Disaster-Related_Debris_Management_Services_(Addendum_#4_Revision).pdf

COUNTY OF ORANGE

OC PUBLIC WORKS

REQUEST FOR PROPOSAL (RFP)

FOR

DISASTER-RELATED DEBRIS MANAGEMENT SERVICES

RFP NO. 080-3049401-RN

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/ocgov https://secure.procurenow.com/portal/%7bproject.government.code%7d

County of Orange RFP

OC Public Works - Disaster-Related Debris Management Services, 080-3049401-RN

County of Orange

OC Public Works

Procurement and Contract Services

601 N. Ross St.

Santa Ana, CA

92701

SCHEDULE OF ACTIVITIES

Release of RFP Solicitation July 21, 2026

Question Submission Deadline July 31, 2026, 2:00pm

RFP Submittal Closing August 25, 2026, 2:00pm

Proposal Evaluations August 31, 2026

Interviews with the Top Ranked

Firm(s)

September 7, 2026, 2:00pm

PROPOSALS MUST BE RECEIVED ON

OR BEFORE

Tuesday, August 25, 2026

2:00 pm

SECTIONS

SECTION 1. INTRODUCTION AND INSTRUCTIONS TO RESPONDENTS

SECTION 2. PROTEST PROCEDURES

SECTION 3. SCOPE OF WORK

SECTION 4. SCORING CRITERIA

SECTION 5. VENDOR RESPONSES

SECTION 6. OCLSB AND DVBE PREFERENCE POLICIES CERTIFICATION

REQUIREMENTS

Attachments:

A - Contractor Safety Responsibilities

B - Contractor Safety Activity Checklist

C - Jobsite Safety Checklist

D - Orange County District Attorneys - Office Public Works

E - Reference Questionnaire Template

F - 3049401-RN-Management-Model Contract-Rev. 8.4.26

SECTION 1. INTRODUCTION AND INSTRUCTIONS TO RESPONDENTS

1.1 INTRODUCTION

The County intends that the successful Respondent shall provide Disaster-Related Debris

Management Services proposed in accordance with contract requirements set forth in the solicitation and Model Contract, including Attachments.

1.2 COUNTY HOLIDAYS DURING SOLICITATION PERIOD

During this solicitation period, the OC Public Works will be closed on the following County holidays - https://hrs.oc.gov/employee-relations/employee-resources

1.3 INSTRUCTIONS TO RESPONDENTS AND PROCEDURES FOR SUBMITTAL

A. Responses are to be uploaded via the County's eProcurement Portal at https://procurement.opengov.com/portal/ocgov. For assistance on uploading Response via County’s eProcurement Portal, please contact procurement-support@opengov.com or https://help.procurement.opengov.com/en/

B. Examine the Contract Documents and the site of the proposed work carefully before submitting a Response for the work contemplated. Investigate the conditions to be encountered, as to the character, quality, and quantities of work to be performed and materials to be furnished and as to the requirements of all Contract Documents.

The County has attempted to provide all information available. It is the responsibility of each Respondent to review, evaluate, and, where necessary, request any clarification prior to submission of a Response. If any person contemplating submitting a response to this

Request for Proposal (RFP) is in doubt as to the true meaning of any part of the solicitation documents attached hereto or finds discrepancies in or omissions from the specifications, they may submit a written request for clarification/interpretation to the County Deputy

Procurement Agent (DPA) via the County’s eProcurement Portal under the bid page for this solicitation.

If clarification or interpretation of this solicitation is considered necessary by County, an addendum shall be issued, and the information will be posted via the County’s eProcurement Portal. Any interpretation of, or correction to, this solicitation shall be issued by the DPA. It is the responsibility of each Respondent to periodically check the County’s eProcurement Portal to ensure that they have received and reviewed any and all addenda to this solicitation.

The County will not be responsible for any other explanations, corrections to, or interpretations of the documents, including any oral information. If an addendum is issued, Respondents must acknowledge the addendum via the County’s eProcurement Portal.

All questions or requests for interpretations must be received within this solicitation by Friday, July 31, 2026, before 2:00 pm. The DPA will provide all official communication concerning this solicitation. Any County response relevant to this https://hrs.oc.gov/employee-relations/employee-resources https://procurement.opengov.com/portal/ocgov https://procurement.opengov.com/portal/ocgov mailto:procurement-support@opengov.com https://help.procurement.opengov.com/en/ solicitation other than through or approved by the DPA is unauthorized and will be considered invalid.

C. Responses must be valid for a period of at least three hundred sixty-five (365) calendar days from the closing date and time of receipt. No Response may be withdrawn after the submission date.

D. Each Respondent must submit their response electronically via the County’s eProcurement

Portal.

E. All pages must be submitted on standard 8.5 x 11-inch paper, numbered and identified sequentially by section. Responses must be organized and indexed as outlined in the

Response Requirements Section. It is imperative that all Respondents comply, exactly and completely, with the instructions set forth herein. All responses to this solicitation shall be type written or word-processed (except where otherwise provided or noted), concise, straightforward, and must fully address each requirement and question. Although not as a substitute for a complete written response, additional material, such as technical documents, may be referenced in any response if the material is included in the same section as additional information.

F. Responses are not to be marked as confidential or proprietary. The County may refuse to consider any Responses so marked. All Responses and supporting documents will be subject to the provisions of the California Public Records Act (California Code

Government Code 7920.000 et seq.) (PRA) and will be disclosed or withheld in accordance therewith. The County shall not be liable in any way for disclosure of any such records.

Additionally, all Responses shall become the property of the County.

Respondents should not request that certain information be treated as exempt, and statements in the Responses should not be marked as confidential or proprietary. In the event that any information is marked as confidential or proprietary, as it may be absolutely necessary, Respondents have the sole responsibility of obtaining any applicable injunctive reliefs to prevent the disclosure of such confidential proprietary information in connection with any request made to County pursuant to PRA or a subpoena for disclosure of such information.

G. Each Respondent shall exercise reasonable care and diligence to avoid submitting a

Response that could result in a conflict of interest if Respondent were to be selected. This obligation shall apply to the Respondent, the Respondent’s employees, agents, and relatives, sub-contractors, and third parties associated with accomplishing work and services in response. In the event Respondent has done work for the County on this Project in the past or has reason to believe that a conflict of interest may exist for Respondent in regard to this Project, Respondent should consult with its legal counsel prior to responding to this solicitation. Any Respondent who is found to have an actual conflict of interest may have its response rejected on that ground.

Respondent, its employees and/or consultants may be subject to the provisions of the

California Political Reform Act of 1974 (the “Act”), which (1) requires such persons to disclose any financial interest that may be materially affected by services provided under this Contract, (2) prohibits such persons from making, or participating in making, decisions that could reasonably affect such interest; and (3) may require the filing a Statement of

Economic Interest (Form 700).

If subject to the Act, Respondent shall conform to all requirements of the Act. Failure to do so shall constitute a material breach and is grounds for immediate termination of the

Contract by County. Respondent shall indemnify and hold harmless County for any and all claims for damages resulting from Respondent’s violation of this Section.

H. By submitting a response, the Respondent represents that it thoroughly examined the

County’s requirements, is familiar with the services required under this solicitation and is qualified and capable of providing the services to achieve the County’s objectives.

I. Each Respondent must submit its response in strict accordance with all requirements of this solicitation and compliance must be stated in the response. Deviations, clarifications and/or exceptions must be clearly identified and listed separately as alternative items on additional information section for the County’s consideration as specified in the

Response Requirements Section, “Statement of Compliance.”

Note: Allow sufficient time to upload all required files. The County’s eProcurement Portal will not allow any uploads after the due date and time specified herein, e.g., if Part 1 and 2 uploaded successfully at 1:58:38 P.M. and Part 3 is in progress of being uploaded at 2:00:01

P.M., Part 3 will not upload successfully.

J. Pre-contractual expenses are not to be included in the Cost Proposal, attachment B, Payment and Compensation of the model contract. Pre-contractual expenses are defined as including, but not limited to, expenses incurred by the Respondent in: a) preparing the response to this solicitation; b) submitting that response to the County; c) negotiating with the County any matter related to the Respondent’s response; and d) any other expenses incurred by the Respondent prior to the date of award and execution, if any, of the Contract.

K. Any response may be construed as non-responsive and ineligible for consideration if it does not comply with the requirements of the solicitation, including but not limited to technical features, acknowledgment of receipt of addenda, and page number limits, etc. These are common causes for deeming a response non-responsive.

L. Where two or more Respondents desire to submit a single response to this solicitation, they must do so on a prime/subcontractor basis rather than as a joint venture. The County intends to contract with a single firm that may subcontract with multiple firms (team) but not with multiple firms doing business as a joint venture.

M. County does not require and neither encourages nor discourages the use of lobbyists or other consultants for the purpose of securing business.

N. The County requires a valid D-U-N-S number prior to Contract Award. If needed, your company may obtain one at no cost at www.dnb.com. If you are unable to provide/obtain a D-U-N-S number, please indicate so in your submission response.

O. The County requires a valid UEI number and full registration prior to Contract

Award. Your company must obtain one at no cost at www.usfcr.com. If you are unable to provide/obtain a UEI number, please indicate so in your submission response.

P. Effective from the issuance date of this solicitation until a Contract is awarded or the solicitation is withdrawn, all individuals or entities responding—including their employees, agents, representatives, proposed partners, subcontractors, members, lobbyists, or attorneys (collectively "Respondents")—are prohibited from engaging in any direct or indirect communication with County personnel involved in the selection process, except with the designated Deputy Procurement Agent (DPA). Respondents may continue conducting business with the County on matters unrelated to this solicitation and may communicate with County staff, provided the solicitation is not discussed. Any attempt to engage in discussion regarding this solicitation with anyone other than the designated DPA will be presumed to create an unfair competitive advantage and may result in disqualification.

Q. After the closing date and time for receipt of Responses, evaluation, and if requested by the County, interviews will commence. Respondents who submit Responses most responsive to the County’s requirements may be asked to give a presentation of their response to County staff. The County makes no guarantee as to the number of Respondents selected for interviews. Selected Respondents should be prepared to make its presentation within five (5) business days after notification and be prepared to discuss all aspects of its response in detail, including technical questions regarding the response. Respondents shall not be allowed to alter or amend its response through the use of the presentation process.

1.4 MINIMUM QUALIFICATIONS/REQUIREMENTS

Respondents shall meet the following minimum requirements and qualifications to proceed to the evaluation process. Failure to have the ability to, upon County request, provide any of the items requested below may result in disqualification of your response. These qualifications must be maintained during the term of any resultant Contract.

http://www.dnb.com/ http://www.usfcr.com/

1. Must have the ability to do business in Orange County, California;

2. Complete all required Vendor Response questions of the solicitation;

3. Experience and Qualifications: Related Experience in performing work of a similar nature; Key Personnel Experience and Qualifications; Education, Licenses and

Certifications;

4. Proposal's Organization and Completeness;

5. Resources Respondent can commit to project/Contract;

6. Community Relations – Evidence of good working relationships with COUNTY or other governmental agencies, concerned citizens and special interest groups on the projects of a similar nature;

7. Project Understanding

• Evidence that the Respondent is familiar with Orange County, including potential emergency conditions.

• Plan and Strategy for mitigating emergencies, including approach to Operations and

Staging of resources for events

H. Environmental Issues – Evidence Respondent is sensitive to environmental issues, including endangered species, habitats, wetlands and water resources.

I. Financial Stability- The financial stability of the Respondent. The selected Respondent may be required to submit audited financial Proposals and County must be able to validate all stated financial backing.

J. Compliance with Model Contract

1.5 EVALUATION PROCESS

Responses deemed to meet all minimum solicitation requirements will be scored based on the established evaluation criteria, and will be assigned points that measure the responsiveness to each identified criterion. The total number of points earned will be tallied for each response, based upon the Respondent(s) submitted written materials.

Responses shall be evaluated by an Evaluation Panel of job knowledge experts on the basis of the responsiveness to the requirements in this RFP. The County may request clarifications, or otherwise verify the contents of the response, including information about the Respondent, Contractors and sub-contractors.

The scoring is based on evaluation of the response as measured against the Scoring Criteria, which includes County of Orange Procurement Preference Policy, in accordance with Sections 1.8-103 and 4.3-112 of the 2024 County Contract Policy Manual (CPM). A copy of the 2024 CPM can be found at https://cpo.oc.gov/cpm. Responses will be evaluated from the most advantageous to the least advantageous to the County.

1.6 SELECTION/AWARD PROCEDURES

Upon the completion of the evaluation process, the Evaluation Committee will make a recommendation for an award to the County’s DPA. Final award determination shall be subject to reference checks and past performance.

The Model Contract contained herein this RFP is the Contract proposed for execution. It may be modified to incorporate negotiated items and other pertinent terms and conditions set forth in this

RFP, including special conditions and requirements and those added by addendum, necessary attachments and/or exhibits, and to reflect Respondent’s response and qualifications. Any additional exceptions to the terms and conditions made by any Respondent after submission of its response may result in its elimination from further consideration.

Exceptions to the terms and conditions of the Model Contract or the statements regarding

Respondent’s inability to comply with any of the provisions thereof are to be declared in the response to the RFP in VENDOR RESPONSES - Statement of Compliance.

Negotiations may or may not be conducted with the finalist(s); therefore, the response submitted should contain Respondent(s) most favorable terms and conditions, since the selection and award may be made without further discussion or need for clarification. Any additional exceptions to the terms and conditions made by any Respondent(s) after submission of its response may result in elimination from further consideration.

The County will enter into negotiations with the selected Respondent and award a contract upon completion of negotiation of fees and contract terms. The award may be subject to/requires approval(s) by the County Board of Supervisors.

If a satisfactory Contract cannot be negotiated in a timely manner, County, in its sole discretion, may terminate negotiations with the selected Respondent and begin negotiations with the next

Respondent.

1.7 RIGHTS RESERVED TO COUNTY

The County reserves the right to:

A. Make use of any information or ideas in the responses submitted.

B. Request response revisions and hold discussions and negotiations with any Respondent as necessary to serve the best interests of the County.

C. Seek publicly available information about the Respondents.

D. Conduct, or not to conduct, oral interviews and/or presentations with the highest-ranked

Respondent(s) and additional Respondents.

E. Waive, at its discretion, any procedural, non-material defects, irregularity, or informality, which

County deems correctable or otherwise not warranting rejection of the response that do not result in any unfair competitive advantage. Any waiver will not excuse a proponent from full compliance.

https://cpo.oc.gov/cpm

F. Verify and validate any information prior to Contract Award and during the entire term of the

Contract.

G. Negotiate the final Contract with any Respondent(s), including pricing/fee schedule, as necessary to serve the best interests of the County;

H. Withdraw or cancel in part or in its entirety this solicitation at any time without prior notice and furthermore makes no representations that any Contract will be awarded to any Respondent responding to this solicitation;

I. Award its total requirements to one Respondent or to apportion those requirements among two or more Respondents as the County may deem to be in its best interests;

J. Reject any response if it is conditional, incomplete or deviates significantly from the services requested in this solicitation; and/or

K. Request Best and Final Offer from any Respondent determined to be within the competitive range.

Unless requested by the County, late Best and Final Offers will not be accepted by the County for any reason. In addition, negotiations may or may not be conducted with Respondents.

L. Make multiple awards to Respondent(s) for services requested in this solicitation, at its sole discretion, to serve the best interests of the County.

M. Defer award of this Contract for a period of 180 days after the solicitation opening. During this period, Respondent shall guarantee the prices and terms quoted in their responses. The County and the responsive, responsible Respondent may mutually agree in writing to extend this deferral period.

Therefore, responses submitted shall contain the Respondent’s most favorable terms and conditions, since the selection and award may be made without discussion with any Respondent.

1.8 CONTRACTOR SAFETY

Contractor shall comply with the County’s Safety and Loss Prevention Policy and Procedure#306

(“Contractor Safety Responsibilities”) and submit a copy of their Injury and Illness Prevention

Program (IIPP) and Contractor Safety-Activity Checklist to the County’s Project Manager prior to the start of any work performed under the Contract. Contractor will notify County Project Manager of any revisions to the Safety-Activity Checklist and will provide a new Safety-Activity Checklist upon County request. The IIPP shall comply with California Code of Regulations, Title 8, Section

1509 or 3203(whichever applies). Contractor shall submit other safety programs that pertain to the type of job that will be performed on site. County reserves the right to conduct inspections and audits as necessary for the purpose of evaluating any aspect of safety performance under this

Contract.

1.9 TITLE VI SOLICITATION NOTICE

The County of Orange, in accordance with the provisions of the Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 USC §§ 2000d to 2000d-4) and the Regulations, hereby notifies all

Respondents that it will affirmatively ensure that any contract entered into pursuant to this advertisement, will be afforded full and fair opportunity to submit response to this solicitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

1.10 DEPARTMENT OF THE TREASURY, INTERNAL REVENUE SERVICE FORM

W-9/W-8 REQUIREMENTS

Effective June 3, 2006, all Contractors, entering into a Contract with County, who are not already established in Countywide ERP System as an Auditor-Controller vendor, will be required to submit to County a federal Form W-9, or form W-8 for foreign vendors. County will inform

Contractor, at the time of award, if the Form W-9 or W-8 will be required.

In order to comply with this County requirement, within ten (10) days of notification of selection of award of Contract but prior to official award of Contract, the selected Contractor agrees to furnish to Contract administrator, or the Deputy Procurement Agent (DPA) the required W-9 or

W-8.

1.11 LEVINE ACT REQUIREMENT

Effective January 1, 2023, all contractors entering into a contract with the County, will be required to submit the Campaign Contribution Disclosure Form for any contributions made on or after

January 1, 2023. In order to comply with this requirement, Respondent agrees to furnish the required Campaign Contribution Disclosure Information form as a required submittal with its response. Failure to include the form as required will render the response nonresponsive.

SECTION 2. PROTEST PROCEDURES

Any actual or prospective bidder or respondent who alleges an error or impropriety in the solicitation or award of a contract may submit a grievance or protest to Richard Nguyen at richard.nguyen@ocpw.ocgov.com, as set forth herein.

PROTEST PROCEDURES

All protests shall be typed under the protestor’s letterhead and submitted in accordance with the provisions stated herein. All protests shall include at a minimum the following information:

A. The name, address, and telephone number of the protestor;

B. The signature of the protestor or the protestor’s representative;

C. The solicitation or contract number;

D. A detailed statement of the legal and/or factual grounds for the protest; and, E. The form of relief requested.

Protest of Solicitation Specifications:

A. All protests related to solicitation specifications must be submitted to the Deputy

Procurement Agent (DPA), Richard Nguyen at richard.nguyen@ocpw.ocgov.com, no later than five (5) business days prior to the Closing Date of the solicitation. Protests received after the five (5) business-day deadline will not be considered by the County.

B. In the event the protest of specifications is denied, and the protestor wishes to continue in the solicitation process, the protestor must still submit a bid/response prior to the close of the solicitation in accordance with the solicitation submittal procedures provided in this solicitation.

Protest of Award of Contract:

A. Protests related to the award of a contract must be submitted to the Deputy Procurement

Agent, Richard Nguyen at richard.nguyen@ocpw.ocgov.com, no later than five (5) business days after the Notice of Solicitation Ranking Results is provided by the DPA.

B. Protests relating to a proposed contract award received after the five (5) business day deadline will not be considered by the County.

C. If the five (5) business day period expires without the receipt of a protest, the department may move forward with the contract award or if necessary, file the item for approval by the Board of Supervisors.

Protest Process

A. In the event of a timely protest, the County shall not proceed with the solicitation or award of the contract until the DPA issues a decision on the protest.

B. Upon receipt of a timely protest, the DPA will, within ten (10) business days of receipt of the protest, issue a decision in writing which shall state the reasons for the actions taken.

C. The County may, after providing written justification, make the determination that an immediate award of the contract is necessary to protect the substantial interests of the

County. The award of a contract shall in no way compromise the protester’s right to the protest procedures outlined herein.

D. If the protestor disagrees with the decision of the DPA, the protestor may submit a written appeal to the County Procurement Officer requesting an appeal to the

Procurement Appeals Board, in accordance with the process stated below.

APPEALS PROCESS

A. If the protestor wishes to appeal the protest decision of the Deputy Procurement Agent, the protestor must submit, within three (3) business days from receipt of the Deputy

Procurement Agent’s decision, a written appeal to the Office of the County Procurement

Officer.

Written appeals must be sent by mail to the address below with a courtesy copy by email;

County of Orange/County Executive Office

County Procurement Office

400 W. Civic Center Drive, 5th Floor

Santa Ana, CA 92701

Attn: County Procurement Officer

CPOAppeals@ceo.oc.gov

B. Within fifteen (15) business days, the County Procurement Officer will review all materials in connection with the appeal, assess the merits of the protest and provide a written determination that shall contain his or her decision on whether the appeal shall be forwarded to the Procurement Appeals Board.

C. The decision of the County Procurement Officer on whether to allow the appeal to go forward will be final and there shall be no right to any administrative appeals of this decision.

SECTION 3. SCOPE OF WORK

3.1 BACKGROUND

The Silverado/Modjeska Canyons and Freeway Complex Fires, and subsequent major disaster events, created a need for collaboration amongst the County of Orange, Orange County Flood

Control District, and Orange County cities to take proactive measures in disaster response and recovery service. The County, in collaboration with the Orange County Flood Control District and Orange County cities, has developed a multi-jurisdictional disaster-related debris management plan for disaster response and recovery service. This plan supports mutual aid agreement commitments between the County and Orange County Flood Control District and

Orange County cities.

The County's disaster-related debris management plan addresses the collection, processing, and disposal of the volumes and variety of debris expected to be generated by major disasters including earthquakes, wildfires, storms, post-fire debris flows, tsunamis, and other natural and/or man-made events. The purpose of the plan is to ensure timely, coordinated recovery operations, including removal of debris from public property and rights-of-way throughout the

County unincorporated areas and collaborating cities using a combination of County, city, and contractor forces.

The Contractor must have the capacity to manage a major workforce, cover operational expenses prior to initial payment, provide all necessary bonds and insurance, and maintain an established mailto:CPOAppeals@ocgov.com management team and resource network. The Contractor shall adhere to all federal, state, and local laws, codes, and ordinances, and assist the County with recovering contract expenses through the FEMA reimbursement process, working in conjunction with an independent debris monitoring service that will validate equipment, loads, and materials collected.

3.2 GENERAL REQUIREMENTS

The purpose of this Contract is to provide disaster-related debris management services for the

County of Orange, California, for the collection, processing, and disposal of debris resulting from natural or man-made disaster events including but not limited to earthquakes, wildfires, post-fire debris flows, floods, tsunamis, and other hazard events. This Contract may be activated for County, State, and Federally declared disaster events. The Scope of Work includes:

• Debris clearance operations as directed by the County's Debris Management Coordinator

• Obtaining all necessary local, state, and federal permits

• Collection and removal of debris from public rights-of-way, streets, roads, flood control facilities, ditches, and other public properties

• Processing of debris including screening, sorting, grinding, mulching, and recycling in compliance with all applicable environmental protection requirements

• Disposal of all debris categories to lawfully permitted facilities

• Establishment and operation of Temporary Debris Storage and Reduction (TDSR) sites

• Collection and disposal of yard waste, white goods, e-waste, small motorized equipment, hazardous waste, tires, animal carcasses, propane tanks, petroleum products, and other special waste

• Restoration of TDSR sites to pre-use condition upon closeout

• Performing debris by-product recycling programs

• Hauling non-recycled debris and debris reduction by-products to authorized disposal facilities

• Providing traffic control during debris loading operations on public rights-of-way

• Community relations support during all phases of disaster recovery work as directed by the County's Debris Management Coordinator

• Validating loads, materials, and equipment with contracted debris monitoring services

• Creating, maintaining, and updating all documentation required for State and Federal reimbursement programs

The Contractor shall furnish all necessary personnel, material, equipment, labor, supervision, and facilities to perform all services defined in this Scope of Work. The Contractor is solely responsible for the means, methods, techniques, sequences, and safety procedures used.

The Contractor must be duly licensed to perform the work in accordance with all federal, state, and local requirements and must hold, at minimum, a California Class A General Engineering

Contractor license with (or a list of subcontractors with) an ASB (Asbestos) Certification and/or a HAZ (Hazardous Substance Removal) Certification. Copies of all permits and licenses shall be submitted to the County as soon as available.

3.3 DEBRIS MANAGEMENT

This Contract for debris collection, processing, and disposal will be on a usage basis for the purpose of having Contractor immediately available and committed to assisting the County in the aftermath of a major disaster. Contractor under this Contract will serve as a general contractor for debris collection, processing, and disposal operations, and may use subcontractor resources to meet contract obligations. Contractor will work in conjunction with an independent contracted debris monitoring service per State and Federal guidelines. To prevent conflict of interest, the monitoring service must not have a vested interest in the debris removal contract or contractor.

The Contractor shall disclose present and future debris management contractual obligations throughout the term of this Contract, providing reasonable assurance that such obligations will not preclude performance of required work.

The Contractor shall, to the extent practical, give priority to utilizing resources within the County of Orange and surrounding areas, including procuring supplies and equipment, awarding subcontracts, and employing workers. The Contractor shall identify subcontractors it intends to use and furnish copies of Letters of Intent with local subcontractors with the proposal.

3a. Mobilization

Mobilization shall consist of all preparatory work and operations necessary for movement of personnel, equipment, and supplies to and from project sites, installation of temporary roads and drainage structures, costs of bonds and insurance, and all other pre- and post-operational expenses. Such expenses are the sole responsibility of the Contractor.

When a major disaster occurs or is imminent, the County will contact the Contractor to advise of the County's intent to request services. The Contractor shall employ and maintain a qualified and accessible Operations Manager who has full authority to act on behalf of the Contractor. The

Contractor shall report to the County Project Manager within 24 hours of the Notice to Proceed for each work order directive issued.

The Contractor shall assign an Operations Manager to the County's Debris Management Center to serve as the principal liaison between the County's Debris Management Coordinator, Debris

Monitoring Service, and the Contractor's forces. The Operations Manager shall be on-call 24 hours per day, seven days per week with electronic linkage capability. This position will not require a constant on-site presence; however, the Operations Manager shall be capable of physically responding to the County's Debris Management Coordinator within one hour of notification.

The County, at its sole discretion, will issue task orders to the Contractor. Debris removal will generally be limited to debris in, upon, or brought to public streets and roads, rights-of-way, municipal properties and facilities, and other public sites. The Contractor will be responsible for the lawful disposal of all debris and debris-reduction by-products generated at all TDSR sites.

3b. Classification of Debris

Debris shall be classified, tracked, and documented separately by the following categories.

Mixed loads are prohibited unless specifically authorized by the County's Debris Management

Coordinator in writing.

• Vegetative Debris — damaged trees, broken/severed limbs, stumps, trunks, bushes, shrubs, brush, and leafy material

• Construction and Demolition (C&D) Debris — lumber, metal products, sheet rock, non-asbestos roofing, and concrete

• Non C&D Debris — asbestos-containing roofing, carpeting, plastic, glass, rubber, cloth items, and treated wood building materials

• White Goods — large household appliances (refrigerators, freezers, air conditioners, stoves, washing machines, water heaters, etc.)

• Household Hazardous Waste (HHW) — paint products, pesticides, fertilizers, pool chemicals, and other debris requiring special handling including asbestos-containing materials and lead-based paint

• Soil, Mud, and Sand — storm-deposited material from public property and rights-of-way

• Dead Animals — livestock, fowl, and large domestic pets from public rights-of-way and properties

• Ash and Fire Debris — post-fire ash, char, and residue requiring wet-handling protocols per Section 4h

• Electronic Waste (E-Waste) — computers, televisions, small electronics

• Tires and Small Motorized Equipment

• Lithium-Ion and Hybrid Vehicle Batteries — requires specialized handling per Section 4i

• Other — propane tanks, petroleum products, and unlisted special waste

Residents will be advised to separate waste into the above categories to the extent practicable.

Failure to do so does not relieve the Contractor of curbside separation responsibilities.

3.4 DEBRIS COLLECTION AND REMOVAL SERVICES

The Contractor shall provide for the removal of debris from areas within the County of Orange as designated by the County's Debris Management Coordinator. The Contractor is responsible for the method and manner of all debris removal and shall be monitored per State and Federal regulations.

Independent debris monitoring services will evaluate disaster response and recovery measures by providing:

• Debris removal monitoring per FEMA Public Assistance policy including eligibility determination, special considerations, vehicle certification, regulatory compliance, site safety, and map locations

• Load capacities, load quantities, debris management, site operations, public and site safety, collection locations, debris types, and amounts

• Load tickets in towers and in the field

• Verification that hazardous waste is not mixed into general waste streams

• Confirmation that all debris is removed from trucks at TDSR sites

• Verification that only scope-eligible debris is collected

• Daily load permit compliance checks

• Identification of work for FEMA eligibility or ineligibility

• Validation of hazardous trees including hangers, leaners, and stumps

• Monitoring of TDSR site development and restoration

• Stop-work enforcement upon discovery of human remains or archaeological deposits

• Immediate reporting to the County Debris Management Coordinator of non-compliance, safety violations, equipment misuse, or schedule deviations

• Accurate certification of hauling vehicle capacities on a regular basis

• Verification that hauling vehicles are not artificially loaded to maximize reimbursement

All activities shall be performed during working hours, seven (7) days a week, including holidays, unless otherwise directed by the County. The Contractor shall notify the Debris

Management Coordinator's office by 2:00 p.m. each day of the number of crews working the following day, plus a preliminary 7-day schedule.

The Contractor shall mitigate operational impacts on local traffic. All work areas shall have appropriate signing, flagging, and barricading consistent with federal, state, and local laws governing personnel, equipment, and workplace safety.

4a. Debris Removal from Public Rights-of-Way

The Contractor shall pick up, remove, and haul all eligible debris from public rights-of-way to

TDSR sites or disposal sites as directed by the County. At the time of collection, the Contractor shall segregate debris at the curb, to the maximum extent possible, according to the debris classifications in Section 3b. Mixed loads (e.g., vegetation mixed with C&D) are prohibited unless otherwise directed by the County in writing.

The Contractor shall remove all white goods from public rights-of-way and dispose of them in compliance with applicable regulations. White goods containing Freon (refrigerators, freezers, air conditioners) shall have the Freon removed by the Contractor in compliance with all applicable regulatory requirements at no additional cost.

4b. Removal of Obstructions from Drainage Canals and Roadside Ditches

The Contractor shall remove obstructions from the County's natural drainage courses, flood control facilities, channels, rights-of-way, and roadside ditches. Obstructions include but are not limited to tree limbs, stumps, C&D debris, soil, mud, and sand. Long-reach equipment may be required. Care shall be taken to avoid damage to channel and ditch infrastructure. Coordination with the Orange County Flood Control District (OCFCD) and CDFW is required for work within maintained flood control channels.

4c. Removal of Hazardous Trees and Hanging Limbs from County Rights-of-Way and

Public Properties

If directed by the County's Debris Management Coordinator, the Contractor shall team with debris monitoring services to remove hazardous trees six (6) inches or greater in diameter at breast height (DBH) and/or hanging limbs two (2) inches or greater. Hazardous tree removal shall be prioritized by risk classification as provided by the debris monitoring service's TRAQ-certified Arborists. All hazardous trees to be removed shall be cut flush at the lowest possible height above the ground. All measurements of flush cuts are subject to County inspection and approval. Payment shall be per size of tree inclusive of all costs to flush out, remove, load, transport, and dispose.

Tree stumps with base cut measurements up to 24 inches in diameter will be disposed of with vegetative debris. Stumps larger than 24 inches in diameter shall be disposed of by splitting, chipping, or grinding subject to County approval. Coordination of any grinding will be done by the County.

4d. Hazardous Stump Removal

The Contractor is responsible for extraction of eligible partially uprooted hazardous stumps as directed by the County. Each stump shall be inspected by the County and Contractor and documented as to appropriate category of size per FEMA guidance. Prior to removal, the

Contractor shall notify all required local utilities in accordance with each agency's pre-notification timeline for utility pre-marking. Stump holes shall be backfilled with clean native topsoil to match existing grade. Any damage to sidewalks, driveways, or other public or private property caused by stump removal or grinding operations shall be repaired by the Contractor at no cost to the County.

4e. Debris Removal from Private Property

The Contractor shall remove debris from private property under extenuating circumstances as directed by the County. A Right of Entry (ROE) agreement form shall be provided by the

County. The Contractor shall not enter any private parcel without written confirmation from the

County that an executed ROE is on file. The Contractor shall maintain a real-time ROE status log and provide daily updates to the County's Debris Management Coordinator.

4f. Load Tickets

In conjunction with the debris monitoring contractor, load tickets will be used for recording volumes of debris removal. The Contractor shall provide an automated debris management ticketing and accounting process. Each ticket shall be a five-part carbon copy ticket and/or electronic equivalent containing the following information:

• Ticket Number

• Contractor's Name

• Crew Number

• Truck Number and Truck Capacity (cubic yards, permanently marked)

• Date and Operational Period

• Debris Removal (Pickup) Location — street address and APN where applicable

• Debris Removal (Pickup) Location Departure Time

• TDSR or Disposal Site Location

• TDSR or Disposal Arrival Time

• Debris Classification (per Section 3b categories)

• Debris Quantity (cubic yards)

• Signed by a County or debris monitoring representative

Debris quantity and load tickets will be determined by contracted debris monitoring personnel or the County at the TDSR and/or disposal site. Trucks with less than full capacity will be adjusted downward by visual inspection. Load tickets will be issued to vehicle operators upon completion of collection. Five copies will be issued: one to the County, four to the Contractor for records and TDSR/disposal sites.

4g. Debris Removal Equipment

All trucks and equipment must comply with applicable federal, state, and local rules and regulations. All trucks used to haul debris must be capable of rapidly dumping their load without assistance; be equipped with a rigid tailgate effectively containing debris during transport; and be marked with a permanently affixed white placard with black markings showing load capacity

(rounded down to the nearest half cubic yard) on both sides. Trucks or equipment designated for use under this Contract shall not be used for any other work during Contract working hours.

Prior to commencing debris removal, the Contractor shall present all trucks and trailers for hauling capacity determination by the County and debris monitoring representatives. Sideboards meeting applicable rules and regulations are allowable.

4h. Wildfire Ash and Post-Fire Debris — Special Handling Protocols

Post-fire ash and debris present a significantly elevated health and environmental hazard compared to other debris types. All ash and post-fire debris shall be handled under the following mandatory protocols:

A. Ash Wetting and Dust Suppression — All ash and fire debris shall be wetted thoroughly prior to and during loading to prevent airborne dust. Wetting operations shall continue throughout transport loading. Water trucks shall be on-site at all times during ash removal operations.

B. Personal Protective Equipment — All personnel handling ash or working within the footprint of burned structures shall wear, at minimum: N95 or higher respirator, nitrile gloves, Tyvek coveralls or equivalent, and safety glasses. PPE requirements shall be adjusted upward if air monitoring indicates elevated fiber or particulate concentrations.

C. ACM Segregation — Any material visually consistent with asbestos-containing materials

(ACM) — including roofing fragments, floor tile, pipe insulation pieces, drywall sections, and textured coating material — encountered during debris removal shall be immediately segregated from the general ash/debris waste stream. The Contractor shall

NOT bag, load, or commingle suspected ACM with general ash debris. Suspected ACM shall be staged separately, secured with plastic sheeting, and flagged for evaluation by the debris monitoring contractor's Certified Asbestos Consultant (CAC) prior to further handling.

D. Ash Stockpiling Prohibition — Ash debris shall not be stockpiled at TDSR sites without prior written authorization from the County and confirmation that the TDSR site is permitted to receive potentially contaminated ash. Ash shall be transported directly to an approved Class III or Class I disposal facility as directed by the County.

E. Vehicle Decontamination — All trucks carrying ash or post-fire debris shall be decontaminated (wheel wash and undercarriage rinse) prior to leaving the work area to prevent off-site tracking of contaminated material. Decontamination water shall be contained and disposed of properly.

F. Stormwater Protection — During and after rain events, the Contractor shall implement immediate BMPs to prevent ash-laden runoff from entering storm drains, drainage channels, or waterways. Emergency silt fencing and sand bag dikes shall be on-hand at all wildfire debris operations.

4i. Electric and Hybrid Vehicle (EV/HEV) and Lithium-Ion Battery Protocols

The Contractor shall maintain written procedures for identification and handling of electric vehicles (EVs), hybrid electric vehicles (HEVs), and standalone lithium-ion battery packs encountered during debris operations. These procedures shall include at minimum:

• Identification — All vehicle hulks encountered during debris operations shall be assessed for EV/HEV status prior to any mechanical contact. Indicators include EV manufacturer badges, charge port locations, orange high-voltage cables, and HV system warning labels.

• No Unauthorized Handling — EV/HEV hulks and lithium-ion batteries shall not be moved, compressed, punctured, submerged, or processed by standard debris equipment without written clearance from the debris monitoring contractor. The Contractor shall flag and GPS-locate all identified EV/HEVs and notify the County within 2 hours of discovery.

• Thermal Runaway Response — If a battery begins to re-ignite (thermal runaway), the

Contractor shall immediately evacuate a 100-foot radius, notify OCFA, and not attempt to extinguish with standard water application to the battery core. Contain surrounding ground-level burning with water as directed by OCFA.

• Qualified Disposal — EV/HEV hulks and lithium-ion batteries shall be removed only by subcontractors pre-qualified for EV battery handling and transported to an approved

EV/HEV recycling and disposal facility per DTSC and Cal Recycle requirements.

• Documentation — All EV/HEV and lithium-ion battery removals shall be documented separately with GPS location, vehicle identification, disposal facility, manifest number, and signed driver receipt.

4j. Debris Removal Reports

The Contractor shall prepare daily reports in accordance with Cal OES/FEMA guidelines detailing progress of debris removal services to the County. Each report shall contain, at minimum:

• Reporting date and operational period

• Location of work (street names and address blocks)

• Contractor's name and crew performing work at each location

• Number of passes performed at each location

• Daily and cumulative totals of debris removed, by category

• Itemized load ticket information including any discrepancies identified

• Air monitoring and dust suppression activities

• Equipment decontamination activities

• Any problems encountered or anticipated — including regulatory, safety, or schedule issues

Discrepancies between the daily report and the corresponding load tickets shall be reconciled with the Debris Management Coordinator no later than 11:00 a.m. the following work day.

4k. Damages

The Contractor shall repair all roadways, sidewalks, utilities, fences, driveways, drainage structures, and other features damaged by Contractor operations, including damage to adjacent public and private properties. This includes re-sloping damaged surfaces to original grade and filling ruts caused by equipment and trucks. The Contractor shall respond to damage claims within seven (7) calendar days and settle valid claims within thirty (30) calendar days. The

County Debris Management Coordinator shall have final authority over damage assessment and dispute resolution. The Contractor shall provide the County's Debris Management Coordinator a weekly spreadsheet listing all residents claiming damage, a summary of the claims, and a status report of all resolutions.

3.5 DEBRIS PROCESSING AND DISPOSAL

The County will identify TDSR sites for temporary staging and reduction of vegetative and woody debris. In conjunction with contracted debris monitoring services, the Contractor will operate the TDSR sites. The County may also establish designated homeowner drop-off sites.

The Contractor will be responsible for removing all debris from those sites daily and shall use only County-designated TDSR sites.

The TDSR site foreman, appointed by the Contractor, shall direct all dumping operations and coordinate removal of debris and reduction of by-products to County-authorized disposal facilities or approved recycling processors.

Household Hazardous Waste (HHW) must be handled, stored, processed, and disposed of in conformance with all applicable federal, state, and local laws. The Contractor shall set up a lined containment area and separate any HHW delivered to or stored at a TDSR site.