NVRO_PWS.pdf

Performance Work Statement (PWS)

National Regional Vehicle Outfitting

(NRVO)

Performance Work Statement (PWS)

National Regional Vehicle Outfitting – NRVO

Vision Statement

Ensure the United States Marshals Service (USMS) mission success by providing logistical innovation, positive customer experiences, and law enforcement compliance with safety, the sum total of which creates “a one-stop-shop for vehicle outfitting."

1 Introduction

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools materials, supervision, other items and non-personal services necessary to provide National Regional Vehicle Outfitting R, as defined in this performance work statement (PWS), except for those items specified as government furnished property and services.

The Contractor shall preform to the standards in this contract.

1.1 Objective

The objective of this contract is to be a premier vehicle outfitting service for a one-stop-shop for the production of a high-quality outfitted law enforcement vehicle; to include receipt, outfitting, and logistical follow on to the final USMS customer.

1.2 Background

The current outfitting contract scope of operations includes:

Vehicles ordered by the USMS are drop-shipped directly to the vendor.

The vehicle is outfitted at a rate of 15 vehicles per week

The vendor ships vehicles to final destination within one week of completion.

The USMS vehicle fleet is comprised of agency owned passenger sedans, sports utility vehicles (SUV), heavy and light duty pickup trucks, minivans, and General Service Administration (GSA) leased passenger/cargo vans. The USMS purchases vehicle models which blend in with the general vehicle population as to not be recognized as police cars.

1.3 Scope

The scope of the NRVO contract is to:

Consolidate the activities of the USMS on the operational and strategic level for a cost effective innovative outfitting contract to include reception and follow on shipment of the vehicles.

Vendor will use Auto Manufacturers drop-ship codes to have new vehicles delivered directly to the vendors outfitting facility. Vendor will not use 3rd party sub-contracts to receive vehicles from Auto Manufacturer’s.

Vehicles, regardless of manufacturer configuration are outfitted with sirens, lights, window tinting, secure gun/equipment vault, AC power inverter and communication equipment. Vendor must be able to handle outfitting surge capability of up to 500 vehicles within a 120 day work week time period. Vendor must be able to outfit vehicles at a rate of one vehicle every two days concurrently.

The NRVO contract shall be executed in three (3) Phases with cost effective transportation:

Phase Timeline [C is contract award date and Not to Exceed (NTE) Timeline]

Standard

Phase I: Drop-ship. Receive the vehicles directly from GSA/Auto Manufacturer

Supplier. These are stock vehicles.

Parked in a secure lot with in a one mile radius of the vendors outfitting facility

Phase II: Outfitting Vehicles shall be outfitted as quickly as possible without dedgratoin of quality. At a minimum vehicles MUST be outfitted at a rate of 15 vehicles per week and a surge capability of 500 vehicles to be completed within a 120 days. All vehicles being outfitted

MUST be on a schedule approved by the FAC-COR.

Phase III: Vendor performs documented, detailed quality control Inspection and ships to final customer no later than

10 days after inspection.

USMS personnel completes documented final Inspection and accepts the vehicle at the final delivery location.

1.4 Period of Performance

The period of performance (POP) shall be for one (1) Base Year of 12 months and four (4) 12-month option years. The

POP reads as follows:

Option Date

Base Year 9/18/2018 – 9/17/2019

Option Year I 9/18/2019 – 9/17/2020

Option Year II 9/18/2020 – 9/17/2021

Option Year III 9/18/2021 – 9/17/2022

Option Year IV 9/18/2022 – 9/17/2023

1.5 Monthly Billing Cycle

The monthly billing cycle will be as follows: The Contractor will bill the USMS, as outlined by the chart below. If the below dates fall on a Holiday, the preceding business day shall be the date of the monthly review and the invoice are due. All monthly invoices must be submitted and reviewed by the COR prior to submission for payment. Payments will be made according to the Prompt Payment Act.

Date Actions

10th Day of the Month Monthly meeting to review performance

25th Day of the Month Invoice due to USMS

1.6 Place of Performance

The NRVO work to be performed under this contract shall be at the Contractor’s facility. The Contractor’s warehouse facility shall exceed a half days travel from the USMS Headquarters building located at 1215 S. Clark Street, Arlington, VA

22202

1.7 Type of contract

The USMS will award a Firm Fixed Price (FFP) Contract using an blanket purchase agreement (BPA) vehicle .The projected ordering is one up to three hundred (300) vehicles per year [fifty (50) of each of the four (4) vehicle types], and an estimate of up to 50 vehicles outfitting per task order.

The contractor shall be prepared for a possible surge of approximately 500 vehicles.

Vehicle requests for outfitting will be requested by the issuance of a fully funded task order (enclosed).

Vehicles are expected to be outfitted at a rate not less than one vehicle every two (2) business days, not to include shipping time, from the acceptance of the original template/prototype design for the first delivery, unless extended in writing by the Contracting Officer Representative (COR) as a result of a major modifications.

1.8 Contracting Officer Representative (COR)

The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract;

perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the CO and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.9 Organizational Conflict of Interest

An offeror shall identify in its proposal, quote, bid, or any resulting contract, any potential or actual Organizational and

Consultant Conflicts of Interest (OCCI) as described in FAR Subpart 9.5. This includes actual or potential conflicts of interests of proposed subcontractors (subs). If an offeror identified in its proposal, quote, bid or any resulting contract, a potential or actual conflict of interests the offeror shall submit an Organizational and Consultant Conflicts of Interest

Plan (OCCIP) to the CO. The OCCIP shall describe how the offeror addresses potential or actual conflicts of interest and identify how they will avoid, neutralize, or mitigate present or future conflicts of interest.

Offerors must consider whether their involvement and participation raises any OCCI issues, especially in the following areas when: providing systems engineering and technical direction, preparing specifications or work statements and/or objectives, providing evaluation services, and obtaining access to proprietary information.

If a prime or sub-contractor breaches any of the OCCI restrictions, or does not disclose or misrepresents any relevant facts concerning its conflict of interest, the Government may take appropriate action, including terminating the contract, in addition to any remedies that may be other permitted by the contract or operation of law.

Be aware that offeror’s that develop, write, advise, provide directions, consult on, serves as a sub-contractor on, or provided input into procurement strategy, specifications, requirements, performance work statement, and/or RFP’s for a proposed procurement could potentially be excluded from bidding or submitting a proposal to compete from the award of such procurement.

The offeror must include any individual employee who has an immediate family member that has developed, written, advised, provided directions, consulted on, served as a sub on, or provided input into procurement strategy, specifications, requirements, performance work statement, and/or RFP’s/IFB’s for a proposed procurement.

Immediate family members include grandparents, parents, in-law, sibling, spouse, child or grandchild, whether the family relationship exists by blood, adoption, or law.

The offeror shall require that all parties affiliated with its organization to regularly make full disclosure of any actual, potential, or perceived conflict of interest, and should describe the process and or timing for doing so to the

Government.

2 Contract Management

This section describes the general requirements for this effort. The following sub-sections provide details of various considerations on this effort.

2.1 Non-Personal Services

The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees.

It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the

Contracting Officer (CO) and Contracting Officer Representative (COR) immediately.

2.2 Business Relations

The contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The contractor shall manage the timeliness, completeness, and quality of problem identification. The contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors. The contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel.

2.3 Contract Administration and Management

The following subsections specify requirements for contract, management, and personnel administration.

2.3.1 Contract Management

The contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The contractor must maintain continuity between the NVO support operations at the Contractor and the Contractor's corporate offices.

2.3.2 Contract Administration

The contractor shall establish processes and assign appropriate resources to effectively administer the requirement. The contractor shall respond to Government requests for contractual actions in a timely fashion. The contractor shall have a single point of contact between the Government and Contractor personnel assigned to support contracts or task orders.

2.4 Subcontract Management

The contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime contractor will manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations.

Contractors may add subcontractors to their team after notification to the Contracting Officer (CO) or Contracting

Officer Representative (COR).

2.6 Location

Accomplishment of the results contained in this PWS requires work at the Contractor’s warehouse and at various contractor, subcontractor, 3 Specific Tasks: The Contractor shall develop sustainment management for vehicle outfitting.

3.1 The Contractor shall provide outfitting for the following four (4) vehicle categories:

The outfitting package will be installed in the 4 vehicle types below.

o Sedan o Sports Utility Vehicles (SUV)/Minivan o Pickup Trucks o Passenger/Cargo Van

Outfitter will notify Fleet Management weekly of the vehicles they have completed with ship dates and anticipated delivery dates. Vendor will provide drawings showing the location, part manufacturer name, size of the specifications once placed on the vehicles.

All installation specifications are is provided below. Vendor must have a documented, designed process where every vehicle is installed the same way. Equipment will not obstruct drivers view and be placed for optimal ergonomic design as well as undercover concealment. Installation must not obstruct or distract user’s ability to safely operate the vehicle to include “flashback” from installed emergency lights.

All wiring harnesses will be preassembled before installation and loomed to protect wires and prevent chaffing.

Vendor must have the-ability to perform on-site custom metal fabrication and installation.

Each vehicle must go through a documented final quality assurance/safety inspection and all discrepancies will be corrected /repaired prior to shipment to final destination. Vendor will send completed inspection documentation to Fleet Management no later than one day prior to vehicle shipment.

Vendor will adhere to GSA dealer preparation standards on all vehicles.. Vendor will perform dealer preparation prior to vehicle shipment to final destination. Dealer preparation actions will be included in the quality assurance/safety inspection documentation.

3.1.1 Tint

Window tinting shall be applied to front windshield tint line, side and rear windows to prevent visibility of the lighting and mounts from outside of the vehicle but allow clear visibility of the lights from the outside when illuminated.

Window tint will range from limousine to 20%.

Where requested by the COR, tint cut-outs on the side and rear windows shall allow emergency lighting not be visible from the outside when illuminated.

3.1.2 High Resolution Emergency LED/Strobe Lighting System

High resolution emergency LED/Strobe Lighting System shall provide maximum visibility when illuminated, but be as inconspicuous as possible. Lights should use red/blue combination except when state statues explicitly forbid it. Where possible, all emergency lighting shall illuminate with a single or minimal number of switches easily accessible to the driver and at least a secondary switch that will simultaneously illuminate the rear lighting only. Unless otherwise specified by the COR, lighting capabilities shall include:

Strobe lighting in four corners of the vehicles (generally installed in the headlight and/or corner markers and taillight housing).

Headlight and taillight alternating flashing (A/K/A, Wig-wag, and or flasher).

No less than two (2) LED/Strobe lighting components to be installed in the front grill that are each concealable with a clear lends that color when illuminated.

LED/Strobe slim or compact-type lighting mounts to be located above the rearview mirror or at or near the windshield tint line to maximize identification as a police vehicle when illuminated, but minimize visibility from the outside when not.

LED/Strobe mounts in the rear window area to maximize identification as a police vehicle to persons approaching form a distance in the rear. Unless other approved by the COR, rear signal(s) shall attach to the rear pull-up access door.

Single LED/strobe slim or compact-type mounts on each side of the front rear side windows to maximize identification as a police vehicle.

Strobe power supply, cabling, and wiring, shall all be concealed within the interior of the vehicle.

3.1.3 Siren amplifier, speaker, brackets, power control center/switches

100 watt speaker that shall be installed behind the front grill (i.e., exterior mounting is not acceptable).

Speaker bracket consistent with the specified vehicle.

Siren amplifier that shall include wail, yelp, a third hi-low (e.g., phaser, or similar) and air horn-type tones, and also the ability to communicate through a public address (PA) microphone.

Power control center/switches to activate emergency lighting and siren that will operate by a hand held controller or mounted into/onto a console.

All wiring shall be loomed and concealed within the vehicle to the greatest extent possible.

COR approved interior security storage vault that is designed as break-in proof/theft deterrent construction.

The vault shall fit into the vehicle storage area behind the rear passenger seating or installed in trunk with access to the spare tire and consistent with OEM standards. The vault, if mounted on a frame shall be painted as to blend with the interior color of the vehicle and shall allow for some equipment to rest on its top surface.

The vault will be equipped with a universal key and combination locking system.

3.1.4 Laptop Stand (Optional)

Laptop stands with a swing arm, security locking system, and compatible with the console and glove boxes of the vehicle. Installation will be at or near the front passenger seating area for access by the driver. Unibody damage shall be avoided.

3.1.5 Installation of USMS-Supplied Information

USMS will provide the vendor with a listing identifying the Radio model (APX7500 or XTL5000) and Radio Frequency for vendor purchase of Motorola brackets, COR approved undercover antennas and radio wiring harnesses. Radio deck shall be concealed within the vehicle, but accessible without a requirement to unbolt and remove seating.

3.1.6 Installation of Antenna

COR approved Installation of undercover antennas or a replacement with an OEM look-a-like. GPS antennas will be installed into vehicles with the APX Radio. The specific type of antenna shall be agreed upon and contracted at time of the order.

3.1.7 Illumination of Emergency Devices

Device linked to the vehicle’s battery to allow for emergency equipment to remain illuminated and activated when the vehicle ignition is turned in the off position.

3.1.8 Installation of Hardware

Hardware (e.g. nuts, bolts, switches, wiring, etc.). All wiring shall be loomed and concealed to the greatest extent possible on the exterior and interior and be comply will all OEM and safety standards.

3.2 Sedan Outfitting Specifications/Requirements:

3.2.1 Sedan Emergency Equipment

o 4 LED Dash Light (Red/Blue) o 2 LED Grill Light (Red/Blue) o 4 Vertex Super-LED-Hide –A-Way (Clear) o 4 LED Rear Deck Light (Red/Blue) o 6 LED light head (Red/Blue) o 1 100 Watt 12 VDC Siren o 1 Remote Handheld Microphone Controller o 1 Wiring harness, bracket and antenna for use with a USMS issued Motorola radio.

o 1 100 Watt Speaker o 1 Speaker Mount o 1 400 or higher Watt Inverter o 1 Vault – interior security storage vault o Tinting of Vehicle Windows o Optional 1 Laptop stand with an adjustable swing arm, security locking system, and compatible with the console and glove boxes of the vehicle.

3.2.2 Description of Work to be preformed

o Front Lighting consists of three groups of lights:

o Two (2) LED Grill lights red/blue (unless otherwise specified by the state statues) in color mounted low on the front bumper below and to the right and left of the grill.

o Two (2) hide-away lights clear in color mounted in the lower front corners of the bumper area one on each side of the vehicle.

o Two (2) Spirfire (red/blue) LED dash lights mounted using custom aluminum brackets in the windshield are connected using the stock driver and passenger mirror brackets.

o Rear lighting consists of:

o Two (2) 6-LED light heads mounted to the rear ¼ windows facing out.

o Two (2) red/blue LED lights mounted using custom bracket to the rear window area facing out the rear of the vehicle.

o Two (2) Hide-away LED’s (clear) mounted in the clear section of the tail light assembly.

All lighting and siren functions should be operated from a handheld controller.

o 3.2.3 Switch Controls Switches are located on an handheld controller.

o Switch 1 – Front Lighting (red indicator when on) o Switch 2 – Rear Lighting (red indicator when on) o Switch 3 – All lights plus Siren wail tone (red indicator when on) o Switch 4 – When switch 4 is activated the siren is placed in hands free mode allowing the air horn to operate via the vehicle horn. When switch 4 is not active the vehicle horn will operate normally (red indicator when on).

3.2.4 Radio and Siren

Remote amp siren mounted in the fuse panel with a 100 watt speaker in the center of the front bumper facing out the grill. The PA mic will be part of the handheld controller for the lights and easily accessible. Radio wiring harness will be loomed and the bracket for the USMS Motorola Radio will be mounted where it is easily accessible. All wiring will be long enough to be plugged into Radio once installed by USMS and marked appropriately.

3.2.5 Additional Equipment

Fully enclosed firearm/security vault shall be mounted in the trunk/rear area to secure weapons and law enforcement equipment.

Window Tint – tint cut-outs on the side and rear windows.

3.2.6 Fuses and circuit breakers

One main disconnect resettable circuit breaker that will cut power to all aftermarket equipment mounted to the rear of the stock fuse panel. The stock fuse panel shall be located in the engine compartment on the driver side.

One main disconnect in-line fuse (30 amp) that protects the emergency radio mounted to the stock fuse panel.

The fuse panel shall be located in the engine compartment on the driver side.

One mini-fuse-tap mounted in the engine compartment stock fuse panel in order to obtain an ignition signal.

This is done in such a way as to not put any draw or strain on the stock electrical system.

The vehicle shall also be protected using a timer delay device. This device shall allow the operator to utilize the lighting and siren functions even after the vehicle has stopped running. However, in the event that the battery drops below an effective operating voltage, the timer will shut down all aftermarket equipment.

All light groups shall be fused individually in the power distribution center mounted under the front passenger seat. This power distribution enter shall also house the siren amplifier and timer delay component. If the vehicle is going to be left sitting and not run for more than three (3) days, the operator should be able to disable the emergency equipment by pushing a button on the main circuit breaker.

3.3. Passenger Van Outfitting Specifications/Requirements

3.3.1 Passenger Van Equipment

o 6 LED Dash Light (Red/Blue) o 2 LED Grill Light (Red/Blue) o 4 Vertex Super-LED-Hide –A-Way (Clear) o 6 LED Rear Window Light (Red/Blue) o 6 LED light head (Red/Blue) o 1 100 Watt 12 Volt Siren o 1 Remote Handheld Microphone Controller o 1 Wiring harness, bracket and antenna for use with a USMS issued Motorola radio.

o 1 100 Watt Speaker o 1 Speaker Mount o 1 400 Watt Inverter o 2/3 Caged Partitions o Caged Partitions for Windows o 1 Vault – interior security storage vault o Tinting of Windows o Optional 1 Laptop stand with an adjustable swing arm, security locking system, and compatible with the console

3.3.2 Description of Work to be preformed

o Two (2) LED Grill lights red/blue (unless otherwise specified by the state statues) in color mounted low on the front bumper below and to the right and left of the grill.

o Two (2) hide-away lights clear in color mounted in the lower front corners of the bumper area one on each side of the vehicle.

o Two (2) Spirfire (red/blue) LED dash lights mounted using custom aluminum brackets in the windshield are connected using the stock driver and passenger mirror brackets.

o Rear lighting consists of:

o Two (2) hide-away LED’s (clear) mounted in the clear section of the tail light assembly.

o Two (2) Spitfire (red/blue) LED lights mounted using custom bracket to the rear window area facing out the rear of the vehicle.

o Two (2) Spitfire (red/Blue) LED lights mounted using custom brackets to the rear 1/4 windows area facing out.

o Two (2) 6-LED light heads mounted to the rear ¼ windows facing out. All lighting and siren functions should be operated from a remote handheld controller mounted up front within easy access.

o 3.3.3 Switch Controls

Switches are located in the headliner to the rear of the overhead console.

o Switch 1 – Front Lighting (red indicator when on) o Switch 2 – Rear Lighting (red indicator when on) o Switch 3 – Lights and Siren wail tone (red indicator when on) o Switch 4 – When switch 4 is activated the siren is place in hands free mode allowing the air horn to operate via the vehicle horn. When switch 4 is placed in hands free mode allowing the air horn to operate via the vehicle horn. When switch 4 is not active the vehicle horn will operate normally (red

3.3.4 Radio and Siren

Remote amp siren mounted in the fuse panel with a 100 watt speaker in the center of the front bumper facing the out grill. The PA mic will be part of the handheld controller for the lights and easily accessible.

Radio wiring harness and bracket for the USMS Motorola Radio will be mounted where it is easily accessible. All wiring will be long enough to be plugged into Radio once installed by USMS and marked appropriately.

3.3.5 Additional Equipment

Fully enclosed firearm/security vault shall be mounted in the trunk rear area to secure weapons and law enforcement equipment.

COR approved theft deterrent window Partition shall be installed behind the driver and passenger seats and between the last rear seat and the cargo area to secure prisoners and prevent harm to the USMS Deputies during prisoner transports.

3.3.6 Fuses and circuit breakers

One main disconnect resettable circuit breaker that if need be will cut power to all aftermarket equipment mounted to the rear of the stock fuse panel. The stock fuse panel shall be located in the engine compartment on the driver side.

One main disconnect in-line fuse (30 amp) that protects the emergency radio mounted to the stock fuse panel.

The fuse panel shall be located in the engine compartment on the driver side.

One mini-fuse-tap mounted in the engine compartment stock fuse panel in order to obtain an ignition signal.

This is done in such a way as to not put any draw or strain on the stock electrical system.

The vehicle shall also be protected using a timer delay device. This device shall allow the operator to utilize the lighting and siren functions even after the vehicle has stopped running. However, in the event that the battery drops below an effective operating voltage, the timer will shut down all aftermarket equipment.

All light groups shall be fused individually in the power distribution center mounted under the front passenger seat. This power distribution enter shall also house the siren amplifier and timer delay component. If the vehicle is going to be left sitting and not run for more than three (3) days, the operator should be able to disable

3.4. Pickup Truck Outfitting Specifications/Requirements

3.4.1 Pickup Truck Equipment

o 5 LED Dash Light (Red/Blue) o 2 LED Grill Light (Red/Blue) o 4 Vertex Super-LED-Hide –A-Way (Clear) o 5 LED Rear Mounted Light (Red/Blue) o 6 LED light head (Red/Blue) o 1 100 Watt 12 Volt Siren o 1 Remote Handheld Microphone Controller o 1 Wiring harness, bracket and antenna for use with a USMS issued Motorola radio.

o 1 100 Watt Speaker o 1 Speaker Mount o 1 400 Watt Inverter o 1 Vault – interior security storage vault o Tinting of Windows o Optional 1 Laptop stand with an adjustable swing arm, security locking system, and compatible with the console

3.4.2 Description of Work to be preformed

o Two (2) LED Grill lights red/blue (unless otherwise specified by the state statues) in color mounted low on the front bumper below and to the right and left of the grill.

o Two (2) hide-away lights clear in color mounted in the lower front corners of the bumper area one on each side of the vehicle.

o Two (2) Spirfire (red/blue) LED dash lights mounted using custom aluminum brackets in the windshield are connected using the stock driver and passenger mirror brackets.

o Rear lighting consists of:

o Two (2) hide-away LED’s (clear) mounted in the clear section of the tail light assembly.

o One (1) Spitfire (red/blue) LED lights mounted using custom brackets to the rear window facing out the rear of the vehicle.

o Two (2) Spitfire (red/Blue) LED lights mounted using custom brackets to the rear side windows area facing out.

o Two (2) 6-LED light heads mounted to the rear ¼ windows facing out.

o All lighting and siren functions should be operated from a Handheld Controller mounted up front within easy access.

3.4.3 Switch Controls

Switches are located in the headliner to the rear of the overhead console.

o Switch 1 – Front Lighting (red indicator when on) o Switch 2 – Rear Lighting (red indicator when on) o Switch 3 – Lights and Siren wail tone (red indicator when on) o Switch 4 – When switch 4 is activated the siren is place in hands free mode allowing the air horn to operate via the vehicle horn. When switch 4 is placed in hands free mode allowing the air horn to operate via the vehicle horn. When switch 4 is not active the vehicle horn will operate normally (red

3.4.4 Radio and Siren

Remote amp siren mounted in the fuse panel with a 100 watt speaker in the center of the front bumper facing the out grill. The PA mic will be part of the remote handheld controller.

Radio wiring harness and bracket for the USMS Motorola Radio will be mounted where it is easily accessible. All

3.4.5 Additional Equipment

Fully enclosed firearm/security vault shall be mounted in the truck bed area to secure weapons and law enforcement equipment.

1 Tonneau Cover will be installed over truck bed made of sturdy metal with a key lock to deter theft.

3.4.6 Fuses and circuit breakers

One main disconnect resettable circuit breaker that if need be will cut power to all aftermarket equipment mounted to the rear of the stock fuse panel. The stock fuse panel shall be located in the engine compartment on the driver side.

One main disconnect in-line fuse (30 amp) that protects the emergency radio mounted to the stock fuse panel.

The fuse panel shall be located in the engine compartment on the driver side.

One mini-fuse-tap mounted in the engine compartment stock fuse panel in order to obtain an ignition signal.

This is done in such a way as to not put any draw or strain on the stock electrical system.

The vehicle shall also be protected using a timer delay device. This device shall allow the operator to utilize the lighting and siren functions even after the vehicle has stopped running. However, in the event that the battery drops below an effective operating voltage, the timer will shut down all aftermarket equipment.

All light groups shall be fused individually in the power distribution center mounted under the front passenger seat. This power distribution enter shall also house the siren amplifier and timer delay component. If the vehicle is going to be left sitting and not run for more than three (3) days, the operator should be able to disable the emergency equipment by pushing a button on the main circuit breaker.

3.5. Sport Utility/Minivan Outfitting Specifications/Requirements

3.5.1 Sport Utility/Minivan Equipment

o 5 LED Dash Light (Red/Blue) o 2 LED Grill Light (Red/Blue) o 4 Vertex Super-LED-Hide –A-Way (Clear) o 5 LED Rear Mounted Light (Red/Blue) o 6 LED light (Red/Blue) o 1 100 Watt 12 Volt Siren o 1 Remote Handheld Microphone Controller o 1 Wiring harness, bracket and antenna for use with a USMS issued Motorola radio o 1 100 Watt Speaker o 1 Speaker Mount o 1 400 Watt Inverter o 1 Vault – interior security storage vault o Tinting of Windows o Optional 1 Laptop stand with an adjustable swing arm, security locking system, and compatible with the console

3.5.2 Description of Work to be preformed

o Two (2) LED Grill lights red/blue (unless otherwise specified by the state statues) in color mounted low on the front bumper below and to the right and left of the grill.

o Two (2) hide-away lights clear in color mounted in the lower front corners of the bumper area one on each side of the vehicle.

o Two (2) Spirfire (red/blue) LED dash lights mounted using custom aluminum brackets in the windshield are connected using the stock driver and passenger mirror brackets.

o Rear lighting consists of:

o One (1) Spitfire (red/blue) LED lights mounted using custom bracket to the rear side windows area facing outboard.

o Two (2) Spitfire (red/Blue) LED lights mounted using custom brackets to the rear side windows area facing out.

o Two (2) 6-LED light heads mounted to the rear ¼ windows facing out.

o Two (2) hide-away LED’s (clear) mounted in the clear section of the tail light assembly.

o All lighting and siren functions should be operated form switches mounted to the Rear of the overhead console.

3.5.3 Switch Controls

Switches are located in the headliner to the rear of the overhead console.

o Switch 1 – Front Lighting (red indicator when on) o Switch 2 – Rear Lighting (red indicator when on) o Switch 3 – Lights and Siren wail tone (red indicator when on) o Switch 4 – When switch 4 is activated the siren is place in hands free mode allowing the air horn to operate via the vehicle horn. When switch 4 is placed in hands free mode allowing the air horn to operate via the vehicle horn. When switch 4 is not active the vehicle horn will operate normally (red indicator when on).

3.5.4 Radio and Siren

Remote amp siren mounted in the fuse panel with a 100 watt speaker in the center of the front bumper facing the out grill. The PA mic port should be accessible from the remote handheld controller.

Radio wiring harness and bracket for the USMS Motorola Radio will be mounted where it is easily accessible. All

3.5.5 Additional Equipment

COR approved fully enclosed firearm/security vault shall be mounted in the trunk/rear area to secure weapons and law enforcement equipment.

3.5.6 Fuses and circuit breakers

One main disconnect resettable circuit breaker that if need be will cut power to all aftermarket equipment mounted to the rear of the stock fuse panel. The stock fuse panel shall be located in the engine compartment on the driver side.

One main disconnect in-line fuse (30 amp) that protects the emergency radio mounted to the stock fuse panel.

The fuse panel shall be located in the engine compartment on the driver side.

One mini-fuse-tap mounted in the engine compartment stock fuse panel in order to obtain an ignition signal.

This is done in such a way as to not put any draw or strain on the stock electrical system.

The vehicle shall also be protected using a timer delay device. This device shall allow the operator to utilize the lighting and siren functions even after the vehicle has stopped running. However, in the event that the battery drops below an effective operating voltage, the timer will shut down all aftermarket equipment.

All light groups shall be fused individually in the power distribution center mounted under the front passenger seat. This power distribution enter shall also house the siren amplifier and timer delay component. If the vehicle is going to be left sitting and not run for more than three (3) days, the operator should be able to disable

3.6.1 Quality Workmanship

The contractor shall provide the highest quality workmanship and employ the latest automotive engineering practices in outfitting these vehicles.

o The workmanship shall be the highest quality in its respective field and focus on the following:

Accessibility of equipment requiring maintenance.

Distribution of weight on the vehicles.

Ease of operation.

Corrosion resistance.

Tamper resistance.

4 Special Requirements This section describes the special requirements for this effort. The following sub-sections provide details of various considerations on this effort.

4.1 Transition

4.2.2 Post Award Conference/Periodic Progress Meetings

The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5. The CO, COR, and other

Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the CO and/or COR will apprise the Contractor of how the Government views the

Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the

Government.

4.3 Government Furnished Items and Services

4.3.1 Equipment

The USMS will provide the Contractor with motor vehicles manufactured by all major U.S. motor vehicle companies.

4.4 Contractor Furnished Items and Responsibilities

4.3.3 Shipping

The contractor shall be responsible to ship, via professional, licensed/bonded transport carrier, outfitted vehicles to

Division/District offices in all 50 states as well as Hawaii, Guam, Puerto Rico and Virgin Islands.

4.3.4 Warranty

The contractor will provide a minimum twelve (12) month warranty on all work. Major components and sub-assemblies shall be warrantied through their respective manufacturers. In the event a defect in installation workmanship is discovered following delivery of a vehicle at its final destination, the contractor shall itself, or sub-contract with a company in that geographic area, to make repairs and shall assume financial responsibility for all costs related to the repair. Contractor shall submit a documented step by step process that will be followed to request and have warranty repairs completed.

4.4.5 Electrical Wiring

All electrical wiring shall conform to the National Electrical Code.

4.4.6 Storage

Contractor shall provide, at no cost to the USMS, secure storage for received and drop-shipped vehicles before, while work is being performed and while waiting shipment. The storage must be able to hold a minimum of 500 vehicles.

Outfitting locations must be secured with a combination of fencing and video surveillance and have the ability to hold up to 500 vehicles collectively at location.

4.4.7 Insurance

Contractor shall have liability insurance and hold product liability insurance in the amount of a minimum of 2

Million Dollars and 100% vehicle insurance liability coverage from arrival/receipt to final destination.

The contractor shall inspect each and every USMS received vehicle and shall immediately report damaged or incomplete shipments to the COR and USMS FleetManager. The contractor shall assume responsibility for reporting to the USMS lost, stolen, or damaged vehicles and take action to resolve the issue (as soon as possible) so not to delay the completion of the project within the prescribed timeframes.

The contractor shall be responsible for damage to the interior and/or exterior of all vehicles upon taking delivery, to include scratches, dings, dents, cracks, breakages, fabric or carpet tears, etc. and shall repair and/or replace damage with identical manufacturer products at its own cost. Where required, the contractor shall drop the fuel tank and remove other vehicle parts or components to prevent punctures and/or damage during the retrofitting installation of parts, components, and/or accessories.

4.6 Quality

This section describes the Quality Control components for this effort. The following sub-sections provide details of various considerations on this effort.

4.6.1 Quality Control

The Contractor shall develop, maintain a documented effective Quality Control Program (QCP) to ensure effective quality services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-reoccurrences of defective services. The Contractor’s QCP is the means by which the

Contractor ensures that the work complies with this contract.

The QCP shall be submitted to the Contracting Officer (CO) and Contracting Officer Representative (COR) for review within five (5) calendar days after contract award. The CO and COR will have five (5) calendar days from the receipt of the QCP to review for acceptance. Any changes to the plan during the period of the contract shall be provided to the CO and COR for review no later than ten (10) business days prior to the effective date of the change. The CO and COR will provide approval and acceptance of the changes to the QCP within ten (10) business days from date of receipt. The

QCP, at a minimum, shall include delivery reports for both warehouse and mail services.

The QCP will also address, if needed and directed by the COR, the information collected in compliance with the

President’s Management Agenda for improving productivity, controlling costs, and implementing the responsibilities of the E-Government Results Act of 2002. This information provides the input into the continuing review of the government staffing, methods of operations, and support required to accomplish the organizational mission. To assist in the collection of workload and staffing data associated with human capital and organizational review, the Contractor, at no cost to the USMS, may be asked to complete a variety of workload forms and participate in interviews when requested.

4.6.2 Quality Assurance Surveillance Plan (QASP)

The USMS shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance

Surveillance Plan (QASP). This plan is primarily focused on what the USMS must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance and the minimum acceptable defect rate(s). The QASP shall be reviewed, at no cost to the

Government by the appropriate staff level agreed upon by the Contractor and the COR, the third (3rd) Monday of each billing month that services are being performed. The Contractor is responsible for developing the QASP. The QASP must be approved by the Government.

5 Deliverables

The contractor shall provide deliverables as described in subsequent task orders. Deliverables shall be specified by the government.

Deliverables Frequency # of Copies Medium/Format Submit to

Project Management Plan for NRVO including following subsidiary plans: Quality Control Plan, Communication Plan, Risk Management Plan, and Configuration Management Plan.

5 business days after the contract award. Living document. Update as needed.

Two (2) Hardcopy and Electronic

COR, Program Manager

Reports on meetings, conferences and symposia.

Two (2) business days of the meeting milestone

Two (2) Hardcopy and Electronic

COR, Program Manager

Standard Operating Procedures

As requested. Two (2) Hardcopy and Electronic

COR, Program Manager

Weekly Activity Report: for NRVO including, but not limited to vehicles outfitted and those forecasted to begin, issues, and shipping updates. The report must include at a minimum any updates to the projected completion schedule.

Weekly by Close of Business Monday for the preceding week

One (1) Electronic COR, Program Manager

Shipping Documents (both the hardcopy documents and the link for the tracking number)

Required (1) business day following the shipment of the vehicles.

Two (2) Electronic COR, Program Manager

Monthly Financial Report Monthly. 25th of the month.

Two (2) Hardcopy and Electronic

COR

AD HOC Reports as directed by the COR (at no cost to the

USMS)

As requested Two(2) Hardcopy and Electronic

COR, Program Manager

7. Related Documents

7.1 Definitions

7.1.1. Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the government.

The term used in this contract refers to the prime.

7.1.2. Contracting Officer: A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the government.

7.1.3. Contracting Officer’s Representative: An employee of the U.S. Government appointed by the CO to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

7.1.4. Defective Service: A service output that does not meet the standard of performance associated with the Performance Work Statement.

7.1.5. Deliverable: Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

7.1.6. Key Personnel: Personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

7.1.7. Physical Security: Actions that prevent the loss or damage of Government property.

7.1.8. Quality Assurance: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

7.1.9. Quality Assurance Surveillance Plan: An organized written document specifying the surveillance methodology to be used for surveillance of performance.

7.1.10. Quality Control: All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

7.1.11. Sub: One that enters into a contract with a prime. The Government does not have privity of contract with the sub.

7.1.12. Work Day: The number of hours per day the Contractor provides services in accordance with the contract.

7.1.12. Work Week: Monday through Friday, unless otherwise specified.