Dissection Table.pdf

REQUEST FOR BIDS

3D Virtual Dissection Table

Title: 3D Virtual Dissection Table

Alpena Public Schools

2373 Gordon Road

Alpena, Michigan 49707

District Website: www.alpenaschools.com

Release Date: Thursday, April 9th, 2020

Due Date: Monday, April 20th, 2020

Time: 2:00 p.m. Local Time

RFP Number: 2019-0021

FORM OF ADVERTISEMENT

Alpena Public Schools will accept sealed bids for Dissection Table until 2:00 p.m. local time on Monday, April 20th, 2020 at Alpena Public Schools, 2373 Gordon Road, Alpena, Michigan 49707. Please send sealed bids marked Dissection Table to the Business Office at the above address. Facsimile bids will not be accepted!

Plans and Specifications may be obtained during regular business hours at the Central Office located at 2373 Gordon Road, Alpena MI 49707.

Alpena Public Schools reserves the right to accept or reject any and/or all bids in whole or in part and waive any and/or all irregularities there-in. Alpena Public Schools will make awards as may appear to be in the best interests of Alpena Public Schools.

PROPOSED TIMELINE (SUBJECT TO CHANGE)

Release RFP 3D Virtual Dissection Table Pre-Bid Meeting/Walkthrough Not Applicable Bids Due 2:00 p.m. Monday, April 20th, 2020 BOE Committee Meeting Monday, April 22nd, 2020 Board Award Monday, April 27th, 2020 Contracts Finalized Wedday, April 29th, 2020 Delivery and Installation As soon as possible

DOCUMENT ORGANIZATION

This Document is organized into three broad Sections:

General Specifications Technical Specifications Forms

All questions regarding the General Specifications and Forms must be directed in writing to:

Joyce McCoy mccoyj@alpenaschools.com

All questions regarding Technical Specifications must be directed in writing to:

Joyce McCoy mccoyj@alpenaschools.com

Any oral communications will not be considered.

GENERAL SPECIFICATIONS SECTION

1. Bid Proposal Due Date

A. Alpena Public Schools (herein called the District) requests bids for 3D Virtual Dissection Table.

B. Bids will be received by the District as follows:

Date: Monday, April 20th, 2020 Time: 2:00 p.m.

Location: Business Office Attn: Sealed Bid “Dissection Table” 2373 Gordon Road Alpena, MI 49707

2. Conditions of Bidding

A. The work in the Bid Package shall be the sole responsibility of the successful bidder, known herein as “Contractor” or “Vendor”. A detailed description of the Bid is defined in the TECHNICAL SPECIFICATIONS SECTION below.

B. Each bid shall include all Conditions set forth in these General Specifications and the Technical Specifications as they apply to each Bid Category.

C. Bids are to include all elements of the pertinent Bid Package specifications. All responding Contractors must submit a single proposal, which may include Alternates if/where indicated. Contractor must list all subcontractors, if any, to be included in their proposal.

D. Bids must be considered firm for 90 days from the bid opening date. Bidders are granted the privilege of withdrawing their bids, if they desire, between the time they are submitted and the bid opening date.

E. Upon entering into an agreement with the District, the successful Vendor shall not assign or delegate any obligation to another Vendor without the express written consent of District.

All subcontractors supplying services must be identified within the proposal including name, address, phone number, and Vendor information sheets, with designated service identified.

F. Unless specifically authorized in writing by the Superintendent, on a case by case basis, the successful Vendor shall have no right to use, and shall not use, the name of APS, or its officials or employees in advertising, publicity, or promotion; nor to express or imply any endorsement of the Vendor products or services.

G. While present on APS grounds, the Vendor, including all employees and agents, agrees to abide by, and comply with all APS, federal, state and local policies, regulations, and laws that pertain to sexual harassment and non-discrimination. The Vendor shall be proactive in assuring that applicants, employees, and customers are treated fairly without regard to, or in discrimination of their race, religion, sex, national origin, marital status, age, sexual orientation, veteran status, or disability. Vendor further agrees that Vendor employees and agents while on APS property shall comply with and observe all applicable rules and regulations concerning conduct as are imposed upon APS employees and agents. All APS facilities are smoke-free.

H. Vendor employees and agents who will be servicing the contract onsite at any APS location during the duration of this agreement (construction, delivery, setup, routine or periodic maintenance, etc.) will be asked to complete the APS fingerprinting and background check with all costs incurred by the Vendor.

I. Any dispute, controversy or claim arising out of or relating to this bid and resultant contract shall be adjudicated in Alpena County, the state of Michigan.

J. All information provided through this request and ensuing process will be held in confidence and will not be revealed nor discussed with any competitor until final execution of the agreement. At that time, all documents of this process shall become public (excluding proprietary or financial information as determined by the District) regardless of statements contained within submittal to the contrary. Furthermore, all material submitted shall become the property of the District and may be returned only at the District’s option.

K. It is understood that the School District is a governmental unit and, as such, is exempt from the payment of most state and federal taxes applying to the products specified in this document. Therefore, the prices quoted by the Bidder should not include any allocation for taxes.

It is further understood that Personal Property Taxes on rented or leased property shall not be the responsibility of the School District but shall remain the responsibility of the Vendor.

L. The Contractor shall furnish Alpena Public Schools or authorized representative(s) with every reasonable opportunity to determine whether the work is performed in accordance with the requirements of the Contract. Alpena Public Schools may appoint qualified persons to inspect the Contractor’s operations and equipment, and Contractor shall permit these authorized representative(s) to make such inspections at a reasonable time and place.

M. It is expressly agreed and understood that the Contractor is in all respects an Independent Contractor as to the work, and that the Contractor is in no respect an agent, servant or employee of Alpena Public Schools. This Contract specifies the work to be done by the Contractor, but the method utilized to accomplish the work shall be the responsibility of the Contractor.

N. Alpena Public Schools shall not enter into any non-compete clauses with respect to the Contractor’s employees; in the event a Contractor employee wishes to apply for any employment position with the District, he/she shall not be barred from doing so.

3. Pre-Bid Meeting/Walkthrough

A Pre-Bid meeting and/or walkthrough is scheduled as follows:

Date: Not Applicable.

Time: N/A Location: Not Applicable

Failure to attend a Mandatory Pre-Bid/Walkthrough meeting (if denoted as such directly above) will be grounds for rejection of a bid.

4. Examine Contract Documents

A. The Contractor shall be held to have examined these Specifications in their entirety and to have satisfied him/herself as to the conditions of the premises, any obstructions, etc.

necessary for execution of the work before the delivery of his bid. The Contractor shall also acquaint him/herself with the character and extent of other Contractor(s) scope of work (if any) throughout the project, so that s/he may make his/her plans accordingly. This may be accomplished through the pre-bid meetings and document review. No allowances for extra payment will be made to the Contractor for, or because of, costs or expenses caused by his/her failure to comply with the provisions of this paragraph, or due to error or oversight on the part of the Contractor, or because of interference by other Contractor(s) activities.

B. Complete sets of Bidding Documents, if any, shall be used in preparing bids. The District assumes no responsibility for errors, omissions or misinterpretations resulting from the use of incomplete sets of Bidding Documents.

C. The District, in making the Bidding Documents (if any) and/or Contract Documents available to the Contractor, does so only for the purpose of obtaining bids for the work and does not confer a license or grant these copies for any other use.

5. Discrepancies, Deletions, Interpretations, or Substitutions

A. Bidders shall promptly notify the District of any ambiguity, inconsistency, or deletions that they may discover upon examination of the Bidding Documents or Contract Documents, or of the site and local conditions. Interpretations will not be made orally.

Bidders who require clarification or interpretation of the bidding Documents or Contract documents must make a written request by:

Date Thursday, April 16th,2020

Time: 1:00 p.m.

Designated Contact: Joyce McCoy mccoyj@alpenaschools.com

The District will attempt to respond to all written inquiries received before the foregoing deadline in writing, to all known prospective bidders by Thursday, April 16th,2020.

The District may do so by email to known prospective bidders and by posting clarifications and/or Addenda on the District website. The District shall not be responsible for failure of bidders to obtain said clarifications.

B. Any interpretation, correction, or change of the Contract Documents will be made by Addendum by the District. Interpretations, corrections, or changes of the Documents made in any other manner will not be binding, and bidders shall not rely upon such interpretations, corrections and changes.

C. Any and all requests for consideration of substitutions of specified Materials and/or Equipment must be made in writing no later than seven (7) days prior to bid due date to Joyce McCoy mccoyj@alpenaschools.com.

6. Bid Proposal Form

A. The bidder by making a bid represents that he/she has read and understands the Bidding Documents and a bid is made in accordance therewith.

B. Three copies of each bid shall be submitted on the bid proposal form furnished by the District, with all blank spaces filled in by type or manually in ink.

C. All interlineation (insertions), alterations, or deletions (erasures) shall be initialed by the bid signer. Failure to do so may be cause for rejection of the bid.

D. The bidder must fill in all blank spaces for bid prices in both words and figures. In case of discrepancies, amount shown in words will govern. Submit all copies of the bid and any other required documents with the bid in a sealed opaque envelope. Indicate on the outside of envelope the name of bidder, address, name of project for which the bid is submitted, Bid Number and description, and address to the party to receive the bid. If forwarded by mail, enclose a sealed envelope containing bid in another envelope addressed as indicated with the notation “Sealed Bid Enclosed” clearly shown on the envelope face.

E. Any and all requested Alternates and Unit Prices, (if any) should be bid. If the Alternates require no change to the Base Bid, enter “No Change”.

F. Make bid in name of Principal Contractor and if co-partnership, give names of all parties. Give complete address. If an agent submits bids, provide satisfactory evidence of agency authority.

G. Each copy of the bid shall include the legal name of the bidder and a statement that the bidder is a sole proprietor, a partnership, a corporation, or some other legal entity. Each copy shall be signed by the person or persons legally authorized to bind the bidder to a contract.

H. Bidder making his/her bid represents that he/she has read and acknowledges that the District’s schedule is acceptable.

I. Bidder making his/her bid represents that his/her bid is based upon the materials, system and equipment required by the Bidding Documents without exception.

J. Bids must be received at the designated location prior to the time and date for receipt of bids indicated in the Advertisement and Invitation to Bid, or any extension thereof made by Addendum, if any.

K. Oral, telephone, telegraphic, emailed or faxed bids are invalid and will not receive consideration.

7. Addenda

A. Any and all Addenda issued during the time of bidding shall become part of the Contract Documents and receipt thereof shall be acknowledged on the Bid Proposal Form provided.

B. Each bidder shall ascertain, prior to submitting a bid that they have received any and all Addenda issued. The District shall not be responsible for failure of bidders to obtain said Addenda.

8. Opening Of Bids

A. Properly labeled bids, received on time by Monday, April 20th, 2020 by 2:00 p.m.

local time, will be publicly opened and results read aloud immediately following the due date and time. Bidders are invited to attend.

The Bid Opening will be at held at:

Alpena Public Schools - Central Office North Conference Room 2373 Gordon Road, Alpena, Michigan 49708

9. Evaluation Criteria

A. The District desires to award this bid and resultant Contract to the bidder that in the sole opinion of Alpena Public Schools best meets the needs of the District. Cost is not the sole consideration. The following criterion may be considered (where applicable) in making an award:

1. Cost of any equipment (lease or purchase) including rate of interest for any lease.

2. Maintenance/service agreement including supply and usage costs, ongoing maintenance/warranty coverage agreements, etc.

3. Conformity to listed specifications and/or suitability of any substitutions.

4. Delivery and installation within the required time schedule.

5. Service and warranty level provided, with demonstrated ability to provide the service level proposed.

6. References and credentials of bidders.

7. Accurate representation of Total Cost of Ownership/Operation, with all pertinent assumptions included, where ongoing or multi-year arrangements apply.

B. The final determination shall be at the District’s sole determination. Alpena Public Schools reserves the right to accept or reject any and/or all bids in whole or in part and waive any and/or all irregularities there in. Alpena Public Schools will make awards as may appear to be in the best interests of Alpena Public Schools.

SPECIFICATIONS

The 3D Virtual Dissection Table must meet or exceed the following minimum specifications

3D visualization Interactive touch screen, including integrated quizzing and engagement tools Real human anatomy, life sized, with a minimum of one male and one female gross anatomy case

Real human anatomy, life sized, with a minimum of 20 regional cases Veterinary anatomy, life sized, with a minimum of 10 different animals Software library including pathological examples Fully segmented Table must be adjustable and mobile.

Respondents must include detailed specification sheets describing, in specific detail the 3D Virtual Dissection Table for which the vendor is submitting the bid. Respondents must describe in writing any deviations from Alpena Public Schools’ specifications listed above.

Delivery

Respondents must include a detailed timeline of expected delivery for the 3D Dissection Table quoted in the respondent’s bid.

The 3D Virtual Dissection Table must be delivered to Alpena High School, 3303 South Third Ave. Alpena, MI 49707. The 3D Virtual Dissection Table must be delivered F.O.B. Alpena Public Schools location meaning the risk of loss remains with the vendor until such time as the 3D Virtual Dissection Table has been delivered and accepted by Alpena Public Schools.

Destination costs, if any, must be included in the bid.

Warranty

New 3D Virtual Dissection Tables must come with a manufacturer’s warranty with a minimum of one-year for any and all defects to the equipment. Manufacturer warranties must be transferrable to Alpena Public Schools and must be transferred to Alpena Public Schools at the time of delivery of the 3D Virtual Dissection Table. Additionally, respondents are asked to provide extended/other warranty options, which may be purchased at the discretion of the District. Respondents must provide detailed information about both included and optional, extended warranties, including what is covered under the warranty.

Alpena Public Schools reserves the right to reject any and all bids received with or without cause, and reserves the right to select the bid which is determined to be in the best interest of Alpena Public Schools.

The next section contains the forms to be returned with your bid.

ACKNOWLEDGEMENT OF ADDENDUM

Instructions to Bidders:

On the lines below, please list all Addenda (if applicable) that have been issued since this original RFP was released to verify that you are aware of said Addenda and that any costs (additions or subtractions) are included in the proposal.

If none have been issued, please mark “Not Applicable”.

(Addendum Number) (Addendum Number)

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BID PROPOSAL FORM

Project Name: ___________________________________________________________

Bidder Name: ________________________________________________

Contact: ____________________________________________________

Address: _____________________________________________________

Phone: ( ) ______________________ Fax: ( ) ______________________

Email Address: _______________________ Cell Phone: ( ) _____________________

Having carefully examined the requirements of the proposal contemplated by this Request in its entirety; being fully informed of the conditions to be met in the prosecution of work; having read and examined the documents and specifications applicable to this project; and agreeing to be bound accordingly; the undersigned proposes to furnish all necessary labor, material, and equipment to complete the work indicated on the drawings and described in the specifications for the following unit prices and/or lump sums.

The amount shall be in both words and figures with the amount in words governing in the event of a discrepancy.

3D Dissection Table

Base Bid:

A. Proposal to furnish all labor, material, equipment and services necessary to complete the Dissection Table project in accordance with the Bid Category descriptions, including all addenda, for the amount as follows:

$_________________ _____________________________________________ Dollars (In Numbers) (In Words)

Shipping Costs, if any: ____________________________________________:

Circle One: ADD/DEDUCT

ALTERNATE 1: Bidder shall supply and install ______________________________:

Circle One: ADD/DEDUCT

Bidder shall submit manufacturer’s Technical Data on all materials specified in his/her proposal.

Technical Data must be specified with the proposal in order to be considered for award.

VOLUNTARY ALTERNATES: Bidder shall supply and install ______________________________:

Description of Voluntary Alternate - Required

Whenever any material or equipment is specified by patent or proprietary name or by the name of the manufacturer, such specification shall be considered as if followed by the words “or acceptable equal”. The seller may offer material or equipment with equal or better qualities and performance in substitution for those specified which he considers would be in the Owner’s interest to accept. The seller shall include sufficient specification data that will, together with any other data the Owner may require, enable the Owner to assess the acceptability of the material or equipment.

I confirm that I have the authority and ability to bind the aforementioned entity and agree to abide by all of the terms of this request for proposal unless otherwise stated in my bid proposal.

Authorized Signature Date

Name and Title (Please Print)

FAMILIAL DISCLOSURE STATEMENT

(Complete one for each Respondent: Vendor, Subcontractor, Leasing Company)

All bidders must provide familial disclosure in compliance with MCL 380.1267 and attach this information to the bid proposal. The bid proposal will be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of the Alpena Public Schools Board or Superintendent. The District will not accept a bid proposal that does not include this sworn and notarized disclosure statement.

The members of the Alpena Public School District Board are:

Michael Barnett, Steven Donajkowski, Ned Heath, Thomas Hilberg, Stacey Parr, and Gordon Snow.

The Alpena Public School District Superintendent is: Dr. John VanWagoner.

☐ The following are the familial relationships:

Owner/Employee Name: Related to: Relationship:

1.

2.

3.

4.

Attach additional pages if necessary to disclose familial relationships.

☐ There is no familial relationship that exists: between the owner or any employee of the bidder and any member of the Alpena Public Schools District Board or the Alpena Public School District Superintendent.

Signature of Bidder Representative: _______________________________________________

Printed Name: ________________________________________________________________

Title: ________________________________________________________________________

Subscribed and sworn to before me this _____day of _______________, _______________

Notary Public, ___________County of _________

My Commission Expires _____/_____/_____

IRAN ECONOMIC SANCTIONS ACT CERTIFICATION

I am the _____________________________________________________________(title) of ____________________________________________________________________ (bidder) or I am bidding in my individual capacity ("Bidder"), with authority to submit a binding bid for the provision of ______________________________________ to Alpena Public Schools.

I have personal knowledge of the matters described in this Certification, and I am familiar with the Iran Economic Sanctions Act, MCL 129.311, et seq. ("Act"). I am fully aware that the school district will rely on my representations in evaluating bids.

I certify that Bidder is not an Iran-linked business, as that term is defined in the Act. I understand that submission of a false certification may result in contract termination, ineligibility to bid for three (3) years, and a civil penalty of $250,000 or twice the bid amount, whichever is greater, plus related investigation and legal costs.

Signature of Bidder Representative: _______________________________________________

Printed Name: ________________________________________________________________

Title: ________________________________________________________________________

Subscribed and sworn to before me this _____day of _______________, _______________

Notary Public, ___________County of _________

My Commission Expires _____/_____/_____

FORM OF STANDARD AGREEMENT(S)

Instructions to Bidders: Please attach examples of your standard agreements for the following documents, if they exist.

___________ Contract

___________ Maintenance or Service Agreements

___________ Warranties

REFERENCES – SERVICE PERFORMANCE

Instructions to Bidders: Please provide three service performance references. Please include Michigan School District(s) whenever possible.

Company Name and Contact Name: ___________________________________________

Address: _________________________________________________________________

Telephone: _________________________ Email: __________________________

Years you have served this Company: __________________________________________

Company Name and Contact Name: ___________________________________________

Address: _________________________________________________________________

Telephone: _________________________ Email: __________________________

Years you have served this Company: __________________________________________

Company Name and Contact Name: ___________________________________________

Address: _________________________________________________________________

Telephone: _________________________ Email: __________________________

Years you have served this Company: __________________________________________

FINANCIAL REFERENCES AND INFORMATION

Banking Reference:

Name and Contact Name: ___________________________________________________

Address: _________________________________________________________________

Telephone: _________________________ Email: __________________________

Number of Years: ___________________________________________________________

Vendor Reference:

Name and Contact Name: ___________________________________________________

Address: _________________________________________________________________

Number of Years: ________________________________________

Vendor Reference:

Name and Contact Name: ___________________________________________________

Address: _________________________________________________________________

Number of Years: ________________________________________

Bidder’s DUNS Number: _________________________________________________

Business Structure: Corporation ( ) Partnership ( ) Sole Proprietor ( ) Other ( )

Number of years in business as the company above: _______________________________

Largest single contract this company held: $______________________________________

Annual gross volumes for last three (3) years:

2017: __________________ 2016: ___________________ 2015: ___________________

Name of your Insurance Company: _____________________________________________

Insurance Limits: ___________________________________________________________

Please attach a copy of any current certificate(s) showing limits you normally carry.

Geographical area of operations for your firm: _____________________________________

Contracting Classification: General ( ) Sub ( ) Supplier ( ) Lessor ( )

Service provided by your firm:

Primary Services: ___________________________________________________

Other Services: _____________________________________________________

CONTRACTOR NOTIFICATION FORM

[In accordance with 40 CFR part 763.84(d)]

As required by the EPA AHERA standard, each school district is responsible for providing contractors with information regarding locations of known or assumed asbestos containing materials prior to entering a building under the school district’s jurisdiction.

Please complete this form and return it to Mr. Mike Gagnon, Interim Director of Facilities, Alpena Public Schools.

I, _________________________________, representing and having authority for ______________ (Bidder)

________________________________, hereby indicate and agree that a representative of the Alpena Public School District, has provided me information regarding the location of the inspection management plan for each building in the district.

These plans will provide me with specific information, location, and materials that are encountered during the course of activity involving the building(s) in question. I expressly agree that neither I nor any of my employees, agents, subcontractors, or other individuals or entities over whom I have any responsibility or control, will disturb asbestos containing materials as listed in the management plan for the building(s) in question. I further understand and agree that should I, my employees, agents, subcontractors, other individuals or entities over whom I have control, encounter any material suspected of containing asbestos, said materials shall not be disturbed without first notifying the office of the school district’s asbestos administrator, and receiving approval that such materials may be disturbed.

Signature Company

Title Address

Date Telephone

CONTRACTOR CERTIFICATION OF ASBESTOS-FREE PRODUCT INSTALLATION FORM

Alpena Public Schools

Contractor: _______________________________________

Address: _________________________________________

Brief Scope of Contracted Activities:

I,___________________________________, representing and having authority for

_______________________________________________, hereby certify that any and all (Company) products/materials which will be and/or have been installed or introduced into the above-mentioned project and building will be asbestos-free (or less than 1% asbestos by weight).

Signature Company

Title Address

Date Telephone

Attachment: Manufacturer's Specifications