SOW.pdf

(Attachment #7)

REQUEST FOR QUOTE

ELECTRICAL REPAIR OF 74’ VESSEL

DISTRICT OF SOUTH CAROLINA

SOLICITATION NO.: DJM-14-A44-Q-0009

STATEMENT OF WORK

VESSEL REPAIR

1. INTRODUCTION

This agreement is between the contractor and the U.S. Marshals Service (USMS) for which the contractor shall provide repair services for the electrical systems of the 2003

74' Azimut “For Your Eyes Only” yacht. The vessel repairs identified in this SOW are based on a condition report conducted by an independent third party. The vessel may be not be relocated to conduct the repairs at an alternate location.

2. VESSEL DESCRIPTION

Vessel Make: Azimut

Vessel Length: 74'

Vessel Model: Solar

Vessel Year: 2003

Engine Make: MTU

Engine Model: 12V183

Generator Make: Kohler

3. GEOGRAPHIC PERFORMANCE AREA

The repairs must be completed at the location where the vessel is currently being stored at National Maritime Services in care of Mirage Yacht, 3850 NW North River Drive, Miami, FL 33142.

4. DEFINITIONS AND TERMS

a) CONTRACTING OFFICER (CO): A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

The term includes certain authorized representatives of the CO acting within the limits of their authority as delegated by the CO.

b) CONTRACTING OFFICER’S REPRESENTATIVE (COR): A Government staff member who is designated in writing by the CO. The CO also delineates the COR’s responsibilities in writing.

c) EMERGENCY REPAIRS: Non-routine repairs that cannot be planned or anticipated (i.e., vessel taking on water, storm damage from water or wind, fuel or fluid leaks, etc.).

d) LIKE OR SIMILAR: The same part/appliance or an equivalent in quality of part/appliance.

ELECTRICAL REPAIR OF 74’ VESSEL

5. CONTRACTOR REQUIREMENTS

a) The contractor must be certified by the American Boat and Yacht Council (ABYC) and provide a current certification from ABYC.

b) Parts replaced and repairs conducted for the yacht must be done in accordance to

ABYC standards. ABYC standards which must be met are but not limited to:

a. A-6 Refrigeration and Air-conditioning Equipment

b. A-16 Electric and Navigation Lights

c. A-27 Alternating Current (AC) Generator Sets

d. A-31 Battery Chargers and Inverters

e. A-32 Power conversion

f. A-33 Emergency Engine/Propulsion Cut-Off Devices

g. C-1 Primer Bulbs

h. E-10 Storage Batteries

i. E-11 AC and DC Electrical Systems on Boats

j. H-22 Electric Bilge Pump Systems

k. H-26 Powering o Boats

l. P-4 Marine Inboard Engines and Transmissions

m. P-24 Electric/Electronic Propulsion Control Systems

n. P-27 Electric/Electronic Steering Control Systems

o. TE-4 Lighting Protection

p. TE-30 Electrical Propulsion System

c) The contractor shall provide a timeline for repairs.

d) The vessel may be inspected before a proposal is submitted by appointment only.

e) The contractor shall submit a bi-weekly status report to the COR through the completion of the requirement.

f) It is anticipated the contractor shall commence work immediately upon contract award, with anticipated completion of all repairs within 90 days thereafter, unless otherwise directed by the CO or COR.

6. REPAIRS REQUIRED

Overview: The vessel is currently undergoing cosmetic repairs and is being stored at a marina in Miami, FL. The vessel has extensive electrical damages which resemble that of a lightning strike. The vessel will need its electrical systems to be repaired which have been damaged as a result of various electrical surges. The required repairs were identified by an independent third party contractor hired by the U.S. Government to provide a survey (attached).

The contractor shall furnish all labor, material, supplies, equipment, tools, delivery, disposal and supervision necessary to repair and replace the electrical systems that are either damaged, un-used, or beyond its useful life as listed in Survey A and Survey B.

Contractor must use like or similar parts as listed in Survey B.

Any deviations from the referenced repairs/replacements outlined in Survey A and

Survey B require prior approval from the COR. The contractor shall provide a written recommendation to the COR and their associated costs. All repairs performed without

ELECTRICAL REPAIR OF 74’ VESSEL

the prior written authorization by the COR will not be reimbursed to the contractor. The written recommendation must include supporting documentation to include but not limited to estimated labor hours and the estimated price of parts.

Additional repairs are ultimately at the discretion of the COR. If a repair is authorized by the COR, the repair will be billed as a job and not by hourly rate and part costs. The

USMS may indicate "no repairs are to be made" on the delivery documentation.

7. INSPECTION

a) The USMS may conduct routine spot checks and/or inspections on the repairs being made by the contractor during the both the repair and storage phases of the contract.

The USMS will conduct these spot checks themselves and/or obtain the services of an outside third party vendor to conduct the spot checks. These spot checks will be used to:

(1) Verify the integrity of materials used to make repairs

(2) Verify the timeliness of repairs being made

(3) Identify any potential additional repairs to be made not previously outlined in this

Statement of Work. Any potential repairs identified will be submitted to the COR to be assigned to the contractor.

b) The USMS reserves the right to conduct these spot checks at any time between the hours of 8:30 AM and 5:00 PM, Monday through Friday. The contractor will make all necessary accommodations to allow these spot checks to occur, and will not interfere with the spot check being conducted. The contractor will be expected to answer all questions regarding various issues to include, but not limited to: materials used, processes used, timelines on repairs made.

8. DELIVERABLES

a) Status Reports of Repair

(1) Reports should be provided on the 1 st and 15 th of each month detailing the repairs performed.

i) Reports will all repairs completed and those ongoing during the biweekly period the report covers.

ii) Any additional repairs made not outlined in this Statement of Work approved by the COR should be listed on the report for when the repair was made.

(2) Photos or video of the repairs will also be included with the Status Reports. A

“before” repair photo should be taken prior to repair made. A minimum of two

“after” repair photos should be taken.

b) Invoices

(1) The contractor will submit an invoices to the COR or designee with 15 days of completion and acceptance of all repairs.

(2) Invoice for vessel repair will include a list of all completed repairs outlined in this

Statement of Work and all additional repairs made not outlined in this Statement of Work approved by the COR.