DNR_2026_IMT3_Preseason_Meeting.pdf
PDF 26 KB Posted
- Attached to
- DNR 2026 IMT3 Preseason Meeting
- Solicitation number
- 2000017923
- Issued by
- Dakota County, Minnesota
About this file
Summary of DNR 2026 IMT3 Preseason Meeting Procurement File
This is a request for proposals (RFx) issued by the Minnesota Department of Natural Resources (DNR) for procurement of conference space services. The DNR intends to secure a venue for the IMT3 Preseason Meeting scheduled for March 10–11, 2026, in the Brainerd/Baxter/Nisswa area of Minnesota. The procurement specifications and detailed requirements are contained in the attached Exhibit C and Exhibit C, Supplement 1. All responses must be submitted electronically through the SWIFT portal by February 4, 2026, at 14:00:00. The procurement began on January 28, 2026. Vendors are responsible for reviewing all attachments and completing the Responders Declaration and price schedule, which must be uploaded into SWIFT. The DNR will issue only one purchase order per vendor, and payment will be made upon receipt and approval of all items with no partial payments permitted. Site specifics and detailed conference requirements are provided in the Sample Contract section within Exhibit C.
Bidders must submit pricing using the attached Exhibit D price schedule, which should include all applicable taxes, service fees, and gratuity. The procurement includes a diversity and inclusion component, with questions regarding Minnesota-based small businesses and businesses owned or operated by minorities, women, individuals with substantial physical disabilities, veterans, or those located in economically disadvantaged counties. Vendors meeting small business criteria may be eligible for the State's Small Business Procurement Program. All documentation and questions should be directed to the buyer, Valerie Fellows, at valerie.fellows@state.mn.us or 218/328-8956. The vendor helpline for SWIFT portal technical issues is 651-201-8100, option 1. Failure to submit required attachments may result in bid disqualification.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Solicitation_Content_17923.pdf | ||
| Vendor_Registration_Instructions.pdf | ||
| Sample_Contract_17923.pdf | ||
| Price_Schedule_E139842.xlsx | XLSX spreadsheet | |
| How_to_Bid_Instructions.pdf | ||
| Solicitation_Attachments_17923.pdf |
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Text version
Event Description All responses must be submitted electronically through the SWIFT portal. No e-mail or faxed responses will be accepted. If portal system problems arise, contact the SWIFT vendor helpline at 651-201-8100 option 1.
Purpose. The State of Minnesota Department of Natural Resources (DNR) intends to procure conference space for the IMT3 Preseason Meeting 2026 to be held March 10 and 11, 2026 within Brainerd/Baxter/Nisswa area of Minnesota, as detailed in Exhibit C, including Exhibit C, Supplement 1.
Please be aware that there are attachments to this event. The vendor is responsible to review and comply with all requests that may be required in this event.
Failure to respond to latest event version may result in bid rejection.
DNR will be the determining factor if vendor meets specifications.
All questions must be directed to the buyer listed on this event.
DNR will only issue one purchase order per vendor. Payment will be made after all items have been received and approved. No partial payments
General Comments
- Responder, please review all attachments and complete Responders Declaration (labeled Solicitation Attachments) and price schedule and upload back into SWIFT. If problems arise, please contact the buyer Valerie Fellows by email at valerie.fellows@state.mn.us before the due date/time.
The complete specifications for this conference will be found in the attachment titled Sample Contract within section Exhibit C.
Bidder should review attachments in this order:
Solicitation Content SAMPLE Contract Solicitation Attachments (bidder will be required to upload this back into SWIFT) Attachment Exhibit D Supplement 1 (bidder, this is your pricing sheet, you will be required to upload this back into SWIFT)
General Questions Question Response
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority,
• a woman, Event Details
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Fellows,Valerie Phone: 218/328-8956
Email: Valerie.Fellows@state.mn.us
Event ID Format Type Page R2901-2000017923 Sell RFx 1 Event Round Version 1 1 Event Name DNR 2026 IMT3 Preseason Meeting Start Time Finish Time 01/28/2026 13:47:00 02/04/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically disadvantaged county?
http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Yes
Response Comments
Upload all required or requested attachments here.
A file attachment is required to satisfy this question.
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?
(Yes / No)
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Fellows,Valerie Phone: 218/328-8956
Email: Valerie.Fellows@state.mn.us
Event ID Format Type Page R2901-2000017923 Sell RFx 2 Event Round Version 1 1 Event Name DNR 2026 IMT3 Preseason Meeting Start Time Finish Time 01/28/2026 13:47:00 02/04/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Question Response
Yes
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Fellows,Valerie Phone: 218/328-8956
Email: Valerie.Fellows@state.mn.us
Event ID Format Type Page R2901-2000017923 Sell RFx 3 Event Round Version 1 1 Event Name DNR 2026 IMT3 Preseason Meeting Start Time Finish Time 01/28/2026 13:47:00 02/04/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Line Details
Line: 1 Item ID: Line Qty: 1 UOM: DOLLAR Bid Qty: 1
Reserve Price: No
Description: IMT3 Preseason Meeting to be held March 10-11, 2026 within Brainerd/Baxter/Nisswa of Minnesota area, as detailed in the attached Exhibit C
Question Response What is the price per unit?
Response Comments
A price schedule will be used for this event, see attached Exhibit D Price Schedule. Bidder include all applicable taxes, service fees and gratuity. The price schedule will be used as the official bid price.
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Fellows,Valerie Phone: 218/328-8956
Email: Valerie.Fellows@state.mn.us
Event ID Format Type Page R2901-2000017923 Sell RFx 4 Event Round Version 1 1 Event Name DNR 2026 IMT3 Preseason Meeting Start Time Finish Time 01/28/2026 13:47:00 02/04/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Fellows,Valerie Phone: 218/328-8956
Email: Valerie.Fellows@state.mn.us
Event ID Format Type Page R2901-2000017923 Sell RFx 5 Event Round Version 1 1 Event Name DNR 2026 IMT3 Preseason Meeting Start Time Finish Time 01/28/2026 13:47:00 02/04/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: DOLLAR Description: IMT3 Preseason Meeting to be held March 10-11, 2026 within Brainerd/Baxter/Nisswa of Minnesota area, as detailed in the attached Exhibit C
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: DNR FOR MIFC
402 SE 11TH ST
GRAND RAPIDS MN 55744-3955
United States
Quantity: 1 Due Date: 02/08/2026 Freight Terms:
Ship Via: Ground
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Fellows,Valerie Phone: 218/328-8956
Email: Valerie.Fellows@state.mn.us
Event ID Format Type Page R2901-2000017923 Sell RFx 6 Event Round Version 1 1 Event Name DNR 2026 IMT3 Preseason Meeting Start Time Finish Time 01/28/2026 13:47:00 02/04/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Fellows,Valerie Phone: 218/328-8956
Email: Valerie.Fellows@state.mn.us
Event ID Format Type Page R2901-2000017923 Sell RFx 7 Event Round Version 1 1 Event Name DNR 2026 IMT3 Preseason Meeting Start Time Finish Time 01/28/2026 13:47:00 02/04/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
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