ATTACHMENT_3_-_Instructions_to_Offerors.pdf

INSTRUCTIONS TO OFFERORS

HOME INTRUSION DETECTION SYSTEM

DJM-15-A32-R-0002

ADDENDUM TO 52.212-1

Addendum to 52.212-1 (c), Period for Acceptance of Offers. The paragraph is tailored as follows:

“The offeror agrees to hold the prices in its offer firm for 120 calendar days from the date specified for the receipt of offers.”

PROPOSAL PREPARATION INSTRUCTIONS

To ensure timely and equitable evaluation of the proposal, the offeror must follow the instructions contained herein. The proposal must be complete, self-sufficient, and respond directly to the requirements of this solicitation. The response shall consist of three (3) separate parts: Part I – Price Proposal, Part II – Past Performance Information, and Part III – Technical Proposal.

The Contracting Officer has determined there is a high probability of adequate price competition in this acquisition. If the contracting officer determines that adequate priced competition exists, no additional cost information will be requested and certification under FAR 15.406-2 will not be required. However, if at any time during this competition the contracting officer determined that adequate price competition no longer exists, offerors may be required to submit information other than cost or pricing data to support a determination of price reasonableness (see FAR 2.101, Data Other than certified cost or pricing data).

A. Submission of Offers

The due date and time for submission of offers is no later than Friday, May 22, 2015 at 12:00 noon Eastern Standard Time.

Proposals shall consist of one (1) original and four (4) copies of the technical, one (1) original and two (2) copies of the price proposal, and one (1) original one (1) copy of the past performance information. Each hard copy proposal shall include a copy of the proposal on a CD-ROM and shall be delivered to the following address:

US Marshals Service Headquarters Office of Security Contracts, CS-3, 2nd Floor

Landover Operations Center 3601 Pennsy Drive

Landover, MD 20785 Attn: Contracting Officer / Cheata Sieng – DJM-14-A32-R-0002

****PROPOSALS MAY NOT BE HAND CARRIED OR HAND DELIVERED****

It is the offeror’s responsibility to ensure that the USMS receives the submission on or before the deadline specified herein. If the proposal is not received by the USMS on or before the deadline, the offeror’s submission will be considered late and will not be accepted (FAR 52.215-1).

Offerors shall notify the USMS contracting officer via e-mail when the proposal has been submitted and provide the method of delivery. The Points of Contact for this requirement are Maura Donovan and Cheata Sieng at osc.procurements@usdoj.gov.

B. Notice to Offerors

ATTACHMENT 3

DJM-15-A32-R-0002

1. The Offeror’s proposal shall become the property of the Government and will not be returned. If your proposal contains information that you do not wish disclosed to the public or used by the Government for any purpose that evaluation of the proposal, such restrictions shall be clearly indicated on each sheet containing such information.

2. Offerors shall not be reimbursed the costs of developing a proposal in response to this Request for Proposal. Any offer determined to be incomplete may be disqualified from further consideration for award.

3. Formal Communication – Request for Clarification

All requests for clarifications are due on or before Monday, May 4, 2015 at 12:00 noon Eastern Standard Time. All requests must be received in writing via e-mail to osc.procurements@usdoj.gov with subject line: DJM-14-A32-R-0002_ Request for Clarification. Responses to questions will be posted on www.fbo.gov. The Government reserves the right not to respond to written requests.

C. Proposal Instructions

1. General Proposal Instructions

The offeror shall clearly label each response and part appropriately. Each proposal shall utilize Times New Roman font with a font size no less than 12 points, with 1” margins on each side.

Caption text included with any diagrams and/or pictures shall utilize Times New Roman font with a font size no less than 8 points.

2. Content of PART 1 – PRICE PROPOSAL

a. Offerors shall fill out the Microsoft Excel spreadsheet provided (Attachment 2). Offerors shall provide all labor, supplies, equipment, and necessary materials to perform all operations in accordance with the SOW. No changes are permitted to the format provided by the Government.

b. Pricing instructions: See the Instructions tab in Attachment 2.

c. Complete the necessary fill-ins and certifications in provisions. The provisions FAR 52.212- 3 shall be returned along with the proposal.

3. Content of PART II – PAST PERFORMANCE

a. The Government requires the Contractor to have satisfactory past performance for work of similar size and scope. Past performance evaluation may consider information provided by the program office, the contracting office, and end users. The Government may use past performance information registered in the Past Performance Retrieval System (PPIRS) and the Federal Awardee Performance Integrity System (FAPIIS). Additionally, the Government reserves the right to utilize all information available at the time of evaluation, e.g., Government audits, information made available through reference checks, and information available through commercial sources.

mailto:osc.procurements@usdoj.gov http://www.fbo.gov/

b. Contractor Performance Assessment Reporting System (CPARS) Update Questionnaires and other offeror provided information related to past performance shall be included. (See Attachment 5)

c. Past Performance Surveys: Provide at least three (3) of the most relevant contracts performed for Federal agencies and commercial customers within the last three years. The evaluation of past performance information will take into account past performance information regarding predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the instant acquisition. See Past Performance Survey and Guidelines in Attachment 6.

d. Documents submitted in response to this solicitation must be fully responsive to and consistent with the following:

i. Requirements of the solicitation and Statement of Work (SOW), and government standards and regulations pertaining to the SOW.

ii. Evaluation Factors for Award.

4. Content of PART III – Technical Proposal

a. The Technical Proposal shall address all of the following factors:

i. Demonstrate a national coverage area, including all applicable U.S. Territories.

ii. Demonstrate how the processes for coordinating and working with the predecessor vendor will result in an efficient and timely reconfiguration of all systems for transfer of connectivity and monitoring of alarm signals and cellular communications for approximately 1,600 existing systems.

iii. Demonstrate how the program management team will provide leadership and management to:

a. Ensure all personnel performing any functions under this contract have successfully completed a vendor initiated security background check to preclude the assignment of any individual who pose a potential or actual threat to the government due to past illegal, unlawful or inappropriate behavior.

b. Ensure proficiency of all personnel assigned to work under this contract.

c. Ensure appropriate customer service for all participants of the HIDS program.

d. Maintain internal controls focused on quality and customer service.

e. Ensure site surveys are scheduled and conducted within contractual requirements.

f. Ensure system installations are scheduled and conducted within contractual requirements.

g. Ensure installation invoicing is accurately prepared and submitted within contractual requirements.

h. Ensure protocols are established and maintained to safeguard the management of information related to this contract and in accordance with the SOW section 19.0.

iv. Demonstrate a full understanding of and the ability to track and report each monthly and/or weekly deliverable as required in the SOW, to include:

a. Proposed monthly monitoring reports ensuring all accounts are successfully communicating with the monitoring center and failed communications are identified and corrected as contractually required.

b. Proposed monthly alarm activity report to monitor alarm activity that resulted in local police dispatch and provide outcome of the alarm condition.

c. Proposed monthly maintenance reports to continuously improve quality while controlling costs.

d. Proposed weekly alarm activity report to monitor alarm activity resulting in police and or fire department dispatches.

v. Demonstrate a proficient training plan detailing:

a. How the offeror's training methods will be measured and used by the program management team to maintain personnel proficiency as necessary to fulfill all contract requirements.

b. Performance Standards and how the methods of measurement for each of the stated standards will interface with training, personnel proficiency, customer service and internal controls.

b. The offeror shall also certify that the offeror is in full compliance with UL 827 and all references therein.

c. The total length of the Technical Proposal shall be no more than fifteen (15) single-side pages, with 1” inch margins on all sides.

D. General Information

1. List of Federal Holidays:

New Year’s Day 1 January Martin Luther King’s Birthday Third Monday in January Presidents Day Third Monday in February Memorial Day Last Monday in May Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day 11 November Thanksgiving Day Fourth Thursday in November Christmas Day 25 December

(end addendum)