DIII_Hazard_Tree_Mitigations_(Spring_2026).pdf

County of San Mateo

Request for Proposals (RFP - Informal) for DIII Hazard

Tree Mitigations (Spring 2026)

Parks Department

RFP - Informal No. 2026-RFP - Informal-00461

RFP - Informal Contact: Travis Dunn tdunn1@smcgov.org

1. Introduction and Schedule

The County of San Mateo (the “County” or “SMC”) covers most of the San Francisco Peninsula. The region covers 744 mi and is home to nearly 800,000 residents and 20 incorporated cities. The County provides for the health and welfare of all people within its borders and serves as the local government for the unincorporated areas. Innovation thrives here in industries including bioscience, computer software, green technology, hospitality, financial management, health care, education and transportation. The

County prides itself on how that prosperity fosters its commitment to protecting and enhancing the health, safety, welfare and natural resources of the community.

1.1. Summary

The San Mateo County (SMC) Department of Parks is here to provide the public with recreational opportunities in a safe and effective manner, and to protect and enhance the natural resources of the

County.

SMC Parks operate 24 separate parks, encompassing over 16,000 acres, and 190 miles of county and local trails. Parks are located throughout the County and represent a wide variety of natural settings including a coastside marine reserve, a bayside recreational area, coastal mountain woodland areas, and urban site.

Approximately 3 million visitors utilize the various trails and parks maintained by SMC.

Furthermore, to improve access and public safety, SMC Parks manages hazard trees located near high use area and critical infrastructure. Multiple trees have been identified on Parks land for hazard tree mitigation. Safely mitigating the hazard trees, while avoiding surrounding valuable targets, such as visitors, vehicles, natural resources, and infrastructure, is critical to establishing a successful project. The hazard trees are located in La Honda and Loma Mar. A total of thirty-one (31) trees are being requested for hazard tree mitigation, this includes nineteen (19) tree prunings and twelve (12) removals.

1.2. Background

All work performed in SMC Parks must abide by ANSI Z133 Safety Standards, ANSI A300 Tree Care

Standards, and ISA BMP's. Communication with ranger and Parks staff as requested is essential for a successful project. Work should be completed by May 21st.

1.3. Contact Information

Project Contact:

Fernando Guzman III County Arborist Email: fguzman1@smcgov.org Phone: (661) 809-5498

Procurement Contact:

Travis Dunn Contract Administrator II Email: tdunn1@smcgov.org Phone: (650) 599-1229 mailto:fguzman1@smcgov.org tel:(661)809-5498 mailto:tdunn1@smcgov.org tel:(650)599-1229

Page 3 of 13 Release date of April 23, 2026

Department:

Parks Department

Department Head:

Emma Gonzalez Director

1.4. Timeline

RFP Released April 23, 2026

Pre-Proposal Meeting (Non-Mandatory) April 27, 2026, 9:00am

Sam McDonald Park Parking Lot (13435 Pescadero

Creek Rd, Loma Mar, CA 94021)

GPS: 37.296669, -122.265414

Proposal Due Date and Time April 30, 2026, 6:00pm

Anticipated Contract Award Date May 1, 2026

2. Scope of Work

2.1. Important Instructions for Electronic Submittal

San Mateo County Parks is accepting electronic quote submissions. Bidders shall create a FREE account with OpenGov Procurement by signing up at https://procurement.opengov.com/signup. Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic bid.

2.2. Scope of Work or Project Details

San Mateo County Parks is seeking quotes for Hazardous Tree Mitigation services located at Sam

McDonald, Memorial County Park, and Pescadero Creek Park. The addresses for the parks are respectively: 13435 Pescadero Creek Rd, Loma Mar, CA 94021 and 9500 Pescadero Creek Rd, Loma

Mar, CA 94021.

This project includes the mitigation of thirty-one (31) hazard trees, including the pruning of nineteen (19) trees and removal of twelve (12) trees. On site, pre-solicitation meeting is scheduled for Monday, April

27th, 2026, at 9:00 AM. Those unable to attend the pre-solicitation meeting can access the trees through public trails at their convenience; but, will not be granted vehicle access inside gated areas and campgrounds. Bidders must be experienced with the pruning and removal of large trees. Bidders must meet San Mateo County's contractor eligibility requirements, including but not limited to:

insurance, prevailing wage, and credential requirements. Must be prepared to provide W-9 documentation and proof of COLI insurance. For any questions, please contact San Mateo County https://procurement.opengov.com/governments/3340/signup

Page 4 of 13 Release date of April 23, 2026

Arborist, Fernando Guzman, at (650) 613-0517. Deadline for quote submittal is 6:00 PM, on

Thursday April 30th, 2026.

Insurance Requirements

Comprehensive General Liability $1,000,000

Motor Vehicle Liability $1,000,000

Prevailing Wage Requirement

All workers employed on this project must be provided prevailing wages. Certified payroll documentation may be required.

ISA Arborist Certification Requirement

Contractor must have at minimum one (1) worker on staff who holds their International Society of

Arboriculture (ISA) arborist certification.

2.3. Expected Tasks/Deliverables

• Safe mitigation of thirty-one (31) trees and their associated woody debris.

• Processing of woody debris generated from hazard tree mitigation activities, including: hauling, lopping, bucking, chipping and broadcasting according to CAL FIRE standards and SMC Parks' specifications. See document attached.

• Appropriately report any sensitive environmental resources that may be significantly impacted by work activities to NRM and Parks staff.

• Coordinate with Parks staff to schedule mitigation work at least seven (5) days in advance. Notify

Parks staff and rangers on a daily basis, when contracted staff arrives or is expected to arrive.

• Estimate the amount of woodchips or mulch that is generated, broadcasted, and hauled off.

Report this amount of in an excel sheet provided by the County.

3. Submission Requirements

3.1. Submission Deadline

Proposals must be electronically received by 6:00 pm, on Thursday, April 30, 2026 via eProcurement system.

Allow sufficient time for the upload to complete by the Due Date and Time. Partial uploads will automatically terminate, and proposals will be rejected. The eProcurement system submission time will be the official submission time. The County will not be responsible for and may not accept proposals that are late due to slow internet connections or for any other failure of the eProcurement system.

NOTE: The County does not maintain the eProcurement system and is not liable for site failures or technical problems. To resolve technical issues, contact OpenGov Technical Support by using the real

Page 5 of 13 Release date of April 23, 2026 time chat located in the lower right hand corner of the screen, or via email at procurement-support@opengov.com https://procurement.opengov.com/portal/smcgov

3.2. Pre-submission Registration

Organizations or individuals interested in responding to this solicitation must register online with the

County of San Mateo at:

• https://procurement.opengov.com/portal/smcgov

It is recommended that organizations complete this registration as soon as possible. The County will not be responsible for and may not accept proposals that are late due to a failure to register in the eProcurement system.

3.3. Submission via eProcurement Portal

Required Documents

Please refer to the Technical Proposal section for submittal documents and requirements.

Electronic Submissions

Include the proposer name and the RFP title and number in each filename. Submit proposals via the eProcurement website, allowing sufficient time for the upload to complete by the Due Date and Time. As noted above, the eProcurement portal submission time will be the official submission time, and partial uploads will automatically terminate, and proposals will be rejected. Contact eProcurement Portal with technical questions regarding this site.

Conflicts between Certain Requirements

Prior to the submission deadlines and solely relating to a determination of the timeliness of questions, comments, and proposal submissions, information displayed on the eProcurement portal site will take precedence in the event of a discrepancy between that information and the information within the solicitation documents. For all other discrepancies, the information in the solicitation documents will take precedence.

Format

Documents should be created in the following format:

• Text should be Times New Roman (12-point minimum font size) and unjustified (i.e., with a ragged-right margin)

• Pages should have margins of at least one inch on all sides (excluding headers and footers)

• If the proposal is lengthy, a Table of Contents should be included.

• PDF format is preferred.

Errors in Proposals mailto:procurement-support@opengov.com mailto:procurement-support@opengov.com https://procurement.opengov.com/portal/smcgov https://procurement.opengov.com/portal/smcgov https://procurement.opengov.com/portal/smcgov/projects/256188/document?section=undefined

Page 6 of 13 Release date of April 23, 2026

The County will not be liable for any errors in proposals. Proposals may be rejected as unresponsive if they are late, incomplete, missing pages or information, or cannot be opened for any reason. The County may waive minor irregularities, but such waiver will not modify any remaining RFP requirements.

3.4. Procurement Preference for Local Businesses and Local Non-Profits

The County of San Mateo has adopted a Procurement Preference for Local Businesses Ordinance (County

Ord. Code Ch. 2.89.) The purpose of this Ordinance is to promote a strong local economy by giving preference to local businesses, local non-profits, local small and micro businesses, and local small and micro non-profits in County procurements, to the extent consistent with the law and interests of the public. The County’s process for applying local preferences to competitive procurements is set forth in

County Ordinance Code Section 2.89.030. The Ordinance and exemptions (e.g. the ordinance will be exempt when all bids or proposals received are from Non-Profit Organizations) can be reviewed here:

Chapter 2.89 - PROCUREMENT PREFERENCE FOR LOCAL BUSINESSES | Code of Ordinances |

San Mateo County, CA | Municode Library

The requirements for bidders to establish eligibility for a local preference for this solicitation are detailed below in Section III (Submission Requirements) The Ordinance does not apply if a procurement is determined to be exempt (County Ord. Code sec. 2.89.050), and the County reserves the right to waive application of the Ordinance to this procurement if determined to be in the best interests of the County

(County Ord. Code sec. 2.89.060).

4. Minimum Qualifications, Local Preference Ordinance, and Technical Proposal

4.1. Minimum Qualifications

4.1.1. W-9 Submission

Please submit a W-9 signed in wet blue ink and currently dated, if you have not worked with SMC Parks on a project in the last two (2) years.

4.1.2. Insurance Requirements

Insurance Requirements

Comprehensive General Liability $1,000,000

Motor Vehicle Liability $1,000,000

Submit copies of current insurance, if you have not worked with SMC Parks on a project in the last two (2) years.

4.1.3. Prevailing Wage Requirement*

All workers employed on this project must be paid prevailing wages. Certified payroll documentation may be requested.

☐ Please confirm

*Response required

4.1.4. ISA Certified Arborist On Staff?*

Please confirm an ISA certified arborist is on staff.

https://library.municode.com/ca/san_mateo_county/codes/code_of_ordinances?nodeId=TIT2AD_ART2.8INFIPRCOCO_CH2.89PRPRLOBU https://library.municode.com/ca/san_mateo_county/codes/code_of_ordinances?nodeId=TIT2AD_ART2.8INFIPRCOCO_CH2.89PRPRLOBU

Page 7 of 13 Release date of April 23, 2026

☐ Please confirm

*Response required

4.1.5. ISA Certified Arborist Credential*

Provide ISA credential id for verification.

Maximum response length: 20 characters

*Response required

4.1.6. Vendor is not excluded, suspended or debarred from the System for Award

Management (SAM). *

☐ Please confirm

*Response required

4.1.7. If applicable, what is the registered Business Name and Unique Entity ID (UEI) No.?

Unique Entity ID (UEI) numbers can be found on sam.gov

4.1.8. Project Approach & Schedule*

This section should correlate to the Scope of Work . Proposer should give a short summary describing how it will perform the relevant work, including completion time, working hours, crew size, equipment use and etc.

*Response required

4.1.9. Introduction and Executive Summary *

Submit a letter of introduction and executive summary of the proposal. The letter must contain:

• Name, title and contact information (email, phone, and address) for representative of proposer that is responsible for communication related to this RFP.

• Name, title, contact information, and signature of person authorized to obligate firm to perform the commitment contained in the proposal.

Submission of the letter will constitute a representation by proposer that it is willing and able to perform the commitments contained in the proposal and has not violated the terms of this RFP.

*Response required

4.1.10. Performance Measure*

The performance measure are:

• Project remains within budget.

• Communicates with Park staff as requested.

• Safely completes work within proposed timeline and prior to May 21.

• Work is completed according to specifications and standards.

Page 8 of 13 Release date of April 23, 2026

☐ Please confirm

*Response required

4.2. Procurement Preference for Local Businesses and Local Non-Profits

4.2.1. Is the Proposer a "Local Business"?

As Defined by Chapter 2.89.020 of the San Mateo County Ordinance Code, a “Local Business” means any for-profit business which has its principal place of business, or is headquartered, in San Mateo

County. If this designation applies to the proposer, a self-attestation form must be completed and provided with this response.

Please download the below documents, complete, and upload. If this designation is not applicable, please leave blank.

• SMC_LocalBusiness_self-atte...

4.2.2. Is the Proposer a Non-Profit?*

A Non-Profit is defined as a tax-exempt public charity organization (within the meaning of section

501(c)(3) of the Internal Revenue Code) that is formed for purposes other than making a profit, is exempt from paying federal income taxes on the income generated for their exempt purposes.

☐ Yes

☐ No

*Response required

When equals "Yes"

4.2.3. Is the Proposer a "Local Non-Profit"

As Defined by Chapter 2.89.020 of the San Mateo County Ordinance Code, a “Local Non-Profit" means a tax-exempt public charity organization (within the meaning of section 501(c)(3) of the

Internal Revenue Code) that is formed for purposes other than making a profit, is exempt from paying federal income taxes on the income generated for their exempt purposes, and has its principal place of business, or is headquartered, in San Mateo County. If this designation applies to the proposer, a self-attestation form must be completed and provided with this response.

Please download the below documents, complete, and upload. If this designation is not applicable, please leave blank.

• SMC_LocalBusiness_self-atte...

4.2.4. Is the Proposer a Local "Small" or "Micro" Business?

As Defined by Chapter 2.89.020 of the San Mateo County Ordinance Code:

“Small Business” means any business which holds a Small Business Certification awarded by the

California Office of Small Business and Disabled Veteran Business Enterprise Services (OSDS).

“Micro Business” means any Small Business certified by the OSDS which is automatically designated by the OSDS as a Micro Business due to gross annual receipts falling below the OSDS-designated dollar amount.

https://government-project.s3.us-west-2.amazonaws.com/181058/6417ee00-d47d-4708-90f9-2a47dd51b2e5_SMC_LocalBusiness_self-attestation_form_120424.pdf https://government-project.s3.us-west-2.amazonaws.com/181058/23f425e3-2794-4144-828d-5b909b017089_SMC_LocalBusiness_self-attestation_form_120424.pdf

Page 9 of 13 Release date of April 23, 2026

If the above designations apply, please provide the OSDS provided Certification ID.

If this designation is not applicable, please leave blank.

4.2.5. Is the Proposer a Local "Small" or "Micro" Non-Profit?

As Defined by Chapter 2.89.020 of the San Mateo County Ordinance Code:

“Small Non-Profit" means a Local Non-Profit with an annual revenue of $1,000,000 to $2,500,000 according to its most recently filed IRS Form 990.

“Micro Non-Profit" means a Local Non-Profit with an annual revenue of less than $1,000,000, according to its most recently filed IRS Form 990.

If the above designations apply, please provide your latest filed IRS form 990. A filing from the last two calendar years is acceptable.

If this designation is not applicable, please leave blank.

5. Pricing Proposal

HAZARD TREE MITIGATION PRICING TABLE

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Hazard Tree Removal (Unique ID:

QUCH-12112025-1110)

1 $

2 Hazard Tree Removal (Unique ID:

QUCH-12112025-1110)

1 $

3 Hazard Tree Pruning (Unique ID:

PSME-10082025-1240)

1 $

4 Hazard Tree Removal (Unique ID:

NODE-03192026-1315)

1 $

5 Hazard Tree Pruning (Unique

ID:NODE-10082025-1146)

1 $

6 Hazard Tree Pruning (Unique ID:

NODE-10082025-1221 )

1 $

7 Hazard Tree Removal (Unique ID:

SESE-02262026-1242)

1 $

8 Hazard Tree Removal (Unique ID:

PSME-10082025-1047)

1 $

Page 10 of 13 Release date of April 23, 2026

Line Item Description Quantity Unit of

Measure Unit Cost Total

9 Hazard Tree Pruning (Unique ID:

NODE-03192026-1415)

1 $

10 Hazard Tree Removal (Unique ID:

PSME-03102026-1351)

1 $

11 Hazard Tree Pruning (Unique ID:

SESE-04252025-1546)

1 $

12 Hazard Tree Pruning (Unique ID:

PSME-10152025-1527)

1 $

13 Hazard Tree Removal (Unique ID:

NODE-02262026-1340)

1 $

14 Hazard Tree Pruning (Unique ID:

SESE-12112025-1201)

1 $

15 Hazard Tree Prunings (Unique ID:

SESE-12112025-1216)

7 $

16 Hazard Tree Pruning (Unique ID:

PSME-02262026-1115)

1 $

17 Hazard Tree Pruning (Unique ID:

PSME-02262026-1027)

1 $

18 Hazard Tree Pruning (Unique ID:

PSME-02262026-1045)

1 $

19 Hazard Tree Removal (Unique ID:

NODE-01212026-1108)

1 $

20 Hazard Tree Removal (Unique ID:

NODE-01212026-1159)

1 $

21 Hazard Tree Removal (Unique ID:

NODE-01212026-1101)

1 $

22 Hazard Tree Pruning (Unique ID:

NODE-12112025-1349)

1 $

Page 11 of 13 Release date of April 23, 2026

Line Item Description Quantity Unit of

Measure Unit Cost Total

23 Hazard Tree Removal (Unique ID:

ROPS-12102025-0945)

1 $

24 Hazard Tree Pruning (Unique ID:

PSME-03112026-1350)

1 $

26 Traffic Control 1 $

TOTAL

6. Evaluation and Selection Criteria

The proposals will be evaluated by a selection committee with relevant expertise. The County intends to evaluate the proposals generally in accordance with the criteria itemized below. Proposers with the highest scoring proposals may be interviewed by the committee to make the final selection.

6.1. Phase 1

No. Evaluation Criteria Scoring Method Weight (Points)

1. Project Approach & Schedule Pass / Fail 10 (100% of Total)

6.2. Phase 2

No. Evaluation Criteria Scoring Method Weight (Points)

1. Price Pass / Fail 100 (100% of Total)

7. Instructions to Proposers

7.1. Instructions

Proposers are encouraged to attend a pre-proposal conference on Monday, April 27, 2026, at 9:00 am, to be held at Sam McDonald Park Parking Lot (13435 Pescadero Creek Rd, Loma Mar, CA 94021) GPS:

37.296669, -122.265414. All questions will be addressed at this conference and any available new information will be provided at that time. If you have further questions regarding the RFP, please post them on the eProcurement portal.

7.2. Communications

A. As of the issuance date of this RFP and continuing until it is canceled or an award is made, no proposer or person acting on behalf of a prospective proposer may discuss any matter relating to

Page 12 of 13 Release date of April 23, 2026 the RFP with any officer, agent, or employee of the County, other than through eProcurement portal, to the Authorized Contact Person, or as outlined in the evaluation or protest procedures.

B. Proposers (including any agent, owner, employee, board members, or other such affiliates) shall not offer any gift, favor, or other personal benefit to any County officer or employee during the procurement process for this agreement, including during the solicitation period and contract negotiations.

Violation of the foregoing prohibitions may result in a proposer being found non-responsible and barred from participating in this or future procurements.

7.3. Contract Award

A. Award Procedure

Contract negotiations are neither an offer nor guarantee that a contract will be executed. A contract award, if any is made, will be to the responsive, responsible proposer offering the overall best value to the County for the services and goods described in this solicitation, or as applicable, for a specific portion of the services and goods described. Any agreement reached will be memorialized in a formal agreement using the attached template, executed by the appropriate authority.

B. Notice of Intent to Award

If a decision is made to take steps to enter into an agreement with one or more proposers, the

County will post a Notice of Intent to Award or otherwise notify proposers the remaining proposers of their non-selection. Notice may instead be provided by including approval of the agreement as an item on an agenda for a meeting of the Board of Supervisors.

C. Commencement of Performance

After all parties have signed the agreement, the County will notify the contractor and performance may proceed. Prior to execution of the agreement by the County, no County employee may authorize work under the agreement. Any work performed prior to the full execution of the Agreement may not be compensated.

D. Levine Act DisclosureThe Levine Act (California Government Code Section 84308) imposes certain requirements on parties contracting with the County of San Mateo related to campaign contributions to County “officers,” including elected County officers and candidates seeking elective office, who may participate in making a decision on certain County contracts. Elected

County officers in San Mateo County include: the San Mateo County Board of Supervisors, Assessor-County Clerk-Recorder, County Controller, Coroner, District Attorney, Sheriff, and Tax

Collector-Treasurer.Generally, under current County policy, approval by the Board of

Supervisors is required for any agreement for services above $200,000, and agreements for services below that threshold may be approved by Department heads.If your proposal is selected, you will be required to certify compliance with the Levine Act.As part of this process, you will need to certify and warrant that you have fully complied, and will remain in full

Page 13 of 13 Release date of April 23, 2026 compliance, with all applicable requirements of the Levine Act in connection with the

Agreement, including making any required disclosures of campaign contributions to County

Officers, which includes but may not be limited to elected County Officers. Elected County

Officers include members of the San Mateo County Board of Supervisors, as well as the

Assessor-County Clerk-Recorder, Controller, Coroner, District Attorney, Sheriff, and Tax

Collector-Treasurer. Any campaign contribution required to be disclosed under the Levine Act in connection with this Agreement shall be disclosed on the County of San Mateo Levine Act

Disclosure Form, a copy of which is available from the County upon request.Parties are solely responsible for accurate certification and disclosure. The Levine Act is complex, and this brief description is not legal advice. For example, certain contributions must be aggregated when determining whether contributions have exceeded the $500 threshold. If your proposal is selected, you are urged to review the Levine Act and consider consulting an attorney.

7.4. Term

Parks Department is issuing Request for Proposal (RFP) No. 2026-RFP - Informal-00461 for DIII Hazard

Tree Mitigations (Spring 2026).

The agreement shall have a term of one (1) month. The County’s standard contract template has been included with this solicitation. The awarded contractor will be expected to sign an agreement prepared by the County using this template. Please ensure that your firm has completed legal review of these contract terms. If your firm wishes to request exceptions to these standard terms, submit a Contract Exceptions

Request by the Deadline for Questions, Comments and Contract Exceptions listed in the Solicitation

Schedule below. The County will consider Contract Exceptions Requests but reserves the right to reject requested modifications to its standard terms.