Dillon Paving RFQ Rev 10.16.26.docxDillon Paving RFQ Rev 10.16.26.docx

REQUEST FOR QUOTE

The Ohio Department of Natural Resources is requesting bids for: Ohio State Parks and Watercraft Asphalt Replacement and Repairs.

Name or Title of the Service or Supply: : Asphalt replacement and pothole repairs at Dillon State Park Ordering Division and address: Dillon State Park

Specifications:

Budget for project is $14,000. Bid the number of cubic feet of patching can be provided for the budget.

General Requirements

• Contractor must comply with all applicable Ohio DOT and local standards for asphalt pavement repair.

• Contractor is responsible for all labor, equipment, materials, traffic control, cleanup, and disposal.

• Work areas must be clearly barricaded and safe for visitors and staff during all phases of repair.

Full Depth Repair (Location 1; cabin area 1-15; approximately 225 sq ft – total)

• Saw cut edges around each repair section to create clean, vertical faces.

• Remove existing asphalt to full depth, including unstable base materials.

• Excavate and regrade sub base as necessary to achieve proper compaction and drainage.

• Compact aggregate base to required depth using mechanical compaction equipment.

• Install hot mix asphalt in lifts appropriate to the depth of the repair.

• Compact each lift to achieve required density and surface uniformity.

• Final surface must match adjacent pavement grade and slope for proper water runoff.

• Apply tack coat to all vertical edges prior to asphalt placement.

• Sweep and clean site upon completion.

Pothole Repairs/full-depth repairs (Location 2; Natural Resources Rd. 7; approximately 1600 sq ft)

• Clean out each pothole, removing debris, loose asphalt, moisture.

•Perform full-depth repair if needed.

• Square or round cut edges where necessary to ensure patch adherence.

• Apply tack coat to existing pavement surface inside potholes.

• Fill potholes with hot mix asphalt or approved patching material.

• Compact patches with appropriate equipment to achieve proper density.

• Finished surface must be smooth, flush with surrounding pavement, and free of depressions.

Materials Requirements

• Hot mix asphalt must meet Ohio DOT specifications for surface and base mixes.

• Aggregate base material must meet ODOT standards for gradation and quality.

• Tack coat must be an ODOT approved asphalt emulsion.

Performance Expectations

• All repairs must be durable, smooth, and structurally sound.

• Contractor must ensure finished surfaces do not cause dips, bumps, or standing water.

• Warranty information for workmanship and materials should be included in the quote.

Aerial Map of Natural Resources Rd 7 and cabins 1-15:

Delivery: Dave Finely– Dillon State Park Manager – 5265 Dillon Hills Dr., Nashport, Ohio 43830.

F.O.B. DESTINATION/PRE-PAID/ALLOWED. The Contractor must provide Deliverables under this Contract F.O.B. Destination/Pre-Paid/Allowed. The place of destination will be specified by the Ordering Agency on the agency’s purchase order or other ordering document. Cost of the freight must be borne and paid by the Contractor unless otherwise stated.

All risk of loss, regardless of the cause, will remain with the Contractor until title to the Deliverable passes to the State. Unless otherwise provided in this Contract, the State will determine whether the Contractor provided each Deliverable required in this Contract and has fully met all work requirements of this Contract. Title to any Deliverables will pass to the State on Acceptance of the Deliverable.

Evaluation: The contract will be awarded to the lowest responsive and responsible bidder as determined by the State. All Proposals must be submitted through Ohio Buys. Proposals received outside of Ohio Buys will not be considered.

Contract Award: The contract will be awarded to the lowest responsive and responsible bidder by line item.

Preferences:

The State will apply all preferences pursuant to Ohio Administrative Code 123:5-1-06.

Following the initial evaluation and scoring, all Proposals will be considered for preferences. Preferences will be calculated at a rate of five percent (5%) for the first preference and two percent (2%) each for the second and third preferences. The preferences shall be combined and applied as a total percentage of the original Proposal to determine the score for evaluation purposes.

Preferences will only be applied if there is at least one Offeror that does not qualify for that particular preference. For purposes of qualifying for a preference, an Offeror failing to complete the certification for each preference will be deemed as not qualifying for that preference.

(a) For the Buy American preference, if any Offeror offers a product that is not a domestic source end product, the State will add the applicable percentage of the total available points to the total score of each Offeror offering a domestic source end product.

(b) For the Buy Ohio preference, if any Offeror is a Buy Ohio Offeror claiming the preference, the State will add the applicable percentage of the total available points to each Buy Ohio Offeror’s total score.

(c) If claiming the preferences in (a) and (b) based on the product(s) offered, an Offeror is only eligible to receive the preference if the cost of the product(s) offered exceeds 50% of the total offered cost for products and services. A Buy Ohio Offeror is also eligible to receive the Buy Ohio preference based on its significant economic presence in Ohio or a border state.

(d) For the Veteran-Friendly Business preference, the State will add the applicable percentage of the total available points to any certified veteran-friendly business Offeror’s total score.

Site Visit & Point of Contact:

Prior to submitting a bid response, offerors are encouraged to visit- please contact Dave Finley, Park Manager.

· david.finley@dnr.ohio.gov

· 740-617-4715 Once a contract is awarded, failure of the bidder to have requested a site visit to become familiar with the facility and requirements of the bid will be insufficient reason to support any request to be released from the contract.

Bill to information:Origin-DNR- All invoices must be submitted DIRECTLY to Financial Shared Services (FSS).

There are two options available to submit invoices to FSS:

OBM Shared Services Attn: Accounts Payable PO Box 182880 Columbus, Ohio 43218-2880

To ensure the payment process is not delayed, invoices should be complete, accurate, and contain the following information:

All fields mentioned above are required to count as a correct invoice; failure to provide this information will result in a returned invoice and delayed payment.

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