexandra N Phone:
Email: alexandra.staley@state.mn.us
Event ID Format Type Page R2901-2000018345 Sell RFx 7 Event Round Version 1 1 Event Name DNR Bemidji Wildlife Research Office Janitorial Start Time Finish Time 05/09/2026 08:46:05 06/01/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Line Details Line: 1 Item ID: Line Qty: 104 UOM: DOLLAR Bid Qty: 104
Reserve Price: No
Description: 2027-007 Bemidji Wildlife Research Office Janitorial 2 Years What is the total price per weekly cleaning?
Prices to include all taxes and fees
Response Comments
Line: 2 Item ID: Line Qty: 2 UOM: DOLLAR Bid Qty: 2
Reserve Price: No
What is the total price per annual window cleaning?
Prices to include all taxes and fees
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Staley,Alexandra N Phone:
Email: alexandra.staley@state.mn.us
Event ID Format Type Page R2901-2000018345 Sell RFx 8 Event Round Version 1 1 Event Name DNR Bemidji Wildlife Research Office Janitorial Start Time Finish Time 05/09/2026 08:46:05 06/01/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Line: 3 Item ID: Line Qty: 2 UOM: DOLLAR Bid Qty: 2
Reserve Price: No
What is the total price per annual carpet cleaning?
What is the total price per annual carpet cleaning?
Prices to include all taxes and fees
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Staley,Alexandra N Phone:
Email: alexandra.staley@state.mn.us
Event ID Format Type Page R2901-2000018345 Sell RFx 9 Event Round Version 1 1 Event Name DNR Bemidji Wildlife Research Office Janitorial Start Time Finish Time 05/09/2026 08:46:05 06/01/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Staley,Alexandra N Phone:
Email: alexandra.staley@state.mn.us
Event ID Format Type Page R2901-2000018345 Sell RFx 10 Event Round Version 1 1 Event Name DNR Bemidji Wildlife Research Office Janitorial Start Time Finish Time 05/09/2026 08:46:05 06/01/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 104 UOM: DOLLAR
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: DNR FAW BEMIDJI WILDLIFE RES
102 23RD ST NE
BEMIDJI MN 56601-2305
United States
Quantity: 104 Due Date: 06/30/2028 Freight Terms:
Ship Via:
Line: 2 Item ID: Line Qty: 2 UOM: DOLLAR
What is the total price per annual window cleaning?
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: DNR FAW BEMIDJI WILDLIFE RES
102 23RD ST NE
BEMIDJI MN 56601-2305
United States
Quantity: 2 Due Date: 06/30/2028 Freight Terms:
Ship Via:
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Staley,Alexandra N Phone:
Email: alexandra.staley@state.mn.us
Event ID Format Type Page R2901-2000018345 Sell RFx 11 Event Round Version 1 1 Event Name DNR Bemidji Wildlife Research Office Janitorial Start Time Finish Time 05/09/2026 08:46:05 06/01/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Line: 3 Item ID: Line Qty: 2 UOM: DOLLAR
What is the total price per annual carpet cleaning?
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: DNR FAW BEMIDJI WILDLIFE RES
102 23RD ST NE
BEMIDJI MN 56601-2305
United States
Quantity: 2 Due Date: 06/30/2028 Freight Terms:
Ship Via:
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Staley,Alexandra N Phone:
Email: alexandra.staley@state.mn.us
Event ID Format Type Page R2901-2000018345 Sell RFx 12 Event Round Version 1 1 Event Name DNR Bemidji Wildlife Research Office Janitorial Start Time Finish Time 05/09/2026 08:46:05 06/01/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Staley,Alexandra N Phone:
Email: alexandra.staley@state.mn.us
Event ID Format Type Page R2901-2000018345 Sell RFx 13 Event Round Version 1 1 Event Name DNR Bemidji Wildlife Research Office Janitorial Start Time Finish Time 05/09/2026 08:46:05 06/01/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
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