SOW_-_Final.pdf

(Attachment # 7)

REQUEST FOR QUOTE

VESSEL RELOCATION, STORAGE, MAINTENANCE & DISPOSAL SERVICES

SOUTHERN DISTRICT OF FLORIDA, MIDDLE DISTRICT OF FLORIDA,

DISTRICT OF PUERTO RICO AND DISTRICT OF VIRGIN ISLANDS

SOLICITATION NO.: DJM-13-A44-Q-0016

STATEMENT OF WORK

1) INTRODUCTION

The purpose of this Statement of Work is to provide regional and international vessel relocation, storage, maintenance, and disposal services for the United States Marshals Service (USMS), Asset Forfeiture

Division. The regional coverage area includes the Southern District of Florida, Middle District of Florida, District of Puerto Rico and District of Virgin Islands.

2) DEFINITIONS AND TERMS

a) "AS IS, WHERE IS": Vessels will be sold with no warranty or guarantee whatsoever. Vessels are to be purchased exactly as they appear at auction. They will be sold based on their appearance only. "As is" is a disclaimer of warranties or representations. "Where is" denotes that the buyer takes the vessel as found and must remove it from the point of sale.

b) ADDITIONAL PERSONNEL (HOURLY RATE): If additional personnel are required for relocation, the contractor will contact the COR for approval.

c) BLOCK RATE (INITIAL INTAKE) FOR STORAGE: Rate to be utilized for both trailered and non-trailered vessels. Trailered: trailer is raised on blocks to keep tires from contact with the ground; non-trailered: vessel is raised on blocks to prevent contact with ground.

d) CAPTAIN'S DAILY RATE: Rate to be utilized for vessels that are relocated under their own power. Pilot/Co-Pilot rate will begin 60 minutes prior to the departure time recorded in the aircraft’s log book for the relocation flight and end 60 minutes after the arrival time recorded in the aircraft’s log book for the relocation flight. All pilot/co-pilot costs (excluding those items defined in ‘TRAVEL’) will be covered under the hourly rate as defined in the pricing schedule.

1) Domestic Near Coastal: no more than 200 nautical miles offshore.

2) Upon Oceans: All Waters.

e) COMPONENTS: Any standard or optional vessel equipment that is an integral part of the vessel (i.e. life jackets, fire extinguishers, charts, engines, outboard motors, lines, rigging, sails, and electronic equipment).

f) CONTRACTING OFFICER (CO): A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

g) CONTRACTING OFFICER'S REPRESENTATIVE (COR): A Government employee who provides technical direction to the contractor. The COR is designated in writing by the CO.

h) EMERGENCY REPAIRS: Non-routine repairs that cannot be planned or anticipated (i.e., storm damage from water or wind, vessel taking on water, fuel or fluid leaks etc.).

i) HAUL & LAUNCH: Vessel is hauled out of the water for either inspection or dry dock storage. Vessel is then launched back into the water, if needed. Vessel should only incur a one-time charge while in contractor storage.

VESSEL RELOCATION, STORAGE, MAINTENANCE & DISPOSAL SERVICES

SOUTHERN DISTRICT OF FLORIDA, MIDDLE DISTRICT OF FLORIDA,

j) HIDDEN COMPARTMENTS: After-market storage locations in a vessel that the contractor may be required to remove, repair and/or disassemble.

k) KEYS: Upon receipt of the Key Replacement STO, the contractor will provide a quote. The

COR will approve. This is a cost reimbursement line item.

l) LOADED MILES: The firm-fixed relocation price, as specified in the schedule, is calculated based on the actual or loaded miles from the designated point of pick-up to the designated drop-off point in which a vessel is in tow (via trailer or by water). The contractor may not charge for miles traveled in route to the seized vessel pickup point.

m) MECHANICAL REPAIRS: Once a repair is identified, the contractor will notify the COR.

COR will advise the contractor to obtain three (3) quotes if repair is estimated to be over

$2,500. Once approved, the COR will submit a STO requesting the repair be completed at the quoted price. This is a cost reimbursement line item.

n) PERSONAL PROPERTY: Contents in a seized vessel that are not standard accessories, such as clothing, personal items, CD's or tapes, furniture, dishes, appliances, supplies, cargo, etc. Please note that some larger vessels contain personal property items that are part of the vessel.

o) SUB-TASK ORDER (STO): An order placed by the COR identifying specific line items under the contract.

p) TUG OPERATOR'S HOURLY RATE: Rate to be utilized for all vessels that are to be pulled by a tug. Hourly rate begins when vessel is hooked up and ends when tug is completed. This is an hourly rate for one (1) tug boat operator. If additional tugs are required to pull a vessel, the hourly rate shall apply to each tug boat separately. All per diem rates included in hourly rate.

q) USM-102: Seized property and evidence control form which provides description of the asset and custodial information.

r) VESSEL: All types of water craft, of all sizes, construction, composition, configuration, condition, and source(s) of power/propulsion.

s) VESSEL RELOCATION VIA SHIP: To be utilized for vessels that are loaded on a ship and relocated to the contractor's facility.

t) VESSEL CATEGORIES:

Category 1 Up to 30’ Dry Dock Service

Category 2 31’-50’ Dry Dock Service

Category 3 51’-80’ Dry Dock Service

Category 4 Over 80’ Dry Dock Service

Category 5 Up to 30’ Wet Dock/Moored Service

Category 6 31’-50’ Wet Dock/Moored Service

Category 7 51’-80’ Wet Dock/Moored Service

VESSEL RELOCATION, STORAGE, MAINTENANCE & DISPOSAL SERVICES

SOUTHERN DISTRICT OF FLORIDA, MIDDLE DISTRICT OF FLORIDA,

Category 8 Over 80’ Wet Dock/Moored Service

3) FACILITY LOCATION , PERFORMANCE AREA & TRANSITION PERIOD

a) Contractor shall have a storage facility (marina) located within 45 miles of the Southern District of Florida office (Wilkie D. Ferguson U.S. Courthouse, 400 N. Miami Avenue, 6 th

Floor, Miami, Florida 33128). This storage facility must be able to store the vessels listed under the Miami Storage Facility on the pricing schedule. The wet and dry dock storage facilities shall be located within 10 miles of one another. Substitute custodial facilities will be required throughout the performance area on an as needed basis.

b) The following performance area shall be covered by this contract:

i. Southern District of Florida counties: Broward, Dade, Highlands, Indian

River, Martin, Monroe, Okeechobee, Palm Beach, and St. Lucie

ii. Middle District of Florida counties: Baker, Bradford, Brevard, Charlotte, Citrus, Clay, Collier, Columbia, De Soto, Duval, Flagler, Glades, Hamilton, Hardee, Hendry, Hernando, Hillsborough, Lake, Lee, Manatee, Marion, Nassau, Orange, Osceola, Pasco, Pinellas, Polk, Putnam, St.

Johns, Sarasota, Seminole, Sumter, Suwannee, Union, and Volusia

iii. Puerto Rico

iv. U.S. Virgin Islands

v. International locations to include countries located within the area between the 10 th and 27 th Northern parallels and the 60 th and 87 th

Western parallels.

c) The contractor, including the contractor’s facilities, shall be fully equipped and ready to begin performance within 30 calendar days of the award date. Upon approval by the COR, the contractor has 30 calendar days to relocate all vessels identified by the COR from their current location to the proposed storage facilities.

4) FACILITY REQUIREMENTS

The contractor shall provide and operate facilities which fulfill the requirements set forth in this Statement of Work (SOW).

a) Indoor and Outdoor Storage Requirements for the Miami Facility

i) Storage facility must accommodate the number of dry docked and wet docked vessels listed on the pricing schedule.

ii) The contractor must have signed Memorandums of Understanding (MOU) or Leasing Agreements, which will be used to secure the outdoor and indoor storage facilities, when submitting a proposal.

b) Physical Security Requirements for the Miami Facility

i) The contractor shall provide secure indoor and outdoor storage facilities, maintenance, viewing and sales areas for all USMS assets.

ii) USMS vessels shall be segregated from all non-USMS vessels with a barrier to restrict all unauthorized access indoor and outdoor. Acceptable barriers include cyclone fencing units. Security tape is not an acceptable barrier. Wet docked vessels shall be segregated in an area specifically for USMS vessels. If necessary, a USMS vessel may be located in a non-segregated area of the facility, but only with prior COR approval.

iii) Indoor and outdoor facilities must have video surveillance. Video must be kept for at least thirty (30) days.

iv) Indoor facility must have motion sensors.

VESSEL RELOCATION, STORAGE, MAINTENANCE & DISPOSAL SERVICES

SOUTHERN DISTRICT OF FLORIDA, MIDDLE DISTRICT OF FLORIDA,

v) All entry points to indoor facility must have alarm contacts.

vi) Indoor facility must limit both physical and visible access to assets stored and maintained to approved persons.

vii) The contractor shall provide a detailed physical security plan that should include at minimum:

(1) Facility Location – state the address of all locations to be utilized under this contract

(2) Facility Requirement – total amount of square footage required for indoor and outdoor facility and how much storage area vendor has available

(3) Physical Security Requirement – describe area where vessels will be stored, alarm system, video surveillance system, emergency response notification, access points, indoor and outdoor lighting

(4) Photos – provide photos of the indoor and outdoor facility

(5) Schematic – provide a sketch of the facility and where items are located (parking;

indoor and outdoor storage; and layout of vessels, doors, security cameras, lighting, fencing, etc.)

(6) Preview and Auction Day – facility, resources, standard operating procedures

vii) USMS COR or COR designee will perform monthly and unannounced inspections of facility, assets, case files and processes.

viii) Loss, theft, or damage to any vessel while in the contractor's custody shall be reported immediately to the COR. In the case of loss to the vessel, the contractor shall replace the vessel with that of like or equal value or, in the case of damage, repair any damage to the vessel, as instructed by the COR, within 20 days of notification. The contractor or sub-contractor shall report vessel theft and/or vandalism to the local police department and to the COR within 24 hours of incident, and a copy of the police report shall be provided to the COR within 24 hours of the contractor or sub-contractor receiving the report.

ix) The perimeter of the entire outdoor storage facility shall be secured by one (1) six (6) foot tall chain link fence with barbed wire and/or concertina wire attached. The wet dock area must be secured as to deter any unauthorized water access. Fence gate(s) are to be locked at all times except when vessels are being moved in or out and/or when conducting public viewing and public auctions.

x) The facility shall have at least one (1) locking gate wide enough to allow the passage of a semi tractor-trailer rig.

c) Staffing and Access Requirements

i) The contractor shall be available, at its storage facility(s), between the hours of 8:30 AM and 5:00 PM, Monday through Friday, excluding Federal Government holidays.

Contractor shall provide a point of contact for 24 hours per day, 7 days per week, 365 days per year access.

ii) Acess is restricted to the contractor or their authorized employees, the CO/COR or his/her designee, or individuals accompanied by USMS personnel that are approved by the CO/COR. The contractor will give the COR a list of all authorized contractor employees, upon award of this contract.

iii) The contractor shall maintain a visitor log. The contractor shall deny any individual who requests access to the storage facility who has not been approved by the COR (this includes seizing agency personnel). The contractor shall annotate the names of those individuals, and if applicable, the organizations represented, and immediately notify the

COR.

iv) Any requests for information regarding seized vessels shall be forwarded to the COR.

d) Sub-contractor Storage Facility

VESSEL RELOCATION, STORAGE, MAINTENANCE & DISPOSAL SERVICES

SOUTHERN DISTRICT OF FLORIDA, MIDDLE DISTRICT OF FLORIDA,

i) If the contractor stores vessels at a sub-contractor's location, it is the responsibility of the contractor to ensure the sub-contractor is adhering to the contract. The contractor will not charge the USMS for inspections of their sub-contractors locations. The contractor will be financially responsible for any damage incurred by the sub-contractor throughout the duration of the storage. The COR will review the proposed security plan for each sub-contractor’s location.

e) Security Requirements

i) Access Control: All persons requiring regular access to domestic USMS facilities or information as a part of this contract must be a citizen of the United States and may be required to submit proof of citizenship in the form of a notarized birth certificate, U.S.

Passport, U.S. Citizenship and Immigration Service (USCIS) Certificate of Citizenship, or USCIS Certificate of Naturalization. Substitute international custodial locations will not be restricted by the U.S. citizen requirement. All persons and materials entering USMS facilities are subject to inspection at any time.

ii) Information Security: All persons performing work under this contract shall protect and safeguard information in accordance with DOJ and USMS directives, instructions, and procedures in accordance to DOJ 2640.2f. These same persons shall immediately report any deviation or violation of this guidance, or any unusual or suspicious activity to the USMS Security Office and COR. These same persons will provide assistance and full cooperation in any subsequent investigations or inquiries conducted by USMS or other governmental agencies.

iii) Emergencies: While in USMS facilities, or other government facilities on USMS’ behalf and as part of this contract, the contractor shall comply with posted evacuation procedures and instructions provided by security and emergency management personnel.

iv) Mail and Deliveries: All mail and deliveries to all USMS facilities are subject to inspection at any time. Personal mail and package deliveries are prohibited at USMS facilities without prior approval from the Director of Management and Development. All mail and deliveries to all USMS facilities must be routed through the appropriate mail receiving point. Persons performing work under this contract who are arranging for delivery of mail or packages shall coordinate with appropriate USMS representative responsible for such activities. The contact information for these representatives can be obtained through the

COR.

5) VESSEL RELOCATION

a) The COR shall notify the vendor of relocation via a STO.

b) The contractor shall assume sole responsibility, as well as legal and financial liability for the aircraft from relocation until disposal.

c) The contractor shall coordinate all tugs/tows with the provided agency POC within twenty-four (24) hours of notification by the COR.

d) Contractor recommendations for transit methods must have COR approval.

e) The contractor shall meet with the USMS representative at a designated location and time to accept possession of a vessel and shall sign a form USM-102, if asked, as having received the vessel. If USMS representative is not available, the contractor may accept custody of the vessel and sign the USM-102 on behalf of the USMS. The contractor shall verify the year, make, model, hull number, length, color, registration or official identification number, of the

VESSEL RELOCATION, STORAGE, MAINTENANCE & DISPOSAL SERVICES

SOUTHERN DISTRICT OF FLORIDA, MIDDLE DISTRICT OF FLORIDA,

vessel and trailer (if any), and the name of the vessel with what is written on the USM-102.

Notify the COR of any discrepancies. Vessels with fuel containers will not be relocated until the fuel is removed by the IA.

f) The contractor shall inspect the fire-fighting equipment and United States Coast Guard safety equipment and ensure that it is appropriate for the type and size of vessel before moving it under its own power. If the vessel does not have the proper fire and safety equipment, the contractor is required to have an emergency kit that is easily transferable to different vessels upon tug or relocation via water. The emergency kit shall include the minimum safety equipment required by the United States Coast Guard and any other applicable regulations and include, at a minimum, life jackets, fire extinguisher, line(s) and flares.

g) The contractor shall test the electrical system, bilge pump, and engine controls prior to moving the vessel under its own power.

h) The contractor shall secure all doors and ports, and shall close and secure all hatches prior to moving the vessel under its own power.

i) Fuel is a reimbursable cost for vessels relocated under their own power.

j) For vessels on trailers, the contractor shall check wiring, lights and connector pin for shorts and ensure brake light/turn signal system is functional and if possible, replace any burned out bulbs or broken lenses prior to towing.

k) The contractor may be directed to relocate a vessel to a location other that the contractor’s storage facility.

l) If the contractor notices personal property items on the vessel, that are not part of the vessel, the contractor should notify the COR immediately before completing the tug/tow.

m) The contractor shall use the USMS standardized tug/tow ticket for each vessel. A copy shall be sent to the COR in a Portable Document Format (PDF) by email within 5 business days of the tow date. A second copy shall be retained in the vessel case file.

6) INITIAL INTAKE

The following applies to all vessels regardless of the category and storage location:

a) The contractor shall assume sole responsibility, as well as legal and financial liability for the vessel from pick-up until disposal.

b) The contractor shall establish/maintain a separate case file for each vessel covered under this SOW. Each case file shall include, at a minimum:

i) Tug/Tow ticket

ii) Signed USM-102

iii) All documentation related to vessel condition, repairs, storage, disposal and all STOs

iv) All maintenance documentation

v) Digital photos of vessel

VESSEL RELOCATION, STORAGE, MAINTENANCE & DISPOSAL SERVICES

SOUTHERN DISTRICT OF FLORIDA, MIDDLE DISTRICT OF FLORIDA,

vi) Printout of system check verifying if vessel has been reported as stolen.

c) The contractor shall provide initial intake services within 5 business days.

d) Run vessel through applicable systems to verify if vessel has been reported as stolen prior to physical intake. If vessel to be found stolen notify COR immediately.

e) The contractor shall take digital photographs of each vessel to include: fore, aft, starboard, and port sides, detailed interior pictures of every room, hull number, and an additional photograph of the number of hours on the engine(s), if applicable. The contractor shall also photograph all electronic equipment of value and provide sufficient photographs of any damage to the vessel. One (1) set of digital color photographs (5 megapixel minimum or in a resolution reasonably acceptable to the COR) shall be e-mailed to the COR within five 5 business days of intake along with the tug/tow ticket and signed USM-102. The COR may request additional detailed photos.

f) The contractor shall inventory and remove all components and subassemblies of the electronic equipment (leaving wiring in place) and propellers that are subject to theft. The contractor shall place the removed items in a box(s) or plastic bag(s) clearly identify the related case number on the box(s) or bag(s), photograph all items and store in a dry, secure place. An inventory list shall be included with the tug/tow ticket and shall indicate where the various items are stored.

g) The contractor shall remove all trash, perishables, and fire hazards from the vessel (except fuel and oil stored in gas tank or engine machinery). Disposal of hazardous and flammable materials will be in accordance with all Federal, State, and Local laws.

h) The contractor shall inspect the vessel for seaworthiness and shall provide a written recommendation and estimate to the COR on all necessary repairs, and their associated costs, in order to maintain the vessel. If repairs are needed in order to maintain the current condition of the vessel, the contractor shall provide three (3) independent estimates for any repair(s) exceeding $2,500.00 (individually or in aggregate). All repairs performed without the prior written authorization by the COR will not be reimbursed to the contractor. The

USMS may indicate "no repairs are to be made" on the delivery documentation. Repair invoice shall be included with the monthly invoice.

i) The contractor shall inspect the vessel for hidden compartments and shall notify the COR immediately.

j) The contractor shall store all vessel keys in a secure depository. If keys are missing, the tug/tow ticket must be annotated at time of intake. The contractor is responsible for having keys made for those vessels only if the COR approves a prior written request via STO. Keys are to be replaced at contractor’s expense if not annotated as missing on the tug/tow ticket.

k) DRY DOCK INITIAL INTAKE PROCEDURES: The contractor shall provide initial intake services on a one-time only basis. Below is a list of the requirements.

i) Inspect vessel and complete intake form. Note any damage to the vessel and condition of engines.

VESSEL RELOCATION, STORAGE, MAINTENANCE & DISPOSAL SERVICES

SOUTHERN DISTRICT OF FLORIDA, MIDDLE DISTRICT OF FLORIDA,

ii) Perform exterior wash. A fresh water connection shall be made available to wash the vessels. Report any dangerous or illegal materials to the COR immediately.

iii) Clean interior. The contractor may be required to remove human waste, as well as any other trash.

iv) If the vessel is not on a trailer, then the contractor will dry dock the vessel accordingly.

v) Make sure fluid drain holes are open.

vi) Fuel tank: Clean or replace filter. Maintain a sufficient fuel level, or treat chemically to prevent condensation in fuel tanks.

vii) Check steering and control cables. Lubricate moving parts on the control cables and any other moving parts. Inspect wiring harnesses for wear.

viii) Check battery cables. Make sure the battery is fully charged. If battery is not fully charged, charge to full. Clean battery cables, terminal points, and connectors.

ix) Cover vessel with adequate covering (i.e. shrink wrap or canvas), if instructed by COR.

x) Store vessel with stern lower than bow.

xi) Position boat (and/or trailer) so that rain or other accumulation will drain through scuppers.

xii) Engine: Pickle, drain, fill and grease for storage.

xiii) Check fluid level in the gear housing and add, if required.

xiv) Check the hull for cracks or leaks.

xv) Pull the prop and grease the prop shaft splines.

xvi) Support boat with cradles strong enough to support stored boat.

xvii) Advise the COR of any conditions that may result in any additional costs to the USMS.

xviii) Trailer: Clean and repack trailer wheel bearings, as required. Ensure wheel lugs are tight; tires are properly inflated; and trailer brakes are functioning properly.

xix) Remove license plate from trailer and maintain in the case file until the trailer is ready for disposal. If the trailer is returned to the owner, the license plate should be returned to the owner with the trailer. Otherwise, the license plate shall be disposed of in accordance with DMV requirements after the disposal or sale of the trailer

xx) Block the trailer to raise tires from contact with the ground.

xxi) Flush out the engine with fresh water if the vessel was in salt water.

If further service is required on dry docked vessels, the contractor shall notify the COR in writing.

l) WET DOCK OR MOORED INITIAL INTAKE PROCEDURES: The contractor shall provide initial intake services on a one-time only basis. Below is a list of the requirements.

i) Inspect vessel and complete intake form. Note any damage to the vessel and condition of engines.

ii) Perform exterior wash. A fresh water connection shall be made available to wash the vessels. Report any dangerous or illegal materials to the COR immediately.

iii) Clean interior. The contractor may be required to remove human waste, as well as any other trash.

iv) Fuel tank: Clean or replace filter. Maintain a sufficient fuel level, or treat chemically to prevent condensation in fuel tanks.

v) Install temporary bilge alarms, if the vessel is not equipped with them.

vi) Secure all doors, ports, and hatches. If doors, ports and/or hatches cannot be secured, notify the COR immediately.

vii) Check all mooring lines to determine they are serviceable.

viii) Inboard - Check fluid levels of engine(s), out-drive, transmission, and generator, if present, and fill, as necessary.

ix) Outboard - Check motor cowl for missing or broken parts, then remove cowl and inspect power head. Remove any debris and check for any frayed wires or insulation.

VESSEL RELOCATION, STORAGE, MAINTENANCE & DISPOSAL SERVICES

SOUTHERN DISTRICT OF FLORIDA, MIDDLE DISTRICT OF FLORIDA,

Check fluid level in gear housing, and check the entire lower unit for cracks and/or leaks.

x) Start engine(s) - Run 20 minutes.

xi) Start generator(s) - Run 20 minutes.

xii) Spray the following components with a rust inhibitor, to prevent corrosion:

(1) Exterior metal parts

(2) Winches

(3) Controls

(4) Control cables

(5) Behind instrument panel

(6) Generator(s)

(7) Alternator(s)

(8) Electrical contact

(9) Engine(s) Transmission

(10) Autopilot

xiii) Clean and inspect all deck and hull drains.

xiv) Vessel shall be pressure-washed and cleaned with marine approved, environmentally safe soap and water.

xv) Provide shore power, when available and appropriate, to maintain batteries and to power automatic bilge pump.

xvi) Remove sails, place in canvas sacks, and store in a dry place.

xvii) Cover boat with canvas cover, if provided in the boat equipment or instructed by the

COR.

xviii) Vessel shall be docked, or moored, in a manner to prevent damage to the vessel.

xxii) Check battery cables. Make sure the battery is fully charged. If battery is not fully charged, charge to full. Clean battery cables, terminal points, and connectors.

7) STORAGE

a) The contractor shall provide evidence that it has complied with all laws and ordinances associated with vessel storage. Applicable permits shall be kept current throughout the term of the contract.

b) The contractor shall provide clean and orderly indoor storage and outdoor storage facilities.

c) If sub-contractor storage facilities are required, they must be approved in advance, in writing by the COR. It is the responsibility of the contractor to ensure that vessels stored at all sub-contractor storage facilities meet the USMS facility requirements stated in this SOW.

d) If the contractor proposes a different facility during the contract term, then the contractor assumes any costs for relocating all stored vessels to the new facility. If a material change to any facility or a change to its location is necessary, the change must be approved by the CO.

e) Trailers that are picked up with vessel will be stored at no additional cost. All others as per length.

f) The contractor shall not store or sell any personal property under this contract.

8) MONTHLY MAINTENANCE OF VESSELS

VESSEL RELOCATION, STORAGE, MAINTENANCE & DISPOSAL SERVICES

SOUTHERN DISTRICT OF FLORIDA, MIDDLE DISTRICT OF FLORIDA,

A monthly inspection and maintenance schedule shall be kept by the contractor for all vessels.

Monthly maintenance costs will be invoiced using the maintenance CLIN.

Dry dock vessels - Check and maintain tire pressure on all trailers. No other monthly maintenance shall be performed on dry dock vessels unless authorized in advance in writing by the COR.

a) Wet dock or moored vessels

i) Start engine(s) - Run 20 minutes

ii) Start generator(s) - Run 20 minutes

iii) Check and maintain fluid levels.

iv) Spray the following components with a rust inhibitor, to prevent corrosion:

(1) Exterior metal parts

(2) Winches

(3) Controls

(4) Control Cables

(5) Behind instrument panel

(6) Generator(s)

(7) Alternator(s)

(8) Electrical Contact

(9) Engine(s) Transmission

(10) Autopilot

v) Fuel Tank: Maintain a sufficient fuel level, or treat chemically to prevent condensation in fuel tanks.

vi) Clean and inspect all deck and hull drains.

vii) Ensure vessel is kept in the same condition as received at intake.

b) The contractor shall provide a written recommendation to the COR on all necessary repairs, and their associated costs, in order to maintain the vessel.

c) The contractor may be required to prepare vessels for incoming hurricanes and storms as directed by the COR.

9) DISPOSAL OF VESSEL

a) The COR shall determine the methods for disposal for all USMS vessels. The contractor shall receive written instructions for the disposal of all vessels via a STO. The primary method for disposal under this contract will be internet sale by contractor. The various other disposal methods include, but are not limited to, the following:

i) Internet Sale by Contractor

ii) Disposal via Auction

iii) Internet Sale by USMS Third Party Vendor

iv) Sealed Bid Sale

v) Salvage/Scrap

vi) Destruction/Crushing

vii) Official Use by an Authorized Agency

viii) Release to Lien Holder, Claimant, or Owner

b) Upon receipt of the disposal STO the contractor shall run a domestic title search. A foreign title search shall only be run upon request from COR. Upon request by COR contractor shall run title searches with multiple vendors.

VESSEL RELOCATION, STORAGE, MAINTENANCE & DISPOSAL SERVICES

SOUTHERN DISTRICT OF FLORIDA, MIDDLE DISTRICT OF FLORIDA,

c) Upon receipt of the disposal STO the contractor shall check and/or add engine fluids; check the trailer tire pressure and add air, if necessary; check the battery; if necessary; wash the exterior and vacuum the interior of all vessels to be sold (except salvage/scrap or destruction). If needed, fuel/oil shall be added to all vessels prior to sale (this expense shall be included in the commission rate and shall not be invoiced separately).

d) Once written authority for disposal is received via the STO, the contractor’s responsibility to finalize the release shall include, but is not limited to:

i) Verify identification of persons requesting vessel and obtain signatures

ii) Identification/confirmation of documents authorizing release of property (documents issued by USMS)

e) The following persons shall be prohibited from purchasing property through the U.S.

Department of Justice Asset Forfeiture Program and are also, therefore, barred from placing bids to buy such property:

i) U.S. Department of Justice employees, including U.S. Marshals Service employees, as further restricted below;

ii) Employees of the Asset Forfeiture Division, U.S. Marshals Service, and other U.S.

Marshals Service employees directly involved with the Asset Forfeiture Program, and their immediate family members, defined as any persons residing in the same household as the employee, whether or not related by blood or marriage; spouses;

parents; parents‐in‐law; grandparents; siblings; aunts and uncles; first cousins; and all their spouses;

iii) Employees of any state or local governmental agency who, directly or indirectly, perform duties associated with the seizure and forfeiture of property by the U.S.

Department of Justice, and/or which participates in the U.S. Department of Justice Equitable Sharing Program;

iv) Contractors, sub‐contractors and the employees of contractors and sub‐contractors of the Asset Forfeiture Division, U.S. Marshals Service, who provide contract/management services for personal and real properties and complex assets;

v) Anyone acting in concert with or on behalf of any of the above persons.

Special circumstances may rebut the presumption, i.e., supersede the above determination, that someone is or is not a prohibited purchaser in one or more of the above categories, as determined by the USMS and the relevant U.S. Attorney’s Office (USAO), with the concurrence of its Ethics Officer, Office of General Counsel.

Advertising for Contractor Auctions

a) The contractor is required to advertise for all contractor held auctions.

i) The contractor is required to advertise assets for sale prior to auction(s).

ii) Contractor shall clearly state in all advertisements that all forfeited vessel are sold “AS IS, WHERE IS”.

iii) Contractor SHALL NOT DISCLOSE HULL NUMBER or CATS ID number in any advertisement.

iv) Contractor shall advertise all sales via contractor operated Internet website.

v) Contractor shall send COR the link to their website for additional posting of advertisement on the USMS website.

Viewing Period for Contractor Auctions

a) The contractor is required to allow the public to view and access the vessel prior to the day of auction.

i) The contractor, prior to viewing day, shall prepare the property for sale.

VESSEL RELOCATION, STORAGE, MAINTENANCE & DISPOSAL SERVICES

SOUTHERN DISTRICT OF FLORIDA, MIDDLE DISTRICT OF FLORIDA,

ii) Viewing day shall be for an 8 hour period on the day prior to the sale. The contractor may also hold an additional viewing period on the day of sale prior to auction.

iii) Adequate security during the viewing day shall be the responsibility of the contractor.

iv) The contractor shall not charge any admission or entry fees, or charge for a sales list.

v) The viewing area shall be segregated from the remainder of the storage facility.

vi) Vessel offered for sale shall be unlocked for inspection.

vii) Contractor shall start vessel engines upon request.

Procedures for Contractor Auctions

a) The following procedures shall be followed for internet sale by contractor, sealed bid sale and disposal via auction sale methods;

i) Auctions are expected to be held at the CORs discretion. Unless otherwise directed by the

COR, the internet sale by contractor auction method shall be utilized.

ii) The contractor shall conduct all sales in accordance with all applicable Federal, State and

Local laws, regulations, and ordinances.

iii) The USMS reserves the right to remove any vessel from the storage facility or auction at any time prior to sale.

iv) Sales terms and conditions shall fully define bid process, bid deposit, pick up process and sales proceeds close out process.

v) Under no circumstances will public bidders be charged a Processing Fee, Admission Fee, or any other charges or fees, other than the bid price tendered by the winning bidder.

Unless authorized in advance by the COR, the public bidders will not be charged a Buyer’s Premium Fee. If a Buyer’s Premium Fee is approved by the COR than no commission shall be billed for those assets.

vi) The COR will notify the contractor with the minimum acceptable bid, in writing.

vii) The contractor shall determine, with COR concurrence, the best method of bid deposit collection. If deposit is not collected at registration, contractor must provide free storage if the vessel is sold, but sale is not finalized. Forfeited bid deposits shall be given to the

USMS.

viii) The contractor will supply the Coast Guard Bill of Sale for each vessel sold. The contractor is responsible for completion of the Coast Guard Bill of Sale on the day of the auction. This document shall be issued to the purchaser upon full payment of the vessel. The contractor will not be responsible for registering a vessel with the Coast Guard.

ix) The contractor shall provide all keys to the purchaser for each vessel sold.

x) The contractor shall not charge the Government for storage of vessel sold at auction commencing on the day after the auction. The USMS will cease paying storage expenses beginning on the day after payment is received.

xi) The contractor shall not charge the Government any sales fees, commission, etc., for a vessel which is not sold.

xii) The contractor shall issue a receipt to the purchaser(s) for money received, which will indicate the purchaser's name, address, date, vessel selling price, and a description of the vessel to include; Hull #, year, make, model, and serial number.

xiii) The contractor shall receive and be responsible for all money collected during the auction.

The USMS will not be responsible for money that is lost, stolen, received in error, or misapplied while in the hands of the contractor.

xiv) The contractor shall submit gross sales proceeds to the COR within five (5) working days of the auction via certified check, cashier’s check, money order or Electronic Funds Transfer (EFT). Within five (5) working days the contractor shall submit to the COR post- auction sales results, which shall include the District Office, asset description, name of purchaser and sales price.

Disposal via Sale

a) Internet Sale by Contractor

VESSEL RELOCATION, STORAGE, MAINTENANCE & DISPOSAL SERVICES

SOUTHERN DISTRICT OF FLORIDA, MIDDLE DISTRICT OF FLORIDA,

i) The contractor shall post the sales terms and conditions for USMS auctions, and USMS Forfeited Property Sales Certification on their website where it can be viewed by prospective buyers.

ii) In order for prospective buyers to bid appropriately the following information shall be posted during an online auction for each vessel being sold:

(1) Viewing date/time

(2) Bid opening date/time

(3) Bid closing date/time

(4) Minimum acceptable bid (Determined by COR)

(5) Bid Deposit (Determined by COR)

(6) Hull #, Year, Make, Model of vessel

(7) Engine information

(8) Radio information

(9) Interior information

(10) Sales Terms and Conditions

(11) Statement that all forfeited vessel are sold “AS IS, WHERE IS”

(12) Payment process

b) Disposal via Auction

i) If an alternate sale location is proposed by the contractor, it must be approved prior in writing by the COR. All expenses and liability (including security requirements) associated with using an alternate sale location is the responsibility of the contractor.

ii) Auctions must be conducted by an auctioneer. The auctioneer must be licensed (if applicable by state and/or municipality) and a Member of the National Auctioneers Association or the Certified Auctioneers Institute. It is the responsibility of the contractor to ensure the auctioneer has the applicable licensing and/or permits according to state and local laws for the duration of the contract.

iii) All forfeited vessel are sold “AS IS, WHERE IS” and an announcement will be made at auction(s).

iv) The contractor shall post the Sales Terms and Conditions for USMS auctions and the USMS Forfeited Property Sales Certification in a public area where they can be viewed by prospective buyers.

v) Adequate security during the auction day shall be the responsibility of the contractor.

vi) USMS representative will attend each auction to approve/disapprove bids either in person or via telephone.

vii) The contractor shall video and audio record all auctions and shall provide recordings to the

COR upon request. All recordings shall be kept by the contractor for a period of two-and-a-half (2.5) years after the auction.

c) Internet Sale by a USMS Third Party Vendor

i) Contractor is not required to advertise for this sale

ii) Contractor may be required by COR to facilitate sales through other sources, one of which may be Internet sales by a third party vendor. If required, COR may request contractor to provide Daily Sales Facilitation services to include the following: make vessel readily available/accessible to the public; provide knowledgeable representative to answer potential buyer questions; provide these services for an 8 hour period as determined by the COR (maximum 2 days); provide adequate security during the viewing period.

iii) Upon completion of the sale the COR will notify the contractor to release the vessel to the purchaser.

d) Sealed Bid Sale

ii) The contractor shall create a bid invitation that shall include the following:

(1) Viewing date/time

(2) Bid closing date/time

(3) Bid opening date/time

(4) Minimum acceptable bid (Determined by COR)

(5) Bid Deposit (Determined by COR)

VESSEL RELOCATION, STORAGE, MAINTENANCE & DISPOSAL SERVICES

SOUTHERN DISTRICT OF FLORIDA, MIDDLE DISTRICT OF FLORIDA,

(6) Hull #, Year, Make, Model of vessel

(7) Engine information

(8) Radio information

(9) Interior information

(10) Mailing address

(11) Sales Terms and Conditions

(12) Statement that all forfeited vessel are sold “AS IS, WHERE IS”

(13) Payment process

(14) Name, address, telephone number, and signature of purchaser

(15) Bid amount

iii) Contractor shall open all sealed bids publicly and announce the apparent highest bidder.

iv) The contractor shall video and audio record all bid openings and shall provide recordings to the COR upon request. All recordings shall be kept by the contractor for a period of two-and-a-half (2.5) years after the auction.

e) Disposal Documents Required: Upon disposal via auction, Internet sales by contractor, sealed bid sale, and Internet sales by a third party vendor, the contractor shall execute the following documents:

i) Coast Guard Vessel Bill of Sale

ii) USMS Forfeited Property Sales Certification

Disposal to Licensed Salvage/Scrap Dealers

a) The contractor shall dispose of vessel using this method as determined in writing by the COR, as soon as possible, but no later than thirty (30) calendar days after notification by the COR. The USMS will cease paying storage expenses 10 days after notification.

b) A Bill of Sale shall be issued by the contractor and shall contain wording “vessel is being sold for scrap purposes only and is not to be re-registered as an operating vessel”.

c) The contractor shall be responsible for determining the applicable laws for conducting salvage/scrap sales and shall prepare all applicable paperwork.

d) Disposal Documents Required: Upon disposal via licensed salvage/scrap dealers, the contractor shall execute the following documents:

i) USMS Bill of Sale

Destruction/Crushing

a) A letter of destruction shall be provided by the contractor to the COR for this disposal action. The letter shall indicate the reasoning behind their recommendation for the destruction of an vessel.

b) Contractor may be required to dispose of vessel via destruction/crushing, as directed by the COR via the STO.

c) This action shall be completed within thirty (30) calendar days of instruction and contractor is responsible for making arrangements.

d) USMS representative will attend destruction/crushing in person.

e) Event must be videotaped or photographed by the contractor.

f) Disposal Documents Required: Upon disposal via destruction/crushing, the contractor shall execute the following documents:

i) Certificate of Destruction

Official Use by an Authorized Agency

VESSEL RELOCATION, STORAGE, MAINTENANCE & DISPOSAL SERVICES

SOUTHERN DISTRICT OF FLORIDA, MIDDLE DISTRICT OF FLORIDA,

a) Contractor may be instructed to release vessel to another authorized agency as directed by the

COR.

b) Disposal Documents Required: Upon disposal via official use by an authorized agency, the contractor shall execute the following documents:

i) USM-102

ii) Coast Guard Vessel Bill of Sale

Release to Lien Holder, Claimant or Owner

a) Contractor may be instructed to release vessel to a third party as directed by the COR.

b) Disposal Documents Required: Upon disposal via release to lien holder, claimant, or owner, the contractor shall execute the following documents:

i) USM-102