DJJ ITB Questions and Answers.pdf

DJJ-ITB-Food Products-Delivery Services 24/25-001

Questions and Answers

1. What Food products are you interested in?

The ITB has DJJ Food Product list, and Behavior Modification food list attached to the ITB advertisement.

Detention FACILITIES Contact and Locations list attached.

2. I am the owner/operator of vending machines (Healthy Snacks and Essentials Vending), two of which are located at DJJ locations here in Broward County. I offer snacks, drinks, and light meals (salads, sandwiches, calzones, Lunchables, etc.) I can pretty much accommodate any request that my locations make, as long as the items fit in the machines.

My machines are placed at no cost to you or the locations. I purchase the machines and the products. I also maintain and repair the machines myself. I do not require "contracts" to place the machines, as my service is offered under a mutual agreement. That means I can have the machines removed upon the request of the location or if I determine the location is not a good fit for my service.

Please advise if vending machines are what you are looking for. If so, how many machines do you need, and what locations are you looking to place them in? This information will allow me to better determine whether I should submit a bid....and what that looks like since my service is of no cost to you.

This ITB is for Food, and Snack purchased and prepared by the kitchen staff at each DJJ Detention locations for the youth in our care. The vendor must be able to provide service to all of the Detention Facility locations. Snack machines are not what we’re wanting under this ITB. Please let me know if you have any further questions.

3. I hope all is well, I am sending you this email to request information about the requirements, licenses, and additional permits that our company must have to be able to participate in this tender.

We are currently in the process of processing the license before the DBPR. of Hospitality / Catering.

We are a company that just started a few months ago and we are dedicated to catering and meals on demand.

We have associated companies that have the capacity and logistics to move products and prepared meals.

Our company has facilities to produce prepared food.

We would be very grateful if you could send us this information in order to meet your requirements and be able to offer you our services and be at your disposal.

The ITB is for Food, and Snack items listed on the ITB DJJ Food list to be purchased and prepared by the kitchen staff at each DJJ Detention locations for the youth in our care. The vendor must be able to provide service to all of the Detention Facility locations listed on the ITB attachment. You do need a business license and be registered in My Florida Market Place (MFMP). Please let me know if you have any further questions.

4. The interest I have for my business is to pop up Popcorn Days to the different schools in Orange County. How can I go about pursuing this project? Similar to what Kono Ice is doing.with their Italian Ice Business.

You would need to contact The Department of Management Services, Donna Williams at phone:

850-922-4929, email: donna.williams@dms.fl.gov

Donna is with the Office of Supplier Diversity (OSD) and there’s going to be several trade shows that you could attend to show case your business.

5. I was wondering how we could get our product to be the chosen vendor for the juvenile detention center products. We offer the powdered milk and the drink mixes that we manufacture ourselves.

This ITB is for Food, and Snack purchased and prepared by the kitchen staff at each DJJ Detention Facilities locations for the youth in our care. The vendor must be able to provide service to all of the Detention Facility locations. Currently The Department of Juvenile Justice already has a milk contract. I recommend one of the upcoming Trade shows by contacting The Department of Management Services, Donna Williams at phone: 850-922-4929, email: donna.williams@dms.fl.gov

Donna is with the Office of Supplier Diversity (OSD) and there’s going to be several trade shows that you could attend to show case your business.

6. I was wanting to know more information about the advertisement number above to see if I qualify to provide services. Please email me when you have the time. Thanks for your time in advance.

The advertisement is for Food Products-Delivery Services to all Detention facilities. The awarded vendor must be able to provide all food products listed and provide the delivery service of the food products to all of the Detention facilities throughout Florida. Please let me know if you have any other questions.

7. Can you provide an estimated total contract volume or a past annual usage report for the locations on the contract? Most manufacturers request this information in order to provide us pricing quotes or cost guarantees for the term of the contract.

The overall annual usage is not something that The Department of Juvenile Justice tracks per each Detention locations at this time. The 2023-2024 yearly dollar amount of $ 1,971,007.15.

mailto:donna.williams@dms.fl.gov mailto:donna.williams@dms.fl.gov

8. The RFP documents section 2.2 states that we must submit fixed delivery fee per case, but the food list only has space for "Price". Do we need to list both the case fee and final price in space provided or only the final case price? Can an Excel version of the food list that can be provided so that we can break down the pricing for each item into cost, fixed fee, and price?

Please refer to the updated Food list in the advertisement that has been modified. Yes, Bidders shall provide a unit price for each food item, and a fixed delivery fee per case for each item on the food list. The awarded vendor must be able to provide delivery service to all 21 Detention facilities. No, use the Food Price list attached to the ITB.

9. We are trying to put together a bid for this proposal, is there a volume usage report to let us know the dollar amount of this contract. Can you provide a weekly cases purchased or dollar amount for the en�re bid? Please advise.

The Department of Juvenile Justice does not have a volume, or weekly usage report for each Detention location. The 2023-2024 yearly dollar amount of $1,971,007.15.

10. Who is the incumbent supplier? And how many years have they held the bid?

DJJ is currently authorized to use The Department of Corrections Cooperative Purchasing-Formal Communication 097-23

11. What is the average drop size for each location?

Currently DJJ does not capture that information.

12. What is the total volume of the bid?

The 2023-2024 yearly dollar amount of $1,971,007.15.

13. Do you have the total volume on the items on your bid list?

DJJ does not have this information.

14. Do you have a specific date for all respondents to provide pricing for the bid?

All Bid proposals are due on September 6, 2024, by 2:30 pm. Please refer to page 17 on the ITB Timeline.

15.Can you provide further direction on what you’re looking for on page 42 concerning pricing?

a. For the “price each” what are you referring to, the fixed fee per case? If so, what is the number of cases… Provide the price for each, and case per item listed on the DJJ Food list.

b. Or if your referring to the individual items, do you want pricing on each item for the non-discounted price and the discounted price multiplied by item volume/quantity…?

Provide the price offered compared to price that would be paid without this competitive solicitation.

16. See 3 regions, review that

The 3 regions are North, Central, and South.

17. How many deliveries per week does each location take?

Please refer to the Detention Facilities Contact and Location attachment attached as part of the advertisement that provides the delivery days and time frame.

18. For the palletized delivery requirement, do all facilities have loading dock facilities to allow for pallet jack deliveries to the delivery sites? If not, do they have on onsite fork lift to remove pallets from the trucks/trailers?

Only Leon, and Miami Dade have a loading dock, None of our facilities have forklifts.

19. How does the DJJ handle the forecasting needs of their vendor of choice? With the turnaround time after the bid award and the potential start of service, it may create challenges to ensure the chosen supplier can source products in a timely manner…Then on an ongoing basis, with menu changes, how does your agency handle forecasting usage on new menu items?

The awarded vendor must be prepared to start the Food Products, and Delivery’s service to each Detention Facility by October 1, 2024.

20. GPO responses are eligible for responses…are open distribution responses group purchasing organizations that follows federal procurement guidelines within the nslp Sent the vendor an email for clarification to this question.

21. Does the DJJ utilize the USDA commodity program?

Yes, DJJ does utilize the USDA commodity program