COUNTY OF ORANGE

OC PUBLIC WORKS

REQUEST FOR PROPOSAL (RFP)

FOR

DISASTER-RELATED DEBRIS REMOVAL MONITORING SERVICES

RFP NO. 080-3052202-RN

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/ocgov https://secure.procurenow.com/portal/%7bproject.government.code%7d

County of Orange RFP

OC Public Works - Disaster-Related Debris Removal Monitoring Services, 080-3052202-RN

County of Orange

OC Public Works

Procurement and Contract Services

601 N. Ross St.

Santa Ana, CA

92701

SCHEDULE OF ACTIVITIES

Release of RFP Solicitation July 21, 2026

Question Submission Deadline August 4, 2026, 2:00pm

RFP Submittal Closing August 18, 2026, 2:00pm

Proposal Evaluations August 25, 2026

PROPOSALS MUST BE RECEIVED ON

OR BEFORE

Tuesday, August 18, 2026

2:00 pm

SECTIONS

SECTION 1. INTRODUCTION AND INSTRUCTIONS TO RESPONDENTS

SECTION 2. PROTEST PROCEDURES

SECTION 3. SCOPE OF WORK

SECTION 4. SCORING CRITERIA

SECTION 5. VENDOR RESPONSES

SECTION 6. OCLSB AND DVBE PREFERENCE POLICIES CERTIFICATION

REQUIREMENTS

Attachments:

A - Reference Questionnaire Template

B - Contractor Safety -Activity Checklist

C - Contractor Safety Responsibility Form

D - Jobsite Safety Inspection Checklist

E - Orange County District Attorneys Office Public Works

F - 3052202-Monitoring-Model Contract-Rev. 7.31.26

SECTION 1. INTRODUCTION AND INSTRUCTIONS TO RESPONDENTS

1.1 INTRODUCTION

The County intends that the successful Respondent shall provide Disaster-Related Debris Removal

Monitoring Services proposed in accordance with contract requirements set forth in the solicitation and Model Contract, including Attachments.

1.2 COUNTY HOLIDAYS DURING SOLICITATION PERIOD

During this solicitation period, the OC Public Works will be closed on the following County holidays - https://hrs.oc.gov/employee-relations/employee-resources

1.3 INSTRUCTIONS TO RESPONDENTS AND PROCEDURES FOR SUBMITTAL

A. Responses are to be uploaded via the County's eProcurement Portal at https://procurement.opengov.com/portal/ocgov. For assistance on uploading Response via County’s eProcurement Portal, please contact procurement-support@opengov.com or https://help.procurement.opengov.com/en/

B. Examine the Contract Documents and the site of the proposed work carefully before submitting a Response for the work contemplated. Investigate the conditions to be encountered, as to the character, quality, and quantities of work to be performed and materials to be furnished and as to the requirements of all Contract Documents.

The County has attempted to provide all information available. It is the responsibility of each Respondent to review, evaluate, and, where necessary, request any clarification prior to submission of a Response. If any person contemplating submitting a response to this

Request for Proposal (RFP) is in doubt as to the true meaning of any part of the solicitation documents attached hereto or finds discrepancies in or omissions from the specifications, they may submit a written request for clarification/interpretation to the County Deputy

Procurement Agent (DPA) via the County’s eProcurement Portal under the bid page for this solicitation.

If clarification or interpretation of this solicitation is considered necessary by County, an addendum shall be issued, and the information will be posted via the County’s eProcurement Portal. Any interpretation of, or correction to, this solicitation shall be issued by the DPA. It is the responsibility of each Respondent to periodically check the County’s eProcurement Portal to ensure that they have received and reviewed any and all addenda to this solicitation.

The County will not be responsible for any other explanations, corrections to, or interpretations of the documents, including any oral information. If an addendum is issued, Respondents must acknowledge the addendum via the County’s eProcurement Portal.

All questions or requests for interpretations must be received within this solicitation by Tuesday, August 4, 2026, before 2:00 pm. The DPA will provide all official communication concerning this solicitation. Any County response relevant to this https://hrs.oc.gov/employee-relations/employee-resources https://procurement.opengov.com/portal/ocgov https://procurement.opengov.com/portal/ocgov mailto:procurement-support@opengov.com https://help.procurement.opengov.com/en/ solicitation other than through or approved by the DPA is unauthorized and will be considered invalid.

C. Responses must be valid for a period of at least three hundred sixty-five (365) calendar days from the closing date and time of receipt. No Response may be withdrawn after the submission date.

D. Each Respondent must submit their response electronically via the County’s eProcurement

Portal.

E. All pages must be submitted on standard 8.5 x 11-inch paper, numbered and identified sequentially by section. Responses must be organized and indexed as outlined in the

Response Requirements Section. It is imperative that all Respondents comply, exactly and completely, with the instructions set forth herein. All responses to this solicitation shall be type written or word-processed (except where otherwise provided or noted), concise, straightforward, and must fully address each requirement and question. Although not as a substitute for a complete written response, additional material, such as technical documents, may be referenced in any response if the material is included in the same section as additional information.

F. Responses are not to be marked as confidential or proprietary. The County may refuse to consider any Responses so marked. All Responses and supporting documents will be subject to the provisions of the California Public Records Act (California Code

Government Code 7920.000 et seq.) (PRA) and will be disclosed or withheld in accordance therewith. The County shall not be liable in any way for disclosure of any such records.

Additionally, all Responses shall become the property of the County.

Respondents should not request that certain information be treated as exempt, and statements in the Responses should not be marked as confidential or proprietary. In the event that any information is marked as confidential or proprietary, as it may be absolutely necessary, Respondents have the sole responsibility of obtaining any applicable injunctive reliefs to prevent the disclosure of such confidential proprietary information in connection with any request made to County pursuant to PRA or a subpoena for disclosure of such information.

G. Each Respondent shall exercise reasonable care and diligence to avoid submitting a

Response that could result in a conflict of interest if Respondent were to be selected. This obligation shall apply to the Respondent, the Respondent’s employees, agents, and relatives, sub-contractors, and third parties associated with accomplishing work and services in response. In the event Respondent has done work for the County on this Project in the past or has reason to believe that a conflict of interest may exist for Respondent in regard to this Project, Respondent should consult with its legal counsel prior to responding to this solicitation. Any Respondent who is found to have an actual conflict of interest may have its response rejected on that ground.

Respondent, its employees and/or consultants may be subject to the provisions of the

California Political Reform Act of 1974 (the “Act”), which (1) requires such persons to disclose any financial interest that may be materially affected by services provided under this Contract, (2) prohibits such persons from making, or participating in making, decisions that could reasonably affect such interest; and (3) may require the filing a Statement of

Economic Interest (Form 700).

If subject to the Act, Respondent shall conform to all requirements of the Act. Failure to do so shall constitute a material breach and is grounds for immediate termination of the

Contract by County. Respondent shall indemnify and hold harmless County for any and all claims for damages resulting from Respondent’s violation of this Section.

H. By submitting a response, the Respondent represents that it thoroughly examined the

County’s requirements, is familiar with the services required under this solicitation and is qualified and capable of providing the services to achieve the County’s objectives.

I. Each Respondent must submit its response in strict accordance with all requirements of this solicitation and compliance must be stated in the response. Deviations, clarifications and/or exceptions must be clearly identified and listed separately as alternative items on additional information section for the County’s consideration as specified in the

Response Requirements Section, “Statement of Compliance.”

Note: Allow sufficient time to upload all required files. The County’s eProcurement Portal will not allow any uploads after the due date and time specified herein, e.g., if Part 1 and 2 uploaded successfully at 1:58:38 P.M. and Part 3 is in progress of being uploaded at 2:00:01

P.M., Part 3 will not upload successfully.

J. Pre-contractual expenses are not to be included in the Cost Proposal, Attachment B, Pricing and Compensation. Pre-contractual expenses are defined as including, but not limited to, expenses incurred by the Respondent in: a) preparing the response to this solicitation; b) submitting that response to the County; c) negotiating with the County any matter related to the Respondent’s response; and d) any other expenses incurred by the Respondent prior to the date of award and execution, if any, of the Contract.

K. Any response may be construed as non-responsive and ineligible for consideration if it does not comply with the requirements of the solicitation, including but not limited to technical features, acknowledgment of receipt of addenda, and page number limits, etc. These are common causes for deeming a response non-responsive.

L. Where two or more Respondents desire to submit a single response to this solicitation, they must do so on a prime/subcontractor basis rather than as a joint venture. The County intends to contract with a single firm that may subcontract with multiple firms (team) but not with multiple firms doing business as a joint venture.

M. County does not require and neither encourages nor discourages the use of lobbyists or other consultants for the purpose of securing business.

N. The County requires a valid D-U-N-S number prior to Contract Award. If needed, your company may obtain one at no cost at www.dnb.com. If you are unable to provide/obtain a D-U-N-S number, please indicate so in your submission response.

O. The County requires a valid UEI number and full registration prior to Contract

Award. Your company must obtain one at no cost at www.usfcr.com. If you are unable to provide/obtain a UEI number, please indicate so in your submission response.

P. Effective from the issuance date of this solicitation until a Contract is awarded or the solicitation is withdrawn, all individuals or entities responding—including their employees, agents, representatives, proposed partners, subcontractors, members, lobbyists, or attorneys (collectively "Respondents")—are prohibited from engaging in any direct or indirect communication with County personnel involved in the selection process, except with the designated Deputy Procurement Agent (DPA). Respondents may continue conducting business with the County on matters unrelated to this solicitation and may communicate with County staff, provided the solicitation is not discussed. Any attempt to engage in discussion regarding this solicitation with anyone other than the designated DPA will be presumed to create an unfair competitive advantage and may result in disqualification.

Q. After the closing date and time for receipt of Responses, evaluation, and if requested by the County, interviews will commence. Respondents who submit Responses most responsive to the County’s requirements may be asked to give a presentation of their response to County staff. The County makes no guarantee as to the number of Respondents selected for interviews. Selected Respondents should be prepared to make its presentation within five (5) business days after notification and be prepared to discuss all aspects of its response in detail, including technical questions regarding the response. Respondents shall not be allowed to alter or amend its response through the use of the presentation process.

1.4 MINIMUM QUALIFICATIONS/REQUIREMENTS

Respondent shall meet the following minimum requirements and qualifications to proceed to the evaluation process. Failure to have the ability to, upon County request, provide any of the items requested below may result in disqualification of your response. These qualifications must be maintained during the term of any resultant Contract.

http://www.dnb.com/ http://www.usfcr.com/

A. Must have the ability to do business in Orange County, California.

B. Complete all required Vendor Response questions of the solicitation.

C. Experience and Qualifications: Related Experience in performing work of a similar nature; Key Personnel Experience and Qualifications; Education, Licenses and

Certifications.

D. Proposal's Organization and Completeness.

E. Resources Respondent can commit to project/Contract.

F. Community Relations – Evidence of good working relationships with County or other governmental agencies, concerned citizens and/or special interest groups on the projects of a similar nature.

G. Project Understanding: Evidence that the Respondent is familiar with Orange County, including potential emergency conditions. Plan and Strategy for mitigating emergencies, including approach to Operations and Staging of resources for events.

H. Environmental Issues – Evidence Respondent is sensitive to environmental issues, including endangered species, habitats, wetlands and water resources.

I. Compliance with Model Contract

1.5 EVALUATION PROCESS

Responses deemed to meet all minimum solicitation requirements will be scored based on the established evaluation criteria, and will be assigned points that measure the responsiveness to each identified criterion. The total number of points earned will be tallied for each response, based upon the Respondent(s) submitted written materials.

Responses shall be evaluated by an Evaluation Panel of job knowledge experts on the basis of the responsiveness to the requirements in this RFP. The County may request clarifications, or otherwise verify the contents of the response, including information about the Respondent, Contractors and sub-contractors.

The scoring is based on evaluation of the response as measured against the Scoring Criteria, which includes County of Orange Procurement Preference Policy, in accordance with Sections 1.8-103 and 4.3-112 of the 2026 County Contract Policy Manual (CPM). A copy of the 2026 CPM can be found at https://cpo.oc.gov/cpm. Responses will be evaluated from the most advantageous to the least advantageous to the County.

1.6 SELECTION/AWARD PROCEDURES

Upon the completion of the evaluation process, the Evaluation Committee will make a recommendation for an award to the County’s DPA. Final award determination shall be subject to reference checks and past performance.

https://cpo.oc.gov/cpm

The Model Contract contained herein this RFP is the Contract proposed for execution. It may be modified to incorporate negotiated items and other pertinent terms and conditions set forth in this

RFP, including special conditions and requirements and those added by addendum, necessary attachments and/or exhibits, and to reflect Respondent’s response and qualifications. Any additional exceptions to the terms and conditions made by any Respondent after submission of its response may result in its elimination from further consideration.

Exceptions to the terms and conditions of the Model Contract or the statements regarding

Respondent’s inability to comply with any of the provisions thereof are to be declared in the response to the RFP in VENDOR RESPONSES - Statement of Compliance.

Negotiations may or may not be conducted with the finalist(s); therefore, the response submitted should contain Respondent(s) most favorable terms and conditions, since the selection and award may be made without further discussion or need for clarification. Any additional exceptions to the terms and conditions made by any Respondent(s) after submission of its response may result in elimination from further consideration.

The County will enter into negotiations with the selected Respondent and award a contract upon completion of negotiation of fees and contract terms. The award may be subject to/requires approval(s) by the County Board of Supervisors.

If a satisfactory Contract cannot be negotiated in a timely manner, County, in its sole discretion, may terminate negotiations with the selected Respondent and begin negotiations with the next

Respondent.

1.7 RIGHTS RESERVED TO COUNTY

The County reserves the right to:

A. Make use of any information or ideas in the responses submitted.

B. Request response revisions and hold discussions and negotiations with any Respondent as necessary to serve the best interests of the County.

C. Seek publicly available information about the Respondents.

D. Conduct, or not to conduct, oral interviews and/or presentations with the highest-ranked

Respondent(s) and additional Respondents.

E. Waive, at its discretion, any procedural, non-material defects, irregularity, or informality, which

County deems correctable or otherwise not warranting rejection of the response that do not result in any unfair competitive advantage. Any waiver will not excuse a proponent from full compliance.

F. Verify and validate any information prior to Contract Award and during the entire term of the

Contract.

G. Negotiate the final Contract with any Respondent(s), including pricing/fee schedule, as necessary to serve the best interests of the County;

H. Withdraw or cancel in part or in its entirety this solicitation at any time without prior notice and furthermore makes no representations that any Contract will be awarded to any Respondent responding to this solicitation;

I. Award its total requirements to one Respondent or to apportion those requirements among two or more Respondents as the County may deem to be in its best interests;

J. Reject any response if it is conditional, incomplete or deviates significantly from the services requested in this solicitation; and/or

K. Request Best and Final Offer from any Respondent determined to be within the competitive range.

Unless requested by the County, late Best and Final Offers will not be accepted by the County for any reason. In addition, negotiations may or may not be conducted with Respondents.

L. Make multiple awards to Respondent(s) for services requested in this solicitation, at its sole discretion, to serve the best interests of the County.

M. Defer award of this Contract for a period of 180 days after the solicitation opening. During this period, Respondent shall guarantee the prices and terms quoted in their responses. The County and the responsive, responsible Respondent may mutually agree in writing to extend this deferral period.

Therefore, responses submitted shall contain the Respondent’s most favorable terms and conditions, since the selection and award may be made without discussion with any Respondent.

1.8 CONTRACTOR SAFETY

Contractor shall comply with the County’s Safety and Loss Prevention Policy and Procedure#306

(“Contractor Safety Responsibilities”) and submit a copy of their Injury and Illness Prevention

Program (IIPP) and Contractor Safety-Activity Checklist to the County’s Project Manager prior to the start of any work performed under the Contract. Contractor will notify County Project Manager of any revisions to the Safety-Activity Checklist and will provide a new Safety-Activity Checklist upon County request. The IIPP shall comply with California Code of Regulations, Title 8, Section

1509 or 3203(whichever applies). Contractor shall submit other safety programs that pertain to the type of job that will be performed on site. County reserves the right to conduct inspections and audits as necessary for the purpose of evaluating any aspect of safety performance under this

Contract.

1.9 TITLE VI SOLICITATION NOTICE

The County of Orange, in accordance with the provisions of the Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 USC §§ 2000d to 2000d-4) and the Regulations, hereby notifies all

Respondents that it will affirmatively ensure that any contract entered into pursuant to this advertisement, will be afforded full and fair opportunity to submit response to this solicitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

1.10 DEPARTMENT OF THE TREASURY, INTERNAL REVENUE SERVICE FORM

W-9/W-8 REQUIREMENTS

Effective June 3, 2006, all Contractors, entering into a Contract with County, who are not already established in Countywide ERP System as an Auditor-Controller vendor, will be required to submit to County a federal Form W-9, or form W-8 for foreign vendors. County will inform

Contractor, at the time of award, if the Form W-9 or W-8 will be required.

In order to comply with this County requirement, within ten (10) days of notification of selection of award of Contract but prior to official award of Contract, the selected Contractor agrees to furnish to Contract administrator, or the Deputy Procurement Agent (DPA) the required W-9 or

W-8.

1.11 CAMPAIGN CONTRIBUTION DISCLOSURE

Effective January 1, 2023, all contractors entering into a contract with the County, will be required to submit the Campaign Contribution Disclosure Form for any contributions made on or after

January 1, 2023. In order to comply with this requirement, Respondent agrees to furnish the required Campaign Contribution Disclosure Information form as a required submittal with its response. Failure to include the form as required will render the response nonresponsive.

SECTION 2. PROTEST PROCEDURES

Any actual or prospective bidder or respondent who alleges an error or impropriety in the solicitation or award of a contract may submit a grievance or protest to Richard Nguyen at richard.nguyen@pw.oc.gov, as set forth herein.

PROTEST PROCEDURES

All protests shall be typed under the protestor’s letterhead and submitted in accordance with the provisions stated herein. All protests shall include at a minimum the following information:

A. The name, address, and telephone number of the protestor;

B. The signature of the protestor or the protestor’s representative;

C. The solicitation or contract number;

D. A detailed statement of the legal and/or factual grounds for the protest; and, E. The form of relief requested.

Protest of Solicitation Specifications:

A. All protests related to solicitation specifications must be submitted to the Deputy

Procurement Agent (DPA), Richard Nguyen at richard.nguyen@pw.oc.gov, no later than five (5) business days prior to the Closing Date of the solicitation. Protests received after the five (5) business-day deadline will not be considered by the County.

B. In the event the protest of specifications is denied, and the protestor wishes to continue in the solicitation process, the protestor must still submit a bid/response prior to the close of the solicitation in accordance with the solicitation submittal procedures provided in this solicitation.

Protest of Award of Contract:

A. Protests related to the award of a contract must be submitted to the Deputy Procurement

Agent, Richard Nguyen at richard.nguyen@pw.oc.gov, no later than five (5) business days after the Notice of Solicitation Ranking Results is provided by the DPA.

B. Protests relating to a proposed contract award received after the five (5) business day deadline will not be considered by the County.

C. If the five (5) business day period expires without the receipt of a protest, the department may move forward with the contract award or if necessary, file the item for approval by the Board of Supervisors.

Protest Process

A. In the event of a timely protest, the County shall not proceed with the solicitation or award of the contract until the DPA issues a decision on the protest.

B. Upon receipt of a timely protest, the DPA will, within ten (10) business days of receipt of the protest, issue a decision in writing which shall state the reasons for the actions taken.

C. The County may, after providing written justification, make the determination that an immediate award of the contract is necessary to protect the substantial interests of the

County. The award of a contract shall in no way compromise the protester’s right to the protest procedures outlined herein.

D. If the protestor disagrees with the decision of the DPA, the protestor may submit a written appeal to the County Procurement Officer requesting an appeal to the

Procurement Appeals Board, in accordance with the process stated below.

APPEALS PROCESS

A. If the protestor wishes to appeal the protest decision of the Deputy Procurement Agent, the protestor must submit, within three (3) business days from receipt of the Deputy

Procurement Agent’s decision, a written appeal to the Office of the County Procurement

Officer.

Written appeals must be sent by mail to the address below with a courtesy copy by email;

County of Orange/County Executive Office

County Procurement Office

400 W. Civic Center Drive, 5th Floor

Santa Ana, CA 92701

Attn: County Procurement Officer

CPOAppeals@ceo.oc.gov mailto:CPOAppeals@ocgov.com

B. Within fifteen (15) business days, the County Procurement Officer will review all materials in connection with the appeal, assess the merits of the protest and provide a written determination that shall contain his or her decision on whether the appeal shall be forwarded to the Procurement Appeals Board.

C. The decision of the County Procurement Officer on whether to allow the appeal to go forward will be final and there shall be no right to any administrative appeals of this decision.

SECTION 3. SCOPE OF WORK

3.1 GENERAL INFORMATION:

The County of Orange is comprised of 22 Departments and over 18,000 employees located throughout the County. The County’s core businesses are public safety, public works, construction management, public health, environmental protection, regional planning, public assistance, social services, and aviation.

3.2 PURPOSE & BACKGROUND:

Southern California's unique geography, climate, and development patterns create a convergence of hazards unparalleled in the continental United States. The County of Orange faces recurring and sometimes simultaneous threats from:

• Wildfires and post-fire debris flows (primary activation trigger)

• Earthquakes and seismic-related structural collapse debris

• Flooding, mudslides, and debris torrents in burn-scar watersheds

• Tsunamis and coastal inundation events

• Hazardous material releases associated with any of the above events

• Extreme heat events affecting field operations and vulnerable populations

This Scope of Work is written to address all reasonably foreseeable disaster types while specifically establishing the protocols, staffing, and deliverables required for wildfire debris monitoring — the most complex and frequently encountered disaster scenario requiring environmental monitoring in the region.

Primary Responsibilities of Contractor:

• Provide field-based monitoring of all debris removal operations conducted by DDHTR contractors

• Verify compliance with local, state, and federal regulations including Cal/OSHA, DTSC, CARB, and EPA requirements

• Conduct comprehensive asbestos identification, testing, air monitoring, and clearance documentation

• Perform environmental assessments including hazardous materials surveys, biological resource monitoring, and cultural resource protection

• Prepare and manage all FEMA Public Assistance project documentation and cost recovery records, including segregated documentation for Category A (debris removal) and Category B (emergency protective measures); Category A records shall document debris type, origin, destination, load quantities, and disposal; Category B records shall document emergency protective actions, labor, equipment, and materials used during the first 72 hours of activation.

• Provide real-time data management through a GIS-based field reporting system compatible with County and FEMA platforms

3.3 MOBILIZATION & INCIDENT MANAGEMENT SUPPORT:

A. Rapid Deployment Protocol

Contractor shall maintain a standing rapid-deployment capability for Southern California disaster response. Upon issuance of a Notice to Proceed (NTP):

• Core Incident Management Team (IMT) shall be fully mobilized and operational within 72 hours of NTP

• For flood, debris flow, and post-storm activations: Program Manager, Health & Safety

Officer, and a minimum of two field monitoring teams shall be operational within 36 hours of NTP; full IMT mobilization shall be complete within 72 hours; during October–

April storm season, when USGS or Cal OES has identified burn-scar watersheds within

OC as high-risk for debris flows, pre-position a minimum response team in a County-designated staging area within 12 hours of a NWS Flash Flood Watch or Debris Flow

Watch issuance at agreed standby rates.

• Program Manager deployed and County liaison established within 24 hours of NTP

• Health and Safety Officer on-site within 24 hours of NTP

• Operations Section Chief (OSC) and field team leads within 48 hours of NTP

• Finance Section Chief (FSC) and administrative support within 48 hours of NTP

• Preparing Office Accounting and FEMA documentation staff within 72 hours of NTP

• Field Teams scaled to incident size within 72–120 hours of NTP

• Environmental Group Supervisors and Environmental Group Managers

• Environmental Unit Leaders for soil and air quality

• Certified Asbestos Consultants (CAC) and Certified Site Surveillance Technicians

(CSST)

• TRAQ-certified Arborists for hazard tree evaluations

• Biologists and Archaeologists/Cultural Resource monitors as required

• DOT-qualified truck inspection crews

B. Incident Command Integration

The Contractor's Incident Management Team shall operate under the Incident Command System

(ICS) framework and fully integrate with the County's Emergency Operations Center (EOC) and

OC Public Works command structure. The Program Manager shall:

• Attend daily operational briefings and coordinate with County Debris Removal

Operations Chief

• Prepare and submit a written Incident Action Plan (IAP) at the start of each operational period

• Participate in established Unified Command or Multi-Agency Coordination Group (MAC

Group) as directed

• Maintain 24/7 emergency contact availability for the duration of operations

C. Field Operations Infrastructure

• Secure temporary office space, utilities, and required field equipment to support operations, at Contractor's expense unless otherwise approved

• Establish and maintain a Field Operations Center (FOC) with adequate workspace, internet connectivity, and document management capabilities

• Procure and maintain all field vehicles equipped with GPS tracking, safety equipment, and communication devices

• Install required property and program signage at all participating parcels per County and

FEMA standards

• Maintain a minimum 30-day supply of all personal protective equipment (PPE) for field staff

D. Health & Safety Program

The Contractor shall maintain an active, site-specific Health and Safety Plan (HASP) throughout all operations. The HASP shall be updated whenever new hazards are identified and shall address:

• Site-specific hazard identification for wildfire burn areas including ACM, lead paint, ash/dust, unstable structures, and residual propane/compressed gas

• Heat illness prevention program compliant with Cal/OSHA Title 8, Section 3395, including acclimatization protocol

• Air quality action levels linked to SCAQMD AQI thresholds and field-specific dust/ash standards

• Respiratory protection program with Cal/OSHA-compliant fit testing and medical evaluation records

• Emergency response procedures including nearest hospital and urgent care locations, poison control, and emergency contacts

• Daily toolbox safety meetings documented with attendance and topic records

3.4 WILDFIRE-SPECIFIC FIELD PROCEDURES:

Wildfire debris removal presents the most complex environmental monitoring scenario faced in

Southern California. Post-fire debris includes toxic ash, asbestos-containing materials (ACM), lead-based paints, heavy metals, propane and fuel systems, vehicles, batteries (including lithium-ion), and unidentified chemical residues. The following procedures are mandatory for all wildfire activations.

A. Pre-Debris Removal Parcel Assessment

Prior to the commencement of any debris removal activity at each parcel, Contractor shall conduct a structured pre-removal assessment that includes:

1. Review aerial and satellite imagery, APN data, and County-provided parcel records to establish pre-fire land use and structure inventory

2. Conduct walk-through survey of each parcel to document: structure footprint(s), presence and condition of ACM, visible hazardous materials, utilities (gas, electric, propane), underground storage tanks (USTs), septic systems, and vehicles

3. Complete and submit a Pre-Removal Assessment Form (PRAF) for each parcel to County within 24 hours of assessment

4. Photograph and GPS-locate all identified hazardous materials, utility connections, and structural features

5. Post visible property markers at all corners and install program signage at street-facing side of parcel prior to any debris removal

6. Flag or stake any known or suspected underground utilities, known wildlife resources, drainage features, or cultural resources prior to ground disturbance

B. Asbestos Identification & Testing Protocol

1. Pre-Demolition / Pre-Removal Asbestos Survey

All parcels in a declared debris removal program shall receive a thorough asbestos survey prior to debris removal. This survey is mandatory regardless of structure age; wildfires may expose

ACM in ways not anticipated by standard pre-demolition surveys. The full asbestos survey, abatement oversight, and air monitoring requirements in this section apply to all activations involving structural debris. This includes, but is not limited to, floods, earthquakes, and wildfires. Wildfires may expose ACM in ways not anticipated by standard pre-demolition surveys; structural displacement or collapse from floods, debris flows, or seismic events may similarly disturb ACM-containing materials and require identical survey, abatement oversight, and air monitoring protocols.

• Surveys shall be performed by a California-licensed Certified Asbestos Consultant

(CAC) or, under CAC oversight, a Certified Site Surveillance Technician (CSST)

• All friable and non-friable suspect ACM shall be identified and documented including but not limited to: roofing materials, floor coverings, drywall, joint compound, pipe insulation, HVAC duct insulation, textured coatings, mastics, and transite panels

• Collect bulk samples from all suspect materials following EPA/AHERA random sampling protocols; minimum sample quantities per material type per ASTM E2356

• Submit samples to a NVLAP-accredited laboratory with standard 3–5 business day turnaround; activate 24-hour expedited turnaround when debris removal operations are imminent

• Analyze all bulk samples by Polarized Light Microscopy (PLM); for samples returning

<1% asbestos or where visual assessment suggests presence, conduct 1,000-point PLM point count

• Where gravimetric preparation is warranted (e.g., high-LOI samples), conduct gravimetric preparation prior to PLM analysis

• Document all survey results in a CAC-signed Asbestos Survey Report using DTSC and

Cal/OSHA required format

2. ACM Handling & Abatement Oversight

• All identified ACM shall be abated prior to debris removal by a licensed asbestos abatement contractor; Contractor shall provide third-party oversight and shall not self-perform abatement

• Deploy CSST personnel to monitor all ACM abatement operations continuously

• Verify all abatement work orders, work plans, and notifications to SCAQMD prior to work commencement (Rule 1403)

• Document proper wetting, containment, bagging, labeling, manifesting, and disposal of all ACM waste to an approved Class I or Class II facility

• Collect personal breathing zone (PBZ) and area air samples during all abatement operations using NIOSH 7400/7402 methodology

• Collect final air clearance samples upon abatement completion; clearance threshold:

<0.01 f/cc (Phase Contrast Microscopy) or as directed by SCAQMD or Cal/OSHA

• Issue a CAC-signed ACM Clearance Certificate for each parcel upon satisfactory abatement and clearance air sample results

3. Post-Removal Asbestos Air Monitoring

• Conduct ambient air monitoring during all debris removal operations at or adjacent to parcels with confirmed or suspected ACM

• Station at least one upwind and one downwind air sampler during active debris removal at each work zone

• Sample analysis by Phase Contrast Microscopy (PCM) per NIOSH 7400; submit samples for Transmission Electron Microscopy (TEM) analysis if PCM results exceed 0.01 f/cc

• Suspend debris removal operations immediately if airborne fiber concentrations exceed action levels; resume only after re-evaluation and County notification

• Maintain continuous air monitoring logs with GPS-stamped locations, sampler IDs, start/stop times, flow rates, and analytical results

C. Hazardous Materials Survey & Management

Post-fire structures contain a broad spectrum of hazardous materials beyond ACM. Contractor shall provide full hazardous materials management oversight including:

• Identify and segregate all household hazardous waste (HHW) prior to debris removal including: paints, solvents, pesticides, pool chemicals, compressed gas cylinders, propane tanks, and laboratory chemicals

• Coordinate with County HHW program and OC Fire Authority for collection and disposal of HHW items per DTSC and Cal Recycle requirements

• Identify, test, and oversee proper removal of underground storage tanks (USTs) and above-ground storage tanks (ASTs) in coordination with the Orange County Fire

Authority (OCFA) and RWQCB

• Conduct XRF testing or bulk sampling for lead-based paint (LBP) on all structures built before 1978; manage lead-impacted debris in compliance with Cal/OSHA Lead Standard

(Title 8, Section 1532.1) and DTSC requirements

• Identify and flag all vehicle hulks, including electric/hybrid vehicles, for separate handling; lithium-ion battery vehicles require specialized handling protocols and shall not be removed by standard debris contractors without Contractor's written clearance

• Assess and manage mercury-containing materials (fluorescent lamps, thermostats, switches) separately from general debris

• Photograph and document all hazardous material items with GPS location prior to removal; maintain chain-of-custody documentation for all manifested waste

D. Hazard Tree Assessment & Management

Wildfire-affected trees present significant safety risks to field crews, adjacent properties, and the public. Contractor shall:

• Deploy TRAQ-certified Arborists (Tree Risk Assessment Qualified) to conduct systematic hazard tree evaluations within and adjacent to the burn perimeter

• Assess all trees meeting the program threshold (typically >6 inch DBH within the right-of-way or overhanging enrolled properties) using the ISA Tree Risk Assessment

Methodology

• Classify trees by risk level (Extreme, High, Moderate, Low) and document findings with photographs, GPS coordinates, and species identification

• Prepare tree removal recommendations for all Extreme and High risk trees; submit tree lists to County arborist and DDHTR contractors prior to any felling operations

• Monitor all hazard tree removal operations for compliance with approved removal limits, stump height requirements, and chipping/disposal protocols

• Coordinate with USDA Forest Service, California Department of Forestry (CAL FIRE), and Orange County Parks for trees within or adjacent to public land boundaries

E. Soil Sampling & Assessment

Post-fire soil sampling shall be conducted to evaluate ash and contamination levels and to verify cleanup to applicable standards prior to certification of parcel clearance:

• Collect soil samples at each parcel following EPA 2007 Wildfire Ash Sampling Protocol;

minimum one composite sample per structure footprint plus one background/control sample

• Analyze samples for: total metals (EPA 6010/6020), asbestos (EPA 600/R-93/116), TEPH/TRPH, PAHs (EPA 8270), and dioxins/furans (EPA 8290) as appropriate for land use

• Apply applicable cleanup standards: DTSC Human Health Risk Assessment guidelines, residential direct contact, and Cal EPA Screening Levels for Residential Land

• Where sampling indicates exceedances, notify County within 24 hours, delineate extent of impacted soil, and develop a Supplemental Soil Removal Work Plan for County and

DTSC approval

• Collect confirmation samples after supplemental removal; do not issue parcel clearance until analytical results confirm attainment of cleanup standards

F. Biological & Cultural Resource Monitoring

• Assign qualified Biologists to conduct pre-clearance surveys for sensitive species

(nesting birds, CESA/ESA-listed species) before ground-disturbing activities; surveys shall comply with CDFW and USFWS protocols

• Implement seasonal nesting bird surveys during the avian breeding season (February 1 –

August 31); establish exclusion buffers around active nests per species-specific requirements

• Deploy Archaeological Monitors for all ground disturbance within previously identified cultural resource sensitivity zones per the project Cultural Resources Management Plan

• Implement stop-work protocol upon discovery of any archaeological, paleontological, or human remains; notify County, SHPO, and relevant tribal representatives per AB 52/SB

18 consultation requirements

• Coordinate with the Acjachemen Nation, Juaneno Band, and other Consulting Tribes with established interest in OC areas prior to ground disturbance in sensitive areas

G. Truck Inspection Program

• Conduct DOT Level 1 truck inspections on all DDHTR contractor trucks using qualified and certified inspection crews

• Inspect trucks at least once per day per vehicle during active operations; document all deficiencies and track corrective actions

• Verify load weights, tarping compliance, and proper manifest documentation for each load

• Conduct load ticket verification at both origin (debris site) and disposal facility to ensure load tracking continuity

• Maintain a vehicle inspection database updated daily; flag non-compliant vehicles for

County notification within 2 hours of inspection

3.5 MULTI-HAZARD RESPONSE PROCEDURES:

Southern California emergency managers must plan for disaster types beyond wildfire.

Contractor shall maintain operational protocols and trained personnel capable of rapid adaptation to the following disaster-specific scenarios upon County activation.

A. Earthquake & Structural Collapse Debris

• Activate a Structural Hazard Assessment Team within 96 hours of County direction including licensed structural engineers or building inspectors credentialed for post-earthquake evaluations (ATC-20 or equivalent)

• Conduct rapid visual screening (RVS) of structures in the disaster area; coordinate tagging (Green/Yellow/Red) with County Building & Safety

• Maintain a separate hazardous material manifest protocol for earthquake debris given likelihood of mixed-material loads including asbestos, lead, chemical, and biological contamination in collapsed structures

• Deploy water monitoring protocols in areas where sewer infrastructure has been compromised to prevent secondary contamination of storm drains and waterways

• Coordinate closely with SoCalGas, SCE, and other utilities during structural debris removal to prevent gas and electrical ignition incidents

B. Post-Fire Debris Flow & Flood Events

Debris flows following wildfires represent one of the most dangerous and rapidly evolving hazards in Southern California. Contractor's protocols shall include:

• Maintain a real-time weather and storm monitoring protocol during the first two post-fire winter seasons; monitor NOAA, NWS, and USGS Early Warning Systems for debris flow thresholds

• Pre-position equipment and personnel in advance of forecast storm events within burn scar watersheds identified by USGS or Cal OES as high-risk debris flow areas

• Conduct post-storm road and channel surveys within 24 hours of storm events to document debris accumulation and assess access for debris removal operations

• Manage post-flow debris removal with enhanced water quality protection measures;

implement SWPPP BMPs at all worksites adjacent to streams, channels, and coastal areas

• Coordinate with Orange County Flood Control District (OCFCD), Army Corps of

Engineers, and CDFW for debris removal within drainage channels and flood control infrastructure

C. Coastal & Tsunami Events

• Maintain preparedness protocols for debris operations in the coastal zone (Newport

Beach, Laguna Beach, Dana Point, San Clemente) including compliance with Coastal

Commission CDP requirements

• Assess and document potential for debris to contain marine-regulated materials including treated lumber, antifouling paint residue, and asbestos in vessel structures

• Implement enhanced water quality sampling and SWPPP controls for all operations within 200 feet of the Pacific Ocean, coastal lagoons, or RWQCB-designated receiving waters

• Coordinate beach and shoreline debris removal with the California Coastal Commission and ensure compliance with all coastal zone access and restoration requirements

D. Hazardous Materials Incidents

• Upon activation for a HazMat-primary incident, deploy personnel with HAZWOPER 40-hour certification (minimum) to serve as on-site safety officers and environmental monitors

• Coordinate monitoring and documentation activities with the Orange County Fire

Authority HazMat Team, DTSC Emergency Response, and the Regional Water Quality

Control Board Santa Ana Region as the lead regulatory agencies

• Maintain capability to collect emergency air, water, and soil samples and arrange for expedited analytical turnaround (24-hour) through an OC-accessible NELAC-certified laboratory

3.6 DATA MANAGEMENT & REPORTING:

A. GIS-Based Operations Platform

• Develop and maintain a comprehensive GIS-based field data management system prior to or within 72 hours of NTP; system shall be accessible via County-compatible web interface

• Integrate parcel-level data including APN, owner information, structure inventory, assessment status, debris removal status, sampling results, and photograph library

• Ensure full compatibility with FEMA PA Grants Portal data requirements, County GIS systems, and ESRI ArcGIS Online or equivalent County-designated platform

• Maintain a secure cloud backup with daily automated sync; provide County with read-only access dashboard at NTP

• All field data entries shall be GPS-stamped and timestamped; paper backup procedures shall be maintained for field connectivity outages

B. Required Reporting Deliverables

Daily Reports Load tickets, site operations summaries, monitoring observations, truck inspection results, air monitoring data, and safety incidents — submitted by

0800 the following business day

Weekly Reports Program status, cumulative tonnage, parcel completion statistics, regulatory compliance status, open issues log, and projected operations for the upcoming week — submitted every Monday by 1200

Incident Action

Plans

Prepared at the start of each operational period covering objectives, assignments, safety message, communications plan, and resource summary — distributed by 0700 each operational day

Parcel Clearance

Packages

Complete parcel documentation package including asbestos survey/clearance report, hazardous materials inventory, soil sampling results, confirmation photos, and signed clearance certificate, property insurance documentation including declarations page, policy number, insurer name, and stated debris removal coverage limit by APN; asbestos survey, abatement oversight records, and air monitoring results applicable to all activations involving structural debris regardless of disaster type — submitted to County within 5 business days of parcel completion

Final Closeout

Package

Comprehensive project closeout documentation including all parcel records, regulatory compliance summary, FEMA PA documentation, contractor performance records, and final cost accounting — submitted within 60 days of operational demobilization

C. FEMA Documentation Requirements

Contractor's documentation protocols shall be designed from the outset to support FEMA Public

Assistance (PA) cost recovery. All records shall meet FEMA PAPPG requirements:

• Maintain load ticket documentation with load origin, destination, material type, weight, date/time, truck ID, and driver signature for 100% of debris loads

• Photograph all debris piles before and after removal; maintain photo log with GPS coordinates, parcel APN, date, and photographer ID

• Document all right-of-way and private property debris separately per FEMA eligibility categories (vegetative debris, C&D debris, HHW, white goods, electronic waste)

• Segregate and document all ineligible work to prevent co-mingling with FEMA-eligible debris quantities

• Maintain daily cost accounting records by work type and project worksheet (PW); flag and document all potential cost overruns or scope changes within 24 hours for County approval

• Prepare documentation in support of all required FEMA PA project worksheets including scoping memos, cost estimates, and supporting attachments

• For flood and storm activations, segregate and document separately: (1) Category A debris removal operations and (2) Category B emergency protective measures (including emergency road clearance and temporary channel clearing) from the first operational day;

load tickets, force account records, and daily reports shall clearly identify work category for each task; all work performed within the first 72 hours of a…