DNR-_Aggregate_Pit_Run_Gravel_-_South_Pine_County.pdf
PDF 26 KB Posted
- Solicitation number
- 2000017135
- Issued by
- Pennington County, Minnesota
About this file
This document is a Request for Bid (RFx) issued by the Minnesota Department of Natural Resources (DNR) for the procurement of aggregate (pit run gravel) to be delivered to locations in southern Pine County. The bid event is scheduled to begin on May 7, 2025, at 1:20 PM and conclude on May 16, 2025, at 2:00 PM, with bid responses to be submitted through the Supplier Portal. Potential bidders must review several documents prior to submission, including the Solicitation Content, Sample Contract, Attachments, and Exhibit D Price Schedule. Questions from prospective bidders must be submitted in writing by May 13, 2025, at 2:00 PM CT, and will be addressed via an addendum.
The solicitation includes a diversity and inclusion section that encourages participation from small businesses based in Minnesota, particularly those majority-owned by racial minorities, women, persons with substantial physical disabilities, veterans, or service-disabled veterans. Bidders are required to complete Exhibit D Price Schedule and attach it to their bid. The contract will be awarded for aggregate delivery, with the State reserving the right to use the resulting contract. Bidders must be registered in the system as either a bidder or supplier to participate, and non-electronic or email responses will not be accepted. Technical support is available through the SWIFT vendor helpline at 651-201-8100, option 1, for those experiencing issues with the bidding portal.
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Text version
Event Description THIS IS A FORMAL REQUEST FOR BID. Non-electronic and e-mail responses WILL NOT BE ACCEPTED. The response must be submitted in the Supplier Portal no later than the date and time called for in the Finish Time in the Event Details. If portal system problems arise, contact the SWIFT vendor helpline at 651-201-8100 option 1.
The State of Minnesota (State) is seeking to purchase aggregate (pit run gravel) for delivery to locations in southern Pine County.
The Contractor(s) must be able to provide aggregate (pit run gravel) for an order at a contracted rate to the location and specifications listed in Exhibit C of the Contract document. The State reserves the right to use any Contract that may result from this Solicitation.
SUBMITTING QUESTIONS. Questions from prospective Responders regarding this solicitation Must be submitted in writing to Cherri.Neuschwander@state.mn.us no later than May 13th, 2025, 2:00 PM CT. All questions received by the cutoff date and time will be responded to via an addendum. Contact regarding this solicitation with any State personnel other than the Buyer listed above may result in rejection of the response.
IF YOU ENCOUNTER ISSUES UPLOADING YOUR RESPONSE, YOU MAY CALL THE SWIFT VENDOR HELPLINE AT 651.201.8100, OPTION 1 FOR ASSISTANCE.
General Comments
- REVIEW THE FOLLOWING DOCUMENTS PRIOR TO SUBMITTING YOUR RESPONSE:
1. Solicitation Content
2. Solicitation Sample Contract
3. Solicitation Attachments
4. Exhibit D Price Schedule
Responders must complete and submit all attachments. Responders must complete Exhibit D Price schedule and attach in bid.
IF YOU ENCOUNTER ISSUES UPLOADING YOUR RESPONSE, YOU MAY CALL THE SWIFT VENDOR HELPLINE AT 651.201.8100, OPTION 1
FOR ASSISTANCE.
General Questions Question Response
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority,
• a woman,
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your
Event Details
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Neuschwander,Cherri Phone: 218/328-8960
Email: Cherri.Neuschwander@state.mn.us
Event ID Format Type Page R2901-2000017135 Sell RFx 1 Event Round Version 1 1 Event Name DNR- Aggregate Pit Run Gravel - South Pine County Start Time Finish Time 05/07/2025 13:20:00 05/16/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
business
• located in, or the owner lives in, an economically disadvantaged county?
http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Yes
Response Comments
Upload all required or requested attachments here.
A file attachment is required to satisfy this question.
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?
(Yes / No)
Yes
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Neuschwander,Cherri Phone: 218/328-8960
Email: Cherri.Neuschwander@state.mn.us
Event ID Format Type Page R2901-2000017135 Sell RFx 2 Event Round Version 1 1 Event Name DNR- Aggregate Pit Run Gravel - South Pine County Start Time Finish Time 05/07/2025 13:20:00 05/16/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Neuschwander,Cherri Phone: 218/328-8960
Email: Cherri.Neuschwander@state.mn.us
Event ID Format Type Page R2901-2000017135 Sell RFx 3 Event Round Version 1 1 Event Name DNR- Aggregate Pit Run Gravel - South Pine County Start Time Finish Time 05/07/2025 13:20:00 05/16/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Line Details
Line: 1 Item ID: Line Qty: 1 UOM: JOB Bid Qty: 1
Reserve Price: No
Description: A price schedule will be used for this event, see attached Exhibit D Price Schedule to enter bidder pricing. This price schedule will be used as the official bid price.
Question Response What is the grand total on your price schedule?
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Neuschwander,Cherri Phone: 218/328-8960
Email: Cherri.Neuschwander@state.mn.us
Event ID Format Type Page R2901-2000017135 Sell RFx 4 Event Round Version 1 1 Event Name DNR- Aggregate Pit Run Gravel - South Pine County Start Time Finish Time 05/07/2025 13:20:00 05/16/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Neuschwander,Cherri Phone: 218/328-8960
Email: Cherri.Neuschwander@state.mn.us
Event ID Format Type Page R2901-2000017135 Sell RFx 5 Event Round Version 1 1 Event Name DNR- Aggregate Pit Run Gravel - South Pine County Start Time Finish Time 05/07/2025 13:20:00 05/16/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: JOB Description: A price schedule will be used for this event, see attached Exhibit D Price Schedule to enter bidder pricing. This price schedule will be used as the official bid price.
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: DNR OMB PURCHASING ST PAUL
500 LAFAYETTE RD
ST PAUL MN 55155-4010
United States
Quantity: 1 Due Date: 05/20/2025 Freight Terms:
Ship Via:
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Neuschwander,Cherri Phone: 218/328-8960
Email: Cherri.Neuschwander@state.mn.us
Event ID Format Type Page R2901-2000017135 Sell RFx 6 Event Round Version 1 1 Event Name DNR- Aggregate Pit Run Gravel - South Pine County Start Time Finish Time 05/07/2025 13:20:00 05/16/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Neuschwander,Cherri Phone: 218/328-8960
Email: Cherri.Neuschwander@state.mn.us
Event ID Format Type Page R2901-2000017135 Sell RFx 7 Event Round Version 1 1 Event Name DNR- Aggregate Pit Run Gravel - South Pine County Start Time Finish Time 05/07/2025 13:20:00 05/16/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
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