Distinctive Unifroms SOURCES SOUGHT_Services Capabilities Package.pdf

SOURCES SOUGHT: THIS IS NOT A NOTICE OF REQUEST FOR QUOTATION

BUT INFORMATION AND PLANNING PURPOSES ONLY!

This notice does not constitute a commitment by the Government. All information submitted in response to this announcement is voluntary and the Government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the Government.

The Request for Quotation (RFQ) number is _________ and shall be used to reference any written responses to this source sought.

_________Air Force Academy anticipates a requirement that is being considered under a small business set-aside program. The North American Industry Classification Systems (NAICS) Code proposed ______ . The size standard for NAICS is ____________

The requirement is to provide:

Salient Characteristics:

Include in your capabilities package your UEI Number, Cage Code, System for Award Management expiration date, and any related specifications/drawings.

What is the purpose of the item(s):

We are interested in any size business that is capable of meeting this requirement.

Market research is being conducted to determine interest, capability, and socio-economic category of potential sources for the requirement. The government requests interested parties submit a brief description of their company's business size (i.e. annual revenues and employee size), business status (i.e., 8(a), Historically Underutilized Business Zone, service-disabled veteran-owned small business, HUBZone small business, woman-owned small business, veteran-owned small business, or small business) anticipated teaming arrangements, and a description of similar services offered to the Government and to commercial customers.

NOTE: RESPONSES TO THIS SOURCES SOUGHT SHALL STATE IF THEY ARE A

SUPPLIER OR MANUFACTURER!

All interested firms should submit a capabilities package that outlines the firm’s capabilities in providing the required services. Contractor is required to provide all management and labor required for the operation and management of the required services. Include three past references with current contact information and contract number. If subcontracts are to be used, provide anticipated percentage of effort to be subcontracted and whether small or large businesses will be used. The capabilities package should be brief and concise, yet clearly demonstrate an ability to meet the stated requirements. Recent, relevant experience in all areas should be provided. Teaming and/or subcontracting arrangements should be clearly delineated and previous experience in teaming must be provided. The response must not exceed 5 pages.

Any responses involving teaming agreements should delineate between the work that will be accomplished by the prime and the work accomplished by the teaming partners. The Government will use this information in determining its small business set-aside decision.

Please note: All contractors doing business with the Federal Government must be registered in the System for Award Management (SAM) database. The website for registration is www.sam.gov.

Responses may be submitted electronically to the following e-mail address: ________________ and/or by mail to ______________________________________________________________.

Telephone responses will not be accepted.

RESPONSES ARE DUE NO LATER THAN _____________.

Future information about this acquisition, including issuance of a quotation and/or applicable amendments, will be issued through Sam.gov. Interested parties are responsible for ensuring they have the most up-to-date information regarding this acquisition.

http://www.sam.gov/

• Cadet Service Slacks and Trousers in accordance with USAFA Specification 220, dated 6 March 2025.

• Mens and Womens Cadet Overcoat in accordance with USAFA Specification 350, dated 6 March 2025.

• Women’s Cadet Service Skirts in accordance with USAFA Specification 2010 dated 6 March 2025.

Garments shall be manufactured from tropical wool polyester and wool sponge material in accordance with USAFA specifications. The outer-shell fabric will be provided to the successful offeror as Government Furnished Material (GFM).

All businesses capable of providing the distinctive uniforms are invited to respond. Interested small business vendors must reference their 8(a), HUB Zone, Women-owned, or Service Disabled Veteran status, if applicable. This must be signed by a company officer with authority to bind the company.

All items and components must be made and manufactured in accordance with DFARS 252-225-7001, Buy American Act and Balance of Payments Program and DFARS 252-225-7012, Preference for Certain Domestic Commodities (also referred to as the Berry Amendment).

The Berry Amendment applies only to DoD and has been included in DoD Appropriations Act since 1941. The Act restricts DoD expenditures of funds for supplies consisting in whole or in part of certain article and items not grown or produced in the United States or its possessions.

All potential offerors are reminded, in accordance with FAR 52.212-4(t)(4), System for Award Management, lack of registration in the System for Award Management (SAM) will make an offeror ineligible for contract award. Offerors and Contractors may obtain information on registration and annual confirmation requirements via SAM accessed through http://www.sam.gov. Any information provided by industry to the Government as a result of this sources sought synopsis is voluntary. The Government will not pay for any information submitted in response to this sources sought synopsis.

Delivery is FOB Destination to USAF Academy, CO 80840.

The specifications for this requirement are included. Comments and/or suggestions on the specifications are encouraged and can be included in your capabilities package.

If you are a potential source interested in participating in this procurement, please submit a written responses with your capability statement on letterhead to one the following:

Mail: 10 CONS/LGCB, Attn: Danielle Hyde and Wanda Farr, 8110 Industrial Dr., Suite 200, USAF Academy, CO 80840-2315

E-mail: wanda.farr@us.af.mil and danielle.hyde@us.af.mil

Responses should also include the following:

1. Three (3) past performance references with a point of contact, contract number, and telephone number.

2. Company name, mailing address, cage code, UEI number, point of contact, telephone number and email address.

3. Business size status, e.g., 8(a), HUBZone, Woman Owned Small Business, Veteran-Owned or Service Disabled Veteran-Owned Small Business, large business, etc.

4. Appropriate written information and/or data supporting your capability to provide the stated distinctive uniforms.

5. Answers to the following questions:

a. How long have you been in business?

b. Have you ever performed Government contracts?

c. What is your business arrangement in the commercial industry?

d. Have you ever manufactured this type of uniform or a similar uniform?

e. Are you a manufacturer or do you subcontract out the work?

f. What is the size of your facility(s)?

g. Where will each item be manufactured?

h. What is your lead-time for manufacturing? What are the longest lead times for components (e.g., buttons/zippers)?

i. What is your standard packaging and marking requirements?

j. Do you have a quality control process in place? If so, explain your process.

k. What would you consider “risk” on the contractor’s part for this acquisition?

l. Do you have a subcontracting plan if you are a large business? Is it a commercial subcontracting plan? Have you met your subcontracting goals? If not, are there subcontracting opportunities for small businesses?

m. What type of relationship do you have with your suppliers or subcontractors?

n. Do you have your own capability to make patterns? Or do you subcontract out the work?

o. Are you in compliance with the Berry Amendment? Note: This includes components to make the end item (i.e. Buttons, zippers).

p. Are components readily available in the market? Such as, thread, binding, buttons, zippers, etc.

q. If you require different terms and conditions than those normally used by the Government, what are your commercial terms and conditions? Please feel free to provide a copy of your terms and conditions for this type of work.

r. What is your estimated cost for this requirement per garment? You will not be held to this price, it is only for market research purposes.

s. In the commercial market, do you provide first article samples or production samples? What do you call this in the commercial market?

t. In the commercial market, are you required to have bar codes on the individual garments?

u. Are you able to price out a requirement for a base year with 4 options or is the market so unstable that this is not doable to price out this far ahead. Would it be more efficient to shorten the time frame?

We are also seeking industry feedback on Economic Price Adjustments (EPA), FAR 52.216-3, Economic Price Adjustment-Semi Standard Supplies, as it could possibly pertain to the rising cost of labor. An EPA would provide for upward and downward revision of the stated contract price upon the occurrence of specified contingencies. Please discuss your proposed pricing index and whether the EPA should be used and why? Also, it is an industry standard in the commercial market to have an EPA clause in your contracts? Will you be able to price out a base year with up to four options or would it be more beneficial/reasonable to request less than a base plus four options? Please explain.