DIQMA Single Source Justification Under SAT Template.pdf

SINGLE SOURCE JUSTIFICATION NOT EXCEEDING THE SIMPLIFIED ACQUISTION

THRESHOLD

SECTION 1: IDENTIFICATION OF THE AGENCY AND THE CONTRACTING ACTIVITY

Department of State Contracting Activity

☐ Office of Acquisitions Management

☐ Foreign Service Institute

☐ Office of Foreign Missions

☐ U.S. Mission to the United Nations ☒ Overseas U.S Consulate General Matamoros

Requiring Activity Custodial Services

SECTION 2: NATURE AND/OR DESCRIPTION OF THE ACTION BEING APPROVED

Approval is requested to award on a sole source basis to Distribuciones Quimicas de Matamoros S.A de C.V for the supplies and/or services described in Section 3 on behalf of the Requiring Activity for the period of time between December 2025 to January 2026

SECTION 3: DESCRIPTION OF SUPPLIES/SERVICES REQUIRED TO MEET THE AGENCY’S NEEDS

Contractors shall perform janitorial services for in all designated spaces including but not limited to hall, offices, restrooms, work areas, entrances, lobbies, storage areas, elevators, elevators, elevators, patios, stairways.

The estimate value for the entire period of performance is $ 22, 736,25 per month. We need these services for December 2025 and January 2026, while we pursue a permanent 5-year contract

SECTION 4: IDENTIFICATION OF THE STATUTORY AUTHORITY PERMITTING OTHER THAN

FULL AND OPEN COMPETITION

In accordance with Federal Acquisition Regulation (FAR) 13.106-1(b)(1), the Contracting Officer has deemed only one source reasonably available based on the following:

☒ Urgency

☐ Exclusive licensing agreements

☐ Brand-name

☐ Industrial mobilization

☐ Other

SECTION 5: DEMONSTRATION THAT THE PROPOSED CONTRACTOR’S UNIQUE

QUALIFICATIONS OR THE NATURE OF THE ACQUISITION REQUIRES USE OF THE AUTHORITY

CITED

Distribuciones Quimicas de Matamoros S.A de C.V. has provided these services while under contract between 2019 and 2024. We would like to temporarily continue their services for months of December 2025 to January 2026 while we advance our efforts to complete official procedures to secure permanent 5-year contract. In the meantime, Distribuciones Quimicas de Matamoros S.A.de C.V. had provided reliable services in the past, and their staff is best skilled in continuing these services while we pursue a permanent solution.

The service can’t not stop and selecting a new vendor now would require the RSO to process screening for a new set of staff and this delay alone would interrupt services

SECTION 6. DETERMINATION BY THE CONTRACTING OFFICER THAT THE ANTICIPATED COST

TO THE GOVERNMENT IS FAIR AND REASONABLE

Upon the expiration of the contract with Distribuciones Quimicas de Matamoros Sa de CV (September 2024) our local procurement team submitted a 6-month extension with the vendor. We have already submitted a request for a new 5-year contract term. Unfortunately, the local procurement team left the RFQ unprocessed for months. In the meantime, procurement instructed us to submit extensions (of the original PR contract PR8536812-V13 MTM-FAC-ICASS-Custodial Service-NCC) for subsequent months after the 6-month extension expired in March 2025.

Between February and April 2024, both local procurement staff were fired. We currently have no procurement agent, other than the local assistant GSO. Consequently, in April 2025, we resubmitted a new RFQ (Matamoros Janitorial Pre-solicitation 2025 19MX5025Q0003) and July 10, 2025, we received a conditional approval for pre-solicitation from OGA, with recommendations to correct our RFQ submission.

While we are making these corrections to our RFQ submission, we urgently need to continue with the service of the vendor.

SECTION 7. CERTIFICATIONS

The contracting officer has determined the anticipated $22736.25 per month to the government supplies/ services covered by this J&A will be fair and reasonable based on it is reasonable cost whit the vendor that saves us money if we had to hire the same number of people internally. This cost was already approved and agreed upon in the previous contract with the vendor.

By signing the justification, the Contracting Officer makes a determination that the price to the Government is anticipated to be fair and reasonable.

All reviews and approvals should be completed in the order listed unless otherwise authorized or required.

REQUIREMENTS CERTIFICATION

I certify that the facts and representations under my cognizance which are included in this Justification and its supporting acquisition planning documents, except as noted herein, are complete and accurate to the best of my knowledge and belief.

Requirements Cognizance:

SIGNATURE:

Name Date Title Requiring Office Symbol

CONTRACTING OFFICER CERTIFICATION

I certify that this submission is accurate to the best of my knowledge, and that it contains complete information necessary to enable other officials to make an informed recommendation for approval or disapproval.

SIGNATURE:

Name Date Contracting Officer

11/24/2025 14:06 GMT

Gore, Stephen (GoreSR@state.gov)

11/24/2025 14:22 GMT

Hudson, Andrew (HudsonAW@state.gov)

Office Symbol or Post