Synopsis-Solicitation.pdf

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulations (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

proposals are being requested and a written solicitation will not be issued.

Combined Synopsis/Solicitation Request for Proposal Number DJJI-16-RFP-1008 will procure digital audio recording (DAR) courtroom audio system equipment for the Department of Justice, Executive Office of Immigration Review (EOIR). Below are the models, quantities and descriptions of the required items.

BRAND NAME ONLY ITEMS

Product Description QTY BIAMP/TesiraForte AVB TI with Biamp’s SSH Firmware and Warning Banner

BIAMP/TesiraForte AVB VI with Biamp’s SSH Firmware and Warning Banner

QSC/CX108V 274

Crestron/CP3N Control Processor 274 Crestron/CEN-SW-POE-5 Network Switch

(POE)

Crestron/TSW-750-B-S Control Panel 274 Crestron/TSW-750-TTK-B-S Panel Table Top Kit

Covid, Rack Input Panel (Fabricated for EOIR DAR Rack), 19 1/8“ long x 3 ½” wide Each Panel Contains:

Female XLR Qty 13 RJ 11 Qty 1 RCA Qty 2 Label Each Connector

Covid, Rack Output Panel (Fabricated for EOIR DAR Rack), 19 1/8“ long x 3 ½” wide Each Panel Contains:

Female XLR Qty 6 RJ 45 Qty 1 ¼ “ Plug Qty 8 Label Each Connector

Listen/LA-326 FM Receiver Rack Mount Kit 56 Listen/LR-100 FM Stationary Receiver 56 Listen/LA-122 Antenna 56 Listen/LA-402 Stereo Headphones 56 Listen/LA-278 Headphone with Boom Mic 56 Listen/LA-381-01 12 Unit Charging Station 56

Listen/LR-5200-072 FM Body Pack Receiver

Listen/LT-700-072 FM Body Pack Transmitter 56 Middle Atlantic/CBS ERK-25 Rack Casters 56 Middle Atlantic/ERK RR35 Rack Rear Rails 56 Middle Atlantic/ERK3525 Equipment Rack 56 Middle Atlantic/LVFD-35 Rack Door 56 Middle Atlantic/PDT-1615C-NS Vertical Power

Middle Atlantic/PD-915R Horizontal Power 56 RDL/TX-J2 Unbalanced to Balance Converter 56 Antex/DMX-4 USB Mixer 56 Shure/MX202WP-C Ceiling Microphones 112 Shure/MX418D/C Desktop Goose Mics 392

BRAND NAME OR EQUAL ITEMS

Product Description Qty Characteristics

Energizer/CH15MNCP-4 4-pack Battery & Charger or Equal

Rechargeable AA NiMH batteries 4 pack with charger

56 Charges 2 or 4 AA NiMH rechargeable batteries at the same time. Fast charging 15-30 minutes min.

Desktop Speakers - Atlas, SM42T-B 1 Pair of Box Speakers (Black) or Equal

Pair of 4" 2 way surface mount speakers in black

168 70/100V transformers,1" Ferrofluid™ Cooled Dome Tweeter & Highly Efficient 4" Polypropylene Woofer,Screwdriver Adjustable 16-Watt 70.7V/100V Transformer (may be bypassed for 8 Ohm operation),Color Matched Heavy-Duty Zinc Chromate Plated & Powder Coated "C" Bracket (Included),Frequency Response:

115 Hz - 16 kHz,Sensitivity:

88dB,Width: 5" (12.7 cm)

Celling Speakers – Atlas, FAP62T 1 Pair Ceiling Speakers or Equal pair of 6" ceiling speaker systems

56 Easy installation in drop tile or sheetrock ceilings via C-ring/V-rail tile bridge and "dog leg" mounting system included,Front mounted tap selector switch for easy system tuning adjustments includes transformer bypass setting for 8 ohm direct coupled operatio,4 Pole detachable "phoenix" style connector allows easy pre-wiring,"Press fit" grilles blend better into contemporary architecture,Enhanced quality 70.7V/100V internal transformers,power rating 50 watts,sensitivity 88db average.

Network Cable – Covid, P-C6-BLU-B Cat 6 Plenum Cable or Equal

Cat-6 Unshielded solid conductors- Plenum

28000 23 AWG Bare Solid Copper, color Blue, OD 0.240 in, material PVC Alloy, Max Delay Skew 18ns/100m

Microphone cable – Covid, CSP3200 22 1Pair + Drain Plenum Cable or Equal

22 AWG Shielded Twisted pair with a shield drain-Plenum

112000 22AGW stranded (7/30) bare copper tinned stranded copper, OD

0.133 in. +/-, Jacket -PVC Alloy, color Covid blue

Speaker Cable – Covid, CVA3200 16 1 Pair 18 AWG Plenum Cable or Equal

(2) 18 AWG

unshielded conductors-Plenum

56000 18AWG Stranded (7/26) bare coper, OD 0.153 in. +/-, Jacket PVC Alloy, color Covid Blue

Video Coax Cable – Covid, COR3100-95 RG58 Plenum Coax Cable or Equal

RG 58, 95% braided, solid copper center conductor-Plenum

28000 20AWG 1 coax, final diameter

0.160 in. Braided shield 95% min.Impedence 50 ohms Nominal,velocity of propagation 82% Nominal

VTC audio wall plate - Covid, VTC 1 Gang 2 3XLRF Wall Plate or Equal

1-gang, 2 female 3 pin XLR solder pass thru connectors

56 (2) 3-pin XLR Female Neutrik Solder Connector,Heavy Duty Construction, text engrave for input and output, color black.

Additional requirements for receipt, asset tagging, storage, and shipping of the equipment are as stated below.

Receipt of Items

• A representative from EOIR’s Office of Information Technology (OIT) will send the specified number of DOJ Asset tags and EOIR Asset tags to the Contractor within one week of contract award. The EOIR/OIT representative will verify with the Contractor the correct address to ship the labels to.

• The EOIR/OIT representative will provide a sample Excel spreadsheet to the Contractor to track all asset data.

• The Contractor shall have in stock not less than 60% of the required items within two

(2) weeks of contract award. The Contractor shall immediately notify the Contracting Officer and EOIR/OIT representative when they have met the 60% threshold. An EOIR/OIT representative will schedule a time with the Contractor to inspect and receive the equipment.

• The Contractor shall have the remainder of the items in stock and ready for inspection within thirty (30) calendar days of contract award. The Contractor shall notify the Contracting Officer and the EOIR/OIT representative once the remaining items have been received, and a date and time will be arranged to inspect and accept the items.

• The Contractor shall add the serial numbers for each item along with the corresponding asset label number to the asset data spreadsheet and send it to the EOIR/OIM representative.

Storage

• For up to one year after contract award, the Contractor shall securely store all items delivered under the contract in its warehouse on behalf of EOIR until receiving shipping instructions from the EOIR/OIT representative for shipment to an EOIR end destination.

• The Contractor assumes all responsibility for the equipment in its facility and shall provide adequate insurance for the warehoused equipment. The Contractor shall be responsible for risk of loss until delivery of units to the DOJ end destination.

Shipping

• Shipments are expected to be intermittent during the 1-year storage period. The EOIR/IRM representative will notify Contractor via email of the need to ship equipment to an EOIR end destination. The email will specify the date the equipment is needed, the specific model and quantity of each item required, where the items are to be shipped, and the EOIR point of contact and phone number. The EOIR/OIT representative will also provide an internal reference number, such as a service desk ticket number, for each shipment.

• The EOIR/OIT representative will provide the Contractor with any special needs and/or restrictions at the delivery site.

• All shipping MUST include inside delivery, placement of items in the locations specified by EOIR, removal of the items from pallets, and removal of the pallets/transport materials.

• The equipment shall be shipped within 24 hours of notification received at its final destination (CONUS) within 3-5 business days from the time of notification. If delivered hardware or accessories are non-operational, the Contractor shall deliver replacements of the exact make and model of the hardware and the same type of accessories within two business days of the EOIR/OIT representative’s notification.

In these instances, the EOIR/OIT representative will provide the Federal Express account number for the Contractor to use when printing the delivery label for shipping the hardware/accessories.

• If the Contractor does not ship within 24 hours of notification, it shall incur the overnight fee to have the item(s) arrive on time.

• In the event that it is necessary to send to OCONUS (Hawaii, Saipan, Virgin Islands, or Puerto Rico) EOIR/IRM accepts that there will be an additional charge that will be stated in a CLIN at the time of the award. The EOIR/OIT representative will send the Contractor notification and request a fixed price quote from the Contractor via email.

The Contractor shall submit the quote back to the EOIR/OIT representative, and the EOIR/OIT representative will provide the Contractor with its final shipping instructions.

• If EOIR requires items to be shipped overnight to a location, the EOIR/OIT representative will notify the Contractor of the requirements via e-mail and request a fixed-price quote for the special shipping/delivery charges. The EOIR/OIT representative will determine how to proceed and notify the parties via e-mail.

• The Contractor shall include the contract number on all tracking documents.

• For informational purposes, below are the possible ship-to addresses.

Site locations:

Eloy Immigration Court 1705 E. Hanna Road, Suite 366 Eloy, AZ 85131

Florence Immigration Court 3260 N. Pinal Parkway Avenue Florence, AZ 85132

Phoenix Immigration Court 200 East Mitchell Drive, Suite 200 Phoenix, AZ 85012

Tucson Immigration Court 300 West Congress, Suite 300 Tucson, AZ 85701

Adelanto Detention Facility 10250 Rancho Road, Ste. 201A Adelanto, CA 92301

Imperial Immigration Court 2409 La Brucherie Road Imperial, CA 92251

Los Angeles Immigration Court 606 S. Olive Street 15th Floor Los Angeles, CA 90014

Otay Mesa Immigration Court 7488 Calzada de la Fuente San Diego, CA. 92154

San Diego Immigration Court 401 West "A" Street, Suite 800 San Diego, CA 92101

San Francisco Immigration Court 100 Montgomery Street, Suite 800 San Francisco, CA 94104

Aurora Immigration Court 3130 N. Oakland Street Aurora, CO. 80010

Denver Immigration Court 1961 Stout Street, Suite 3101 Denver, CO 80294

Hartford Immigration Court AA Ribicoff Federal Bldg. & Courthouse 450 Main Street Room 628 Hartford, CT 06103-3015

Miami Immigration Court One Riverview Square 333 S. Miami Avenue, Suite 700 Miami, FL 33130

Miami Krome Immigration Court Krome North Processing Center 18201 SW 12th Street Building #1, Suite C Miami, FL 33194

Orlando Immigration Court 3535 Lawton Road, Suite 200 Orlando, FL 32803

Atlanta Immigration Court 180 Ted Turner Drive, SW, Suite 241 Atlanta, GA 30303

Stewart Immigration Court 146 CCA Road Lumpkin, GA 31815

Honolulu Immigration Court PJKK Federal Building 300 Ala Moana Blvd., Rm. 8-112 Honolulu, HI 96850

Chicago Immigration Court 525 West Van Buren Street, Suite 500 Chicago, IL 60607

Chicago Detained Immigration Court 536 Clark Street, Room B1330/1320 Chicago, IL 60605

New Orleans Immigration Court One Canal Place 365 Canal Street, Suite 2450 New Orleans, LA 70130

Oakdale Immigration Court 1900 E. Whatley Road Oakdale, LA 71463

Baltimore Immigration Court George Fallon Federal Building 31 Hopkins Plaza, Rm. 440 Baltimore, MD 21201

Boston Immigration Court JFK Federal Building 15 New Sudbury Street Room 320 Boston, MA 02203

Detroit Immigration Court P.V. McNamara Federal Building 477 Michigan Avenue, Suite 440 Detroit, MI 48226

Bloomington Immigration Court Bishop Henry Whipple Federal Bldg.

1 Federal Drive, Suite 1850 Fort Snelling, MN 55111

Kansas City Immigration Court 2345 Grand Boulevard, Suite 525 Kansas City, MO 64108

Omaha Immigration Court 1717 Avenue H, Suite 100 Omaha, NE 68110

Las Vegas Immigration Court 3365 Pepper Lane, Suite 200 Las Vegas, NV 89120

Elizabeth Immigration Court 625 Evans Street Room 148A Elizabeth, NJ 07201

Newark Immigration Court 970 Broad Street, Room 1200 Newark, NJ 07102

Batavia Immigration Court 4250 Federal Drive, Room F108 Batavia, NY 14020

Buffalo Immigration Court 130 Delaware Avenue, Suite 410 Buffalo, NY 14202

Fishkill Immigration Court Downstate Correctional Facility 121 Red Schoolhouse Road Fishkill, NY 12524

New York City Immigration Court 26 Federal Plaza, 12th Floor, Room 1237 New York, NY 10278

Ulster Immigration Court Ulster Correctional Facility 750 Berme Road Napanoch, NY 12458

Varick Street Immigration Court 201 Varick Street, Room 1140 New York, NY 10014

Charlotte Immigration Court 5701 Executive Center Drive, Suite 400 Charlotte, NC 28212

Saipan Immigration Court Marina Heights II Building Suite 301 Marina Heights Business Park Saipan, MP 96950 (Northern Mariana Islands)

Cleveland Immigration Court 801 W. Superior Avenue Suite 13 - 100 Cleveland, OH 44113

Portland Immigration Court 1220 SW 3rd Avenue, Suite 500 Portland, OR 97204

Philadelphia Immigration Court Robert Nix Federal Bldg and Courthouse 900 Market Street, Suite 504 Philadelphia, PA 19107

York Immigration Court 3400 Concord Road, Suite #2 York, PA 17402

Guaynabo (San Juan) San Patricio Office Center #7 Tabonuco Street, Room 401 Guaynabo, PR 00968-4605 (Puerto Rico)

Memphis Immigration Court Brinkley Plaza 80 Monroe Ave, Suite 501 Memphis, TN 38103

Dallas Immigration Court 1100 Commerce Street, Suite 1060 Dallas, TX 75242

El Paso Immigration Court 700 E. San Antonio Avenue Suite 750 El Paso, TX 79901

El Paso Service Processing Center 8915 Montana Avenue, Suite 100 El Paso, TX 79925

Harlingen Immigration Court 2009 West Jefferson Avenue Suite 300 Harlingen, TX 78550

Houston Immigration Court Continental Center II 600 Jefferson, Suite 900 Houston, TX 77002

Houston Service Processing Center 5520 Greens Road Houston, TX 77032

Pearsall Immigration Court 566 Veterans Drive Pearsall, TX 78061

Port Isabell Processing Center 27991 Buena Vista Blvd.

Los Fresnos, TX 78566

San Antonio Immigration Court 800 Dolorosa Street, Suite 300 San Antonio, TX 78207

Salt Lake City Immigration Court 2975 South Decker Lake Drive Suite 200 West Valley City, UT 84119

Arlington Immigration Court 1901 South Bell Street, Suite 200 Arlington, VA 22202

Seattle Immigration Court 1000 Second Avenue, Ste. 2500 Seattle, WA 98104

Tacoma Immigration Court 1623 East J Street, Suite 3 Tacoma, WA 98421

Asset Data

1. Each time an item(s) is shipped by the Contractor to an EOIR location, the Contractor shall update the Excel asset data spreadsheet with the shipment location (address of the location/court) of that item(s). The Contractor shall also provide a copy of the updated spreadsheet to the EOIR/OIT representative via email.

2. The Contractor shall provide, via email, an updated Excel asset data spreadsheet to the EOIR/OIT representative at the end of each month and a final spreadsheet at the end of the contract.

Offerors shall: (1) Complete Attachment 1, Pricing Table; (2) Clearly indicate in their proposal the manufacturers/items/quantities being proposed; (3) Identify the location of the warehouse that will be used to store the equipment; and (4) demonstrate that the warehouse will be adequately secured and insured. Offerors shall confirm in their proposal that their proposed prices for CLINs 0001 and 0002 include delivering CLINs 0001 and 0002 to the Government with the Biamp SSH Firmware and Warning Banner installed on the units.

Delivery of the items is required, FOB Destination. The NAICS code applicable to this procurement is 423690. This synopsis/solicitation is being issued as a request for proposals using simplified acquisition procedures authorized by FAR Subpart 13.5. This RFP and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-89-1.

A single award will be made for all items to the lowest-priced technically acceptable offeror.

The award resulting from this RFP will be issued on Standard Form 1449 and will contain all clauses required by law and the Federal Acquisition Regulations as appropriate.

Proposals shall be submitted electronically via email by 2:00 pm, Eastern Time, on September 22, 2016 to the attention of R. Steven Frate at r.frate@usdoj.gov. Proposals shall include the Offeror's CAGE code, Federal Taxpayer Identification Number, DUNS number, and a completed copy of the provisions at FAR 52.212-3, "Offeror Representations and Certifications - Commercial Items".

This solicitation incorporates one or more clauses by reference with the same force and effect as if they were given in full text. The full text of these clauses may be accessed electronically at https://www.acquisition.gov/far/. The following clauses are applicable:

FAR 52.212-1 Instructions to Offerors - Commercial Items (October 2015) FAR 52.212-3 Offeror Representations and Certifications - Commercial Items (July 2016) FAR 52.212-4 Contract Terms and Conditions - Commercial Items (May 2015)

FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items (June 2016), is attached separately in full text.

FAR 52.211-6 Brand Name or Equal (August 1999)

(a) If an item in this solicitation is identified as “brand name or equal,” the purchase description reflects the characteristics and level of quality that will satisfy the Government’s needs. The salient physical, functional, or performance characteristics that “equal” products must meet are specified in the solicitation.

(b) To be considered for award, offers of “equal” products, including “equal” products of the brand name manufacturer, must—

(1) Meet the salient physical, functional, or performance characteristic specified in this solicitation;

(2) Clearly identify the item by—

(i) Brand name, if any; and

(ii) Make or model number;

(3) Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and

(4) Clearly describe any modifications the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modifications.

(c) The Contracting Officer will evaluate “equal” products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer.

(d) Unless the offeror clearly indicates in its offer that the product being offered is an “equal” product, the offeror shall provide the brand name product referenced in the solicitation.

Corporate Representation Regarding Felony Conviction under Any Federal Law or Unpaid Delinquent Tax Liability (DEVIATION 2015-02)(March 2015)

(a) None of the funds made available by the Department’s current Appropriations Act may be used to enter into a contract, memorandum of understanding, or cooperative agreement with a corporation

(1) convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless an agency has considered suspension or debarment of the corporation and made a determination that this further action is not necessary to protect the interests of the Government, or

(2) that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless an agency has considered suspension or debarment of the corporation and made a determination that this further action is not necessary to protect the interests of the Government.

(b) By submitting a response to this solicitation, the offeror represents that, as of the date of this offer –

(1) the offeror is not a corporation convicted of a felony criminal violation under any Federal or State law within the preceding 24 months; and,

(2) the offeror is not a corporation that has any unpaid Federal or State tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability.

Contractor Internal Confidentiality Agreements or Statements Prohibiting or Restricting Reporting of Waste, Fraud, and Abuse

None of the funds appropriated to the Department under its current Appropriations Act may be used to enter into a contract, grant, or cooperative agreement with an entity that requires employees or contractors of such entity seeking to report fraud, waste, and abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or contractors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information. By submitting a response to this solicitation, the contractor certifies that it does not require employees or contractors of the contractor seeking to report fraud, waste, and abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or contractors from lawfully reporting waste, fraud, and abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information.

FAR 52.211-6 Brand Name or Equal (August 1999)