Dishwashing Products - A Raw Chemical Material.pdf

Division of Correctional Industries, 550 Broadway, Albany, NY 12204-2802 │ (518) 436-6321 │(800) 436-6321│ https://corcraft.ny.gov/

INVITATION FOR BIDS

IMPORTANT: SEE “NOTICE TO BIDDERS” CLAUSES ON PAGE XX

BIDS MUST BE SENT TO THE ABOVE ADDRESS ONLY

(E-Mail or Fax Bid Submissions Are NOT Acceptable)

BID OPENING

DATE: August 26, 2026

TIME: 2:00 PM

TITLE:

Dishwashing Products – A Raw Chemical Material

Washington CFI

INVITATION FOR BIDS NUMBER:

IFB #0426

SPECIFICATION REFERENCE:

As Incorporated Herein

CONTRACT PERIOD:

October 1, 2026, through September

30, 2029 w/renewal options

ADDRESS INQUIRIES TO:

Melissa Jones, Contract Management Specialist I

E-mail address: Corcraft.ProcurementServices@doccs.ny.gov

The bid must be fully and properly executed by an authorized person. By signing you certify your express authority to sign on behalf of yourself, your company, or other entity and full knowledge and acceptance of this INVITATION FOR BIDS, Appendix A (Standard Clauses For New York State Contracts), Appendix B (General Specifications), and Chapter 1 of the Laws of 2005 (Procurement Lobbying Act), and that all information provided is complete, true and accurate. By signing, bidder affirms that it understands and agrees to comply with the OGS procedures relative to permissible contacts as required by State Finance Law §139-j (3) and §139-j (6) (b). Information may be accessed at:

Procurement Lobbying: https://ogs.ny.gov/acpl

Bidders are requested to retain Appendix A and Appendix B for future reference.

Bidder's Federal Tax Identification No.:

(Do Not Use Social Security Number)

NYS Vendor Identification Number:

(See ”New York Vendor File Registration Clause”)

If applicable, place an “x” in the appropriate box NYS Small Business NYS Certified SDVOB

(check all that apply): ____ # Employees Business

NYS Certified Minority NYS Certified Women Owned Business Owned Business

Legal Business Name of Company Bidding:

D/B/A – Doing Business As (if applicable):

Street City State Zip County

Cash Discounts will not be considered in determining low bid, but cash discounts of any size may be considered in awarding tie bids.

__________________% Cash Discount for payment within 15 days of delivery and/or receipt of voucher

__________________% Cash Discount for payment within 30 days of delivery and/or receipt of voucher

If you are not bidding, place an “x” in the box and return this page only.

WE ARE UNABLE TO BID AT THIS TIME BECAUSE___________________________________________________.

Bidder’s Signature (electronic signature is not acceptable):

Title:

Printed or Typed Name:

Date:

Phone : ( ) - ext ( )

Fax : ( ) - ext ( )

Toll Free Phone : ( ) - ext ( )

Toll Free Fax : ( ) - ext ( )

E-mail Address: Company Web Site:

RESPONSE TO

INVITATION FOR BIDS # 0426

https://corcraft.ny.gov/ mailto:Corcraft.ProcurementServices@doccs.ny.gov https://ogs.ny.gov/acpl

TITLE: DISHWASHING PRODUCTS – A RAW CHEMICAL MATERIAL PAGE 2

WASHINGTON CFI

NEW YORK STATE DEPARTMENT OF CORRECTIONS AND COMMUNITY SUPERVISION

To respond to this IFB, you must complete all the documents that are contained in this package, signing each individual document as required. Attach any other pertinent information that responds to the information requested in the IFB and return the documents by the due date that is stated on the cover of the IFB:

Submit one (1) copy of each of the following documents:

Check

Box

Checklist Item

(envelope containing documents must be labeled “IFB #0426/Do Not Open Until B/O Date 08/26/2026

Bid Submission Checklist (this form)

IFB Cover Page, which shall include:

✓ Bidder's Federal Tax Identification Number

✓ NYS Vendor Identification Number

✓ Bidder's Signature

Bid Price Page(s) (page 9 - 15)

Signed copies of any addenda released for this solicitation.

Gender-Based Violence and the Workplace (page 19 & 20 )

Use of Service-Disabled Veteran-Owned Business Enterprise in Contract Performance (page 32)

Encouraging Use of NYS Businesses in Contract Performance (page 33)

Vendor Responsibility Questionnaire (see page 27)

Online Questionnaire Certified Date:__________________

OR

Paper Questionnaire Submission

Certificate of Insurance (see pages 38 – 42 for insurance types and policy limits)

Proof of Compliance with NYS Workers’ Compensation Coverage Requirements (only the following forms are acceptable: C-

105.2, SI-12, U-26.3, GSI-105.2 or CE-200) (see page 42)

Proof of Compliance with NYS Disability Benefits Coverage Requirements (only the following forms are acceptable: DB-120.1, DB-120.2, DB-155 or CE-200) (see pages 42 - 43)

Bidder Questions (See Notes to Bidders) (pages 45-50)

Manufacturer’s Certificate(s) (Per Each Manufacturer as Required) (page 51)

EO 177 Certification (page 52)

SFL 139-I Certification (Sexual Harassment Prevention) (page 53)

Bidder Compliance & Understanding of SFL 139-j and 139-k (page 54)

Tax and Finance Form ST-220-CA (page 55)

(NOTE: Form ST-220-TD is filed directly with NYS Department of Tax & Finance)

DOCCS M/WBE – EEO Policy Statement (at the end of IFB document)

EEO Staffing Plan (at the end of IFB document)

M/WBE Utilization Plan (Form 100) (at the end of IFB document)

Complete literature and specifications for all items offered.

Submit two (2) copies of each of the following documents:

Manufacturer’s latest price list/schedule or published catalog prices (either print, CD or both)

Latest catalog(s) (either print, CD or both) to be used within the resulting contract.

Signature: Date:

Print Name: Name of Company:

NOTE: Bidder may be required to submit samples upon request pursuant to the “SAMPLES” clause on Page 43.

TITLE: DISHWASHING PRODUCTS – A RAW CHEMICAL MATERIAL PAGE 3

DETAILED SPECIFICATIONS

SCOPE:

The scope of this proposal is for New York State, Department of Corrections & Community Supervision, Division of Industry (Corcraft) to offer a “turnkey” operation to our customer, NYS Department of Corrections & Community

Supervision Nutritional Service Operations, which are located within approximately 68 correctional facilities throughout

New York State. Included shall be:

• the supply of cleaning chemicals

• technical support and laboratory services

• regular service of dispensing equipment

• emergency servicing of automatic dishwashing equipment,

• any or all like services relative to a commercial and/or institutional food service operation setting.

It is the NYS Department of Corrections & Community Supervision, Division of Industries (Corcraft) intention with this proposal is to acquire a series of formulations using super concentrates, or a group of chemicals which, when properly combined with water following specific formulations, will produce:

• a finished institutional dishwashing detergent

• an institutional dishwashing rinse aid (specially formulated to work on plastic ware normally found in the NYS DOCS system)

• a descaling product

• a hand wash pot and pan cleaner

• a food service grade cleaner degreaser

FINISHED PRODUCTS:

The finished products will be manufactured at Washington Correctional Facility, Division of Industries, Soap Shop in Comstock, New York 12821. The formulations being offered must be produced utilizing existing equipment present in the Soap Shop at the time of bid opening. The prospective vendor may be required to perform an on-site visit to confirm that the existing production equipment can achieve the end result.

The finished products must be formulated as required to work in an institutional food service operation. All finished products will be concentrated, must be liquid, and shall be designed to be diluted automatically by appropriate dispensing equipment.

PRICE:

To include delivery FOB to Washington Correctional Facility, Division of Industry, 72 Lock 11 Lane, Comstock, NY

12821.

MINIMUM ORDERS:

Minimum order shall be determined upon award. Bidders shall designate their minimum order quantity or price on bidder price page, where indicated.

MAKE AND MODEL REFERENCES: see below *

The referenced Detailed Specifications listed are for description only and not intended to be restrictive. A comparable product will be considered.

TITLE: DISHWASHING PRODUCTS – A RAW CHEMICAL MATERIAL PAGE 4

DETAILED SPECIFICATIONS (continued)

EQUIPMENT TO BE SUPPLIED BY CORCRAFT:

The following equipment will be provided by Corcraft, periodically monitored and maintained (including the supply of consumable replacement parts) by the winning bidder.

• Automatic Two-Product Dispensing System for institutional/commercial dishwashing machines (wash and rinse aid) o There are approximately 138 dishwashers o Dispensing system for comparison purposes is DEMA Nitro Express NE-LL-A*

• Two Port (4 gal/min) Dispensing Unit for pot and pan detergent and sanitizer (sanitizer is not part of this IFB) o There are approximately 150 units o Dispensing unit for comparison purposes is DEMA ProFill II Model PF652GAP*

• Dispensing Unit for diluting degreaser for spray bottles and mop buckets and sanitizer for use on food contact surfaces (sanitizer is not part of this IFB) o There are approximately 70 units o Dispensing unit for comparison purposes is DEMA 830GAP 1@4 GPM 4 @1 GPM*

*Alternate equipment recommendations shall be considered if functionally equivalent to DEMA ENGINEERING Units noted above.

Award will be based on an estimated 138 dish wash machines, 150 hand pot and pan washing stations and 70 degreaser dilution control systems noted at the time of bid opening. The actual number of machines and stations required, however, may be significantly different.

The dispensing equipment supplied by Corcraft shall be the sole choice of Corcraft and the brand chosen may not be dictated by the winning bidder. The purchase of dispensing equipment is not part of this IFB, however, Corcraft may, at its option, choose to purchase equipment either recommended or supplied by the successful bidder.

TITLE: DISHWASHING PRODUCTS – A RAW CHEMICAL MATERIAL PAGE 5

DETAILED SPECIFICATIONS (cont’d.)

CHARACTERISTICS AND REQUIREMENTS1:

Automatic

Dishwashing Detergent

Automatic Dishwashing

Rinse Aid 2.

Delimer Hand Wash Pot & Pan Detergent

Food Service Grade

Degreaser

Chemical Composition

Blend of Alkali, Water Conditioners and Water

Blend of Surfactant, Water Conditioners and Water

Acid Blend and Water

Surfactant Blend and

Water

Blend of Builder, Surfactant, Solvent and

Water

Physical Form

Liquid Liquid Liquid Liquid Liquid

Opacity Clear to Translucent

Clear to Translucent

Clear to Translucent

Clear to Translucent

Clear to Translucent

Color

Optional Optional Optional Optional Optional

Fragrance Optional Optional Optional Optional/ Preferable

Optional/ Preferable

Specific Gravity

1.3 – 1.5 1.0 – 1.3 1.0 – 1.1 1.0 – 1.1 1.0 – 1.1

Viscosity Water Thin Water Thin Water Thin 200 – 700 cps

Water Thin

Flash Point None to Boiling

None to Boiling

None to Boiling

None to Boiling

None to Boiling pH

>12.5 <2 <1 6 - 8 10.0 – 12.0

% Active Alkalinity

25 – 35 .75 – 2.0

% Total Alkalinity

27- 33 2.0 – 3.0

% Total Acidity

4 - 6

% Refractive Solids

40 - 50 18.0 – 20.0

End Use Dilution

.5 – 2.5 ml/1.5/rack

.5 – 2.5 ml/rack

30 – 237 ml/gal water

10 ml/gallon typ. (Ratio) range to be specified by bidder (ml/gal)

1* - All specifications above are for reference only. Actual physical characteristics may vary somewhat from the above and still be considered acceptable to NYS, Department of Corrections & Community Supervision, Division of Industries

(Corcraft). Corcraft will be the sole determinate authority as to whether alternate products are deemed acceptable.

2* - Ecolab POLY DRY, RINSE DRY or similar products are not considered acceptable for this bid package. Ecolab's

FAST DRYING RINSE AID or US Chemical’s MINIMAX MECHANICAL WAREWASH RINSE or exact equivalents are considered acceptable products.

TITLE: DISHWASHING PRODUCTS – A RAW CHEMICAL MATERIAL PAGE 6

PRICE SHALL INCLUDE:

Lot I

Items

1-5

CHEMICALS INSTRUCTIONS & TECHNICAL SUPPORT

All chemical raw materials i.e., super concentrates), excluding water as one of the ingredients necessary to produce products listed below

-- or --

A suitable formulation with some or all of the ingredients provided to produce products listed below, the balance of ingredients must be readily available on the open market and easily procured following standard NYS purchasing guidelines.

Open market ingredients will be calculated as listed below.

Included shall be instructions and technical support as to how to manufacture, laboratory services at no additional charge to periodically test the finished product for various industry performance standards (i.e. pH, alkalinity etc.), and support/reformulation in the event the standards for food service type cleaning products are revised or new standards are adopted by New York

State.

Lot I

Items

6-10

SPECIFICATIONS, MAINTENANCE &

MONITORING

DISPENSING EQUIPMENT

The frequency of equipment maintenance and/or monitoring shall be stated in the bid proposal and will become part of the determining factor of the bid award.

Dispensing equipment provided by Corcraft, shall be periodically monitored and maintained (including the supply of consumable replacement parts) by winning bidder.

Dishwashing Products to be Produced:

• an institutional food service grade dishwashing detergent

• a dishwashing rinse aid specially formulated for plastic ware encountered in the NYS DOCCS food service areas

• a descaling type product

• a hand pot & pan detergent

• a food service strength degreaser

Calculation Method to be Used for Open Market Ingredients:

If ingredients required are already on state contract, Corcraft will use the contract pricing effective on the bid opening date to calculate the total one-year cost to manufacture the finished good.

If the ingredients required are not on state contract, Corcraft will solicit a Request for Quotes (RFQ) for the estimated one- year supply of the additional ingredients from our regular suppliers: UNIVAR, Brenntag-NE, J-TECH Sales, Astro Chemical and Surpass Chemical. The lowest delivered price per pound will be used to calculate the yearly total cost of the finished good.

The cost of Open Market Ingredients will be added to the Grand Total cost and used to determine the true low bidder.

METHOD OF AWARD

Grand Total for Lot I to the bidder offering the lowest dilution price for both chemicals, and the equipment maintenance and monitoring total.

**PLEASE REFER TO SAMPLE CALCULATIONS ON PAGE 7 and PAGE 8**

TITLE: DISHWASHING PRODUCTS – A RAW CHEMICAL MATERIAL PAGE 7

SAMPLE CALCULATIONS for BIDDER A BID TAB

All Chemicals Supplied

Auto Dish

Wash

Auto Rinse

Aid

Delimer Pot & Pan

Detergent

Degreaser TOTAL

Gallons Specified to be

Made Per Year

15,000 15,000 10,000 10,000 2,500

Bid $/Gal Raw Material $12.00 $19.00 $9.00 $18.00 $6.50

Shop Dilution Product to

Water

3:1 6:1 10:3 1:1 4:6

Product Gallons Needed to Make Specified

Gallons

11,250 12,857 7,692 5,000 1,000

Yearly Cost to Produce $135,000.00 $244,286.00 $69,231.00 $90,000.00 $6,500.00

Corcraft Cost Per Gallon to Make

$9.00 $16.29 $6.92 $9.00 $2.60

Average Dose ml 1.20 1.50 29.6 2.27 1952

Average End User

Dilution Oz/Gal

1 ml = .035 fl oz

0.04 0.05 1.04 0.08 68.31

Doses Per Gallon 3,048 2,438 124 1,609 2

Cost Per Dose $0.0030 $0.0067 $0.0560 $0.0056 $1.3876

Total Doses/1 Year 45,714,286 36,571,429 1,236,607 16,089,498 4,684 99,616,504

Total Vendor Chemical

Cost/1 Year

$545,016

Total Doses/3 Year 298,849,512

Total Chemical Cost/3

Year

$1,635,048

Cost of Chemicals, Svc.

& Equipment/1Year

Corcraft Supplied Equipment Cost = $45,457.64

$590,473.64

Cost of Chemicals, Svc.

& Equipment/3 Year

$1,771,420.92

Average Cost/Dose

Total 3 Year Cost Chemical & Equipment Divided by 3 Year Doses = $.0059

TITLE: DISHWASHING PRODUCTS – A RAW CHEMICAL MATERIAL PAGE 8

SAMPLE CALCULATIONS for BIDDER B BID TAB

Some Chemicals Supplied with Others Purchased by Corcraft from Open Market

Auto Dish

Wash

Auto Rinse

Aid

Delimer Pot & Pan

Detergent (A)

Degreaser (B) TOTAL

Gallons Specified to be

Made per Year

15,000 15,000 10,000 10,000 2,500

Bid $/Gal Raw Material $12.00 $19.00 $9.00 $18.00 $6.50

Shop Dilution Product to

Water

3:1 6:1 10:3 48:2:48 85:4:11

Product Gallons Needed to Make Specified

Gallons

11,250 12,857 7,692 4,800 2,125

Yearly Cost to Produce $135,000.00 $244,286.00 $69,231.00 $86,400.00 $13,813.00

Corcraft Cost Per Gallon to Make

$9.00 $16.29 $6.92 $8.64 $5.53

Open Market Chemical

Finished Product

Weight/Gallon

8.6 8.7

Open Market Chemical 1

Year Product Weight

86,000 21,750

Open Market Chemical

Percent/Weight

Component

2% 4%

Open Market Chemical

Current Cost to Corcraft

$0.18/lb $0.12/lb

Open Market Chemical

Pounds Required/Year

1,720 870

Open Market Chemical

Cost Per Year

$301.00 $108.00

Average Dose ml 1.00 0.75 85.24 9.38 113.65

Average End User

Dilution oz/gal

1 ml = .035 fl. oz.

0.0035 0.02625 2.983365 0.32816 3.97782

Doses Per Gallon 3,657 4,876 43 390 32

Cost Per Dose $0.0025 $0.0033 $0.1614 $0.0222 $0.1717

Total Doses/1 Year 54,857,143 73,142,857 429,046 3,900,536 80,446

Total Vendor Chemicals

Cost/1 Year

$548,729

Total Open Market

Chemicals Cost/1 Year

$409.00

Total Doses/3 Year 397,230,084

Total Chemical Cost/

Year

$549,138

Cost of Chemicals, Svc.

& Equipment/1Year

Corcraft Supplied Equipment Cost = $45,457.64

$594,595.64

Cost of Chemicals, Svc.

& Equipment/3 Year

$1,783,786.92

Average Cost/Dose

Total 3 Year Cost Chemical & Equipment Divided by 3 Year Doses = $0.0045

(A) Salt Required for Bidder B Pot & Pan Detergent Formula

(B) Soda Ash Required for Bidder B Degreaser Formula

TITLE: DISHWASHING PRODUCTS – A RAW CHEMICAL MATERIAL PAGE 9

PLEASE USE BLACK INK OR TYPEWRITER WHEN

PREPARING YOUR BID. BE SURE YOU HAVE

INSERTED YOUR COMPANY’S NAME IN THE BOX

Bidder

DELIVERY TO:

F.O.B. Washington Correctional Facility

Division of Industries, Soap Shop

72 Lock 11 Lane

Comstock, New York 12821

LOT #1: (Items 1 – 5)

Estimated

Finished Good Raw Material

Item 1 yr. Quantity Price per Total

No. Description Gallons Gallon Price

1. AUTOMATIC DISHWASHING

DETERGENT 12,270 $_______/gallon $______________

(As per detailed specifications)

Circle chemical composition: Super Concentrate or Formulation

End Use Dilution: _______________________________________

Manufacturer: _______________________________________

Address of Plant where Item is Manufactured: _______________________________________

Guaranteed Delivery is 30 Calendar Days, your Guaranteed Delivery: ____________Calendar Days A/R/O

If Additional Ingredients Are Required, Balance of Ingredients and Amount to be Obtained From Open Market to Produce the

Est. Annual Quantity Ingredient: ________________________________

Est. Annual Qty to be Purchased: ________________________________

End Use Dilution: ________________________________

Ingredient: ________________________________

Schedule of Lab Services Included at no Additional Charge: _______________________________________

MINIMUM QUANTITY OR PRICE REQUIRED PER ORDER: _______________________________________

No alteration, erasure or addition is to be made on this page. If your bid differs from the specifications, attach a separate sheet and if necessary explain such deviation(s) or qualification(s).

TITLE: DISHWASHING PRODUCTS – A RAW CHEMICAL MATERIAL PAGE 10

LOT #1: (Items 1 – 5) (continued)

Finished Good Raw Material

2. AUTOMATIC DISHWASHING RINSE AID

(As per "Detailed Specifications") 3,975 $_______/gallon $______________

TITLE: DISHWASHING PRODUCTS – A RAW CHEMICAL MATERIAL PAGE 11

LOT #1: (Items 1- 5) (continued)

Finished Good Raw Material

3. DELIMER 3,975 $_______/gallon $______________

(As per "Detailed Specifications")

TITLE: DISHWASHING PRODUCTS – A RAW CHEMICAL MATERIAL PAGE 12

4. HAND WASH POT & PAN DETERGENT

(As per "Detailed Specifications") 12,985 $_______/gallon $______________

TITLE: DISHWASHING PRODUCTS – A RAW CHEMICAL MATERIAL PAGE 13

Item 1 Yr. Quantity Price per Total

5. FOOD SERVICE GRADE DEGREASER

(As per "Detailed Specifications") 2,915 $_______/gallon $______________

TITLE: DISHWASHING PRODUCTS – A RAW CHEMICAL MATERIAL PAGE 14

LOT #1: (Items 1 -5) (continued)

TOTAL BID FOR LOT I:

(To Be Determined Following the Method of Award as stated on Page 5)

Product & Quantity Required

Additional Ingredient(s) Required for ITEM #1 _______________________________________

To be Completed by Agency-Additional Ingredient(s) Cost for Item #1: $ __________________________________

Additional Ingredient(s) Required for ITEM #2 _______________________________________

To be Completed by Agency-Additional Ingredient(s) Cost for Item #2: $ __________________________________

Additional Ingredient(s) Required for ITEM #3 _______________________________________

To be Completed by Agency-Additional Ingredient(s) Cost for Item #3: $ __________________________________

Additional Ingredient(s) Required for ITEM #4 _______________________________________

To be Completed by Agency-Additional Ingredient(s) Cost for Item #4: $ __________________________________

Additional Ingredient(s) Required for ITEM #5 _______________________________________

To be Completed by Agency-Additional Ingredient(s) Cost for Item #5: $ __________________________________

(To Be Completed by Agency) TOTAL BID FOR LOT I: $ __________________________________

TITLE: DISHWASHING PRODUCTS – A RAW CHEMICAL MATERIAL PAGE 15

LOT I: (ITEMS 6-10)

SPECIFICATIONS, MAINTENANCE &

MONITORING OF EQUIPMENT PER DETAILED

SPECIFICATIONS

Equipment Provided by Corcraft:

Description Est. Quantity

Automatic Two-Product Dispensing System 138

Bidder Supplies & Servicing Equipment 150

Two Port Dispensing Unit (4 Gal/Min)

Bidder Supplies & Services Equipment 70

Dispensing Unit for Degreaser Dilution

Control Systems

NOTE: THIS SECTION BELOW, REGARDING EQUIPMENT

MUST BE COMPLETED BY ALL BIDDERS:

6. MONTHLY ROUTINE MAINTENANCE CALLS INCLUDED

AT NO CHARGE? _____ yes _____ no

7. CONSUMABLE REPLACEMENT PARTS AVAILABLE

AT NO CHARGE? _____ yes _____ no

8. EMERGENCY SERVICING AVAILABLE AT NO CHARGE

FOR AUTOMATIC DISHWASHING EQUIPMENT (7 DAYS

PER WEEK/ 24 HOURS PER DAY), INCLUDING

HOLIDAYS? _____ yes _____ no

9. DOES BIDDER HAVE APPROPRIATE NYS WORKERS'

COMPENSATION & DISABILITY BENEFITS

INSURANCE COVERAGE? (As noted on page 38) _____ yes _____ no

TITLE: DISHWASHING PRODUCTS – A RAW CHEMICAL MATERIAL PAGE 16

REPACKING/INDEMNIFICATION AGREEMENT:

CORCRAFT shall be responsible to the Contractor for any liability, damage or injury, including death arising out of the negligent acts or omissions with respect to the repackaging, labeling, distributing or selling of the Product by Corcraft, its officers and employees, acting within the scope of their authority. Corcraft’s obligations with respect to the foregoing are limited by the availability of lawful appropriations as required by Section 41 of the New York State Finance Law and a determination of liability pursuant to the provisions of the New York State Court of Claims Act. Notwithstanding the foregoing, the Contractor shall remain liable for any liability, damage or injury, including death, resulting from its negligence and/or the negligence of its officers, agents and employees.

CORCRAFT will be granted the non-exclusive right to repackage, label, distribute and sell the Product is accordance with the terms and conditions set forth in the contract in agreement with the Contractor.

CORCRAFT agrees to use only Product purchased exclusively from the Contractor. CORCRAFT shall repackage the

Product for only those specific Products and container sizes set forth in the contract.

CORCRAFT shall not adulterate or otherwise alter, amend or change in any manner whatsoever the chemical composition and/or the physical characteristics of the Product and shall ensure that the chemical composition of the Product at the time of its further distribution or sale conforms in all respects to the registration of the Product accepted and approved by EPA.

CORCRAFT represents, warrants and agrees that the repackaging, labeling, sale and distribution of the Product shall be conducted in accordance with the terms of this Agreement and shall comply with all applicable federal, state and local laws, ordinances and regulations.

CORCRAFT shall be responsible for any label or regulatory changes required or approved by EPA (or other government authority with jurisdiction over such matters), and for ensuring that such changes are implemented and complied with.

CORCRAFT shall follow all directions received from the Contractor regarding label changes, use and amendments.

CORCRAFT acknowledge and agree that if EPA suspends, cancels or terminates, or approves the suspension, cancellation or termination of the Registration, or prohibits the repackaging, distribution or sale of any of the Product, CORCRAFT shall cease repackaging, distribution and sale of the Product, except as otherwise permitted by EPA regulations.

CORCRAFT is ready, willing and able to provide such services and possesses or can make available all necessary qualified personnel, licenses, facilities and expertise to perform or have performed the services required pursuant to the terms of this AGREEMENT.

TITLE: DISHWASHING PRODUCTS – A RAW CHEMICAL MATERIAL PAGE 17

INQUIRIES/ISSUING OFFICE:

All inquiries concerning this specification are due by 8/19/2026 and will be addressed to the following Corcraft designated contact(s) and issuing office:

PRIMARY CONTACT:

NYS Department of Corrections and Community Supervision

Division of Industries

550 Broadway

Albany, New York 12204

E-Mail: Corcraft.ProcurementServices@doccs.ny.gov

OR

SECONDARY CONTACT:

Chris (Karl) Bodnar, CI Purchasing Supervisor

NYS Department of Corrections and Community Supervision

Division of Industries

550 Broadway

Albany, New York 12204

E-Mail: Corcraft.procurementServices@doccs.ny.gov

All questions should be submitted in writing, by email to Corcraft.ProcurementServices@doccs.ny.gov citing the particular bid section and paragraph number. Prospective Bidders should note that all clarifications and exceptions including those relating to the terms and conditions of the contract are to be resolved prior to the submission of a bid.

Answers to all questions of a substantive nature will be given to all Prospective Bidders in the form of a formal addendum which will become part of the ensuing contract.

Contacting anyone else other than designated herein may result in rejection of bid. See details under the

“Procurement Lobbying Act” clause on Page 23 of this bid.

KEY EVENTS/DATES:

Event Date

Information for Bids (IFB) Issued July 23, 2026

Written Bidders Questions Deadline August 19, 2026

DOCCS Issues Responses to Questions (estimated) August 20, 2026

Bid Opening / Bids Due to DOCCS no later than August 26, 2026, by 2pm

Contract Start Date October 1, 2026 mailto:Corcraft.procurementServices@doccs.ny.gov

TITLE: DISHWASHING PRODUCTS – A RAW CHEMICAL MATERIAL PAGE 18

New York State

Division of Correctional Industries

NON-BID RESPONSE FORM

A required activity of the IFB process is the compiling of a Bid Tabulation. Ideally, this tabulation should incorporate not only those proposals submitted but also feedback from vendors receiving the IFB to determine why proposals were not submitted. Your cooperation in completing this form is requested should your company/agency decide not to respond to the below identified IFB. Please forward your response to:

New York State Division of Correctional Industries

550 Broadway

Albany, New York 12204-2802

Company name:

Address:

City, State, Zip:

Telephone:

IFB Number: 0426

IFB Title: Dishwashing Products – A Raw Chemical Material

My company/agency did not bid on the above identified IFB but please leave our company/agency on your bidder’s list.

My company/agency did not bid on the above identified IFB and we wish to be excluded from your bidder’s list for future RFP considerations.

REASONS FOR NOT SUBMITTING A BID

Work or service requested not performed by the company. Please indicate your organization’s type of work or service performed:

Bid request received too late. Insufficient time to plan, estimate and submit a bid.

Too busy to consider bidding on this contract.

Unable to meet specifications/other considerations in this proposal.

Specifications in the IFB were unclear.

Unwilling to accept liability or responsibility for damages.

Unable to meet insurance requirements.

Unable to bid on all components (i.e., all locations).

Reluctant to contract with the State because of the many standard requirements.

Previous unfavorable experience with state contracts/work. Please explain:

Other (specify):

Name Title

Signature

Date

TITLE: DISHWASHING PRODUCTS – A RAW CHEMICAL MATERIAL PAGE 19

GENDER-BASED VIOLENCE AND THE WORPLACE

Pursuant to New York State Finance Law § 139-M, every bid made on or after November 5, 2025 to the State or any public department or agency thereof, where competitive bidding is required by statute, rule or regulation, for work or services performed or to be performed or goods sold or to be sold, shall contain the following statement subscribed by the bidder and affirmed by such bidder as true under the penalty of perjury:

"By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that the bidder has and has implemented a written policy addressing gender-based violence and the workplace and has provided such policy to all of its employees, directors and board members. Such policy shall, at a minimum, meet the requirements of subdivision 11 of section five hundred seventy-five of the executive law."

The statement required by New York State Finance Law § 139-M subdivision 1.a may be submitted electronically in accordance with the provisions of New York State Finance Law § 163 subdivision 7.

A bid shall not be considered for award, nor shall any award be made to a bidder who has not complied with this section;

provided, however, that if the bidder cannot make the foregoing certification, such bidder shall so state and shall furnish with the bid a signed statement which sets forth in detail the reasons therefor.

Any bid hereafter made to the state or any public department, agency or official thereof, by a corporate bidder for work or services performed or to be performed or goods sold or to be sold, where such bid contains the statement required by this section, shall be deemed to have been authorized by the board of directors of such bidder, and such authorization shall be deemed to include the signing and submission of such bid and the inclusion therein of such statement as the act and deed of the corporation.

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Gender-Based Violence and the Workplace Certification

New York State Finance Law §139-M requires bidders on competitive state procurements to certify that they have a written policy addressing gender-based violence and the workplace and that such policy meets the following minimum requirements:

● Share Information: Employers must provide information regarding gender-based violence where employees can see and access it, including displaying the NYS Domestic and Sexual Violence Hotline information and a gender-based violence and the workplace poster.

● Refer Employee-Survivors to Services: The policy must require that the employer refer employees who disclose current or past victim status to the NYS Domestic and Sexual Violence Hotline and/or a local service provider. For bidders outside of New York State, referrals should be made to a local provider or statewide hotline. While referrals are required to be provided by the employer, it is not required for the employee to access services.

● Prohibit Retaliation: The policy must clearly state that discrimination or retaliation against employees who identify as victims or survivors of gender-based violence is prohibited.

● Comply with Laws: Ensure your policy follows State law. For employers based in New York State, this means that the policy must follow the SAFE Leave Act, New York State Human Rights Law, and any other relevant laws and regulations.

● Offer Implementation Support: OPDV is able to assist employers in developing and implementing this policy.

Employers must provide information to supervisors and human resources, where available, about this technical assistance from OPDV. OPDV can be contacted at workplace@opdv.ny.gov.

By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that the bidder has and has implemented a written policy addressing gender-based violence and the workplace and has provided such policy to all of its employees, directors and board members. Such policy shall, at a minimum, meet the requirements of subdivision 11 of section five hundred seventy-five of the executive law.

Organization’s signature below certifies its compliance with State Finance Law §139-M.

Organization: __________________________________________

By (signature): ____________________________________

Name (Please Print): _______________________________

Title: ____________________________________________

Date: ____________________

This form must be signed by an authorized executive or legal representative.

If the organization cannot make the above certification, they must provide an attached statement with their bid detailing the reasons therefor.

mailto:workplace@opdv.ny.gov

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GENERAL INFORMATION

IMPORTANT NOTICE TO POTENTIAL BIDDERS: Receipt of these bid documents does not indicate that the NYS

Department of Corrections and Community Supervision, Division of Industries, has pre-determined your company's qualifications to receive a contract award. Such determination will be made after the bid opening and will be based on our evaluation of your bid submission compared to the specific requirements and qualifications contained in these bid documents.

NOTICE TO BIDDERS:

The Commissioner of Correctional Services will receive bids pursuant to the provisions of Article XI of the State Finance Law or the provisions of the State Printing and Public Documents Law. The following procedures shall be used for bid submittals:

1. BID PREPARATION

Prepare your bid on this form using indelible ink. Print the name of your company on each page of the bid in the block provided. One copy of the bid is required, unless otherwise specified herein. Bids must be complete and legible. All Bids must be signed. All information required by the Bid Specifications must be supplied by the Bidder on the forms or in the format specified. No alteration, erasure or addition is to be made to the Bid Documents. Changes may be ignored by the Commissioner or may be grounds for rejection of the Bid. Changes, corrections and/or use of white-out in the Bid or

Bidder’s response portion of the Bid Document must be initialed by an authorized representative of the Bidder. Bidders are cautioned to verify their Bids before submission, as amendments to Bids or requests for withdrawal of Bids received by the

Commissioner after the time specified for the Bid opening, may not be considered.

2. BID DEVIATIONS

If your bid differs from the specifications explain such deviation(s) or qualification(s); and if necessary, attach a separate sheet. Bids must conform to the terms set forth in the Bid Documents, as extraneous terms or material deviations (including additional, inconsistent, conflicting or alternative terms) may render the Bid non-responsive and may result in rejection of the Bid.

3. BID SUBMISSION

When submitting your bid, only the following pages of this solicitation are required: the Cover Page and all pages from your bid prices through the end of all bidder questions and required certifications. You are NOT required to submit the bid pages containing the general information, detailed specifications, Appendix A to this office. You may keep all those pages for your own reference.

4. BID DELIVERY

Bidders assume all risks for timely, properly submitted deliveries. Bidders are strongly encouraged to arrange for delivery of bids to Correctional Services, Division of Industries prior to the date of the bid opening. E-mail or fax bid submissions are not acceptable and will not be considered.

• Bid envelopes

An envelope containing a bid should be marked "BID ENCLOSED" and state the Bid Number, Bid Opening Date, and Time on the envelope containing the sealed bid. Failure to complete all information on the bid envelope may necessitate the premature opening of the bid and may compromise confidentiality. In the event that a Bidder fails to provide such information on the return Bid envelope or shipping material, the receiving entity reserves the right to open the shipping package or envelope to determine the proper Bid number or Product group, and the date and time of Bid opening. Bidder shall have no claim against the receiving entity arising from such opening and such opening shall not affect the validity of the Bid or the procurement.

Notwithstanding the receiving agency’s right to open a Bid to ascertain the foregoing information, Bidder assumes all risk of late delivery associated with the Bid not being identified, packaged or labeled in accordance with the foregoing requirements.

Bids shall be delivered to:

NYS Department of Corrections and Community Supervision

Division of Industries

550 Broadway

Albany, NY 12204

Unless otherwise specified herein, facsimile Bid submissions are NOT acceptable and will not be considered.

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GENERAL INFORMATION (Cont’d)

NOTICE TO BIDDERS: (Cont’d)

4. BID DELIVERY (continued)

• Hand deliveries

Bidders assume all risks for timely, properly submitted deliveries.

Any Bid received at the specified location after the time specified will be considered a late Bid. A late Bid shall not be considered for award unless: (i) no timely Bids meeting the requirements of the Bid Documents are received or, (ii) in the case of a multiple award, an insufficient number of timely Bids were received to satisfy the multiple award; and acceptance of the late Bid is in the best interests of the Authorized Users. Bids submitted for continuous or periodic recruitment contract awards must meet the submission requirements associated with their specifications. Delays in

United States mail deliveries or any other means of transmittal, including couriers or agents of the Authorized User shall not excuse late Bid submissions. Similar types of delays, including but not limited to, bad weather, or security procedures for parking and building admittance shall not excuse late Bid submissions. Determinations relative to Bid timeliness shall be at the sole discretion of the Commissioner.

CONFIDENTIAL/TRADE SECRET MATERIALS:

a. Contractor

Confidential, trade secret or proprietary materials as defined by the laws of the State of New York must be clearly marked and identified as such upon submission by the Bidder. Marking the Bid as “confidential” or “proprietary” on its face or in the document header or footer shall not be considered by the Commissioner or Authorized User to be sufficient without specific justification as to why disclosure of particular information in the Bid would cause substantial injury to the competitive position of the Bidder. Bidders/Contractors intending to seek an exemption from disclosure of these materials under the Freedom of Information Law must request the exemption in writing, setting forth the reasons for the claimed exemption. Acceptance of the claimed materials does not constitute a determination on the exemption request, which determination will be made in accordance with statutory procedures. Properly identified information that has been designated confidential, trade secret, or proprietary by the Bidder will not be disclosed except as may be required by the Freedom of

Information Law or other applicable State and federal laws.

b. Commissioner or Authorized User

Contractor further warrants, covenants and represents that any confidential information obtained by Contractor, its agents, Subcontractors, officers, distributors, resellers or employees in the course of performing its obligations, including without limitation, security procedures, business operations information, or commercial proprietary information in the possession of the State or any Authorized User hereunder or received from another third party, will not be divulged to any third parties.

Contractor shall not be required to keep confidential any such material that is publicly available through no fault of

Contractor, independently developed by Contractor without reliance on confidential information of the Authorized User, or otherwise obtained under the Freedom of Information Act or other applicable New York State laws and regulations. This warranty shall survive termination of this Contract. Contractor further agrees to take appropriate steps as to its agents, Subcontractors, officers, distributors, resellers or employees regarding the obligations arising under this clause to insure such confidentiality.

RELEASE OF BID EVALUATION/MATERIAL:

Requests concerning the evaluation of Bids may be submitted under the Freedom of Information Law. Information, other than statistical or factual tabulations or data such as the Bid Tabulation, shall only be released as required by law after Contract award. Bid

Tabulations are not maintained for all procurements. Names of Bidders may be disclosed after Bid opening upon request. Written requests should be directed to the Commissioner.

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FREEDOM OF INFORMATION LAW:

During the evaluation process, the content of each Bid will be held in confidence and details of any Bid will not be revealed

(except as may be required under the Freedom of Information Law or other State law). The Freedom of Information Law provides for an exemption from disclosure for trade secrets or information the disclosure of which would cause injury to the competitive position of commercial enterprises. This exception would be effective both during and after the evaluation process. If the Bid contains any such trade secret or other confidential or proprietary information, it must be accompanied in the Bid with a written request to the

Commissioner to not disclose such information. Such request must state with particularity the reasons why the information should not be available for disclosure and must be provided at the time of submission of the Bid. Notations in the header, footer or watermark of the Bid Document will not be considered sufficient to constitute a request for non-disclosure of trade secret or other confidential or proprietary information. Where a Freedom of Information request is made for trademark or other confidential or proprietary information, the Commissioner reserves the right to determine upon written notice to the Bidder whether such information qualifies for the exemption for disclosure under the law. Notwithstanding the above, where a Bid tabulation is prepared and Bids publicly opened, such Bid tabulation shall be available upon request.

TAXES:

a. Unless otherwise specified in the Bid Specifications or Contract, the quoted Bid price includes all taxes applicable to the transaction.

b. Purchases made by the State of New York and certain non-State Authorized Users are exempt from New York State and local sales taxes and, with certain exceptions, federal excise taxes. To satisfy the requirements of the New York State Sales tax exemption, either the Purchase Order issued by a State Agency or the invoice forwarded to authorize payment for such purchases will be sufficient evidence that the sale by the Contractor was made to the State, an exempt organization under

Section 1116 (a) (1) of the Tax Law. Non-State Authorized Users must offer their own proof of exemption upon request.

No person, firm or corporation is, however, exempt from paying the State Truck Mileage and Unemployment Insurance or

Federal Social Security taxes, which remain the sole responsibility of the Bidder/Contractor.

c. Pursuant to Revised Tax Law 5-a, Contractor will be required to furnish sales tax certification on its behalf and for its affiliates, and subcontractors for Contracts with a value greater than $100,000 in accordance with provisions of the law.

d. Purchases by Authorized Users other than the State of New York may be subject to certain taxes which were not included the Bid price, and in those instances the tax should be computed based on the Contract price and added to the invoice submitted to such entity for payment.

EXPENSES PRIOR TO CONTRACT EXECUTION:

The Commissioner and any Authorized User(s) are not liable for any costs incurred by a Vendor, Bidder or Contractor in the preparation and production of a Bid, Mini-Bid or best and final offers or for any work performed prior to Contract execution.

ADVERTISING RESULTS:

The prior written approval of the Commissioner is required in order for results of the Bid to be used by the Contractor as part of any commercial advertising. The Contractor shall also obtain the prior written approval of the Commissioner relative to the Bid or

Contract for press or other media releases.

PRODUCT REFERENCES:

a. “Or Equal” In all Bid Specifications the words “or equal” are understood to apply where a copyrighted, brand name, trade name, catalog reference, or patented Product is referenced. References to such specific Product are intended as descriptive, not restrictive, unless otherwise stated. Comparable Product will be considered if proof of compatibility is provided, including appropriate catalog excerpts, descriptive literature, specifications and test data, etc. The Commissioner’s decision as to acceptance of the Product as equal shall be final.

b. Discrepancies in References In the event of a discrepancy between the model number referenced in the Bid Specifications and the written description of the Products which cannot be reconciled, with respect to such discrepancy, then the written description shall prevail.

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PRICING:

a. Unit Pricing If required by the Bid Specifications, the Bidder should insert the price per unit specified and the price extensions in decimals, not to exceed three places for each item unless otherwise specified, in the Bid. In the event of a discrepancy between the unit price and the extension, the unit price shall govern unless, in the sole judgment of the

Commissioner, such unit pricing is obviously erroneous.

b. Net Pricing Unless otherwise required by the Bid Specifications, prices shall be net, including transportation, customs, tariff, delivery and other charges fully prepaid by the Contractor to the destination(s) indicated in the Bid Specifications, subject to the cash discount.

c. “No Charge” Bid When Bids are requested on a number of Products as a Group or Lot, a Bidder desiring to Bid “no charge” on a Product in the Group or Lot must clearly indicate such. Otherwise, such Bid may be considered incomplete and be rejected, in whole or in part, at the discretion of the Commissioner.

d. Best and Final Prices As specified in the Bid Documents and Contract, a Contractor may be solicited at the time of issuance of a Purchase Order or Mini-Bid award for best and final pricing for the Product or service to be delivered to the Authorized

User. Contractors are encouraged to reduce their pricing upon receipt of such request.

DRAWINGS:

a. Drawings Submitted With Bid When the Bid Specifications require the Bidder to furnish drawings and/or plans, such drawings and/or plans shall conform to the mandates of the Bid Documents and shall, when approved by the Commissioner, be considered a part of the Bid and of any resulting Contract. All symbols and other representations appearing on the drawings shall be considered a part of the drawing.

b. Drawings Submitted During the Contract Term Where required to develop, maintain and deliver diagrams or other technical schematics regarding the scope of work, Contractor shall do so on an ongoing basis at no additional charge, and must, as a condition of payment, update drawings and plans during the Contract term to reflect additions, alterations, and deletions.

Such drawings and diagrams shall be delivered to the Authorized User’s representative.

c. Accuracy of Drawings Submitted All drawings shall be neat and professional in manner and shall be clearly labeled as to locations and type of product, connections and components. Drawings and diagrams are to be in compliance with accepted drafting standards. Acceptance or approval of such plans shall not relieve the Contractor from responsibility for design or other errors of any sort in the drawings or plans, or from its responsibility for performing as required, furnishing product, services or installation, or carrying out any other requirements of the intended scope of work.

BID EVALUATION:

The Commissioner reserves the right to accept or reject any and all Bids, or separable portions of offers, and waive technicalities, irregularities, and omissions if the Commissioner determines the best interests of the State will be served. The Commissioner, in his/her sole discretion, may accept or reject illegible, incomplete or vague Bids and his/her decision shall be final. A conditional or revocable Bid which clearly communicates the terms or limitations of acceptance may be considered, and Contract award may be made in compliance with the Bidder’s conditional or revocable terms in the offer.

CONDITIONAL BID:

Unless the Bid Specifications provides otherwise, a Bid is not rendered non-responsive if the Bidder specifies that the award will be accepted only on all or a specified group of items or Product included in the specification. It is understood that nothing herein shall be deemed to change or alter the method of award contained in the Bid Documents.

CLARIFICATIONS / REVISIONS:

Prior to award, the Commissioner reserves the right to seek clarifications, request Bid revisions, or to request any information deemed necessary for proper evaluation of Bids from all Bidders deemed to be eligible for Contract award. Failure to provide requested information may result in rejection of the Bid.

EQUIVALENT OR IDENTICAL BIDS:

In the event two offers are found to be substantially equivalent, price shall be the basis for determining the award…