Diploma Priting Final.pdf

Request for Bids – Diploma Printing and Mailing Service Vendor

Mt. Hood Commu n i ty Co l lege (M HC C) En ro l lmen t Serv i c e s D ep ar t m e n t i s req u e st in g b id s f rom vendors to provide diploma printing, mailing and possibly electronic diploma services. We are looking for a vendor with experience in higher education processing who understands the needs of efficient and accurate diploma processing.

The purpose of this request is to select one (1) contractor for a 36 months period with a possible 2 consecutive 1 year extension.

The following are requirements for the proposal:

Requirements:

Ability to easily import data through a secured transmission mode to a secured site.

Print and mail out degree and certificate diplomas in a timely manner

Customer support included

Ability to archive diploma and signature for record keeping and easy reprints

Opportunity for school to review before print.

Other considerations:

School is interested in learning about electronic diploma options and would like to see information and a cost for adding an electronic diploma option, if available.

Diplomas are processed at the end of each term. MHCC is a quarter school with summer, fall, winter, and spring term award processing along with an occasional need for reprints throughout the year. The annual average number of diplomas printed per year is 2,090.

Please fill out the information for your company on pages 3 and 4 and email it to Dawn Sallee- Justesen at Dawn.Sallee-Justesen@mhcc.edu no later than 4:00 PM, February 11th 2022. Quotes submitted after the designated time shall be kept but shall NOT be considered for award.

MHCC expects the contractor to honor the pricing and terms of the agreement, resulting from this request, during the full contract term. If pricing adjustments become necessary at any time during the contract term, both parties must agree in writing.

The award will be made to the bidder that provides the best value and ability to provide a doable, efficient solution for MHCC based upon price, experience, references, and demonstrations (finalists only) presented to enrollment services representatives. MHCC reserves the right to determine the most responsible bidder.

Bid prices and references shall be delineated on the attached spreadsheets. Bids NOT submitted on the attached sheet provided WILL BE REJECTED.

Services to bid

Diploma processing service Diploma printing and mailing service Electronic diploma option service

Submissions:

Mt Hood Community College will reach out to finalists to schedule a demonstration of the product and follow up with any additional questions needed to determine selection of vendor for the diploma printing work.

FAILURE TO SUBMIT THIS FORM MAY BE CAUSE FOR PROPOSAL REJECTION

Due Date: February 11th 2022, by 4:00 PM

Request for Bids # - Diploma Printing Service

Description of Work Pricing

Diploma processing service $

Printing and mailing $

Electronic Diploma option $

Other Services (please include pricing – attach a sheet if necessary) - leave blank if none

1. Submit a cover letter (no longer than one page) with information about your company qualifications and experience to perform the work described in this request for bids.

2. Provide 3 references (see page 4).

3. Do you accept Purchasing Cards (Visa)? Y or N

Vendor Name: ___________________________ Address: __________________________________

Address: _______________________________Contact Person: _____________________________

Phone Number: _________________________Authorized Signer: ____________________________

Print Name/Title: _______________________________________Date: _______________________

FAILURE TO SUBMIT THIS PAGE MAY BE CAUSE FOR PROPOSAL REJECTION

Due Date: February 11th 2022, by 4:00 PM

Request for Bids # - Diploma Printing Service

REFERENCE FORM

Provide 3 references for whom you provided similar services as those described in this request for bids.

Client Name:

Address:

Contact Name:

Title:

Phone Number:

Dates of Service(s):