DL Tennis RFP 2019-3-15a.doc

Director of Operations Caledonia Community Schools 8944 Kraft Avenue, Caledonia, MI 49316 Phone: (616) 891-0225

REQUEST FOR PROPOSAL

Tennis Court Resurfacing March 15, 2019 Please consider this document as formal Request for Proposal (RFP) for Tennis Court Resurfacing for Caledonia Community Schools for the eight (8) tennis courts at Duncan Lake Middle School, 9757 Duncan Lake Avenue, as shown in the attached photo. Sealed bids are to be received and date stamped in the district Administration office by 1:00PM, EST, Tuesday, April 2, 2019.

General Conditions

All invitations to bid issued by Caledonia Community Schools will bind bidders and successful bidders to the conditions and requirements set forth in these general conditions, and such conditions shall form an integral part of each purchase contract awarded.

Bids

All bidders shall contact Jennifer Osborn at (616) 891-0225 between the hours of 7:30am-3:00pm if they have questions regarding this RFP, or if they would like to schedule a site visit.

Bidders are to sign and complete the attached forms (pages 11, 12, 13 and 14) and return in a sealed envelope addressed as follows:

Director of Operations – Caledonia Community Schools

“Tennis Court Resurfacing Bid” Caledonia Community Schools – Administration Office

9753 Duncan Lake Avenue

Caledonia, MI, 49316 The bidder assumes the risk of any delay in the mail or in the handling of the mail by employees of the School District. Whether sent by mail or by means of personal delivery, the bidder assumes responsibility for having his bid deposited on time at the place specified.

Bids will be opened at the time listed above, but no awards will be made at that time.

Bidders should include the completed Iran Economic Sanctions Act form and the Familial disclosure statement on pages 13 & 14. Bid security in the form of a Bid Bond or a cashier’s check made out to Caledonia Community Schools is required for bids in excess of $50,000.

The Board of Education or its designee reserves the right to reject any or all bids, in part or in total, for any objective or subjective reason whatsoever. Late bids will not be opened.

Prices and information required, except signature of bidder, should be typewritten. Illegible or vague bids may be rejected. All signatures must be written. Facsimile, printed or typewritten signatures are not acceptable.

Caledonia Community Schools, by law, is exempt from State and Federal Taxes.

Award Caledonia Community Schools reserves the right to make awards within sixty (60) days after the date of the bid opening during which period bids may not be withdrawn unless the bidder distinctly states in the bid that acceptance thereof must be made within a shorter specified time.

Contract

The placing in the mail of a notice of award (purchase order) to a successful bidder, to the address given in the bid, will be considered sufficient notice of acceptance of contract.

General Summary A. The work requested in this RFP is for Tennis Court Resurfacing and describes labor, equipment, materials and related work for Tennis Court Resurfacing required for this project.

B. Court Construction: Refer to the American Sports Builders Association (ASBA) manual tennis courts: A construction and maintenance manual for court construction details. This publication may be obtained by calling the ASBA at 443-640-1042 or visiting www.sportsbuilders.org.

Submittals A. Product Data, Shop Drawings, Samples:

1. Manufacturer shall submit complete specifications, two (2) copies of line layout drawing, installation instructions and maintenance requirements.

2. Installer shall submit a list of local installations and description of experience in this work.

3. Submit one set of Advance Polymer Technology’s “Laykold ColorCoat System Specifications”.

4. Submit system components Technical Data Sheets (TDS) and two (2) Laykold Color Charts.

5. Submit current Safety Data Sheets.

6. Submit current ISO Quality Management System Certification certificate.

7. Submit current ITF surface classification.

Quality Assurance

A. Qualifications:

1. Provide at least one person who shall be thoroughly trained and experienced in the skills required, who shall be completely familiar with the design and application of work described and who shall be present at all times during the progress of the work and shall direct all work performed under this contract.

2. For actual finishing of surfaces and operation of the required equipment, use only personnel who are thoroughly trained and experienced in the skills required.

B. Provide final surfaces of uniform texture, conforming to required grades and cross-section.

C. All tennis court surfacing materials shall be Laykold as manufactured by Advanced Polymer Technology (APT) of Harmony, PA, an ISO 9001 certified manufacturer. APT may be contacted via telephone at 888-266-4221, fax at 724-452-1703 or via website at www.laykold.com.

D. All work shall be done in accordance with American Sports Builders Association (ASBA) guidelines.

E. The contractor shall record the batch number of each product used on the site and maintain it through the warranty period.

F. The contractor shall provide the inspector, upon request, an estimate of the volume of each product to be used on the site.

Delivery, Storage and Handling A. Protection: Use all means necessary to protect the materials of this section before, during and after installation and to protect the work and materials of all other trades.

B. Replacements: In the event of damage, immediately make all repairs and replacements necessary to the approval of and at no additional cost to the owner.

Project/Site Conditions A. Environmental Requirements (Weather Limitations)

1. Do not apply when the base surface is wet or contains and excess of moisture which would prevent uniform distribution and the required penetration.

B. Existing Conditions;

1. Grade Control: Establish and maintain the required lines and grades, including crown and cross-slope, for each course during construction operations.

2. Traffic Control: Maintain vehicular and pedestrian traffic during paving operations, as required for other construction activities.

C. Field Measurements: Contractor shall familiarize himself with existing conditions on site prior to installation.

Working Conditions and Limitations A. The substrate shall be clean and dry before coatings are applied. The surface of the substrate shall be inspected and made sure to be free of grease, oil, dust, dirt and other foreign matter before any coatings are applied.

B. Scrape surface to remove irregularities, dirt and debris. Areas that are dirty, stained, flaking or peeling shall be power washed to clean surface.

C. Minor depressions and other repair areas shall be filled with acrylic patch or approved materials.

D. Water using in all mixtures shall be fresh and potable.

E. No part of the surfacing system shall be applied during a rainfall or when rainfall is imminent.

F. Do not apply coatings to a cold surface. Surface and air temperatures must be a minimum of 50 degrees F (10 degrees C) and rising. Applications after September 30 will not be permitted unless approved by the owner.

G. Do not apply coatings if extremely high humidity prevents drying.

H. No coatings are to be applied if surface temperature exceeds 130 degrees F (54 degrees C).

I. All materials shall be delivered to the job site in sealed containers with the manufacturer’s label affixed.

J. Color(s) of acrylic color coating system are to be selected by owner from manufacturer’s product color card.

K. If all the above conditions are met, surfacing materials shall have a one year limited warranty as supplied by the manufacturer.

Sequence and Scheduling Coordinate all work with the owner. The work must be completed between June 14, 2019 and August 12, 2019.

Warranty A. Provide minimum one (1) year warranty against defects for materials and installation, unless otherwise noted.

B. Tennis Court: Entire court surface to be warranted by installer for a period of two years against color fade or surface deterioration.

Products:

Manufacturer A. Laykold Tennis and Sport Surfacing Systems manufactured by Advanced Polymer Technology, 109 Conica Lane, Harmony, PA 16037. Corporate Office: 724-452-1330, Primary Contact: Jeff Bryant; Office: 732-206-0031; Mobile: 732-300-0572.

ColorCoat System Materials and Crack Repair System A. All components of Laykold ColorCoat System shall be supplied by Advanced Polymer Technology, an ISO 9001 certified manufacturer. Laykold system components shall not contain any lead, mercury, nor any heavy metals, PCB or formaldehyde.

B. Laykold Poly Primer: a two component, 100% solids, solvent free, polyurethane concrete primer, or approved equal (as needed for post foundations).

1. Percent Solids by weight 98% (minimum)

2. Weight 9.01 lbs/gallon.

C. Laykold Acrylic Deep Patch: a high strength acrylic cement modifier or approved equal.

1. Percent Solids by weight 47% (minimum)

2. Weight 8.80 lbs/gallon

D. Laykold Acrylic Resurfacer: an acrylic-based emulsion used for smoothing rough pavements or approved equal. Laykold NuSurf is an acceptable substitute.

1. Percent Solids by weight 52% (minimum)

2. Weight 10.69 lbs/gallon

E. Laykold ColorCoat Concentrate: a pigmented wear-resistant acrylic emulsion or approved equal. Advantage Laykold factory textured color or Laykold ColorFlex are acceptable substitutes.

1. Percent Solids by weight 49% by weight (minimum)

2. Weight 12.9 (+/- 3) lbs/gallon

F. Laykold Line Prime: Clear drying acrylic emulsion line primer or approved equal.

1. Percent Solids by weight 29%

2. Weight 8.9 lbs/gallon G. Riteway Crack Repair: Install Riteway crack repair system at all locations where the crack is more than 3/16” wide. For example, the owner has estimated approximately 680 linear feet of cracks fitting this description on the two (2) courts in the Northeast quadrant. The other courts still had too much snow cover to measure the cracks at the time of this request. Refer to installation section for additional information.

H. Laykold Textured White Paint Line Paint: Factory textured, wear-resistant emulsion line marking paint or approved equal.

1. Percent Solids by weight 67% (minimum)

2. Weight: 11.4 lbs/gallon

I. Water: the water used in all mixtures shall be fresh potable.

J. Tennis Court Surfacing System: Provide an even textured non-resilient color playing surface for existing asphalt tennis courts as indicated on drawings. Surface shall have an ITF category 3 medium pace rating. A two-color system will be used. All playing areas and all surrounding non-playing surfaces will be colors as selected from manufacturer’s standard colors; exact colors to be selected by the owner. System shall be Laykold. Contractors utilizing other manufacturers shall be pre-approved and shall provide materials to match those noted above in bid information.

K. Other materials: All other materials not specifically described but required for proper and complete installation of the work of this section, shall be selected by the contractor subject to approval of the owner.

Execution

Inspection A. Inspect asphalt substrate for dryness.

B. Surface of substrate shall be cleaned as required.

C. Surfacing contractor to approve site and surface conditions prior to proceeding with application of any coatings.

Examination A. Examine the areas and conditions under which work of this section will be installed. Correct conditions detrimental to proper and timely completion of the work. Do not proceed until unsatisfactory conditions have been corrected.

Installation A. Patching and Crack Filling: Once the surface has been thoroughly cleaned and is free of all loose material, dirt or dust, the court shall be flooded and allowed to drain a minimum of 30 minutes and a maximum of 1 hour. Any area that holds water (birdbaths) in a depth greater than 1/16 inch (1.6 mm or the thickness of a nickel) shall be outlined and patched. Patching shall be done before priming.

1. Surface Leveling: Birdbaths shall be leveled using a Laykold Acrylic Deep Patch court patch binder slurry. Prime area to be patched with 50/50 mixture of Laykold Acrylic Deep patch and water. Primer shall be brushed into place and allowed to dry prior to patching. Patch mix shall consist of Laykold Acrylic Deep Patch, 50-mesh sand and Type 1 Portland Cement. Mix as per manufacturer directions.

2. Crack Filling: Cracks shall be cleaned, primed and filled using Laykold Acrylic Resurfacer if cracks are 1/16 inch or less. If greater than 1/16 inch, Laykold Acrylic Deep Patch court patch binder slurry should be used to fill cracks. Mix as per manufacturer’s directions. Laykold Crack Filler is an acceptable substitute. Cracks greater than 3/16” shall be repaired using Riteway Tennis Crack Repair.

3. All areas that are repaired/leveled/corrected using a court patch binder mixture shall be allowed to fully cure and then ground smooth and level with the substrate by stone or an acceptable mechanical method.

B. Filler Coat(s): Apply two (2) coats of Laykold Acrylic Resurfacer using a 24”, 30” or 36” wide 70 Durometer flexible rubber squeegee. Batch mix shall consist of 55 gallons (260kg) of Laykold Acrylic Resurfacer, 30 to 40 gallons (115-130 kg) of potable water and 600 to 900 pounds (270-400 kg) of clean, bagged silica sand (60-80 mesh). The application rate shall be 0.05-0.07 gal/yd (0.20-0.40 kg/m-129-180 ft/gal) of undiluted Laykold Acrylic Resurfacer per coat. NOTE: If the asphalt is very porous, an optional second application of Laykold Acrylic Resufacer may be applied. Each coat should be completely dry before applying subsequent coats.

C. Riteway Tennis Crack Repair:

1. Clean out crack, making it free of dirt and other debris.

2. Crack to be filled from bottom to top with court patch binder as specified.

3. Filled crack shall be scraped or buffed flush with court, cleaned and broomed.

4. Area to be repaired shall be dry and at 60 degrees F minimum and less than 100 degrees F.

5. Apply crack repair system, centering the first layer of Riteway microsealant tape over the filled crack.

6. Apply liquid acrylic and latex binding formula (50/50) over microsealant tape. Apply second layer 20” stress mat centered over the first layer saturated with binder fomula.

7. Apply binding edge (third layer) centered over stress mat edge and allow it to fully dry.

8. When dry, apply acrylic resurfacer as specified over crack with sand lengthwise.

D. Textured Color Coats: Apply two coats of Laykold ColorCoat Concentrate textured batch mixture using a 24”, 30” or 36” 50 Durometer flexible rubber squeegee. Batch mix shall consist of 55 gallons (260 kg) of Laykold ColorCoat Concentrate, 25-35 gallons (95-115 kg) of potable water and 300-450 pounds (135-203 kg) of clean, bagged silica sand (70-100 mesh). The application rate shall be 0.04-0.05 gal/yd. (0.23-0.29 kg/m- 180-225 ft/gal) of undiluted ColorCoat Concentrate per coat. Each coat shall be completely dry before applying subsequent coats.

E. Game Lines:

1. Wait a minimum of 24 hours after final coat before applying line paint.

2. All lines are to be applied by painting between masking tape with a paintbrush or roller according to USTA and ASBA specifications.

3. Prime masked lines with Laykold Line Prime and allow a minimum drying time of 1 hour.

4. Apply 1-2 coats as needed of Laykold Textured White Line Paint with a brush or roller.

5. Remove masking tape immediately after lines dry.

6. Allow lines to dry a minimum of 24 hours before allowing to play on court.

F. Limitations: No parts of the construction involving Laykold System shall be conducted during rainfall or when rainfall is imminent. The air temperature must be at least 50 degrees F and rising within a 24 hour period. Do not apply when surface temperature is in excess of 130 degrees.

Adjusting and Cleaning A. After completion of installation, clean surfaces of excess or spilled asphalt materials to the satisfaction of the owner.

B. Protection:

1. Protect form traffic during all operations and until sealer is thoroughly set and cured and does not pick up under foot or wheeled traffic.

2. Protect adjacent surfaces. Mask abutting drainage system and clean after installation of product. Repair damage at no expense to owner. Dispose of properly all drums and extra product at no expense to owner.

3. Barricades: After installation, do not permit traffic on surface until it has dried and hardened. Provide barricades and warning devices as required to protect installation and the general public.

Duncan Lake MS Tennis Resurfacing Caledonia Community Schools Bidding Contractor Information

Name of Company:

Street:

City/State/Zip:

Telephone:

Signature:

Name and Title:

Date: ____________________

BID

Base bid for all work ______________ Cost of PLM Bond (If Required) ___________

Total linear feet of Riteway Crack Repair System included in base bid __________

Total cost per linear foot of installing Riteway Crack Repair System ____________

References (include contact and phone number)

1. ________________________________________________________________

2. ________________________________________________________________

3. ________________________________________________________________

If you have any questions regarding this RFP, please telephone Jennifer Osborn at (616)891-0225.

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DL Tennis Courts