Cover_Letter_for_RFP_DJD-12-R-0046.pdf

www. dea.gov

Dear Prospective Offeror:

U. S. Department of Justice Drug Enforcement Administration

Office of Acquisition and Relocation Management 8701 Morrissette Drive Springfield, VA 22152

December 21, 2012

Request for Proposal (RFP)

DJD-12-R-0046

Issuance Date: December 21,2012 Due Date: January 25, 2013

You are invited to submit a proposal for "T2S2 Collection Systems and Annual Fleet Support, Service and Maintenance - Basic Ordering Agreement (BOA)." The applicable North American Industry Classification System (NAICS) is 334290- Other Communications Equipment Manufacturing. The Small Business Size Standard is 750 employees. This solicitation is designated for 100% Small Business Set-Aside. A Pre-Solicitation notice for this procurement was posted to Federal Business Opportunities (FBO) web site on August 28, 2012. The Drug Enforcement Administration (DEA) anticipates issuing multiple BOAs for a base year plus four (4) option years to those vendors that meet the Government requirements, in accordance with the solicitation terms and conditions. Subsequent Delivery/Task Orders will be competed among existing BOA holders as needed. The Basis for Award for a BOA will be technically acceptable as defined by a rating of"Pass" on a technical evaluation of the Offeror's proposed system.

Instructions for the proper preparation of your proposal are set forth in Section L of the RFP. Evaluation will be completed as set forth in Section M of the RFP. To facilitate proper evaluation of your proposal do not deviate from the format structure outlined in Section L of the RFP. The Technical Proposal (Volume I) shall not exceed 44 pages. Carefully review all Sections of the RFP and provide information when required, including Section K representations, certifications, and other statements of the Offeror.

Additionally, please note the following:

1. Section C.A.5 of the Statement of Work (Exhibit J -1) describes the Government's unilateral right, when in the best interest of the Government, to not compete a Delivery/Task Order among BOA holders for hardware and software refreshments of components of existing systems already installed at a given location.

2. Section H.2 of the RFP provides information on how Delivery/Task Orders will be evaluated when competed among BOA holders.

3. Section L.2.3 .C requires the Offeror to include a statement in Volume II- Business Proposal that Maintenance and Support will be provided for all products supplied under the BOA.

Your proposal must be submitted to the issuing office no later than 12:00 Noon, Eastern Standard Time, on January 25, 2013. Late proposals will not be considered.

The issuing office and place designated for receipt of your proposal is:

US Department of Justice Drug Enforcement Administration 8701 Morrissette Drive Springfield, VA 22152

This is the ONLY location for delivery of proposals. No deliveries will be accepted at the DEA Headquarters location.

To assure your proposal arrives at the proper place on time and to prevent opening by unauthorized individuals, your proposal must be identified on the envelope or wrapper as follows:

Proposal submitted in response to RFP No. DJD-12-R-0046

Contract Specialist: Chuck Spencer

Due Date: January 25, 2013, 12:00 P.M., Eastern Standard Time.

This solicitation does not commit the Government to pay any costs incurred in the submission of proposals. It is also noted that the Contracting Officer is the only individual who may legally bind the Government.

Any questions about this RFP should be submitted in writing to vincent.c.spencer@usdoj.gov no later than 9 A.M. Eastern Standard Time on January 4, 2013. The RFP number, DJD-12-R-0046, must be referenced in all e-mail correspondence. Answers to questions will be provided under an amendment to the RFP and posted to FBO prior to submission of offers/proposals.

All communications in reference to this RFP shall be directed to Chuck Spencer, preferably by e-mail at vincent.c.spencer@usdoj.gov or on 202-353-1286. Collect calls will not be accepted.

Sincerely, ~~tZC~ Section Chief Acquisition Management Section Drug Enforcement Administration

Attachment: 1. RFP DJD-12-R-0046

2. Exhibit J-1, Section C Description/Specifications/Statement of Work

3. Exhibit J-2, Contractor Price List

4. Exhibit J-3, Deliverables Table

5. Attachment J-4, Questionnaire for Offerors

6. Attachment J-5, T2S2 Collection System- Onsite Demonstration Evaluation