DNR Aircraft Services Exhibit A-SOW.doc

STATE OF MICHIGAN

RFP #190000003036

Request for Proposals – Aircraft Maintenance Services

EXHIBIT A

Statement of Work Contract Activities Article 1 – Statement of Work (SOW)

Note to Bidders: Proposals must include detailed responses to all tasks as requested in Article 1 and provide all information requested in Article 4. Bidders should provide thorough responses to each task, or, when appropriate, state their agreement that the Bidder will provide the requested services. Bidders are encouraged to provide detailed responses in order to allow the State to fully evaluate the Bidder’s capabilities.

Bidders are reminded that the sole point of contact concerning the RFP is the Buyer, listed on the cover page of this document. Any communication by a potential Bidder in regard to this RFP with anyone other than the Buyer during the RFP process may result in disqualification and/or debarment.

Throughout this RFP, language referring to Contract or Contractor(s) refers to any Contract awarded from this RFP. This RFP in itself is not to be construed as a Contract.

Contractor is not authorized to begin performance until receipt of a signed contract and purchase order.

1.01 Project Identification

1.011 Project Request

This is an RFP for aircraft inspection, maintenance, and repair services in accordance with the Scope of Work and Deliverables, below.

This is a formal request to prospective Bidders to solicit bids or price quotations. Bidders must submit written proposals according to the instructions contained within this document, discussing how they will meet the specific requirements.

Any awarded Contract(s) between the State and any awarded Contractor(s) is a separate document, whose terms are limited by Article 2.

The State of Michigan reserves the right to make multiple awards from the RFP depending upon region.

1.02 Background

The Forest Resources Division (FRD) is responsible for fire prevention and fire suppression on State and privately-owned forestlands of the State of Michigan. In order to meet the needs of this program, FRD has aircraft (Cessna 182) stationed in Houghton/Hancock and Escanaba. Maintenance for these aircraft is required in order to perform fire patrols for the prevention and suppression of wildland fires. The Department of Natural Resources (DNR) hay have multiple contracts to best provide these services based upon location of the aircraft at the time of service.

1.03 Scope of Work and Deliverables

1.031 In Scope

Work to be performed will be general aircraft maintenance as needed for Cessna 182, to include:

Hourly Rate for Standard Maintenance of Aircraft - includes opening, inspection servicing and closing of the aircraft. Parts will be billed separate at actual cost.

100 hour or Annual Inspection – includes opening, inspection servicing and closing of the aircraft. Additional work will be billed at a flat rate. Parts will be billed separate at actual cost.

Avionics Maintenance - includes opening, inspection servicing and closing of the aircraft for the purposes of maintaining the avionics of the aircraft. Parts will be separate at actual cost.

Parts estimate – a separate line item in the contract will provide for the costs of the parts at actual costs. Invoices shall be required for reimbursement.

Contractor required to secure approval for purchase of any materials or providing of any service from Kevin Jacobs, Lead Pilot before completion.

1.032 Work and Deliverables Contractor must provide Deliverables/Services and staff, and otherwise do all things necessary for or incidental to the performance of work, as set forth below:

SELECTION OF CONTRACTOR FOR SERVICES

In determining where an aircraft is to be sent for repairs or an inspection, the following issues will be considered:

1. If aircraft is going in for inspection, the nearest Contractor to the aircraft’s base will be used.

2. The nearest Contractor will be considered, but if they cannot work on the aircraft in a timely manner, a call will be made to the second Contractor. The DNR cannot have an aircraft grounded for an extended period in the fire season.

3. If both of these issues are not a factor the lowest price Contractor would be used.

The same criteria will be used for repairs unless the aircraft lands at an airport and because of the problem cannot be flown. At this time, the DNR would have to use the Contractor who would be able to get to the location.

1.04 Project Control and Reports

The Contractor will carry out this project under the direction and control of the Michigan DNR.

1.05 Price Proposal Prices quoted are the maximum for a period of 365 days from the date the Contract becomes effective.

Prices are subject to change at the end of each 365-day period. Such changes shall be based on changes in actual costs incurred. Documentation of such changes must be provided with the request for price change in order to substantiate any requested change. Purchasing Operations reserves the right to consider various pertinent information sources to evaluate price increase requests (such as the CPI and PPI, US City Average, as published by the US Department of Labor, Bureau of Labor Statistics). Purchasing Operations also reserves the right to consider other information related to special economic and/or industry circumstances, when evaluating a price change request. Changes may be either increases or decreases, and may be requested by either party. Approved changes shall be firm for the remainder of the contract period unless further revised at the end of the next 365-day period. Requests for price changes shall be RECEIVED IN WRITING AT LEAST TEN DAYS PRIOR TO THEIR EFFECTIVE DATE, and are subject to written acceptance before becoming effective. In the event new prices are not acceptable, the CONTRACT may be cancelled. The Contractor remains responsible for performing according to the contract terms at the contract price for all orders received before price revisions are approved or before the contract is cancelled.

1.06 Issuing Office

This contract is issued by Procurement Services, State of Michigan, DNR, hereafter known as Procurement Services.

Procurement Services is the sole point of contact in the State with regard to all procurement and contractual matters relating to the services described herein. Procurement Services is the only office authorized to change, modify, amend, alter, clarify, or otherwise alter the specifications, terms, and conditions of this contract. All communications concerning this procurement must be addressed to:

Patrick Avendt, Buyer

DNR – Procurement Services

3th Floor, Constitution Hall

P.O. Box 30028

Lansing, Michigan 48909 avendtp@michigan.gov Day to day contact for services and approvals shall be directed to :

Kevin Jacobs, Lead Pilot

MDNR Operations Service Center

989-275-5151 ext.2053 jacobsk@michigan.gov 1.07 Contract Term This Contract is for a period of three (3) years beginning November 1, 2019 to October 31, 2022. All outstanding Purchase Orders must also expire upon the termination of the Contract, unless otherwise extended under the Contract. Absent an early termination for any reason, Purchase Orders issued but not expired, by the end of the Contract’s stated term, will remain in effect for the balance of the fiscal year for which they were issued.

This Contract may be renewed in writing by mutual agreement of the parties not less than 30 days before its expiration. The Contract may be renewed for up to two (2) additional one (1) year periods.

Version (8/2019)

Exhibit A, Page 1 of 3