DMI-40-Form-LOI-Letter-of-Intent_SLBE_ADA.pdf
PDF 149 KB Posted
- Attached to
- Walking Trail Resurfacing (Bid Discount)
- Solicitation number
- 26-P-00206
- Issued by
- Hillsborough County, Florida
About this file
The DMI-40 Form is an Official Letter of Intent document required by the City of Tampa for all Small Local Business Enterprise (SLBE) subcontractors listed on a bid or proposal. This form must be completed jointly by the prime bidder and each SLBE firm and submitted to the City within ten workdays after notice of intent to award. The form requires documentation of the bidder's and SLBE's company information, identification of the specific scope of work or items to be supplied by the SLBE, the cost of work to be performed, and the percentage of total contract value attributable to the SLBE. Both the prime bidder and SLBE representative must sign and date the form, certifying the accuracy of the work scope and agreed-upon pricing. The City requires submission of executed subcontract agreements and purchase orders with the SLBE prior to commencement of work. Failure to provide all required letters of intent within the prescribed timeframe may result in bid non-responsiveness or award delays.
For the Walking Trail Resurfacing project, bidders must utilize certified SLBE firms from the City's minimum certified contact list of 39 qualified vendors throughout Florida and the Tampa Bay region. The procurement originally scheduled for March 27, 2026, was cancelled due to zero vendor attendance at the mandatory pre-bid meeting and was reposted on March 18, 2026, with a new deadline of April 20, 2026. Beyond SLBE requirements, the City mandates comprehensive Americans with Disabilities Act (ADA) compliance documentation as a condition of proposal submission, including an Accessibility Conformance Report demonstrating WCAG 2.2 Level AA standards compliance, a Supplemental Accessibility Report with remediation plans, and training descriptions with associated costs. The City reserves the right to conduct demonstrations and hands-on testing of proposed items prior to award, with unsuccessful proposers responsible for return shipping costs.
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Text version
City of Tampa Official Letter of Intent
(DMI-40 Form) A Letter of Intent is required for each SLBE listed on the Schedule of Subcontractors to be Utilized form (DMI 20 Form). Letter of Intent must be signed by both the Bidder/Service Provider and SLBE firm.
Bid/Proposal/Contract Number: __________________________________________________
Bid/Proposal/Contract Name: ___________________________________________________
A. To be completed by the Bidder/Service Provider
Name of Bidder: ___________________________________________________________ Address: _________________________________________________________________
Contact Person: ____________________________________________________________ Telephone: _____________________________ Fax: ______________________________ Email: ___________________________________________________________________
B. To be completed by SLBE
Name of SLBE: ___________________________________________________________ Address: _________________________________________________________________
Contract Person: ___________________________________________________________ Telephone: _____________________Fax: _______________________________________ Email: ____________________________________________________________________
C. Identify the scope of work to be performed or item(s) to be supplied by the SLBE. On unit price bids, identify to which bid line item the SLBE's work scope or supply corresponds:
D. Cost of work to be performed by SLBE: _________________________________________ E. Cost of work to be performed by SLBE as a percentage of total City contract amount: _______
Bidder/Proposer certifies that it intends to utilize the SLBE listed above, and that the work described above is accurate. Bidder/Proposer will provide the City with a copy of the related subcontract agreement and/or purchase order prior to the commencement of SLBE’s work. The SLBE firm certifies that it has agreed to provide such work/supplies for the amount stated above.
Bidder/Proposer: ____________________________________ Date: _______________ Signature and Title
SLBE Firm: _______________________________________ Date: ___________________ Signature and Title
1 | P a g e Rev. 01/26 DMI 40
Official Letter of Intent Instructions City of Tampa
Equal Business Opportunity Program
The Official Letter of Intent must be submitted to the soliciting department within ten (10) workdays after the notice of intent to award is posted. Not providing all letters of intent within the prescribed timeframe may cause a delay in the award or declare the bid to be non-responsive.
Bid/Proposal/Contract Number- Please record the bid/proposal/contract number provided by the City of Tampa's procuring department.
Bid/Proposal/Contract Name – Please record the bid/proposal/contract name provided by the City of Tampa's procuring department.
To be Completed by the Bidder/Service Provider: Please record the prime contractor or main bidder's detailed company information as indicated.
To be completed by the SLBE – Please record the SLBE subcontractor's detailed company information as indicated.
The bidder is to identify the scope of work to be performed or the item(s) to be supplied by the SLBE. On unit price bids, indicate the bid line item that the SLBE’s scope of work or supply corresponds to. – Please record the details of the services or supplies the SLBE will provide.
Cost of work to be performed by SLBE – Provide an agreed-upon estimate of the total price of work or supplies. (Unit prices are accepted if specific quantities have yet to be determined).
Bidder/Proposer—The signature of an authorized agent for the prime contractor or main bidder, with the date signed.
SLBE firm – Signature of an authorized agent for the SLBE subcontractor or supplier with the date signed.
Contract Confirmation – A copy of the executed subcontract agreement and/or purchase order with the SLBE must be filed with the City of Tampa immediately upon execution and/or prior to the commencement of work by SLBE.
2 | P a g e Rev. 01/26 DMI 40
| BidProposalContract Number: |
| BidProposalContract Name: |
| Name of Bidder 1: |
| Name of Bidder 2: |
| Address: |
| Contact Person: |
| Telephone: |
| Fax: |
| Email: |
| Name of SLBE 1: |
| Name of SLBE 2: |
| Address_2: |
| Contract Person: |
| Telephone_2: |
| Fax_2: |
| Email_2: |
| identify to which bid line item the SLBEs work scope or supply corresponds 1: |
| identify to which bid line item the SLBEs work scope or supply corresponds 2: |
| identify to which bid line item the SLBEs work scope or supply corresponds 3: |
| Cost of work to be performed by SLBE: |
| Cost of work to be performed by SLBE as a percentage of total City contract amount: |
| BidderProposer: |
| Date: |
| SLBE Firm: |
| Date_2: |
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