DMB427 Proj Stmt Chippewa Smoke Purge Final.pdf

DMB-427 (R 6/16)

PROJECT STATEMENT

STATE OF MICHIGAN

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

State Facilities Administration

Design and Construction Division P.O. Box 30026

Lansing, Michigan 48909

FILE NUMBER(S)

472/17435.TAP

INDEX NUMBER(S)

52260

PROPOSAL DUE DATE

February 21, 2019

CLIENT AGENCY

MDOC- Physical Plant Division

PROJECT NAME AND LOCATION(S)

Smoke Purge Protection – Chippewa Correctional Facility (URF) – Housing Unit 1200 Steamboat, Building 200 Food Service/ Seg

PROJECT ADDRESS (if applicable) Chippewa Correctional Facility: 4269 West M-80, Kincheloe, MI 49784

CLIENT AGENCY CONTACT(S)

Trever LeBarre lleebbaarrrreett@@mmiicchhiiggaann..ggoovv

TELEPHONE NUMBER(S)

(517) 643-6518

DTMB - DCD PROJECT TEAM

Tom Pawlowski pawlowskit@michigan.gov Dan Hall halld22@michigan.gov

TELEPHONE NUMBER

(517) 242-0973

(517) 256-4938

WALK-THROUGH INSPECTION DATE, TIME, AND LOCATION:

No mandatory walkthrough is required for this RFP. PSC to schedule any site visit required for the response to this RFP with the facility Physical Plant Supervisor Charlie Gimpel - gimpelc@michigan.gov and Dan Hall -hhaalllldd2222@michigan.gov. A lein check is required for all site visits. Please see below.

LEIN CHECK Provide LEIN information (attached form, available electronically) for all personnel planning to come for a site visit to Tracey Falor, Physical Plant Division (MDOC) via email at: falort@michigan.gov, at least 5 business days prior to the site visit. Use of the form will require personnel signature and scanning the form prior to emailing.

The email must also contain: 1) the company name, 2) name of facility(s) to be visited, 3) specific dates of the visit to each facility, and 4) project name. Personnel who show up without prior LEIN clearance will not be admitted.

PROJECT SERVICES REQUESTED

Provide a complete PSC Proposal (Technical and Cost) comprised of all required and necessary Professional Engineering Services for design and construction administration for Smoke Purge Protection Upgrades at the Chippewa Correctional Facility (URF) Housing Unit 1200 and Building 200 Food Service/Seg Unit, in compliance with the State of Michigan, Department of Technology, Management and Budget (DTMB) Project Statement (DTMB 427), DTMB Billing Rate Professional Services Contract, DTMB 430 RFP Billable Rate Form(DTMB430), and DTMB State Facilities Administration, Design and Construction Division (DCD) policies and procedures for the development of Contract Bid Documents and Construction Administration. A proposal schedule for design must be included. The cost portion shall be submitted in DTMB410 format.

Professional Services shall include but are not limited to the following:

1. The PSC shall be responsible for gathering and verifying all base information required for proper design of the

Smoke Purge System.

2. Phase 500, 600 and 700 design and construction services. Include any required Phase 400 tasks necessary for complete Contract Document development in the Phase 500 Proposal technical summary.

3. The PSC shall include in their proposal if required LARA Plan Review Permit application and Construction

Code approval, and all permits and standards required to be met by this project. Include in the reimbursement category of the Phase 500 Proposal cost summary of your proposal the cash allowance(s) listed below.

4. Contract Document development that meets the approval of the MDOC and all related Code requirements.

5. Providing 50% and Final (100%) estimates of construction costs for developed plans.

6. Development of a construction schedule that avoids negatively impacting facility operations.

7. Submittal of 50% and 90% Contract documents for Owner review, posting on SIGMA-VSS, Best Value Bid mailto:lebarret@michigan.gov mailto:pawlowskit@michigan.gov mailto:halld22@michigan.gov mailto:gimpelc@michigan.gov mailto:halld22@michigan.gov mailto:falort@michigan.gov

Evaluation, PSC recommendation of Contract Award, and Contract Administration.

8. Submittal of 4 full-size, sealed hardcopy sets of Contract Documents, including addenda, to DTMB DCD contracts staff for Contract execution upon agenda approval.

The PSC proposal shall include:

1. All required LARA and Bureau of Fire Services plan review, permit application preparation, permitting fees, reimbursements and approvals.

2. Contract Documents utilizing the current State of Michigan, DTMB, State Facilities Administration, Design and Construction Division, DC SPEC General Conditions and the Master Spec format.

3. Clear documentation of the number of meetings proposed during the design and construction administration phases and indicate whether the meetings are proposed to be on-site, face to face, by telephone, or in specific electronic format.

4. Include any required Phase 400 tasks necessary for complete Contract Document development in the Phase 500 Proposal technical summary.

5. All manpower and costs required for proper Phase 700 Inspection Services. Include all reimbursable costs for inspection services; including, travel, meals and lodging for the Phase 700 reimbursement line item and include an itemized list of these costs. Assume that project meetings are concurrent with project site inspections.

6. All field, material and other testing required for the proper design and construction of the improvements shall be identified and included in the PSC Technical proposal and the costs itemized in the PSC Cost proposal as reimbursements. Final system testing by an independent testing agency to verify the sequence of operation meets the Bureau of Fire Services requirements.

7. Provide a proposed PSC design schedule. The Owner desires to have the design completed as soon as possible.

8. Provide a biweekly progress summary email to the project team, briefly documenting the prior 2-week’s progress by the PSC and display the initial project schedule and current schedule status.

9. Include a $1,000.00 LARA Plan Review Allowance and Permit application as a Reimbursable expense.

PROJECT DESCRIPTION:

The MDOC Chippewa Correctional Facility desires an upgrade to the existing Smoke Purge Protection Systems in Housing Unit 1200 and Building 200 in order to eliminate the use of Self Contained Breathing Apparatuses (SCBAs) currently being utilized. In order for the use of SCBAs to be eliminated, the Bureau of Fire Services requires that engineered smoke purge systems be supplied by back-up power. In addition, the existing smoke purge protection systems are currently operated on manual control mode. Consequently, upgrades to connect the systems to back-up power and provide auto controls are desired for this project. However, since MDOC is precluded from operating the smoke purge systems on their existing emergency generator, additional generator capability is necessary. An initial portion of design should also include testing and evaluation of the existing systems to determine if they operate per design specifications and sequence of operation and whether upgrades are necessary. All relative code requirements are to be identified and evaluated during design. The professional will need to verify if one generator is adequate to serve the systems at Housing Unit 1200 (Steamboat) and Building 200 (Support Services) and meet all code requirements and NFPA 110 2010 Edition (Standard for Emergency and Standby Power Systems). The location of the proposed back-up power generator(s) will need to be compatible with the facility security and maintenance operations and all applicable code requirements.

The buildings will be occupied and functioning throughout the project so field work by the PSC and construction scheduling must be coordinated with Owner needs to minimize disruption of public and other occupied spaces.

Construction will be within secure areas of the facility.

Attachments:

1. Chippewa Site Layout Diagram

2. Chippewa Regional 1-Line Diagram

3. A-201

4. A-202

5. A-1201

6. A-1202

ADDITIONAL CONSIDERATIONS:

The PSC shall be required to maintain a complete project file of all project documentation including, but not limited to, contract documents, all correspondence, all e-mails, all RFI’s and answers, Field Orders and telephone communication logs. The project files shall be maintained in a hard copy format and delivered to the Lansing office of the DTMB Design and Construction Division with the PSC final Payment Request.

PROJECT SCHEDULE

PSC shall provide a proposed design and construction schedule in the RFP proposal.

NIGP CODES

90630, 90644, 92531

DESIRED SCHEDULE OF WORK

Facility will be operational and occupied for its intended purpose throughout construction. Professional is to provide a proposed schedule with their proposal that takes into consideration feedback obtained from the facility during the pre-proposal walk-through with respect to optimal and unacceptable times of access.

ACCEPTING RFP QUESTIONS UNTIL: Forward questions in writing to Tom Pawlowski and Dan Hall via email up until 7 working days prior to the proposal due date.

REFERENCE STANDARDS: This project will comply with all codes, standards, regulations, and workers' safety rules that are administered by federal agencies (EPA, OSHA, and DOT), state agencies (DCH, DEQ, DNR, and MIOSHA), and any other local regulations and standards that may apply.

This form is required to be a part of the professional service contract. (Authority: 1984 PA 431)