DJU6200009018ISO188-21.pdf

1. REQUSITION NUMBER

5000046889

2. CONTRACT NO. 3.AWARD/EFFECTIVE DATE 4. ORDER NUMBER 5. SOLICITATION NUMBER

ISO188-21

6. SOLICITATION ISSUE DATE

05/17/2021

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

David Daniel

b. TELEPHONE NUMBER (No collect calls)

979-821-3338

8. OFFER DUE DT/LOCAL TIME

06/28/2021 2:00PM

9. ISSUED BY CODE

UNICOR, FPI Central Office UNICOR FPI Central Office Washington, DC 20534

10. THIS AQUISITION IS

UNRESTRICTED

X SET ASIDE100 % FOR

X SMALL BUSINESS

SMALL DISADV.BUSINESS

8(A)

NAICS: 541620

SIZE STANDARD: $16,500,000

11. DELIVERY FOR FOB

DESTINATION UNLESS

BLOCK IS MARKED

X SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB X RFP

16. ADMINISTERED BY CODE

UNICOR, FPI Central Office UNICOR FPI Central Office Washington, DC 20534

17a. CONTRACTOR/OFFEROR CODE 999999999 FACILITY CODE

TELEPHONE NO. TIN:

RFQ: 6200009018

17b. CHECK IF REMITANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18a. PAYMENT WILL BE MADE BY CODE

APO, AP 96319

USA

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

See Section B

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

X 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA X ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 1 COPIES

TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET

X FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO

THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REFERENCE __________________________________

OFFER DATED __________________. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH HERIN,

ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT)

David Daniel 979-821-3338

31c. DATE SIGNED

06/01/2021

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE

CONTRACT EXCEPT AS NOTED

32b. SIGNATURE OF AUTHORIZED GOVT. REPRESENTATIVE 32c. DATE

33. SHIP NUMBER

PARTIAL FINAL

34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

36. PAYMENT

COMPLETE PARTIAL FINAL

37. CHECK NUMBER

38. S/R ACCOUNT NUMBER

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD)

39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42d. TOTAL CONTAINERS

15. DELIVER TO CODE

Ces Cer Resources FLT Unit 5022 BLDG 1080

APO, AP 96319

USA

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (10-95)

Prescribed by GSA - FAR (48 CFR) 53.212

PAGE 1 OF

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12,17,23,24 & 30

Terms

PROJECT LOCATION IS AS FOLLOWS:

35th Civil Engineer Squadron, Misawa AB, Japan

Solicitation is issued as a base period of one year (8/1/2021 - 7/31/2022) with two (2) one-year option periods if exercised, indefinite delivery-indefinite quantity type contract.

SOLICITATION IS 100% SET-ASIDE FOR SMALL BUSINESS.

QUESTIONS PERTAINING TO THIS SOLICITATION WILL ONLY BE ADDRESSED IN WRITING VIA EMAIL TO: David.Daniel@usdoj.gov.

QUESTIONS WILL NOT BE ACCEPTED AFTER WEDNESDAY JUNE 9, 2021 AT 2:00 P.M. EASTERN TIME.

QUESTIONS AND RESPONSES WILL BE POSTED VIA AMENDMENT.

NO PHONE CALLS PLEASE.

Required start date shall be August 1, 2021

THE NAICS CODE FOR THIS PROJECT IS:

541620 - Environmental Consulting Services

Size Standard - $16,500,000.00

For a list, description and total estimated quantities of all items, refer to Section B.

Vendors shall submit signed and dated offers by email.

Offers shall be submitted on the SF1449. OMB Clearance 1103-0018.

The date and time for receipt of proposals is June 28, 2021 at 2:00 PM EST. Offer must indicate Solicitation No.

ISO188-21, time specified for receipt of offer, name, address and telephone number of offeror, technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation, terms of any expressed warranty, price and any discount terms. Offer must include acknowledgment of all amendments, if any.

THE FOLLOWING INFORMATION IS REQUIRED TO BE COMPLETED BY THE OFFEROR:

VENDOR'S DUN & BRADSTREET NUMBER:_______________________________

VENDOR'S POINT OF CONTACT: _____________________________________

VENDOR'S TELEPHONE NUMBER: _______________________________

VENDOR'S EMAIL ADDRESS: ________________________________________

VENDOR'S BUSINESS SIZE (i.e. SMALL, LARGE, ETC.): ________________

By submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in

DJU6200009018 PAGE 2 OF 28

Request For Quote the SAM database (System Award Management) prior to award, during performance and through final payment of any contract resulting from this solicitation.

_______________________________________________ Signature

The Administrative Contracting officer is David Daniel at David.Daniel@usdoj.gov.

SECTION B

SUPPLIES OR SERVICES AND PRICES/COSTS

Item No. SUPPLIES OR SERVICES Quantity U/M UNIT PRICE AMOUNT IN US$ PR Number Del.Date

00001 ICSG-0001 1 EA 5000046889

ICSG-0001-PROCUREMENT-SERVICES

Energy Project Management:

Manages and oversees energy construction projects IAW the construction project's contract as well as the most current DOD, Air Force, and Host Nation policies, procedures and design criteria for FSRM, MILCON, ERCIP and other DOD construction programs executed on Misawa AB and its GSUs, Deliverables include: a) assist in conducting independent reviews of the performance and products of non-A&AS contracts, b) technical expertise related to energy projects/programs to the Government at meetings located at Misawa AB, c) review, evaluate and track, non-A&AS contractor-generated contract progress reports, progress schedules, monthly status reports, financial management, and expenditure reports, d) identify problems of insufficient data, missing data, or other unsupported elements of non-A&AS contractor submittals, e) provide technical review and risk assessment of projects, f) coordination and completion of all project close-out documents (e.g. DD1354s, non-A&AS contractor furnished As-Built drawings) and g) evaluation and recommendations of newer proven technologies for incorporation into AF design criteria and standards, requirements definition, review of current project designs, engineering cost estimate preparation and analysis, engineering studies, analyses and reports.

Base Year - Hourly Rate $___________

Option Year 1 - Hourly Rate $___________

Option year 2 - Hourly Rate $___________

00002 ICSG-0001 1 EA 5000046889

ICSG-0001-PROCUREMENT-SERVICES

OTHER DIRECT COSTS

DJU6200009018 PAGE 3 OF 28

SECTION B

SUPPLIES OR SERVICES AND PRICES/COSTS

Item No. SUPPLIES OR SERVICES Quantity U/M UNIT PRICE AMOUNT IN US$ PR Number Del.Date

00003 ICSG-0001 1 EA 5000046889

ICSG-0001-PROCUREMENT-SERVICES

It is the responsibility of the contractor to have the necessary credentials prior to traveling.

FPI will reimburse Contractor for appproved travel expenses. All travel costs will be based on the current

Federal Travel Regulations and/or Joint Travel Regulations (FTR/JTR) and will be on a cost-reimbursable basis. Contractor agrees to obtain the lowest rates possible while on travel. The Government retains the right to review all expenses for reasonableness, and retains the right to disallow any expenses that are determined to be unreasonable or unallocable.

Receipts must be submitted with all travel invoices.

00004 ICSG-0001 1 EA 5000046889

ICSG-0001-PROCUREMENT-SERVICES

Program/Site Manager:

The Contractor shall provide on-site program management support to integrate the aforementioned support within section C5.3. of this contract. The Contractor shall provide site management to manage Government internal requirements, and serve as a liaison between the supported 35 CES unit, ensuring a concerted effort towards our AF Civil Engineer process, programs and products. Deliverables include: a) technical inputs, as well as develop and maintain Government program schedules, plans, checklists, documentation and procedures,

b) coordination with the Government client on Misawa AB construction programs and workload projection to resource and coordinate contractor personnel support for execution, c) participate and support Government staff meetings to discuss development activities and status of internal efforts, d) serve as the liaison between the contract company, local Contractor personnel, and the Government client and e) submit consolidated Contractor Monthly Status Reports (MSRs) to the Contracting Officer or the delegated authority.

Base Year - Hourly Rate $___________

Option Year 1 - Hourly Rate $___________

Option year 2 - Hourly Rate $___________

00005 ICSG-0001 1 EA 5000046889

ICSG-0001-PROCUREMENT-SERVICES

DJU6200009018 PAGE 4 OF 28

SECTION B

SUPPLIES OR SERVICES AND PRICES/COSTS

Item No. SUPPLIES OR SERVICES Quantity U/M UNIT PRICE AMOUNT IN US$ PR Number Del.Date

OTHER DIRECT COSTS

00006 ICSG-0001 1 EA 5000046889

ICSG-0001-PROCUREMENT-SERVICES

It is the responsibility of the contractor to have the necessary credentials prior to traveling.

FPI will reimburse Contractor for appproved travel expenses. All travel costs will be based on the current

Federal Travel Regulations and/or Joint Travel Regulations (FTR/JTR) and will be on a cost-reimbursable basis. Contractor agrees to obtain the lowest rates possible while on travel. The Government retains the right to review all expenses for reasonableness, and retains the right to disallow any expenses that are determined to be unreasonable or unallocable.

Receipts must be submitted with all travel invoices.

DJU6200009018 PAGE 5 OF 28

PERFORMANCE WORK STATEMENT

35th CES Program and Project Management Support

C.1 BACKGROUND

The contractor shall provide Advisory and Assistance Services (A&AS) in support of the 35th Civil Engineering Squadron

(CES) in Misawa Japan. Services and deliverables shall be high quality and delivered on time. The goal with this contract is to support the management of planning, programming, design and construction program for Misawa AB.

The 35th Civil Engineer Squadron (CES), Misawa Air Base, Japan, provides professional engineering services for all of

Misawa Air Base and associate units. The daily ops tempo is very high due to the nearly 800-person workforce and

$80-90M annual engineering budget. 35 CES Engineering flight services include planning, programming, design, and construction activities. The engineering flight directs more than $40M annually in US funded programs, $50B in host nation-funded programs, and provides state-of-the-art geospatial information systems operations.

C.1.1 PURPOSE

The contractor shall provide Advisory and Assistance Services (A&AS) for two (2) Full Time Equivalents (FTE): one (1)

Energy Manager FTE and one (1) Program Site Manager FTE in support of 35th Civil Engineer Squadron, Misawa AB, Japan.

C.2 SCOPE

35 CES requires program management, project management and analysis support including spatial determination, database input/evaluation, cost, schedule, finance, and administrative support, all in direct support of 35 CES for the Air

Force in the Pacific.

C.2.1. Required Services/Support

Contractor shall ensure all work products delivered are compliant with applicable AF policy, facility design and construction criteria, and standards. Contractor shall ensure all work products delivered are also compliant with necessary host nation codes and standards, including Host Nation Environmental Governing Standards as applicable.

The Contractor shall identify and comply with all applicable federal, state, and local statutes; Air

Force/Military/Host Nation instructions, manuals, handbooks, regulations, guidance, and policy letters; Executive

Orders (EOs); American Petroleum Institute (API) Codes; National Association of Corrosions Engineers (NACE); National

Fire Protection Association (NFPA); Steel Structures and Painting Counsel (SSPC); National Electrical Code (NEC);

Uniform Fire Code (UFC); and International Building Code (IBC) including all changes and amendments in effect on the date of issuance of this PWS. It is the Contractor's responsibility to identify and comply with all applicable requirements.

C.2.2. Information Management Support

The contractor will collect, create, review, analyze, store, and present digital information in support of the execution of the Air Force program and project management support at Misawa AB. Deliverables will consist of technical reports, presentations, and other electronic work products for use in support of programs.

C.3 CURRENT ENVIRONMENT

The Contractor will operate using a standard Air Force NIPRnet system with equipment, phones, and office space located adjacent to the customer in CES facilities on Misawa AB, Japan. The contractor will require a CAC card in order to utilize the NIPRnet system. The contractor will be provided access to applicable IMSC Det 2 and AFCEC sharepoint sites and email.

a. The Government will provide the contractor a desktop computer with Air Force NIPRnet and system access.

System access will include government sharepoint use, project scheduling, design and construction cost estimating

(using PACES), technical comment resolution, programming (BLCC & TRIRIGA), program management, project management

DJU6200009018 PAGE 6 OF 28

software applications. The Contractor shall use Air Force NIPRnet and appropriate system application to execute deliverables. The contractor shall assist in the dissemination of information gained on projects or programs to appropriate Air Force stakeholders and organize and maintain internal SharePoint data repositories.

b. Design, development, documentation, specifications, system architecture requirements, and other pertinent standards with website if possible.

c. Existing technical challenges, issues, or inefficiencies.

C.4 DESCRIPTION OF SERVICES

C.4.1 PROVIDE PROJECT MANAGEMENT

The contractor shall provide project management support under this contract. This includes the management and oversight of all activities performed by on-site contractor personnel, including subcontractors, to satisfy the requirements identified in this contract. The contractor shall identify an on-site Program Manager (PM) by name who shall provide management, direction, administration, quality assurance, and leadership of the execution of this contract.

C.4.1.1 COORDINATE A PROJECT KICK-OFF MEETING

The contractor shall schedule, coordinate, and host a Project Kick-Off Meeting at the location approved by the

Government. The meeting will provide an introduction between the contractor personnel and Government personnel who will be involved with the contract. The meeting will provide the opportunity to discuss technical, management, and security issues, and travel authorization and reporting procedures. At a minimum, the attendees shall include Key contractor personnel, representatives from 35th CES, other relevant Government personnel, and the COR.

The contractor shall provide a Kick-Off Meeting Agenda for review and approval by the COR prior to finalizing.

The agenda shall include, at a minimum, the following topics/deliverables:

a. Points of contact (POCs) for all parties

b. Personnel discussion (i.e., roles and responsibilities and lines of communication between contractor and Government)

c. Staffing Plan and status

d. Security discussion and requirements (i.e., building access, badges, Common Access Cards (CACs))

e. Invoicing requirements

f. Final Baseline Quality Control Plan (QCP)

The Government will provide the contractor with the number of Government participants for the Kick-Off Meeting and the contractor shall provide sufficient copies of the presentation for all present.

The contractor shall draft and provide a Kick-Off Meeting Minutes Report documenting the Kick-Off Meeting discussion and capturing any action items.

C.4.1.2 PREPARE A MONTHLY STATUS REPORT (MSR)

The contractor shall develop and provide an MSR. The MSR shall include the following:

a. Activities during reporting period, by task (include on-going activities, new activities, and activities completed, and progress to date on all above mentioned activities). Each section shall start with a brief description of the task.

b. Problems and corrective actions taken. Also include issues or concerns and proposed resolutions to

DJU6200009018 PAGE 7 OF 28

address them.

c. Personnel gains, losses, and status (security clearance, etc.).

d. Government actions required.

e. Schedule (show major tasks, milestones, and deliverables; planned and actual start and completion dates for each).

C.4.1.3 CONVENE TECHNICAL STATUS MEETINGS (MONTHLY)

The Contractor PM shall convene a monthly Contract Activity and Status Meeting with the COR and other vital Government stakeholders. The purpose of this meeting is to ensure all stakeholders are informed of the monthly activities and

MSR, provide opportunities to identify other activities and establish priorities, and coordinate resolution of identified problems or opportunities. The Contractor PM shall provide minutes of these meetings, including attendance, issues discussed, decisions made, and action items assigned, to the COR within the timeframe specified in Section 5 following the meeting.

C.4.1.4 UPDATE BASELINE QUALITY CONTROL PLAN (QCP)

The contractor shall update the QCP submitted with its proposal and then provide a final baseline QCP (NTE five (5) pages). The contractor shall periodically update the QCP, as changes in program processes are identified.

Within the QCP, the contractor shall identify its approach for providing quality control in meeting the requirements of the contract. The contractor's QCP shall describe its quality control methodology for accomplishing contract performance expectations and objectives. The contractor shall fully discuss its validated processes and procedures that provide high quality performance for the PWS. The QCP shall describe how the processes integrate with the

Government's requirements.

C.4.2 REQUIRED SERVICES/SUPPORT

The contractor shall provide required services and support as specified in all tasks. Contractor shall ensure all work products delivered are compliant with applicable AF policy, facility design and construction criteria, and standards.

Contractor shall ensure all work products delivered are also compliant with necessary host nation codes and standards, including Japanese Environmental Governing Standards.

C.4.2.1 AUTOMATED DATA PROCESSING (ADP) SYSTEMS

The contractor shall possess the capability to use the ADP systems utilized by the Air Force and its customers in support of the requirements of this contract. Systems will include computer aided drafting and design (CADD), Building

Information Modeling (BIM), project scheduling, design and construction cost estimating (using PACES), technical comment resolution, programming (using TRIRIGA and BLCC), program management, project management software applications. The contractor shall assist in the dissemination of information gained on projects or programs to appropriate Air Force stakeholders. Organize and maintain internal customer SharePoint data repositories.

C.4.2.2 DATA REPOSITORY

The contractor shall store, transmit, evaluate and/or present data generated in support of the customer mission. The contractor shall store electronic data in accordance with AF Records Management Guidance via applicable instructions for electronic file disposition.

C.4.2.3 DATA COLLECTION

On a weekly basis the contractor shall perform data collection in support of the 35 CES program. The contractor shall collect data on services the customer provides to its customers. The contractor shall analyze and report on findings.

DJU6200009018 PAGE 8 OF 28

C.4.2.4 DESIGN AND PRODUCTION OF VISUAL MEDIA PRODUCTS

The contractor shall provide assistance in the development and delivery of engineering communications projects and tools. The contractor shall design and produce visual media products in support of the customer mission. The contractor will provide production and delivery of written and/or visual media product to support communication of complex technical issues to Government staff, senior leadership, and external stakeholders. The contractor will assist in developing the technical basis of AF legislative testimony as required. The contractor shall work collaboratively with Government personnel to prepare technical presentations.

C.4.3 PROGRAM AND PROJECT MANAGEMENT SUPPORT

C.4.3.1 BUSINESS RELATIONS

A primary element of program success is the business relationship between the Contractor and Government representatives. Within this context, the Government will monitor the Contractor's contribution to business relations, and provide feedback to the contracting agency when required. The Contractor shall make every effort to:

A) Establish and maintain clear and constant communication channels with the Government representatives.

(Timely on-site communication and coordination is essential to meet shortened suspense dates particularly as it relates to documentation and informational meetings.)

B) Promptly identify on-site contract and/or business relationship issues of controversy, and the bilateral development and implementation of corrective action plans.

C) Ensure that the members of the on-site Contractor's team are fully aware of, and engaged in strengthening, the interdependency that exists between them and their Government counterparts.

D) Facilitate on-site Contractor-and-Government collaboration for continuous improvement in conducting tasks, reducing risks, controlling costs, and meeting the mission needs of the Government.

C.4.3.2 TEAM CONTINUITY AND EMPLOYEE RETENTION:

The Government recognizes the benefits in maintaining the continuity of contractor team members currently supporting

35 CES of the on-site location at Misawa AB, Japan. These benefits include, but are not limited to, retention of corporate knowledge, minimizing downtime due to contractor turnover, maintaining/increasing performance levels, schedule adherence and preserving organizational interfaces developed over time. These benefits also accrue to the

Contractor. Within the context of effective and efficient personnel management, the Contractor shall take reasonable and appropriate steps to retain the qualified employees staffed against this contract to maintain continuity and performance while effectively reducing costs borne by the Government. In the event of team member replacement, Contractor is required to replace the team members with individuals of comparable qualifications. FPI reserves the right to accept/reject any team member replacements.

Additionally, the contractor shall perform technical assistance in support of the following for 35th CES:

(1) Energy Project Management: Manages and oversees energy construction projects IAW the construction project's contract as well as the most current DOD, Air Force, and Host Nation policies, procedures and design criteria for FSRM, MILCON, ERCIP and other DOD construction programs executed on Misawa AB and its GSUs, Deliverables include: a) assist in conducting independent reviews of the performance and products of non-A&AS contracts, b) technical expertise related to energy projects/programs to the Government at meetings located at Misawa AB, c) review, evaluate and track, non-A&AS contractor-generated contract progress reports, progress schedules, monthly status reports, financial management, and expenditure reports, d) identify problems of insufficient data, missing data, or other unsupported elements of non-A&AS contractor submittals, e) provide technical review and risk assessment of projects, f) coordination and completion of all project close-out documents (e.g. DD1354s, non-A&AS contractor furnished As-Built drawings) and g) evaluation and recommendations of newer proven technologies for incorporation into

DJU6200009018 PAGE 9 OF 28

AF design criteria and standards, requirements definition, review of current project designs, engineering cost estimate preparation and analysis, engineering studies, analyses and reports.

(2) Program/Site Manager: The Contractor shall provide on-site program management support to integrate the aforementioned support within section C5.3. of this contract. The Contractor shall provide site management to manage

Government internal requirements, and serve as a liaison between the supported 35 CES unit, ensuring a concerted effort towards our AF Civil Engineer process, programs and products. Deliverables include: a) technical inputs, as well as develop and maintain Government program schedules, plans, checklists, documentation and procedures, b) coordination with the Government client on Misawa AB construction programs and workload projection to resource and coordinate contractor personnel support for execution, c) participate and support Government staff meetings to discuss development activities and status of internal efforts, d) serve as the liaison between the contract company, local

Contractor personnel, and the Government client and e) submit consolidated Contractor Monthly Status Reports (MSRs) to the Contracting Officer or the delegated authority.

C.4.3.3 TECHNICAL INTERCHANGE

The contractor shall provide technical expertise to the Government in specified meetings with subject matter expert-level knowledge, both locally and abroad. The Contractor shall participate in meetings within local area of

Misawa AB and it's Geographically Separated Units (GSUs) to assist program and project level activities. The

Contractor may be tasked to provide minutes of these meetings. The contractor shall deliver: technical presentations, agendas, meeting minutes,and facilitate meetings.

C.4.3.4 DELIVERABLE REVIEW

The contractor shall coordinate and review submitted data deliverables for functional and technical accuracy/completeness, and for compliance with applicable regulations in support of projects at various installations, with a particular focus on sustainability, cost and schedule controls. The contractor shall assess whether technical deliverables satisfy specifications and schedules. The contractor shall use the necessary tools to deliver program management for Sustainment Management Systems (SMS), Facility space optimization, and Energy.

C.4.3.5 TECHNICAL CONSULTATION SUPPORT

The Contractor shall provide expert level technical consultation in support of implementation of government facility design and construction programs. Expert technical support shall consist of

(1) performing technical analysis to support strategic decision making; technology evaluation; innovative technology assessment; or other expert analysis of a non-routine enterprise-wide programmatic or technical issues;

(2) evaluating government efforts to support clients, especially when those efforts are addressing unique and difficult problems including addressing controversial topics,

(3) conducting technical studies or technology evaluations;

(4) On a quarterly basis the Contractor will review policy, design criteria, program business rules, etc.

impacting MILCON, UMMC, SRM, ERCIP or RPMC planning, programming, execution, or capitalization. The Contractor will apply existing policy documents, professional experience, and expert judgement to evaluate for consistency with existing applicable policy and standards documents, including Air Force Corporate Facility Standards (AFCFS), United

Facilities Criteria (UFC), United Facilities Guide Specifications (UFGS), Air Force Instructions (AFIs), and program business rules. The contractor will evaluate potential cost, schedule, and quality impacts to current or future projects (cost, schedule, and quality).

C.5.3.4 DOCUMENTATION

The contractor shall assist in documenting program files, organizing files and providing administrative support, such as filing minutes of regulatory and partnering sessions at local or worldwide locations.

DJU6200009018 PAGE 10 OF 28

C.5.3.5 CONFERENCE / MEETING SUPPORT

Twice a week the contractor shall support the Air Force at conferences and meetings, including providing a teleconference number, facilitating the conference, and documenting results. Providing meeting space is not required, but coordinating to use government-furnished meeting space is required. Meetings/conferences may address a wide variety of topics, such as stakeholder involvement, community relations, risk communication, etc.

C.5.3.6 STATUTORY AND REGULATORY REQUIREMENTS SUPPORT

On a quarterly basis the contractor shall provide programming-level deliverables which review, interpret and define the application of new statutory and regulatory requirements. Deliverables shall include recommendations for Air Force integration of these requirements.

D.1 SERVICES SUMMARY

The following service summary reflects the objectives and thresholds used to track contractor performance for this contract. The Multi-Functional Team in accordance with the Quality Assurance Surveillance Plan (QASP) will evaluate all or part of the following elements. Please see Attachment 1 DJU6200009018-ISO188-21 QASP.

Performance Thresholds are as designated:

E = Excellent, VG = Very Good, S = Satisfactory, M = Marginal, and U = Unsatisfactory.

PERFORMANCE OBJECTIVE: Mission Requirements: Properly qualified team in place with service provided with minimal disruption for contract duration.

PWS PARA: C.5.2; C.5.3

PERFORMANCE THRESHOLD:

E: Properly qualified team in place with service provided with no disruption for TO duration.

VG: Properly qualified team in place with service provided with 5 day disruption for TO duration.

S: Properly qualified team in place with service provided with 10 day disruption for TO duration

M: Properly qualified team in place with service provided with 15 day disruption for TO duration.

U: Properly qualified team in place with service provided with 16 days or more disruption for TO duration.

SURVEILLANCE METHOD:

Periodic Inspection (Quarterly) and Customer Complaint

PERFORMANCE OBJECTIVE: Deliverable Document Review: Documents delivered on schedule and accurate.

PWS PARA: C.5.2; C.5.3

PERFORMANCE THRESHOLD:

E: Required deliverables submitted on scheduled due date with no errors for the reporting period.

VG: Required deliverables submitted within 1-3 days of schedule and with no more than 3 errors for the reporting period.

S: Required deliverables submitted within 4-6 days of schedule and with no more than 5 errors for the reporting period.

M: Required deliverables submitted within 7-9 days of schedule and with no more than 7 errors for the reporting period.

U: Required deliverables submitted delivered within 10 or more days of schedule and no more than 9 errors for the reporting period.

SURVEILLANCE METHOD:

DJU6200009018 PAGE 11 OF 28

Periodic Inspection (Quarterly) and Customer Complaint

PERFORMANCE OBJECTIVE: Management of Deliverable and Reporting: Project Monthly Status Report (MSR) submitted in a timely manner.

PWS PARA: C.5.1

PERFORMANCE THRESHOLD:

E: Submitted within 0-5 calendar days of the month following period covered by report.

VG: Submitted within 6-10 calendar days of the month following period covered by report.

S: Submitted within 11-15 calendar days of the month following period covered by report.

M: Submitted within 16-20 calendar days of the month following period covered by report.

U: Submitted later than 21 calendar days of the month following period covered by report.

SURVEILLANCE METHOD:

100% Inspection

E.1 PLACE OF INSPECTION AND ACCEPTANCE

Inspection and acceptance of all work performance, reports, and other deliverables under each indiviual Task Order will be performed by the Air Force COR at Misawa AB, Japan.

E.2 SCOPE OF INSPECTION

All deliverables will be inspected for content, completeness, accuracy, and conformance to each individual Task Order requirements by the Air Force COR. Inspection may include validation of information or software through the use of automated tools, testing, or inspections of the deliverables, as specified in each individual Task Order. The scope and nature of this inspection will be sufficiently comprehensive to ensure the completeness, quality, and adequacy of all deliverables.

The Government requires a period NTE 15 workdays after receipt of final deliverable items for inspection and acceptance or rejection.

E.3 BASIS OF ACCEPTANCE

The basis for acceptance shall be compliance with the requirements set forth in the TO and relevant terms and conditions of the contract. Deliverable items rejected shall be corrected in accordance with the applicable clauses.

The final acceptance will occur when all discrepancies, errors, or other deficiencies identified in writing by the

Government have been resolved, through documentation updates, program correction, or other mutually agreeable methods.

Reports, documents, and narrative-type deliverables will be accepted when all discrepancies, errors, or other deficiencies identified in writing by the Government have been corrected.

If the draft deliverable is adequate, the Government may accept the draft and provide comments for incorporation into the final version.

All of the Government's comments on deliverables shall either be incorporated in the succeeding version of the deliverable, or the contractor shall explain to the Government's satisfaction why such comments should not be incorporated.

If the Government finds that a draft or final deliverable contains spelling errors, grammatical errors, or improper format, or otherwise does not conform to the quality assurance requirements stated within this each indivual Task

Order, the document may be rejected without further review and returned to the contractor for correction and resubmission. If the contractor requires additional Government guidance to produce an acceptable draft, the contractor

DJU6200009018 PAGE 12 OF 28

shall arrange a meeting with the COR.

E.4 DRAFT DELIVERABLES

The Government will provide written acceptance, comments, and/or change requests, if any, within 15 workdays (unless specified otherwise in Section F) from Government receipt of the draft deliverable. Upon receipt of the Government comments, the contractor shall have ten workdays to incorporate the Government's comments and/or change requests and to resubmit the deliverable in its final form.

E.4.1. TECHNICAL REPORTS DEFINITION

The Contractor shall prepare documents used by the Government or its customers in the conduct of its work. Examples include, but are not limited to, project documents, third party technical review of proposals, reports, plans, and planning, programming, and budgeting for construction programs utilizing appropriate software, documentation or methodologies.

E.5 WRITTEN ACCEPTANCE/REJECTION BY THE GOVERNMENT

The CO/COR will provide written notification of acceptance or rejection of all final deliverables within 15 workdays.

All notifications of rejection will be accompanied with an explanation of the specific deficiencies causing the rejection.

E.6 NON-CONFORMING PRODUCTS OR SERVICES

Non-conforming products or services will be rejected. Deficiencies shall be corrected, by the contractor, within ten workdays of the rejection notice. If the deficiencies cannot be corrected within ten workdays, the contractor shall immediately notify the COR of the reason for the delay and provide a proposed corrective action plan within ten workdays.

If the contractor does not provide products or services that conform to the requirements of each individual Task

Order, the Government will withhold the fixed price until the non-conforming products or services are remediated.

E.7 PROPOSAL EVALUATION FACTORS

The contractor's proposal will be evaluated against the following factors:

A) Team member resumes demonstrating recent (within the past year) and relevant (similar scope) job performance at an overseas Air Force installation.

B) Past Performance: two (2) to five (5) recent (within the past 5 years) and relevant (similar scope) jobs

C) Price

E.8 PERFORMANCE RATING CRITERIA

Excellent/Outstanding:

Meets contractual requirements and exceeds the government's requirements.

Good:

Meets contractual requirements.

Unsatisfactory:

Does not meet contractual requirements.

F.1 PLACE OF PERFORMANCE

DJU6200009018 PAGE 13 OF 28

Misawa AB, Japan. Travel to OCONUS and CONUS locations will be required, NTE $80,000. All travel costs will be based on the current Federal Travel Regulations and/or Joint Travel Regulations (FTR/JTR) and will be on a cost-reimbursable basis. It is the responsibility of the contractor to have the necessary credentials prior to traveling. Normal working hours are 7:30 AM to 4:30 PM (JST), Monday through Friday. The Contractor is required to be on site. For work during other than normal hours of work the Contractor shall submit, in writing, for the Contracting Officer's approval, a notice of any period of scheduled work other than the normal hours of work specified above. This notice shall be submitted not less than three (3) work days prior to each period of work scheduled at times other than normal hours of work including Federal holidays.

H.1 GOVERNMENT-FURNISHED PROPERTY (GFP)

The GFP supplied during this effort will consist of the items described in Section H.1.1, Government Furnished

Workspace. Government Furnished Property, Equipment and/or Information requested should be specified in contractor response. Should GFP be required, the contractor shall comply with recognized industry standards and FAR Part 45 requirements for the duration of this effort.

H.1.1 GOVERNMENT-FURNISHED WORKSPACE

Services for this effort shall be performed during the working hours for 35th CES at Misaw AB, Japan. The Government will furnish office space, desk, chair, file cabinets, bookcases, telephone, e-mail, and Internet access. The

Government will furnish office supplies, a computer with Windows and Microsoft Office products, and a connection to a printer on the local area network (LAN).

The Contractor shall be responsible for safeguarding all Government property provided for Contractor use. At the end of each work period, all Government facilities, equipment, and materials shall be secured.

The Contractor shall protect government property to prevent damage during the period of time the property is in the possession of the Contractor (i.e. GFE/M/P/S) and/or being used at a Government facility (i.e. Base Support). The

Contractor shall report promptly to the Government Program Manager, Contracting Officer Representative (COR), Contracting Officer (CO) and Administrative Contracting Officer (ACO) and all available facts relating to each instance of damage to government property.

H.1.2 GOVERNMENT-FURNISHED INFORMATION (GFI)

The Government will provide the Contractor with access to the appropriate reference materials, facilities, and equipment necessary in the performance of this effort as defined above.

The contractor shall be responsible for safeguarding all Government information and property provided for contractor use. The contractor shall safeguard information and material including, but not limited to, those designated as, unclassified sensitive, For Official Use Only (FOUO), Operations Security (OPSEC) sensitive, and Privacy Act

Information in accordance with applicable directives.

All records, files, documents and work papers provided by the Government or generated in support of this work effort are Government property and shall be marked, maintained, and disposed of per current Air Force Instruction (AFI) standards.

H.2 SECURITY REQUIREMENTS

H.2.1 INFORMATION SECURITY AND ASSURANCE

The contractor shall not divulge any program information related to performance, objectives, files, data, processing activities/functions, user identifications, or other knowledge that may be gained, to anyone who is not authorized to have access to such information. All technical documentation and data exchanged between the Contractor and the

Government shall be protected from public disclosure in accordance with the markings contained thereon (i.e.

classified in accordance with appropriate DoD approved security classification directives and guides). Contractor

DJU6200009018 PAGE 14 OF 28

personnel shall abide by all Government information security rules, procedures, and standards of conduct. Contractor personnel shall not release or remove system documentation, data, or reports generated by or through use of government systems. All requests for information shall be forwarded to the COR.

The contractor may have access to sensitive (to include privileged and confidential) data, information, and materials of the U.S. Government. These printed and electronic documents are for internal use only and remain the sole property of the U.S. Government. Some of these materials are protected by the Privacy Act of 1974 (AMENDED) and Title 38.

Unauthorized disclosure of Privacy Act or Title 38 covered materials is a criminal offense.

H.2.2 SECURITY CLEARANCES

The efforts required for this task are NOT classified. Satisfactory outcome of a background investigation for Tier 1 access is required for all contractor personnel prior to entering Japan. Additional information can be found in

Section H.3.6 of this RFP.

All contractor personnel require a minimum of a NACI/SF85 for any position that requires access to the internet, use of automated systems or unescorted entry into restricted or controlled areas prior to reporting for duty in support of any task order. Contractor personnel is required to access Government Public Trust, Proprietary, and/or Sensitive

Information held by the USAF relating to the tasks to be performed under this Task Order. This is a mandatory requirement set forth in DoD 5200.1-R and AFI 31-501 Information Security. This information may belong to other contractors, other third parties, or the USAF. Contractor personnel shall provide a completed copy of the

Nondisclosure Agreement (Section J, Attachment H) to the Government Program Manager, Contracting Officer

Representative (COR) and Contracting Officer prior to performing work that involves Proprietary and/or Sensitive

Information held by the USAF relating to the tasks to be performed under this Task Order.

It should be noted that Proprietary and/or Sensitive Information shall not include information that the Contractor personnel or the Contractor can demonstrate: was known by the Contractor personnel or the Contractor without restriction as to further disclosure when received or was developed independently by the Contractor by individuals who had no direct or indirect access to such information, was obtained from a source other than the USAF, its employees, agents, or contractors through no breach of confidence, was in the public domain when received or thereafter enters the public domain through no breach of confidence by Contractor or Contractor personnel, or was used or disclosed with the prior written approval of the USAF.

H.2.3 FACILITY CLEARANCE LEVEL

There is no Facility Clearance Level required for Public Trust requirements. A DD254 is not required. Contractors requiring access to unclassified Government automated information systems will only require a National Agency Check

(NAC), as a minimum, in accordance with DoD 5200.2-R. The SSA will process the necessary documentation for the contractor to obtain the necessary background investigation as specified by DoD 5200.2-R for the level of access required. Each employee requiring a background investigation for this purpose will comply with instructions furnished by the cognizant security officer and the SSA.

H.2.4 PHYSICAL SECURITY

The contractor shall be responsible for safeguarding all Government property provided for contractor use. At the end of each work period, all Government facilities, equipment, and materials shall be secured. Additionally, the contractor will be required to adhere to established computer security procedures.

H.2.5 OPERATIONS SECURITY (OPSEC)

The contractor shall comply with all requirements listed in the most recent version of DoD 5220.22-M, the National

Industrial Security Program Operating Manual (NISPOM), and AFI 10- 701. The Installation and Organizational Critical information and Indicator list (CIIL) and OPSEC Plan will be provided by the government. The protection of information transmitted between the program directorate, contractors and other agencies must be in accordance, at minimum, with governing directives. During inspections and reviews conducted by the government for the contract OPSEC will be

DJU6200009018 PAGE 15 OF 28

reviewed to determine if proper security measures are in place and to measure the effectiveness of the OPSEC program.

The contractor shall ensure all information, classified and unclassified, must be limited in distribution on a "need to know" basis. All methods of communication must be safeguarded. OPSEC practices are required throughout the life cycle of this contract.

H.2.6 COMMON ACCESS CARDS

The Contractor shall ensure all Contractor employees, including Sub-Contractor employees, if applicable, have proper identification credentials prior to entering each base, and the other operating locations. Contractor employees shall possess a Common Access Card (CAC) in order to perform services for this PWS requirement.

All Contractor employees shall require access to AF computer systems and obtain a CAC in order to perform services. A

CAC requires favorable fingerprint results and a Tier 1 (T1) background investigation. A CAC may be issued during the inquiry period. Should the inquiry be returned unfavorable or unknown, the Contractor shall immediately remove the

Contractor employee(s), including Sub-Contractor employees, if applicable, upon notification of this, from performance of this PWS requirement. The Government will not be responsible for any costs incurred or services performed associated with the removal of the Contractor employee, including Sub-Contractor employees, if applicable.

Contractors shall provide a listing of their employees that will require a CAC to the contracting officer. The listing will contain the following information in order for a CAC application to be created in the Contractor Verification

System (CVS): last, middle, and first names; Social Security Number; Date of Birth; email address; the contract number; and the contract end date. The AFSC COR will provide a copy of the list to the government representative in the local organization designated to authorize issuance of contractor CACs (i.e., Trusted Agent (TA)). The TA will then create a CAC application in the Contractor Verification System (CVS.)

The TA will then provide further instructions, via electronic mail, to the Contractor employees to complete CAC processing. Once approved, the Contractor employees shall obtain their CAC from one of the CAC office locations located on the Japan air base or other locations prior to overseas travel.

Once the TA has approved the CAC application, the TA will inform the contractor employee to proceed to the nearest CAC issuance workstation (usually located within the local Military Personnel Flight (MPF)) with two forms of picture identification. CAC issuance workstation personnel will then issue the CAC.

All issued CACs shall be returned by the Contractor per instructions provided by the Government CORs and upon the completion of the contract or upon the resignation or termination of a Contractor employee. All CACs shall be surrendered within ten (10) calendar days. The Contractor shall provide the TA, PM, and Government CORs, a copy of the turn-in receipt within three (3) business days of surrendering the badges. The Contractor employee(s), including

Sub-Contractors, if applicable, shall return any other issued Contractor badges to the Government CORs upon their termination or resignation.

H.2.7 IN/OUT PROCESSING

The Contractor shall ensure that personnel in-process with the unit security manager/information systems security officer on the first duty day in the government activity and out-process with the unit security manager/information systems security officer no later than the period of performance end date of the task order or no later than the last duty day in the government activity, whichever occurs first. Contractor personnel shall repeat the process with the task order regardless if the employee is employed with the same Contractor or the task performance occurs within the same government activity. The process will facilitate review of contractual security requirements, verification of personnel security clearances or investigations, issuance/retrieval of Common Access Cards, issuance/termination of computer accounts and building accesses.

H.2.8 REPORTING REQUIREMENTS

Contractor shall immediately report to an appropriate Government authority any information or circumstances of which

DJU6200009018 PAGE 16 OF 28

they are aware of that may pose a threat to the safety and/or security of DoD personnel, Contractor personnel, resources and classified or controlled unclassified information. The Contractor shall immediately notify the

Government Security Manager, the host base Information Protection office and CO of any potential or actual security incident or violation including potential or actual unauthorized disclosure or compromise of classified and/or controlled unclassified information.

H.2.9 STANDARDS OF CONDUCT

The Contractor shall not divulge any information regarding files, data, processing activities/functions, user IDs, passwords, or other knowledge that may be gained, to anyone who is not authorized to have access to such information.

Contractor personnel shall abide by all government rules, procedures, and standard of conduct.