QA Responses Set - 2 DJJA-09-RFP-0592.pdf

Set # 2 Questions and Answers for Request for Proposal DJJA-09-RFP-0592 MMWR Support Services

Question No. RFP Section Contractor's Question Government Response RFP Changed

36 I

Request that the Government amend the solicitation to include “FAR clause 52.246-25 Limitation of Liability—Services.” in Section I as an incorporated clause.

The Government has incorporated FAR clause 52.246-25 Limitation of Liability—Services by reference under Section I.

Yes

37 N/A What physical security is provided at the V Street location during non-duty hours?

Offerors are required to e-mail the Contracting Officer for the Government response. In the subject line, Offerors shall identify "Q&A Set 2 Questions 37 - 39".

No

38 N/A

Does DOJ deliver to Homeland Security and US Marshall Service?

Offerors are required to e-mail the Contracting Officer for the Government response. In the subject line, Offerors shall identify "Q&A Set 2 Questions 37 - 39".

No

39 C.4.2.E

In section C.4.2.E, it states that each mailroom performs a manual secondary sort based on floor/room in accordance with Section J Attachment 4. Can the Government make available the workload data for all locations such as mail volumes for each class of mail and the total number of mailstops serviced at each building?

Offerors are required to e-mail the Contracting Officer for the Government response. In the subject line, Offerors shall identify "Q&A Set 2 Questions 37 - 39". Attachment 4 will be provided.

Yes

40 J

Can the Government clarify the difference in the Standard Operating Procedures for the firm fixed price and IDIQ mailrooms?

SOP's have been provided where applicable. Yes

41 C.9.2.2

RFP Section C.9.2.2 is titled “Monthly Building Mail Stop Report,” but the text deals instead with “weekly mail stop reports.” Is the mail stop report a weekly or monthly requirement?

The Mail Building Stop Report is a Monthly requirement. Yes

42 C.14

During the V Street site visit on December 1st, Interested Offerors were informed that the existing x-ray machine being used for mail operations was Government-owned and would remain on site after the existing contract ends. For Transition planning and to ensure meeting the ..."no later than 15 day preceding..."

performance start date ( Section C.14), please validate that this information is correct.

Yes, that is correct. The Government-furnished x-ray machine will remain on-site during the transition timeframe.

No

Government Responses which require a change to the RFP will be reflected in Amendment 0001.

Set # 2 Questions and Answers for Request for Proposal DJJA-09-RFP-0592 MMWR Support Services

Question No. RFP Section Contractor's Question Government Response RFP Changed

Government Responses which require a change to the RFP will be reflected in Amendment 0001.

43 C.2 and C.16.2

Will the Government be amenable to contractor use of the Government-owned equipment from transition start (non-interference basis), through the performance start date and until the Contractor delivers the new Contractor Furnished x-ray machine per Sections C.2 and C.16.2?

The Governemnt-furnished x-ray machine will remain on site during the transition period only and will be removed upon the performance start date of the contract. The Contractor-Furnished Equipment is required to be on site, ready for performance on the performance start date.

No

44 L.13.1.4.4

Section L.13.1.4.4 requires offerors to bid ODCs anticipated in support of CLINs 0001, 0002, and 0003.

This requirement contradicts B.1.C, B.1.F, and Attachment 3 which require ODC in support of travel, per diem, etc. associated with CLIN 0002. If the Government intends offerors to bid ODC for CLINs 0002 and 0003, then offerors need detailed historical information on CLIN 0002/0003 to effectively bid.

Section L.13.1.4.4. has been updated to reflect this clarification.

Any applicable ODC charges shall be in support of CLIN X002 and X003 for related travel, per diem, etc. The Government anticipates that a minimum amount of travel outside of the Washington, DC metropolitan area will be required. Therefore, the Government has provided an estimated amount for ODC charges. The estimated amount for CLIN 0004 is $35,000. The estimated amount for CLIN 0005 is $1,400. Attachment 3 has been updated to relect this change.

Yes

45 L.13.2.4

Please verify that L.13.2.4 requires key personnel resumes for CLIN 0001. In paragraph L.13.2.4 the Government’s requirement for key personnel resumes appears to mandate that the proposal shall contain resumes for all key personnel associated with the firm, fixed price work associated with CLIN 0001 since that is the actual, core work on the contract. Further, it appears that in accordance with C.10.1.1, the apparent successful offeror must furnish key personnel resumes associated with CLIN 0002 when the Government orders IDIQ work in accordance with paragraph H.2 of the contract.

Resumes are required for all Key Personnel at the time of proposal submission for CLIN 0001 (FFP effort only). Additional resumes will be required for the CLIN 0002 Key Personnel at the time services are ordered.

No

46 L.13.2.5.B Verify that the Government requires two example contracts from the prime and two example contracts from each first tier subcontractor.

Yes, the Government requires two references from the Prime Offeror and two example references from each first tier subcontractor. See the Government response to Question # 25.

No

47 L.13.2.5.B

In the interest of page count and brevity, would the Government consider changing the requirement for first tier subcontractors to “one reference for a project commensurate with their anticipated work share on DOJ MMW&R” in paragraph L.13.2.5.B?

No, see the Government response to Question # 25. No

Q&A Set 2