DRAFT_PWS.SMRRP_Certification.pdf

DRAFT PERFORMANCE WORK STATEMENT

CERTIFICATION OF RECLAIMED TURBINE ENGINE COMPONENTS

1. GENERAL INFORMATION

1.1 The Defense Logistics Agency (DLA) Strategic Materials Contracting Directorate, requires services to certify the reuse of demilitarized and reclaimed aircraft turbine engine components for aircraft engines or other Defense or commercial applications.

2. FUNCTIONAL REQUIREMENTS

2.1. The intent of this contract is to certify nickel, cobalt and titanium alloy scraps reclaimed from end-of-life or excess-to-need aircraft turbine engine components for reuse by the defense industrial base.

2.2. The Government will provide the scraps, hereinafter referred to as asset lots, as Government Furnished Material (GFM) to Contractors for the analysis and certification, which will consist of only demilitarized and reclaimed aircraft engine components.

2.3. The Contractor(s) shall provide all labor, supervision, facilities, equipment, material, supplies, and all other necessary services to receive, analyze and certify the materials.

The Contractor shall provide a final certification or analysis report of the material to the Government.

2.4. The period of performance is three (3) months including the lead-time for the material test.

The Contracting Office’s Representative (COR) will be identified by separate letter of appointment / designation signed by the Contracting Officer (KO) and provided to the Contractor at the time of award. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to change any of the terms and conditions of the resulting contract. The COR functions will be described in the appointment letter Issued at time of award.

3. TECHNICAL REQUIREMENTS

3.1. WORK PROGRESS MEETINGS

3.1.1. At a minimum on a periodic basis, unless otherwise mutually agreed upon in writing between the Contracting Officer/ COR and the Contractor, the Contractor shall participate in a Work Progress Meeting, in person or via teleconference. At the Work Progress Meetings, the Contractor shall report to DLA Strategic Materials on the following items:

3.1.1.1. All assets lots received by the Contractor from DLA Strategic Materials and the status of these assets;

Attachment 1

3.1.1.2. Any current or anticipated problems which may impede performance, as well as proposed corrective action(s) for any such problems;

3.1.1.3. Work to be performed up to the next Work Progress Meeting; and

3.1.1.4. Any other items deemed appropriate by either the Contractor or the COR.

3.2. ASSET LOTS & CONTRACTOR TRAVEL

3.2.1. The Contractor shall receive asset lots, which will be decided if DLA issues a solicitation, from the Government depots and, if mutually agreed upon between the Government Contracting Officer and the Contractor, other Continental United States (CONUS) facilities of the Department of Defense.

3.2.2. The weight of each type of assets shall be proposed based on the minimum quantity technically required for the analysis and certification in the Contractor’s proposal, approved by the Government, and stated in the contract awarded. The Contractor and the Contracting Officer may modify shipment rates and timing, post-award, to optimize work performance.

3.2.3. The Government will transfer title to GFM in asset lots for the duration of the contract.

3.2.4. The Contractor may need to travel to the Government depots, if mutually agreed upon between DLA Strategic Materials and the Contractor, other CONUS Department of Defense facilities to identify asset lots.

3.3. RECEIVING AND UNPACKING

3.3.1. In coordination with the COR, the Contractor shall perform all pertinent aspects of asset lot receiving from the Government at the Contractor’s facility. Such coordination shall include collecting shipment documentation (e.g., a bill of lading), moving material into a secure area of the Contractor’s facility, and other related activities directed by the COR.

3.3.2. The Contractor shall perform all pertinent aspects of material unpacking, including weighing and confirmation by alloy type. The unloaded material shall be ready for certification after completion of this task.

3.3.3. The Contractor shall notify the COR that the Contractor is prepared to unpack asset lots prior to unpacking.

3.3.4. The Contractor shall notify the COR of reportable discrepancies. The Contractor and the COR, in post-award discussions, will determine the appropriate timing

(e.g., immediate or within a certain number of business days) and method (e.g., in writing only, including email) for informing the Government of reportable discrepancies. For the purpose of this section, “reportable discrepancies” include the following:

3.3.4.1. The Government did not provide a DD Form 1348-1/1a;

3.3.4.2. The Government did not properly complete the DD Form 1348-1/1a;

3.3.4.3. Piece counts, pursuant to piece count guidance issue by the COR post-award, or weight, identified on the DD Form 1348-1/1a are less than or more than the quantity received by the Contractor;

3.3.4.4. No seal on the transporter vehicle;

3.3.4.5. Any other factors that the Contractor believes may indicate that the theft, degradation, or loss of material during shipment from a Government depot to the Contractor’s facility.

3.3.5. Upon receipt of an asset lot, the Contractor shall scan asset lots with a hand-held radiation detector. If radiation is detected, the Contractor shall notify the COR in accordance with “reportable discrepancy” procedures. The Contractor shall quarantine materials containing radiation, pending final disposition guidance from the COR.

3.4. SUPER ALLOY (NICKEL COBALT, AND TITANIUM,) CERTIFICATION

3.4.1. Asset lot items containing base alloys thereof shall undergo vacuum induction melting or other technology treatment that the Contractor selects and is approved by the Government and stated in the contract awarded, to ensure proper analysis and certification. The COR or Government representative may be present during this certification. The Contractor shall notify the Government at least ten (10) business days prior to the date that the Contractor begins certification.

3.4.2. The materials treated by vacuum induction melting or other Government-approved technology shall be carefully sampled, and analyzed by the industry-recognized method(s)/instrument(s).

3.4.3. The Contractor shall provide the Government a certification for the analyzed material. The certification shall state that the material meets the supplier specification requirements of aerospace smelters or other customer/application.

The other customer/application shall be clearly specified in the certification. If the analyzed material does not meet any current industry specifications, no certification shall be provided, instead a final report, including analysis results shall be provided.

3.4.4. The Contractor shall return all of the tested materials back to the Government. As an option, the Contractor can keep some of the tested materials as the payment or partial payment of the certification service. The types and quantities of the tested materials that are kept by the Contractor can be negotiated and determined by the Government and the Contractor when the contract is awarded.

3.5. PACKAGING AND LABELLING REQUIREMENTS, SHIPMENT TO DLA

STRATEGIC MATERIALS

3.5.1. The Contractor shall ship the material analyzed pursuant to Section 3.6 to the Government depot on a dedicated transport vehicle.

3.5.2. The Contractor shall affix a permanent tag to the packages containing reclaimed materials as well as placing a label inside of packages containing reclaimed materials. This permanent tag and label shall contain the following information:

3.5.2.1. Container number;

3.5.2.2. Material type or alloy type;

3.5.2.3. GFM asset lot number(s);

3.5.2.4. Gross, tare, and net weight;

3.5.2.5. Any other information directed by the COR post-award.

3.5.2.6. Bills of Lading, including the number of containers or packages;

3.5.2.7. Safety Datasheets (SDS) for each alloy type;

3.5.3. The Contractor shall package material analyzed pursuant to Section 3.6 in drums, crates, or other packaging approved by the COR. Such packaging shall be clean and free of debris. Packaging shall be sealed and secured (e.g., locking rings) to prevent unauthorized access or opening of the packaging, with such sealing and securing methods subject to COR approval. The Contractor can use the same package that is used to ship the materials to them for certification to ship the tested material back to the Government, if the original package is still clean and free of damage.

3.6. SHIPMENT REQUIREMENTS

3.6.1. Contractor shipments under this PWS shall comply with all relevant Federal, state, and local regulations, to include Department of Transportation (DOT) Hazardous Materials Regulations (49 CFR 170-189) as appropriate.

3.7. SECURITY

3.7.1. The Contractor shall be liable for the security and integrity of asset lots from the time they are received at the Contractor’s facility through the time they are reshipped and accepted back at a Government depot.

3.7.2. The Contractor shall take all reasonable precautions to keep material safe from damage.

3.7.3. The Contractor’s facility or facilities shall be secured to safeguard asset lots received from the Government depots.

3.7.4. The Contractor shall ensure that its process precludes unqualified aerospace components from entering aftermarket sales.

3.7.5. The Contractor’s facility or facilities used for performance under this PWS shall be CONUS-located.

3.7.6. The Contractor shall provide secured storage areas to hold asset lots and documents generated in the course of performance of the contract.

3.7.7. The Contractor also shall provide designated areas for segregating asset lots and secured areas for use by Government asset lots only. Secure areas shall—

3.7.7.1. Be within a building and enclosed to prevent unauthorized entrance,

3.7.7.2. Be capable of being locked and secured to receive and store asset lots, and

3.7.7.3. Have a 24-hour surveillance system (e.g., TV monitoring or guards) or security system.

3.7.8. The Contractor shall ensure that only authorized personnel are able to access secure areas and issue project identity badges to authorized employees only. Project identity badges shall be displayed at all times when an authorized employee is performing work under this PWS at a Contractor’s facility or facilities.

3.7.9. The Contractor and all authorized employees directly supporting this project shall not release information related to performance under this PWS (e.g., pictures, press releases) without written permission from the Contracting Officer / COR.

3.8. Government depots will provide all necessary containers, locks, and seals to secure material departing Government depots.

3.9. The Contractor shall provide all necessary containers, locks, and seals to secure material to be shipped back to the original Government depots they were issued from before work started.

3.10. The Government will oversee that the Contractor has accomplished and satisfied all provisions of their quality control measures as defined and agreed upon at contract award. The COR shall act as the Government’s Quality Assurance (QA) Specialist. The COR will observe and may require the Contractor to repeat aspects of its quality control measures (e.g., equipment calibration) to verify performance.

The Contractor shall perform such repeat actions at no cost to the Government.

4. DELIVERABLES

4.1. The Contractor shall deliver a “Certification Report” to the COR within ten (10) business days of completing all processes (vacuum induction melting and analysis) for each asset lot. The Certification Report shall specify each element of a given alloy category as well as any other factors deemed appropriate by the Contracting Officer / COR post-award.

4.2. The Final Report shall contain the following factors at minimum:

4.2.1. The received weight of each asset lot and sorted by alloy type;

4.2.2. The Chemical Composition of the material.

4.2.3. The final weight of materials certified by the Contractor,

4.2.4. The potential application(s) of the scrap materials

ENCLOSURE 1: ALLOYS TO BE TESTED

The alloys that will be delivered by the Government is summarized below:

Alloy Titanium Alloys Titanium 6-4

Nickel and Cobalt Alloys

Inconel 718

PWA 1484

IN 100

Inconel 901 Hastelloy X Waspalloy Rene 41 A-286 Rene 95 Rene 142 Rene 125 Haynes 188 Mar M 200 Rene 80

Inconel 713 Haynes 242

PWA 1426