District_Specifications.pdf

Fontana Unified School District Specifications for Pre-K Playgrounds ADA Path of Travel Updates

10/15/25

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TABLE OF CONTENTS

ARCHITECTURAL, MECHANICAL AND ELECTRICAL SPECIFICATIONS

FONTANA UNIFIED SCHOOL DISTRICT

DIVISION 0 BIDDING AND CONTRACT DOCUMENTS

DIVISION 1 GENERAL REQUIREMENTS

01 11 00 SUMMARY OF WORK 01 11 00 1- 4

01 25 00 ALLOWANCE 01 25 00 1

01 25 13 SUBSTITUTIONS AND PRODUCT OPTIONS 01 25 13 1- 3

01 26 00 REQUEST FOR INFORMATION (RFI) AND FORM 01 26 00 1- 4

01 29 73 SCHEDULES OF VALUES PROCEDURES 01 29 73 1- 3

01 29 76 PROGRESS PAYMENT PROCEDURES 01 29 76 1- 3

01 30 00 ADMINISTRATIVE REQUIREMENTS 01 30 00 1- 13

01 31 13 PROJECT COORDINATION 01 31 13 1- 4

01 32 13 CONSTRUCTION PROJECT SCHEDULE 01 32 13 1- 3

01 33 00 SUBMITTAL PROCEDURES 01 33 00 1- 7

01 42 19 REFERENCE STANDARDS 01 42 19 1- 4

01 43 00 TESTING LABORATORY SERVICES 01 43 00 1- 9

01 45 00 QUALITY CONTROLS 01 45 00 1- 14

01 45 23 TESTING AND INSPECTIONS 01 45 23 1- 3

01 45 33 ENVIRONMENTAL IMPORT AND EXPORT MATERIALS TESTING 01 45 33 1- 12

01 50 00 CONSTRUCTION FACILITIES AND TEMPORARY CONTROLS 01 50 00 1- 19

01 55 00 VEHICULAR ACCESS AND PARKING 01 55 00 1- 2

01 60 00 PRODUCT REQUIREMENTS 01 60 00 1- 5

01 61 00 MATERIAL AND EQUIPMENT 01 61 00 1- 5

01 70 00 EXECUTION REQUIREMENTS 01 70 00 1- 13

01 72 00 FIELD ENGINEERING 01 72 00 1- 5

01 73 29 CUTTING AND PATCHING 01 73 29 1- 6

01 77 00 CONTRACT CLOSEOUT 01 77 00 1- 5

01 78 36 WARRANTIES AND BONDS 01 78 36 1- 3

DIVISION 2 EXISTING CONDITIONS

02 41 00 DEMOLITION 02 41 00 1- 6

DIVISION 3 CONCRETE

03 31 02 SLAB ON GRADE CONCRETE 03 31 02 1- 8

DIVISION 5 METALS

05 52 00 HANDRAILS AND RAILING 05 52 00 1- 4

DIVISION 31 EARTHWORK

31 22 00 GRADING 31 22 00 1- 3

31 23 00 EXCAVATING, BACKFILLING AND COMPACTING 31 23 00 1- 9

31 23 15 EXCAVATING, BACKFILLING AND COMPACTING FOR PAVEMENT 31 23 15 1- 6

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DIVISION 32 EXTERIOR IMPROVEMENTS

32 01 29 PAVEMENT REPAIR 32 01 29 1- 4

32 11 00 AGGREGATE BASE COURSE 32 11 00 1- 3

32 12 16 ASPHALTIC CONCRETE PAVING 32 12 16 1- 6

32 12 36.13 ASPHALT PAVEMENT SEAL COAT AND CRACK FILLER 32 12 36.13 1- 3

32 13 14 PORTLAND CEMENT CONCRETE PAVING 32 13 14 1- 7

32 17 23 PAVEMENT MARKING 32 17 23 1- 3

32 18 13 IN- FILLED SYNTHETIC GRASS SURFACING 32 18 13 1- 6

32 18 14 SYNTHETIC TURF BASE 32 18 14 1-

END OF SECTION

SUMMARY OF WORK

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PART 1 – GENERAL

1.01 SECTION INCLUDES

A. The furnishing of all labor, materials, equipment, services, and incidentals necessary for Work of the ADA Path of Travel Upgrades at 13 Preschool Playgrounds, at the 13 sites located throughout the district as set forth in the Contraction Documents which include, but are not limited to, the Drawings, Addenda and Specifications.

1.02 RELATED SECTIONS

A. Section 01 11 25: Phasing of the Work B. Division 0: Bid Items C. Section 01 31 13: Project Coordination D. Section 01 72 00: Field Engineering E. Section 01 32 13: Construction Project Schedule F. Section 01 43 00: Testing Laboratory Services G. Section 01 50 00: Construction Facilities and Temporary Controls

PART 2 – PRODUCTS (Not used)

PART 3 – EXECUTION

3.01 USE OF PREMISES

A. CONTRACTOR shall coordinate Work of all trades, Subcontractors, utility service providers, with OWNER and/or Separate Work Contract.

CONTRACTOR shall sequence, coordinate, and perform the Work to impose minimum hardship on the operation and use of the existing facilities and/or Project site. CONTRACTOR shall install all the necessary protection for existing improvements, Project site, property, and new Work against dust, dirt, weather, damage, vandalism, and maintain and relocate all protection to accommodate progression of the Work.

B. CONTRACTOR shall confine entrance and exiting to the Project site and/or facilities to routes designated by the OAR and FUSD.

C. Within existing facilities, OWNER will remove portable equipment, furniture, and supplies from Work areas prior to the start of Work. CONTRACTOR shall cover and protect remaining items in areas of the Work.

D. CONTRACTOR is advised school may be in session during performance of the Work. CONTRACTOR shall utilize all available means to prevent generation of unnecessary noise and maintain noise levels to a minimum.

When required by the OAR and FUSD, CONTRACTOR shall immediately discontinue noise-generating activities and/or provide alternative methods to minimize noise generation. CONTRACTOR shall install and maintain air compressors, tractors, cranes, hoists, vehicles, and other internal combustion engine equipment with mufflers, including unloading cycle of compressors. CONTRACTOR shall discontinue operation of equipment producing objectionable noise as required by the OAR and

FUSD.

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E. CONTRACTOR shall furnish, install and maintain adequate supports, shoring and bracing to preserve structural integrity and prevent collapse of existing improvements and/or Work modified and/or altered as part of the Work.

F. CONTRACTOR shall secure building entrances, exits, and Work areas with locking devices as required by the OAR and FUSD.

G. CONTRACTOR assumes custody and control of OWNER property, fixed and portable, remaining in existing facilities vacated during the Work.

H. CONTRACTOR shall cover and protect surfaces of rooms and spaces in existing facilities turned over for the Work, including OWNER property remaining within as required to prevent soiling or damage from dust, dirt, water and/or fumes. CONTRACTOR shall protect areas adjacent to the Work in a similar manner. Prior to OWNER occupancy, CONTRACTOR shall clean all surfaces including OWNER property.

I. CONTRACTOR shall not use or allow anyone other than OWNER employees to use facility telephones and/or other equipment, except in an emergency. CONTRACTOR shall reimburse OWNER for telephone toll charges originating from the facility except those arising from emergencies or use by OWNER employees.

J. CONTRACTOR shall protect all surfaces, coverings, materials, and finished Work from damage. Mobile equipment shall be provided with pneumatic tires.

K. CONTRACTOR is advised OWNER can award Separate Work Contracts at this Project site.

L. CONTRACTOR shall not permit the use of portable and/or fixed radio’s or other types of sound producing devices including MP3 players and similar devices.

3.02 PROPERTY INVENTORY

A. Property, OWNER intends to remove; will be removed by OWNER before a room or space is vacated for the Work. Before performing Work in each room or space, OAR and CONTRACTOR shall prepare a detailed initial written inventory of OWNER property remaining within, including equipment and telephone instruments and the condition thereof. OAR and CONTRACTOR shall retain a signed copy of the inventory dated and signed by both parties. Prior to subsequent OWNER occupancy of each such room or space, OAR and CONTRACTOR shall perform a final inventory of OWNER property and all discrepancies between the initial inventory and final inventory shall be the responsibility of CONTRACTOR.

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ALLOWANCES

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PART 1 – GENERAL

1.01 SECTION INCLUDES

A. This Section specified administrative and procedural requirements governing Contract allowances.

1. Allowances as set forth in the Specification are to be used as compensation for items as set forth in this Section. The amounts listed in the schedule and/or Specifications are to be included in the base bid and shall be listed separately in the Schedule of Values and Application for Payment.

B. Type of allowances is determined per trade per project.

1.02 RELATED SECTIONS

A. Section 01 29 73: Schedule of Values

B. Section 01 29 76: Progress Payment Procedures

C. Section 01 32 13: Construction Project Schedule

D. Section 01 50 00: Construction Facilities and Temporary Controls

1.03 ALLOWANCES

A. Use the allowances only as authorized for OWNER purposes and only by an approved allowance disbursement form that indicate the amounts to be charged to the respective allowance amount.

B. At Substantial Completion of the Work or at any time designated by the OAR and FUSD credit unused amounts remaining in the allowances to the OWNER by Change Order.

1.04 ALLOWANCE DISBURSEMENT

A. CONTRACTOR shall submit a request for allowance disbursement on an allowance disbursement form. Include all substantiating and/or required data along with the request. Utilize the allowance disbursement authorization as set forth in this Section.

B. The request shall have the requested amount listed as an allowance disbursement without CONTRACTOR overhead and markup.

C. Once the OAR and FUSD has accepted the disbursement, ARCHITECT and OAR will sign the allowance disbursement form.

PART 2 – PRODUCTS (Not Applicable)

PART 3 – EXECUTION

3.01 SCHEDULE OF ALLOWANCES

A. Include in the base bid the following allowances in the following amounts:

Section Description Amount

SUBSTITUTIONS and PRODUCT OPTIONS

01 25 13

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Substitutions and Product Options

Section 01 25 13

PART 1 - GENERAL

1.01 SECTION INCLUDES

A. This Section includes administrative and procedural requirements for handling requests for substitutions submitted 60 days after the date established in the Notice of Award and pursuant to Article 6.14 of the

General Conditions.

1.02 RELATED SECTIONS

A. Section 01 33 00: Submittals

B. Section 01 61 00: Materials and Equipment

C. Section 01 77 00: Contract Close Out

PART 2 - PRODUCTS (Not used)

PART 3 - EXECUTION

3.01 APPLICATION

A. CONTRACTOR proposed changes in products or materials required by the

Contract Documents 60 days or more after the Notice of Award are considered to be requests for substitutions. OAR and FUSD will consider requests for substitution if a product is no longer manufactured and/or the

OAR and A/E, after a diligent search have verified that product or material is not available to CONTRACTOR. The following are not considered to be valid requests for substitutions:

1. Revisions to the Contract Documents requested by OAR, FUSD or

ARCHITECT.

2. Specified options of products included in the Contract Documents.

3. Substitutions requested on a “or equal” basis.

3.02 SUBMITTALS

A. Transmit submittals as described in related Sections for each request for substitution.

1. Identify the product to be replaced in each request. Include related Specification Section and Drawing number.

2. Provide complete documentation denoting compliance with the requirements for substitutions, and the following information, as appropriate.

a. A detailed comparison of significant qualities of the proposed substitution with those specified in the Contract

Documents. Significant qualities may include elements, such as performance, weight, size, durability, and visual effect.

b. Product Data, including Drawings, descriptions of products, fabrication, and installation procedures.

c. Samples, where applicable or requested.

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Substitutions and Product Options

Section 01 25 13

d. CONTRACTOR certification the proposed substitution conforms to requirements of the Contract Documents in every respect and is appropriate for the applications indicated.

e. CONTRACTOR waiver of rights to an increase in the Contract

Amount, Milestones and/or Contract Time that may subsequently become necessary because of the failure of the substitution to adequately perform.

3. If required, ARCHITECT will request additional information or documentation for evaluation. OAR will notify CONTRACTOR of acceptance or rejection of the substitution.

4. ARCHITECT will review and consider request for substitution and provide a recommendation to OAR and FUSD.

5. Where a proposed substitution involves and/or affects more than one Subcontractor, CONTRACTOR shall ensure each Subcontractor cooperates with the other Subcontractor involved to coordinate the Work, provide uniformity and consistency, and assure compatibility of all products.

6. CONTRACTOR submittal and ARCHITECT review of Shop Drawings, Product Data, material lists or Samples do not constitute an acceptable or valid request for substitution.

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Substitutions and Product Options

Section 01 25 13

SUBSTITUTION REQUEST FORM

To Architect: Date:

Project Name:

Architect’s Project No.

DSA Application No.

DSA File No.

The undersigned requests consideration of the following substitution:

Specified Item: _______ _______ ___________ ___________

Section Page Paragraph Description

Proposed Substitution:

Statement of Cause:

We have attached the following for your use (check box):

Product description, specification, drawings, photographs, performance and test Data adequate for evaluation of the request; applicable portions of the data are clearly identified.

Complete documentation of all regulatory approvals required by the Contract

Documents of the proposed substitution.

Itemized comparison of proposed substitution with that of the specified product.

Detailed cost summary of the change, if any, to the Contract Sum.

Evaluation of the effect of the proposed substitution on the construction schedule.

Description of changes of the Contract Documents which proposed substation will require for its proper installation.

Manufacturer’s Warranty comparison between the specified manufacturer and the proposed manufacturer.

The undersigned states that the following paragraphs, unless modified on the attachment, are correct:

A. The proposed substitution does not affect dimensions shown on the Drawings.

B. The undersigned will pay costs for changes to the building design, including

Engineering design, detailing and construction costs caused by the requested substitution.

C. The proposed substitution will have no adverse effect on other trades or specified warranty requirements.

D. Maintenance and service parts will be locally available for the proposed substitution.

The undersigned further states that the function, appearance and quality of the proposed substitution is equivalent or superior to the specified item.

Submitted By:

Signature: Firm:

Address:

Telephone: Date:____________________

REQUEST FOR INFORMATION (RFIs) and Form

01 26 00

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Section 01 26 00

Part 1 GENERAL

1.01 SECTION INCLUDES

A. Administrative requirements for Requests for Information (RFI).

1.02 DEFINITIONS

A. Request for Information:

(1) Document submitted by Contractor requesting clarification of portion of Contract Documents, hereinafter referred to as RFI.

(2) Properly prepared request for information shall include detailed written statement that indicates specific Drawings or Specification in need of clarification and nature of clarification requested.

a. Drawings shall be identified by Drawing number and location on Drawing sheet.

b. Specifications shall be identified by Section number, page and paragraph.

B. Improper RFI's:

(1) RFI's that are not properly prepared.

(2) Improper RFI’s will be processed by Architect at Architect's standard hourly rate and Architect will charge Owner, and such costs will be deducted from moneys still due the Contractor.

Architect will notify Contractor before processing of improper RFI’s.

C. Frivolous RFI's:

(1) RFI's that request information that is clearly shown on Contract Documents.

(2) Frivolous RFI’s may be returned unanswered or may be processed by Architect at Architect's standard hourly rate and Architect will charge Owner, and such costs will be deducted from moneys still due Contractor. Architect will notify Contractor before processing of frivolous RFI’s.

1.03 CONTRACTOR'S REQUESTS FOR INFORMATION

A. When the Contractor is unable to determine from Contract Documents, material, process or system to be installed, Architect will be requested to make clarification of indeterminate item.

(1) Whenever possible, such clarification shall be requested at next appropriate project meeting, with response entered into meeting minutes. When clarification at meeting is not possible, because of urgency of need, or complexity of item, Contractor shall prepare and submit RFI to Architect.

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Section 01 26 00

B. Contractor shall endeavor to keep number of RFI’s to minimum. In event that process becomes unwieldy, in opinion of Architect, because of number and frequency of RFI’s submitted, Architect may require Contractor to abandon process and submit future requests as submittals, substitutions or requests for change.

C. RFI’s shall be submitted on form acceptable to Architect. Forms shall be completely filled in, and if prepared by hand, shall be fully legible after photocopying or transmission by facsimile (fax). Each page of attachments to RFI’s shall bear RFI number in lower right corner.

D. RFI's shall be originated by Contractor:

(1) RFI's from subcontractors or material suppliers shall be submitted through, reviewed by, and signed by Contractor before submittal to Architect.

(2) RFI's sent by subcontractor directly to Architect or Architect's consultants shall not be accepted and will be returned unanswered.

E. Contractor shall carefully study Contract Documents to ensure that requested information is not available therein. RFI’s which request information available in Contract Documents will be deemed "improper" or "frivolous” as noted above.

F. In cases where RFI’s are issued to request clarification of coordination issues, for example pipe and duct routing, clearances, specific locations of Work shown diagrammatically, and similar items, Contractor shall fully lay out suggested solution using drawings or sketches drawn to scale, and submit same with RFI. RFI’s which fail to include suggested solution will be returned unanswered with requirement that Contractor submit complete request.

G. Do not use RFI’s for following purposes:

(1) To request approval of submittals.

(2) To request approval of substitutions.

(3) To request changes which entail additional cost or credit.

(4) To request changes which entail change of time of completion.

(5) To request different methods of performing Work than those drawn and specified.

H. In event Contractor believes that clarification by Architect results in additional cost or time, Contractor shall not proceed with Work indicated by RFI until change order is prepared and approved. RFIs shall not automatically justify cost increase in Work or change in project schedule.

(1) Answered RFI’s shall not be construed as approval to perform extra

Work.

(2) Unanswered RFI’s will be returned with stamp or notation: Not

Reviewed.

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Section 01 26 00

I. Contractor shall prepare and maintain log of RFI’s, and at any time requested by Architect, Contractor shall furnish copies of log showing outstanding RFI’s. Contractor shall note unanswered RFI’s in log.

J. Contractor shall allow up to 14 days review and response time for RFI’s, however, Architect will endeavor to respond in timely fashion to RFI’s.

1.04 ARCHITECT'S RESPONSE TO RFIs

A. Architect will respond to RFI’s on one of following forms:

(1) Properly prepared RFI’s:

a. Architect's Supplemental Instructions herein attached.

b. Request for Proposal.

c. Instruction Bulletin.

(2) Improper or Frivolous RFI’s:

a. Notification of Processing Fee(s).

b. Unanswered RFI’s will be returned with stamp or notation:

“Not Reviewed”.

(3) Answers to properly prepared RFI’s may be made on Architect-approved RFI form.

(4) Attach the original Contractor’s RFI to all responses.

B. Architect may opt to retain RFI’s for discussion during regularly scheduled project meetings for inclusion of responses in meeting minutes in lieu of responding on written form.

Part 2 PRODUCTS

A. NOT USED

Part 3 EXECUTION

A. NOT USED

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Section 01 26 00

ARCHITECT'S RFI No.

SUPPLEMENTAL INSTRUCTIONS Date on RFI:

(Architect’s Response to RFI) Actual Date received by Architect:

Owner

Contractor

Inspector (Field)

PROJECT:

(Name, Address)

OWNER: DATE OF ISSUANCE TO THE CONTRACTOR:

TO: ARCHITECT:

(Contractor)

CONTRACT FOR: ARCHITECT'S PROJECT NO.:

The Work shall be carried out in accordance with the following Supplemental Instructions issued in accordance with the Contract Documents without change in Contract Sum or Contract Time. Proceeding with the Work in accordance with these instructions indicates your acknowledgement that there will be no change in the Contract Sum or Contract Time.

If a change in Contract Sum or Contract Time is anticipated, submit a proposal for the Work before proceeding with the change. The proposal shall be submitted within 7 days from the date of this response.

Description: ____________________________Section No. ______________

Response

Attachments and Clarification Drawings:

Project Architect

SCHEDULES OF VALUES PROCEDURES

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PART 1 – GENERAL

1.01 SECTION INCLUDES

A. Procedure for submission of a certified Schedule of Values for review and approval by the OAR and FUSD.

1.02 RELATED SECTIONS

A. Section 01 25 00: Allowances

B. Division 0: Bid Items

C. Section 01 29 76: Progress Payment Procedures

D. Section 01 31 13: Project Coordination

E. Section 01 33 00: Submittals

F. Section 01 32 13: Construction Project Schedule

PART 2 – PRODUCTS (Not used)

PART 3 – EXECUTION

3.01 PREPARATION:

A. Upon receipt of the Notice of Intent to Award, CONTRACTOR shall commence preparation of a Schedule of Values in accordance with the form included in Section 01 29 73.

B. CONTRACTOR shall coordinate the preparation of a Schedule of Values with preparation of the Construction Project Schedule as set forth in Section 01 32 13. The corresponding values from the specification division totals on cost loaded schedule shall match with the approved Schedule of Values.

C. Include the following Project identification on a certified Schedule of Values:

1. Project name and location

2. Project Number

3. Contract #

4. CONTRACTOR name

5. Date of Submittal

D. The Schedule of Values shall be in tabular form with separate columns and shall include the following items:

1. Related Specification Section and Division.

2. Description of Work.

3. Name of Subcontractor, manufacturer or supplier.

4. Dollar value, quantity and unit of measure of each line item.

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5. Percentage of Contract amount to nearest one-hundredth percent, adjusted to total 100%.

E. Round amounts to the nearest whole dollar; the total shall equal the Contract Amount.

F. Provide a breakdown of the Contract Amount in enough detail acceptable to OAR and FUSD to facilitate continued evaluation of Application for Payment and progress reports. Coordinate with the Project Manual table of content and Schedule of Values under Section 01 29 73.

Provide line items for subcontract amounts, where appropriate.

G. Provide separate line items for items in the Schedule of Values for total installed value of that part of the Work.

H. Provide separate line item for labor and material when required by the OAR and FUSD.

I. Each item in the Schedule of Values and Applications for Payment shall be complete. Include total cost and proportionate share of general overhead and profit for each item except the amounts shown as separate line items as indicated under Schedule of Values under Section 01 29 73.

J. Temporary facilities and other cost items that are not direct cost of actual work-in-place shall be shown as separate line items as indicated under Schedule of Values under Section 01 29 73.

K. An approved certified Schedule of Values shall serve as the basis for the monthly certified Application for Payment.

L. If at any time, OWNER determines, in its reasonable discretion that the schedule of Values does not approximate the actual cost being incurred by CONTRACTOR to perform the Work, CONTRACTOR shall prepare, for OAR approval, a revised Schedule of Values, which then shall be used as the basis for future progress payments. Without changing the Contract Amount, OWNER reserves the right to require CONTRACTOR:

1. To increase or decrease amounts within the line items in the Schedule of Values; and,

2. To conform the price breakdown to OWNER accounting practice.

3.02 SUBMITTAL

A. CONTRACTOR shall submit five (5) certified copies of a Schedule of Values for review and approval by the OAR and FUSD at least 14 days before the first Application for Payment.

B. OAR and FUSD will review and if necessary, return the submitted Schedule of Values with summary comments noting items not in compliance with the requirements of the Contract Documents. CONTRACTOR shall revise the submitted Schedule of Values and return five (5) copies within three

(3) days of receipt of summary comments.

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C. Signature by OAR and FUSD shall constitute acceptance of the submitted Schedule of Values.

D. An approved copy of the Schedule of Values by OAR will be transmitted to CONTRACTOR, and IOR.

PROGRESS PAYMENT PROCEDURES

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PART 1 – GENERAL

1.01 SECTION INCLUDES

A. This Section specifies administrative and procedural requirements for a certified Application for Payment.

1. Coordinate the certified Schedule of Values and certified Application for Payment with, but not limited to, the Construction Schedule, submittal log, and list of Subcontractors.

1.02 RELATED SECTIONS

A. Section 01 25 00: Allowances

B. Section 01030: Bid Items

C. Section 01 29 73: Schedule of Values

D. Section 01 32 13: Construction Schedule

E. Section 01 77 00: Contract Closeout

PART 2 – PRODUCTS (Not used)

PART 3 – EXECUTION

3.01 APPLICATION FOR PAYMENT:

A. Each certified Application for Payment shall be consistent with previous applications and payments as reviewed by IOR, OAR, paid for by OWNER, and:

1. The initial Application for Payment and Final Application for Payment at time of Substantial Completion involve additional requirements.

B. Payment Application Times: The period of Work covered by each Application for Payment is payment date for each progress payment as specified in the General Conditions. The period covered by each Application for Payment is the previous month.

C. Payment Application Forms: Use OWNER provided forms for the Application for Payment.

D. Application Preparation: Complete every entry on the form. Include execution by a person authorized to sign legal documents on behalf of CONTRACTOR. OAR will return incomplete applications without action.

E. Transmittal: Submit a minimum of six (6) signed and original copies of each certified Application for Payment to OAR. All copies shall be complete, including releases and similar attachments.

1. Transmit each copy with a transmittal form listing attachments and recording appropriate information related to the application, in a manner acceptable to OAR.

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F. Initial Application for Payment within 60 days of issuance of Notice to Proceed: Administrative actions and submittals, that must precede or coincide with submittal for first certified Application for Payment include, but are not limited to the following:

1. Certified Schedule of Values

2. Performance and payment bonds.

3. List of principal suppliers and fabricators.

4. Worker Compensation certificates, if applicable.

5. Auto Insurance, if applicable.

6. Hazardous Material Insurance Certificates, if applicable.

7. Construction Schedule

8. Submittal Schedule

9. Emergency Contact List

10. Copies of authorizations and licenses from governing authorities for performance of Work.

11. Certified Payroll (Submitted directly to Labor Compliance in electronic format as specified by OWNER including hard copy)

12. Storm Water Pollution Prevention Plan (SWPPP)

13. Certification of Compliance with CEQA Mitigations

G. Applications for Payment: Administrative actions and submittals that must precede or coincide with submittal of Progress Applications for Payment include, but are not limited to the following:

1. Certified Payroll (submitted directly to Labor Compliance in electronic format as specified by OWNER including hard copy)

2. Updated and current Project Record Drawings (as-built)

3. Monthly Construction Schedule (updated, submitted and approved)

4. Approved Schedule of Values

5. List of Subcontractors (Payment Summary)

6. Storm Water Pollution Prevention (SWPP) – Site Monitoring Report

7. Certification of Compliance with CEQA Mitigations

H. Final Application for Payment at Substantial Completion: Following OAR issuance of certificate of Substantial Completion, submit an Application for Payment:

1. Administrative actions, submittals and/or Work that shall precede or coincide with this application include:

a. Occupancy permits and similar approvals by authorities having legal jurisdiction over Work.

b. Removal of temporary facilities and services.

c. Testing, adjusting and balance records.

d. Removal of surplus materials, rubbish, and similar elements.

e. Meter readings.

f. Start-up performance reports.

g. OWNER training and orientations.

h. Operating and maintenance instruction manuals.

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i. Preliminary Warranties, guarantees and maintenance agreements.

j. Delivery of extra materials, products and or stock.

k. Change over information related to OWNER occupancy, use, operation, and maintenance.

l. Final cleaning.

m. Ensure that Work is completed.

n. Advise on shifting insurance coverage.

o. List of defective Work, recognized as exceptions to certificate of Substantial Completion.

p. Change of door locks, including keys, to OWNER system.

q. Certified Payroll (submitted directly to Labor Compliance in electronic format as specified by the OWNER including hard copy)

r. Certification that all benefit contributions due and owing to appropriate union trusts have been paid by CONTRACTOR and Subcontractors, as specified by the Project Stabilization Agreement (PSA) and Article 6.49 of the General Conditions.

s. Storm Water Pollution Prevention – Site Monitoring Reports, SWPP revisions, compliance certifications, and Notice of Termination (NOT).

t. Certification of Compliance with CEQA Mitigations

u. Waivers and releases for CONTRACTOR

ADMINISTRATIVE REQUIREMENTS

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GENERAL

1.01 SECTION INCLUDES

A. Project Management and Coordination: Project Coordination, Mechanical and Electrical Coordination, Project Meetings.

B. Construction Progress Documentation: Construction Progress Schedule.

Two-week Look Ahead Schedule.

C. Submittal Procedures: Shop Drawings, Product Data, and Samples, and Source Quality Control Reports, Coordinated Drawings.

1.02 PROJECT COORDINATION

A. Coordinate scheduling, submittals, and Work of various Sections of Project

Manual to ensure efficient and orderly sequence of installation of interdependent construction elements, with provisions for accommodating items installed later.

B. Verify utility requirements and characteristics of operating equipment are compatible with building utilities. Coordinate Work of various Sections having interdependent responsibilities for installing, connecting to, and placing in service, such equipment.

C. Coordinate space requirements and installation of mechanical and electrical Work that are indicated diagrammatically on Drawings. Follow routing shown for pipes, ducts, and conduit, as closely as practicable;

place runs parallel with line of building. Utilize spaces efficiently to maximize accessibility for other installation, for maintenance, and for repairs.

D. In finished areas except as otherwise indicated, conceal pipes, ducts, and wiring within construction. Coordinate locations of fixtures and outlets with finish elements.

E. Coordinate completion and clean up of Work of separate sections in preparation for Certified Completion and for portions of Work designated for Owner’s occupancy.

F. After Owner occupancy of premises, coordinate access to site for correction of defective Work and Work not in accordance with Contract Documents, to minimize disruption of Owner’s activities.

1.03 MECHANICAL AND ELECTRICAL COORDINATION

A. Carefully coordinate interface between Division 15 Mechanical and

Division 16 Electrical, before submitting any equipment for review or commencing installation.

B. Control Wiring:

(1) Consists of wiring in pilot circuits of contactors and starters, sensors, controllers, relays, and wiring for valve and damper operators.

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C. Connections:

(1) Provide connections to controls directly attached to ducts, piping and mechanical equipment with flexible connections.

D. Starters:

(1) Provide magnetic starters or adjustable frequency drives for three phase motors and equipment complete with:

a. Control transformers.

b. 120V holding coil.

c. Integral hand-off-auto switch.

d. Auxiliary contacts required for system operation plus one (1) spare.

E. Control Voltage:

(1) Maximum allowable control voltage 120V. Fully protect control circuit conductors in accordance with California Electrical Code.

1.04 PRECONSTRUCTION MEETING

A. Architect will schedule meeting after Notice of Award.

B. Attendance Required: Architect, Prime Contractors, Major Subcontractors, Project Inspector and key Owner personnel.

C. Agenda:

(1) Contract Agreement:

a. Transmit 5 signed originals of the Agreement to the Owner.

b. Transmit Attachment Certifications to the Owner.

c. Transmit Performance and Payment Bonds to the Owner.

d. Transmit Certificates of Insurance to the Owner.

e. Review General and Supplementary Conditions.

(2) Receive documentation from Contractor:

a. Construction Progress Schedule.

b. Schedule of Values.

c. List of Subcontractors with addresses and phone numbers.

d. List of Submittals and estimated date of submittal.

(3) Project Administration:

a. Application for Payment, Stop-Notice Release, Record Drawings.

b. Change Order Requests, Change Orders, Request for Proposals, Construction Change Directive/Instruction Bulletins.

c. Submittals, Deferred Approvals.

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d. Site Meetings.

e. Testing Laboratory.

f. Verified Reports.

(4) Special Owner Conditions:

a. Temporary Facilities.

b. Owner Occupancy.

c. Work by Owner.

d. Access to Site – Owner Contact.

(5) Construction Process:

a. Contractor shall discuss overview of construction.

b. Contractor shall identify items to be selected by Architect/Owner and date selections must be made.

c. Contractor shall review special requirements for equipment, safety, and noise.

(6) Pre-Job Conference:

a. Prevailing Wage Requirements.

b. Checklist and signatures.

D. Architect will record minutes and distribute copies within seven days after meeting to participants and those affected by decisions made.

1.05 PROGRESS MEETINGS

A. Owner’ Representative will schedule and administer meetings throughout progress of Work as needed.

B. Owner’ Representative will make arrangement for meetings, prepare agenda with copies for participants, and preside at meetings.

C. Attendance Required: Project Coordinator, Prime Contractors, Major Subcontractors and Suppliers, Project Inspector, key Owner personnel and Architect as appropriate to agenda topics for each meeting.

D. Agenda:

(1) Review minutes of previous meetings.

(2) Review of Work progress.

(3) Field observations, problems, and decisions.

(4) Identification of problems that impede planned progress.

(5) Review of submittals schedule and status of submittals.

(6) Maintenance of Construction Progress Schedule.

(7) Corrective measures to regain projected schedules.

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(8) Maintenance of quality and work standards.

(9) Effect of proposed changes on progress schedule and coordination.

(10) Other business relating to Work.

E. Architect will record minutes and distribute copies within seven days after meeting to participants, and those affected by decisions made.

1.06 PRE-INSTALLATION MEETING

A. When required in individual Specification Sections, convene pre-installation meeting before starting Work of Section.

B. Require attendance of parties directly affecting, or affected by, Work of specific Section.

C. Notify Architect four days in advance of meeting date.

D. Prepare agenda and preside at meeting:

(1) Review conditions of installation, preparation and installation procedures.

(2) Review coordination with related Work.

E. Contractor shall record minutes and distribute copies within three days after meeting to participants, Architect and those affected by decisions made.

1.07 SUBMITTAL PROCEDURES

A. Transmit separate request for EACH Section submittal directly to Architect.

(1) Bind submittals sturdily, neatly label covers.

(2) Include Architect’s job number as it appears on Contract Documents.

(3) Include DSA/state agency application or approval number.

B. Sequentially number transmittal forms. Re-submittals shall have original number with alphabetic suffix.

C. Identify Project, Contractor, Subcontractor or supplier; pertinent Drawing sheet and detail number(s), and Specification Section number, as appropriate.

(1) Provide name and telephone number of individual who may be contacted for further information.

D. Apply Contractor’s dated stamp with Contractor’s original signature or initials affixed thereto, certifying that review, verification of products required, field dimensions, adjacent construction Work, and coordination of information is according to requirements of Work and Contract Documents. Stamped signatures or initials are not acceptable.

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E. Schedule submittals to expedite Project. Coordinate submission of related items.

(1) Make submittals according to progress schedule and adequate enough in advance of scheduled dates of installation to provide required time for reviews for securing necessary approvals for possible revision and re-submittal and for placing orders and securing delivery.

F. Identify variations from Contract Documents and Product or system limitations that are detrimental to performance of completed Work.

G. State effect of approved substitution on construction schedule, and changes required in other work or products.

H. Provide space for Contractor and Architect review stamps.

I. Revise and resubmit submittals in their entirety, identify changes made since previous submittal.

J. Distribute copies of reviewed submittals to concerned parties. Instruct parties to promptly report any inability to comply with provisions.

K. Determine and verify field dimensions and conditions, materials, catalog numbers and similar data.

L. Coordinate as required with all trades and all public agencies involved.

M. Unless otherwise specifically authorized by Architect, make submittals in groups containing associated items within the same Section. Architect may reject partial submittals as not complying with provisions of this Section.

N. Where individual Sections require structural calculations, prepare submittal under direction of qualified California Licensed Structural Engineer and shall bear the Engineer’s stamp and signature.

1.08 CONSTRUCTION PROGRESS SCHEDULE

A. Submit initial Construction Progress Schedule in duplicate within 15 calendar days after Date of Owner-Contractor Agreement for Architect’s review.

(1) Schedule shall reflect amount of time stipulated in Agreement.

(2) If the Contractor proposes an earlier completion dated than stipulated in the Agreement, Change Order will be issued reflecting revised completion date at no change in Contract sum.

B. Revise and resubmit as required.

C. Scheduling may utilize programs including Microsoft Project 2000 or latest edition, Primavera P3 or latest edition, Primavera SureTrack or latest edition, Meridian Project Systems or latest edition or similar programs addressing the requirements.

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D. Submit computer generated network analysis diagram in accordance with Section 01320 using Critical Path Method, generally as outlined in Associated General Contractors of America (AGC) publication “Construction Planning and Scheduling”, latest/current edition.

E. Show complete sequence of construction by activity, identifying Work of separate stages and other logically grouped activities. Indicate early and late start, early and late finish, float dates and duration. Ownership of float time is shared commodity, not for exclusive use of total float until it is depleted. Submittals returned in less time than allowed by contract, shall be used to reduce Contractor time extension requests.

F. No Time extensions will be granted nor delay damages paid until a delay occurs that impacts the schedule consumes all available float or contingency time available, and extends the work beyond the contract completion date.

G. Indicate estimated percentage of completion for each item of Work at each submission.

H. Incorporate Schedule for Submission of Shop Drawings and Samples.

Submittal dates required for shop drawings, product data, samples and product delivery dates, including those furnished by Owner. Provide time in schedule for review of submittals. Include minimum of 15 calendar days for each submittal and 10 calendar days for re-submittals.

I. Submit revised schedules with each Application for Payment identifying changes since previous version.

J. As a minimum allow 15 calendar days in schedule for final inspections before final acceptance. Include time to correct punch list items prior to final acceptance.

1.09 COORDINATED DRAWINGS

A. Submit drawings that indicate routing, locations sizes, types and number of components in concealed spaces where potential conflict may occur between structures, mechanical, electrical, fire sprinklers, communications and ceiling suspension systems.

B. Indicate locations of ceiling penetrations and surface-mounted items.

Provide cross sections at areas to indicate proper support of ceilings and non-interference with work of other Sections of specifications. Cross sections shall indicate coordination required and proposed solutions for routing of elements where potential conflict exists. Reproduction of Architect’s reflected ceiling plan is not acceptable.

C. Drawings shall be based on field measurements, shop drawings and product data.

D. Conflicts shall be brought to Architect’s attention immediately.

E. Submit to Architect, in writing, requests for clarification or interpretations that will affect intent and/or scope of Contract Documents.

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F. Coordinated drawings shall indicate each class of Work in affected area.

Drawing or written submittal shall include Contractor’s recommendations for solution of any potential conflicts as well as recommendations tendered by any Work of any Section of Specifications which may be affected thereby.

G. Submit coordinated drawings in scale of not less than 1/8” = 1’-0” with necessary sections and profiles at an appropriate, clearly readable enlarged scale. Submit coordinated drawings as one reproducible and two blue-line prints.

H. Architect will review submittals, make appropriate notations and comments to ensure solution meets intent of Contract Documents and then return to Contractor for implementation.

I. Contractor shall be responsible for proper coordination of Work of Sections of Specifications in execution of coordinated drawings.

Installation of materials, components or equipment under one Section of Specifications without full and complete, agreement, knowledge and consent by fabricators of adjacent or otherwise related or affected Work will not be approved.

J. It shall be incumbent upon Contractor that fabricators of Work involved in execution of coordinated drawings be informed, consulted and advised in sufficient advance time to arrive at solutions where no extension of contract time for extra cost to Owner will be approved due to Contractor’s negligence in expeditious, timely submittal of coordinated drawings.]

1.10 SHOP DRAWINGS

A. Within 15 days from Notice to Proceed, submit Schedule for Submission of

Shop Drawings and Samples listing required submissions and review dates to Architect for review and acceptance. Schedule shall allow sufficient time for checking by Architect. In addition, shop drawing submission and review dates shall be incorporated into construction progress schedule required in General Conditions.

B. Submit all Shop Drawings within 30 days from Notice to Proceed.

C. Submit newly prepared information, drawn to accurate scale. Highlight, encircle or otherwise indicate deviations from Contract Documents. Do not reproduce Contract Documents or copy standard information as the basis of Shop Drawings. Standard information prepared without specific reference to Project will not be approved as shop drawings.

D. Shop drawings shall include fabrications and installation drawings, setting diagrams, schedules, patterns, templates and similar drawings. Include following information:

(1) Dimensions

(2) Identification of products and materials included.

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(3) Compliance with specified standards.

(4) Notation of coordination requirements.

(5) Notation of dimensions established by field measurement.

E. Sheet Size: Except for templates, patterns and similar full-size drawings, submit shop drawings on sheets at least 8-1/2 inch x 11 inch, but not larger than 30 inch X 42 inch.

F. Contractor shall review, stamp with his approval as herein required, and submit with reasonable promptness and in orderly sequence, according to submittal schedule, all shop drawings required by Contract Documents or subsequently by Architect as covered by modifications. Shop drawings shall be properly identified. At time of submission Contractor shall inform Architect in writing and with highlighted annotation on shop drawings of any deviation in shop drawings from requirements of Contract Documents.

G. Stamp: Each page of shop drawings shall bear Contractor’s stamp, which shall signify Contractor’s representation that he has determined and verified materials, field measurements and field construction criteria related thereto, or will do so, and has checked and coordinated information contained in shop drawings. Each stamp shall be accompanied by wet signature or initial of employee of Contractor who may be contacted for information. Stamped signatures or initials are not acceptable.

H. Method of Review: Make initial submittal of five (5) blueline prints or bond copies and one (1) sepia transparency of shop drawings. Comments or corrections will be noted on transparency and returned to Contractor, who shall identify all changes made since previous submittal and resubmit in same manner. When reviewed, transparency will be stamped and returned to Contractor who shall make distribution of copies as required.

I. Processing Time

(1) Allow enough time for submittal review, including time for resubmittals, as follows. Time for review shall commence on Architect's receipt of submittal. No extension of the Contract Time will be authorized because of failure to transmit submittals enough in advance of the Work to permit processing, including resubmittals.

(2) Allow 15 days for review of each submittal for conformance with design concept of Project and with information given in Contract Documents. Architect’s favorable review of a separate item shall not indicate acceptance of assembly in which that item functions.

Allow additional time if coordination with subsequent submittals is required. Architect will advise Contractor when a submittal being processed must be delayed for coordination.

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(3) Submittals requiring Consultants Review: Where review of submittals by Architect's consultants, Owner, or other parties is indicated, allow 21 days for review of each submittal.

(4) Resubmittal Review: Allow 15 days for review of each resubmittal.

J. Submittal of shop drawings to Architect shall be made by Contractor with dated transmittal form or letter, and not by subcontractors or suppliers.

K. Architect’s review of shop drawings shall not relieve Contractor of responsibility for any deviation from requirements of Contract Documents unless Contractor has informed Architect in writing of such deviation at time of submission and Architect has given written acceptance to specific deviation, nor shall Architect’s favorable review relieve Contractor from responsibility for errors or omissions in shop drawings.

L. No portion of Work requiring shop drawings shall be commenced until shop drawings have been returned with favorable review by Architect.

M. At Contractor’s option, he may request and use Architect’s computer-generated drawings in electronic format with costs incurred with this request are payable to Architect. Contractor’s request must be in writing with list of drawings requested and CAD format required. Contractor assumes all liability for accuracy of shop drawings if he opts to use Architect’s drawings. Software for CAD formats requested by Contractor not currently available to Architect will be provided by Contractor at his own expense. Complete Cad Drawing Request Form at the end of this Section for request.

1.11 PRODUCT DATA

A. Submit six (6) copies. Four (4) copies will be retained by Architect.

B. Mark each copy to identify applicable products, models, options and other data. Supplement manufacturers’ standard data to provide information unique to this Project.

C. After review, distribute and provide copies for Record Documents.

1.12 SAMPLES

A. Submit samples to illustrate functional and aesthetic characteristics of product with integral parts and attachment devices.