District Signs RFP Final 2.5.24.pdf

Request for Proposal (AMENDED)

February 5, 2024

Thornapple Kellogg Schools (“District”) will accept sealed bids for:

School District Monument Sign Upgrade soliciting equipment as described in the attached specifications. Sealed bids are due no later than 2:00 P.M. local time on Friday, March 1, 2024.

Sealed bids should be submitted to Chris LaHaie, Assistant Superintendent, Thornapple Kellogg Schools, 10051 Green Lake Road, Middleville, MI 49333. Bids are to be submitted no later than 2:00 P.M. March 1, 2024. Late bids will not be accepted or considered. Bids will be publicly opened shortly following the close of receiving bids. No oral, email, telephonic, or telegraphic proposals shall be considered.

The Board of Education reserves the right to accept or reject any or all bids in whole or in part, to waive any informality or irregularity in the bid or in the bid process, or, for reasons of establishing uniformity, delivery time or preference, to award the contract to other than the low bidder.

All prices quoted are to be F.O.B., Middleville, Michigan. Price for installation must include all aspects of placing and securing the signs for use, as well as removing existing signs where applicable. All purchases and sales to the school district are exempt from all taxes, including state and federal taxes. Exemption certificates for the school district will be furnished upon request.

The bid shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of the board, or the superintendent of the school district.

The bid shall also be accompanied by a sworn and notarized statement disclosing whether the bidder is an Iran Linked Business in compliance with PA 517 of 2012. The Board shall not accept a bid that does not include these sworn and notarized disclosure statements.

Bids are to be submitted on the Bid Proposal Forms included in this invitation to bid, signed by the bidder, in a sealed envelope clearly marked. Two (2) copies of the Bid Proposal Form should be addressed to the attention of:

Chris LaHaie, Assistant Superintendent Thornapple Kellogg Schools Central Office 10051 Green Lake Road Middleville, MI 49333

Thornapple Kellogg Schools School District Monument Sign Upgrade RFP

One (1) copy of the bid form should be retained for your files. Any questions should be directed to Chris LaHaie, Assistant Superintendent, in writing via email at clahaie@tkschools.org.

CONDITIONS:

1. Bids are being solicited for the new district signs as outlined below.

2. Proposals must be made in full conformity with all conditions set forth in the specifications.

3. The Board of Education reserves the right to accept or reject any or all bids in whole or in part, to waive any informality or irregularity in the bid or in the bid process, or, for reasons of establishing uniformity, delivery time or preference, to award the contract to other than the low bidder.

4. Bidders must respond to all sections in this bid to be considered.

5. Bid Bond: A bid bond equal to 5% of the base bid total must be included for any bid to be considered. The bid bond shall be in the form of either a CERTIFIED or CASHIER’S CHECK on an open and solvent bank or bid bond issued by a surety company payable to the Thornapple Kellogg Schools. Bid bonds will be released / returned after a purchase order and contract has been successfully executed with the chosen contractor. Thornapple Kellogg Schools is not responsible for the loss of bid security if provided by certified check.

6. Any bidder may withdraw its bid at any time prior to the scheduled time for opening of bids. All proposals submitted shall remain firm for a period of sixty (60) days.

7. Bid opening will be held in person immediately following the bid deadline. Results will be sent electronically to all parties who submit a bid.

8. Bidder must work with the Village of Middleville to ensure all ordinances are considered and met prior to submitting a proposal for signs.

9. Although we will not have a pre-bid meeting, you are highly encouraged to examine the existing signs. All signs are within a few miles of each other.

10. Questions should be directed to clahaie@tkschools.org in writing, no later than Tuesday, February 19, 2024. All questions and answers will be added as an addendum to the SIGMA website by Wednesday, February 20, 2024.

mailto:clahaie@tkschools.org mailto:clahaie@tkschools.org

SELECTION OF BIDDER:

1. The School District will inform all bidders in writing if they were successful or not in obtaining the sign upgrade with Thornapple Kellogg Schools.

2. Upon completing the bid process the school district will adhere to board policy 6460 “Vendor

Relations;” which states “All sales persons, regardless of product, shall clear with the Superintendent's Office before contacting any teachers, students, or other personnel of the School District.”

PAYMENTS:

A purchase order will be issued by the District to the successful bidder. The successful bidder will invoice the District for amounts due as outlined in the approved bid.

The Board of Education reserves the right to accept or reject any or all bids in whole or in part, to waive any informality or irregularity in the bid or in the bid process, or, for reasons of establishing uniformity, delivery time or preference, to award the contract to other than the low bidder.

SPECIFICATIONS AND BID PROPOSAL FORM

The District is seeking proposals for upgrades and/or replacement for several monument signs that serve as the primary markers for each of our schools.

Sign #1 – Early Childhood Center – 3316 Bender Road, Middleville MI 49333

Condition: This sign was installed in summer 2022 is still in excellent condition. Sign is connected to electricity. The top panel of this sign is metal. It was fabricated to look similar to the next three signs.

Dimensions: Monument: 97” Width (L to R), 89” Height (from ground) Letterboard: 97” Width (L to R), 31” Height

Scope of Work: The District is requesting a cost to replace just the letterboard with a double-sided full color electronic message center with 4G wireless data communication. Current dimensions of letterboard portion of sign are roughly 36” tall by 96” wide.

Sign #2 – McFall Elementary – 509 W Main Street, Middleville MI 49333

Condition: The age of this sign is unknown, but it still in fair condition. Sign is connected to electricity but does not currently light up. The entire top section (above the letterboard) is vinyl with a metal case around it.

Dimensions: Monument: 97” Width (L to R), 85” Height (from ground) Letterboard: 97” Width (L to R), 31” Height

Scope of Work: The District is requesting a cost to refurbish this sign and bring it back to ‘like new’ condition with backlit LED lighting.

• The vinyl top to be replaced with a solid panel.

• The letterboard to be replaced with a double-sided full color electronic message center with

4G wireless data communication.

Sign #3 – Lee Elementary – 840 W Main Street, Middleville MI 49333 electricity but does not currently light up. The entire top section (above the letterboard) is vinyl with a metal case around it.

Dimensions: Monument: 97” Width (L to R), 85” Height (from ground) Letterboard: 97” Width (L to R), 31” Height

Sign #4 – Page Elementary – 3675 Bender Road, Middleville MI 49333 electricity but does not currently light up. The entire top section (above the letterboard) is vinyl with a metal case around it.

Dimensions: Monument: 97” Width (L to R), 85” Height (from ground) Letterboard: 97” Width (L to R), 31” Height

Sign #5 – TK Middle School – 10375 Green Lake Road, Middleville MI 49333

Condition: The age of this sign is unknown. It is faded and appears older than the previous signs.

Sign is connected to electricity and does currently light up.

Dimensions: Monument: 97” W, 76” H (Ground to flat top), 96” H (Ground to Rounded) Letterboard: 97” Width (L to R), 31” Height

Scope of Work: The District is requesting a cost to completely replace this sign with one that matches the style of the previous four monument signs. The new sign must be backlit with LED and include a double-sided full color electronic message center with 4G wireless data communication.

Sign #6 – TK High School – 3885 Bender Road, Middleville MI 49333

Condition: This sign is from the same era as the Middle School sign. It is faded. Sign is connected to electricity and does currently light up.

Dimensions: Monument: 97” W, 76” H (Ground to flat top), 96” H (Ground to Rounded) Letterboard: 97” Width (L to R), 31” Height

Scope of Work: The District is requesting a cost to completely replace this sign with one that matches the style of the previous four monument signs. It must be backlit with LEDs but should not include any messaging. We are requesting a monument sign that simply shows the district TK logo and ‘Thornapple Kellogg High School’.

Sign #7 – TK High School – 10051 Green Lake Road, Middleville MI 49333

Condition: This sign is in good working condition.

Scope of Work: The District is requesting a cost to reimage and refurbish this sign. The decorative brick portion of the sign should remain in place and visible. The following pieces should be redesigned:

• The concrete block covered or removed.

• A large double-sided full color electronic message center with 4G wireless data communication.

• Incorporation of both the ‘Trojan’ and ‘TK’ logos along with backlit ‘Thornapple Kellogg

High School’ so the school name may be seen in the dark.

Dimensions: Block Monument: 72” W (L to R), 145” H, 17” (Facing Road) Concrete Block: 108” W (L to R), 66” H, 44” (Facing Parking Lot) Daktronics Screen: 80” Width (L to R), 45” H

Mandatory Alternates - This is your chance to get creative!!! Depending on cost of replacement, the district will absolutely entertain the complete replacement and redesign of all of the signs except #7. The current signs are rectangular may not feature our logo and brand in the most appealing way, so we are open to creativity and suggestions. Please provide a cost and design of the items listed below.

A1: Complete replacement of ECC Sign (rather than refurbish existing box). Box must be backlit with LED and include the same electronic message center as included above.

Must include an illustration and/or plan of specifications and design.

A2: Complete replacement of McFall Sign (rather than refurbish existing box). Box must be backlit with LED and include the same electronic message center as included above.

Must include an illustration and/or plan of specifications and design.

A3: Complete replacement of Lee Sign (rather than refurbish existing box). Box must be backlit with LED and include the same electronic message center as included above.

Must include an illustration and/or plan of specifications and design.

A4: Complete replacement of Page Sign (rather than refurbish existing box). Box must be backlit with LED and include the same electronic message center as included above.

Must include an illustration and/or plan of specifications and design.

A5: Complete replacement of the Middle School sign to match the theme and design of A1 – A4. Box must be backlit with LED and include the same electronic message center as included above. Please include an illustration and/or plan of specifications and design.

A6: Complete replacement of High School Bender Road sign (rather than refurbish existing box). Box must be backlit with LED and include the same electronic message center as included above. Please include an illustration and/or plan of specifications and design.

A7: Any costs associated with matching the theme of the existing High School Green Lake Road sign to A1 – A6. Must include an illustration and/or plan of specifications and design.

School District Monument Sign Upgrade RFP

SPECIFICATIONS AND BID PROPOSAL FORM

Please complete the price of each product in the box shown below.

Sign #1 – ECC Sign ITEM TOTAL $____________

Sign #2 – McFall Sign ITEM TOTAL $____________

Sign #3 – Lee Sign ITEM TOTAL $____________

Sign #4 – Page Sign ITEM TOTAL $____________

Sign #5 – TKMS Sign ITEM TOTAL $____________

Sign #6 – TKHS Bender Rd. Sign ITEM TOTAL $____________

Sign #7 –TKHS Green Lake Rd. Sign ITEM TOTAL $____________

Installation / Permits / Other Costs (Please itemize) ITEM TOTAL $____________

BASE BID TOTAL $ __________________

MANDATORY ALTERNATES BID PROPOSAL FORM

Please complete the price of each product in the box shown below. Please include the total price for each sign to be redesigned and installed as shown in your illustration.

Sign #1 – ECC Sign ITEM TOTAL $____________

Sign #2 – McFall Sign ITEM TOTAL $____________

Sign #3 – Lee Sign ITEM TOTAL $____________

Sign #4 – Page Sign ITEM TOTAL $____________

Sign #5 – TKMS Sign ITEM TOTAL $____________

Sign #6 – TKHS Bender Rd. Sign ITEM TOTAL $____________

Sign #7 –TKHS Green Lake Rd. Sign ITEM TOTAL $____________

Installation / Permits / Other Costs (Please itemize) ITEM TOTAL $____________

BASE BID TOTAL $ __________________

SPECIFICATIONS AND BID PROPOSAL FORM continued

The undersigned certifies that the bid contained meets or exceeds the attached specifications. Failure to comply with all conditions asked for in this bid document may result in rejection of the bid.

Bidder Information:

COMPANY NAME: ____________________________________________________________

ADDRESS: ___________________________________________________________________

AUTHORIZED SIGNATURE: ____________________________________________________

AUTHORIZED NAME (please print): ______________________________________________

TITLE: ________________________________________________ DATE: ________________

PHONE #: ________________________________ FAX #: _____________________________

E-MAIL: ______________________________________________________________________

At least 3 references with contact person:

Company: _____________________ Contact: ____________________ Phone: _____________

Company: _____________________ Contact: ____________________ Phone: _____________

Company: _____________________ Contact: ____________________ Phone: _____________

Do you conduct background checks on your employees? ❒Yes ❒No

Familial Relationship Affidavit included? ❒Yes ❒No

Iran Linked Business Affidavit included? ❒Yes ❒No

Written responses to all requested questions? ❒Yes ❒No

Are you on the Excluded Parties List ❒Yes ❒No Unknown

(which excludes you from receiving Federal Contracts or certain sub contracts, pursuant to the provisions of 31 U.S.C. 6101, note E.O. 12549, E.O. 12689, 48 C.F.R. 9.404)?

Provide your DUNS number, if you have one: ____________________________

Local (District) Vendor or Taxpayer? ❒Yes ❒No Unknown

(Documentation, if necessary, will be obtained after the bid opening.)

Do you have employees that live within the District? ❒Yes ❒No Unknown

BID DISCLOSURE STATEMENT – FAMILIAL RELATIONSHIP

Bidders must submit a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of the Thornapple Kellogg District School Board or the Thornapple Kellogg District Superintendent must be accompanied with the bid. Bids without this disclosure statement will not be accepted.

The members of the Thornapple Kellogg School Board are: Derrick Brock, Jeff Dickman, Brenda Hess, Krissy Hooson, Matt Powers, David Smith, and Tyler Wenger.

The Thornapple Kellogg Schools Superintendent is: Craig McCarthy

The Following are the familial relationships:

There are none.

STATE OF MICHIGAN )

) ss

COUNTY OF_____________)

The undersigned, authorized representative of bidder (insert name) __________________ does hereby acknowledge that bidder has read the foregoing disclosure statement and the statements herein contained are true.

Signature of Bidder Representative

Print Name

Title

Subscribed and sworn to before me this _____day of ___________________, 2024.

Notary Public, ______________County, Michigan My commission expires: ____/____/________

AFFIDAVIT OF COMPLIANCE – IRAN ECONOMIC SANCTIONS ACT

Michigan Public Act No. 517 of 2012

The undersigned, the owner or authorized officer of the below named vendor (the “Vendor”), pursuant to the compliance certification requirement provided in the “Thornapple Kellogg Schools” (the “District”) Request For Proposals For School District Monument Sign Upgrade (the “RFP”), hereby certifies, represents and warrants that the Vendor (including its officers, directors and employees) is not an “Iran linked business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event Vendor is awarded a contract as a result of the aforementioned RFP, the Vendor will not become an “Iran linked business” at any time during the course of providing any services or selling any items under the contract.

The Vendor further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or 2 times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the District’s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a request for proposal for three (3) years from the date the it is determined that the person has submitted the false certification.

CONTRACTOR:

Name of Contractor

By:

Its:

Date:

STATE OF )

)ss.

COUNTY OF ____________ )

This instrument was acknowledged before me on the _____ day of ____________, 2024, by

, Notary Public

______________ County, __________

My Commission Expires:___________

Acting in the County of :___________