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DEPARTMENT OF PUBLIC SAFETY
BUREAU OF HIGHWAY SAFETY
In-Cruiser Video Camera Unit Specifications November 2013
Each in-cruiser video unit shall include the following specifications:
| 1 |
| High Definition Video Recording - System must record video at 1280x720 resolution, or 720P |
| 2 |
| DVR Mounting - The DVR must be able to be mounted in a center console with a 2" faceplate adapter. System must also offer a universal bracket for mounting anywhere in the vehicle, including the trunk if space demands. |
| 3 |
| Dual Drive Architecture - System must deploy a dual-drive architecture consisting of a removable solid state USB Flash Drive no smaller than 32GB in size and an integrated automotive grade hard drive at least 80-GB in size. System must support larger USB Flash Drives as well. |
| 4 |
| Multiple Video Transfer Mechanisms - System must support capability to transfer video via 802.11n wireless, wired Ethernet, or USB Flash Drive (manual transfer). |
| 5 |
| Automatic Transfer Capability (Required for wireless download option only) - System must support capability to automatically transfer video the moment the vehicle is in range of the wireless network or connected to the wired network. The user must not be required to initiate the transfer in any way. |
| 6 |
| Partial Transfers Capability (Required for wireless download option only) - System must support capability for a vehicle driving off or losing its network connection during video transfer without losing any video. The user must not be required to interface or initiate this in any way. |
| 7 |
| Protected Events - The DVR must protect the buffered version of the event until the server confirms receipt of the entire record event, regardless the transfer mechanism. |
| 8 |
| Integrated Automotive Grade Hard Drive - To ensure recording under all conditions, the system shall have an integrated automotive grade hard drive at least 80 gigabytes in size. The hard drive shall have a shock tolerance of at least 200Gs and an operational temperature range of -40F to +185F degrees. |
| 9 |
| Graphical User Interface - For ease of operation, the system settings, hard drive playback, and supervisor controls are to be accessed through a graphical user interface. No text based user interfaces shall be acceptable. System keys and buttons shall provide a tactile feedback and an audio feedback on key presses. |
| 10 |
| Selectable Officer Names - The system shall include a simple method for selecting a programmed officer name from a list for rapid login at shift changes. System shall be fully functional if the Officer fails to login. |
| 11 |
| Saved Officer Setting - The system shall have user preference settings that include: LCD Screen Brightness, LED Indicator Brightness, Volume, and Front Camera Auto-Zoom. These setting shall be saved so that when the user logs back in, their settings are restored. |
| 12 |
| LED, Touch Screen Display - The system shall have an LED backlit, touch screen, liquid crystal display (LCD) that is no less than 4.3 inches (measured diagonally). The display shall have a resolution of at least 480x272, a typical brightness rating of at least 500 nits, a typical contrast ratio of at least 300:1, and a minimum viewing angle of 60 degrees left and right of center for a total of 120 degrees horizontally. |
| 13 |
| High Quality Audio Subsystem - The system must have speakers built into the remote display control panel for in-car video playback. |
| 14 |
| LED Indicators for Audio, Video and Record - To ensure Officer awareness, the system must have LED indicators showing record, microphone, and camera activity. |
| 15 |
| System Power-Up Behavior Control - The system power behavior must be configurable to allow a supervisor to independently set the system to manually or automatically turn on or off with the vehicle. |
| 16 |
| System Shut Down Timers - The system must have two independently configurable shutdown timers, selectable from 0 to 60 minutes each, which begin after the ignition is turned off. Timer 1 shall simply delay the system's recognition that the ignition has been turned off. Timer 2 must be a low power state timer that allows video to transfer wirelessly and firmware upgrades to continue. If there is no video to transfer or firmware upgrades to perform, Timer 2 must expire and shutdown the system immediately. |
| 17 |
| Screensaver- For the comfort and convenience of the users, especially nighttime users, the system must have a screensaver setting that automatically turns off the LCD monitor after a pre-set amount of time. Another setting shall determine if a recording automatically disables Screensaver. Regardless, any button push or touch screen press shall exit screensaver. Screensaver must also be able to be active only when the camera is configured for Night View. The settings shall be saved independently for each user and be remembered when the user logs in. |
| 18 |
| Multiple Resolution Encoding - The system must record the front camera in two resolutions at all times. One resolution must be 1280x720 (720P)and the other resolution must be a minimum of 864x480 (480P) |
| 19 |
| Critical Event Rules - In order to maintain an average file size of approximately 1 gigabyte per hour, the system must be configurable to allow each Event Category to be automatically saved in either the maximum or standard resolution or equivalent. On average, approximately 10% of our agency's recordings will be kept in maximum resolution. |
| 20 |
| DVR-Side Event Rules - The record event must be compiled with either the standard or maximum resolution (based on the Event Category Rule) in the DVR so that the un-needed version is not transferred to the server. This will optimize both video storage on the server and video transfer speeds. Any system that uploads 100% of video in High Definition will not be considered. |
| 21 |
| H.264 Compression - The system must compress all video with H.264 High profile (not baseline or main). |
| 22 |
| Adjustable Pre and Post Event Recording - The system must be capable of automatically capturing and appending both pre-event and post-event video for as little as 15 seconds and up to 10 minutes per event. These settings are to be independently adjustable and restricted by a supervisor. Pre- and post-event times must be continuous with the record event. Systems that record pre- and post-event times onto separate video events will not be acceptable. |
| 23 |
| Simultaneous Record and Playback - System shall be able to playback previously recorded video while simultaneously recording new video on two cameras and two microphones simultaneously. |
| 24 |
| Disc Usage Meter and Low Disc Warnings - The system shall have an on-screen Disc Usage Meter that graphically shows the user how much video is on the current USB Flash Drive and how much space remains. Additionally, the system shall have audible and visual warnings when the drive is nearing its capacity. |
| 25 |
| Automatic Disc Overflow Handling - When a USB Drive fills to video capacity during a recording, the system will automatically store overflow video on the integrated hard drive until a new USB Drive is inserted. The system shall be capable of “overflowing” at least 40 hours of video. This overflow functionality must also permit the system to operate in the absence of the removable USB drive. |
| 26 |
| Covert Recording - To allow the user to covertly record, the system shall have the ability for the user to quickly disable the system’s screen and LED indicators while automatically activating all audio and video recording. |
| 27 |
| Crash Detection - The system must include a 3-axis, solid-state crash detection sensor. In order to prevent improper installation, the sensor must be factory integrated into the DVR enclosure. Settings must be provided through the system’s graphical menu to allow the agency to choose an appropriate crash sensor sensitivity level in order to minimize false crash detections. |
| 28 |
| Record Triggers - The emergency lights, siren, auxiliary, wireless microphone, vehicle speed, and crash detection sensor may all be programmed to automatically activate a new record event. |
| 29 |
| Event Categorization - System must allow record events to be categorized via the on screen menu. Categorization selections must be administratively configurable and allow selection via a pre-defined list, numeric text, or alphanumeric text input. |
| 30 |
| Programmable Event Categories - System must allow the agency to program up to six different event category prompts in order to collect data deemed relevant regarding each record event. Event prompts must display automatically after each event recording has been stopped by the Officer. Prompts must not preclude the system from continuing to record video to its buffer. |
| 31 |
| Recorded Metadata - System must record event metadata including but not limited to event category, date, time, officer name, record status, microphone status, emergency lighting status, brake status, GPS coordinates, etc. for fast searching and video navigation. |
| 32 |
| Auto Stop - The system must have a means of detecting when the system is inadvertently left in record mode. The system must allow an option to prompt the user or automatically stop the record event. |
| 33 |
| Record-After-the-Fact or equivalent System must have a graphical user interface for recording any portion of the hard drive buffer (events and non-events) as a new event recording. This feature must allow the agency to go back at least 18 hours to capture video not previously recorded |
| 34 |
| Multiple Camera Support - The system must support a minimum of three cameras with optional support for up to six cameras. Users must be able to activate the cameras through the system’s graphical menu. LED indicators for each camera shall be present and illuminate when its corresponding camera is active. |
| 35 |
| Front Camera - All units shall come standard with a low profile front camera with no moving parts mounted behind the review view mirror and out of the line of sight of the officer capable of recording up to 1280x720 resolution. Additionally, this camera shall utilize Ultra Wide Dynamic Range technology. |
| 36 |
| Optional Zoom Camera –An optional front zoom camera, if chosen, shall be capable of a total zoom of 12x optical and capable of recording up to 1280x720 resolution. Additionally, this camera shall utilize Ultra Wide Dynamic Range technology. |
| 37 |
| Camera Controls - The front zoom camera must have backlit controls on the camera back for auto-zoom, zoom in, zoom out, auto-focus, focus far, focus near, back light compensation, and night view mode. All camera controls must also be accessible using the system's touch screen control panel. |
| 38 |
| Backseat Camera – All units shall come standard with a high resolution backseat color camera with at least 450 TV lines of resolution and provide at least 0.35 LUX sensitivity. Black & White cameras shall not be acceptable. Bid price must include a color backseat camera. |
| 39 |
| Infrared Illumination - The backseat camera shall have infrared illumination for back seat recording in zero light conditions. |
| 40 |
| Nighttime Optimization - The camera's nighttime optimization setting (Night Mode) must engage and disengage automatically by the DVR without any user intervention in order to eliminate the possibility of the user forgetting to enable Night Mode. Front cameras must be 0.85 LUX or better when operating with normal video settings (measured in full color mode, 30 frames per second, and a shutter speed of 1/60th of a second). LUX ratings that claim 0.85 LUX or better only when operating with non-standard camera settings (like IR modes, slow shutter modes, or reduced frame rates) will not be considered. |
| 41 |
| Separate Audio Channels - In order to isolate the audio during playback between the wireless microphone and the cabin microphone using a standard left/right stereo fader control, the system shall record the two audio tracks separately onto the left or right channel. |
| 42 |
| Simultaneous Audio Recording - Both audio recording sources must be able to record regardless of what cameras are being recorded. |
| 43 |
| Digital Wireless System - The system must include a digital wireless microphone system consisting of a belt pack transceiver and a charging / synchronization base. |
| 44 |
| Digital Wireless Transceiver - The belt pack transceiver must include a replaceable lithium ion rechargeable battery. The transceiver must have its primary audio pick-up built into the transmitter so full operation is possible without a wired lapel microphone. |
| 45 |
| Multi-Mode Transceiver Alerts - Transceiver shall allow the user to set the transceiver’s alert mode to accommodate all tactical environments. Alert modes shall include: Beep Only, Beep and Vibrate, Vibrate Only, and Silent. |
| 46 |
| Variable Transmit Power - In order to produce the longest battery life, the transceiver shall utilize automatic Variable Transmit Power so only necessary transmitting power is used. When needed, however, the Transceiver shall automatically transmit at the FCC’s maximum allowable power of 50 milliwatts. |
| 47 |
| Automatic Microphone Activation - The wireless microphone must have the ability to trigger the camera to record, and the camera system must be able to automatically turn on the wireless microphone when the recorder is activated. |
| 48 |
| Charging / Synchronization Base - The wireless microphone shall include an in-car charging / docking base that automatically synchronizes the communication link when the belt pack transmitter is docked into the base. The Base must also have LED indicators for “charging” state and “in-use” state. |
| 49 |
| Microphone Power Management - To simplify installation, the charging/docking station must draw power from the video system, and does not require running additional power cables from the vehicle's electrical system. In addition, when the system is turned off, it must automatically cut power to the Charging Base after allowing the wireless transceiver to fully charge in order to minimize power drain on the vehicle’s battery. |
| 50 |
| Unique Synchronization - Any wireless transmitter(s) shall be capable of synchronizing to any base via the docking cradle which will disable any previously docked transmitter. |
| 51 |
| Spread Spectrum- The wireless microphone recording system shall include a frequency hopping mechanism to avoid any interference between two or more transmitters in the same area. |
| 52 |
| Cabin Microphone - Each system must include an internal cabin microphone that will record on a separate sound audio channel from the wireless microphone system when activated. This microphone must be amplified in order to clearly pick up the faintest of conversations. Additionally, this microphone must be wired and extendable so that it may be installed in an optimal location for any type of vehicle. |
| 53 |
| Charging and Talk Time - The wireless microphone transceiver with low battery shall become fully charged within 3 hours of being placed in the charging station. When in-use, the wireless transceiver shall allow for up to 20 hours of talk time and 20 days of standby time. |
| 54 |
| Record Multiple Cameras Simultaneously - The system must support recording at least three cameras simultaneously. |
| 55 |
| No Deleting or Overwriting Video Shall be Possible - To guarantee data security and integrity, the system shall be able to ensure that the user cannot delete, edit, or erase video data from either the hard drive buffer or the USB Flash Drive. |
| 56 |
| Supervisor Controls - The system must provide the ability to restrict access to any and all settings by way of supervisor passwords. Multiple supervisors and supervisor passwords must be supported. |
| 57 |
| Media Security - Access to the USB Flash drive must be secured by a lock to protect from unauthorized access. |
| 58 |
| Video Authentication - Video must be subjected to a 128-bit MD5 hash prior to being transferred from the DVR to the Server. Every file transfer from then on must include another hash of the file so that the results can be compared and logged each time the file is moved. The results of every hash must be logged and accessible and exported with each record event. |
| 59 |
| Video Review Access Permissions - The system must allow the agency to restrict video review access in the car. This must not be a single setting that locks out video review altogether. Officers must be able to review their own video. However, with Supervisor or Administrator privileges (configurable) the agency shall be able to review all video buffered on the hard drive. |
| 60 |
| Cables - The system will include cables necessary for a complete vehicle installation including all power cables, all vehicle system input cables, etc. |
| 61 |
| GPS - The system must offer the capability of maintaining the location of the patrol vehicle by Global Positioning System (GPS). When installed, the system shall be able to show vehicle coordinates and speed in the on screen text and recorded meta data. Additionally, GPS shall allow the system to automatically and continually update its date and time to ensure accuracy across the fleet. |
| 62 |
| Three Year Warranty - Warranty shall be a minimum of one (3) years from the date of shipment. |
| 63 |
| Back Office Server Software (Required for wireless download option only) - System must show pricing for the back-office server software. Server software must be Windows Server 2008 R2 64-bit compatible and utilize Microsoft SQL Server 2008 R2 Standard for its database backend. |
| 64 |
| Universal Client Application (Required for wireless download option only) - System must show pricing for a universal client application. Client software must be compatible with Windows XP Professional and Windows 7 32 and 64 bit versions. |
| 65 |
| Fleet Management (Required for wireless download option only) -System must push configurations and firmware upgrades wirelessly and without any user intervention in the car. Settings must be group based to allow a single setting change to affect a large number of cars instantly. |
| 66 |
| Firmware Upgrades (Required for wireless download option only) - Once pushed to the in-car DVR wirelessly, DVR firmware upgrades must occur without any user intervention in the car. |
| 67 |
| Security Management (Required for wireless download option only) - System must have fully customizable user and group based permission that allow administrators to tailor each user's ability to use the system. Specific permissions must be able to allow access to: login and one's video, others’ video, restricted video, export video, evidence management, security management, fleet management, edit event data. |
| 68 |
| Evidence Management (Required for wireless download option only) - System must allow evidence to be deleted or archived automatically on a schedule or manually according to customizable retention period. |
| 70 |
| Export Playback - System must allow an exportable playback application that runs completely from the export media without the need for installing software or codes on the playback computer. Exported video must also be accompanied by a full audit log showing every time the event was moved, reviewed, or exported with full verification data. |
| 72 |
| Export Video Anywhere with Permission (Required for wireless download option only) - System must allow the video to be exported by a user with the appropriate permission from any client computer. Systems that allow exporting video from only a single workstation will not be considered. |
| 73 |
| Simple Video Management – When not used in conjunction with wireless uploads, system must include a simple to use video management and DVR provisioning software that runs on a non-server operating system (Windows XP, 7, and 8) |
| 74 |
| Software Updates – Vendor will offer software updates to installed units at no charge for a 3 year period from shipment. |
Articles required for bid submission
1. Award will be made to the lowest price bidder whose bid fully meets the specifications contained herein and offers the best value to the State. The State of Maine reserves the right to accept or reject any or all bids.
2. It is understood that all specifications are minimums. Approved equals may be considered. The State of Maine reserves the right to accept or reject any and all bids that do not meet specifications and make an award however is in the States best interest. The State also reserves the right to consider alternates and determine equivalency.
3. Samples of all items are required for evaluation and must be furnished without charge to the Purchasing Division (to be passed on to the department) at the time of the bid opening. Samples shall be clearly marked with the bid number and the bidder’s name. The samples shall be fully functional in order to help make a determination of what best accommodates the State’s needs. The State shall determine if the video camera unit meets their satisfaction. Address for samples:
Division of Purchases
Attn: Todd Cummings Buyer II
4th Floor Burton Cross Building
111 Sewell Street (address if using a delivery service)
Augusta, ME 04330
If sample is not supplied by bid opening date and time, your bid may be considered non-responsive.