Diesel Maintenance SOW.pdf

Diesel Generator Maintenance and Repair Service

Spec #: 2025-10 Rev: - Page 1 of 19

STATEMENT OF WORK

1. SCOPE

1.1. Title: Preventative (scheduled) and Remedial (unscheduled) maintenance services of Diesel Generators and their ancillary components (listed within this SOW) are required to ensure operational reliability and availability.

1.2. Location of Work: Work shall be performed throughout the shipyard CIA (Controlled Industrial Area) around berths and Dry Dock areas.

1.3. Identification: Diesel Generators at PNSY (Portsmouth Naval Shipyard) being serviced are named CESG (Caterpillar Standby Generators). An inventory list is provided within Appendix 1 (Diesel Generator Inventory) of this SOW (Statement of Work). As new equipment is put in service or removed from service PNSY may add or delete said piece of equipment to/from maintenance contract. Any equipment additions or subtractions shall be done via the government contract specialist utilizing contract modifications.

1.4. Security Classification: Contractor shall meet all applicable requirements to access the PNSY and the CIA to accomplish work as written within this SOW.

2. REFERENCES

2.1. Occupational Safety, Health and Environmental Corporate Manual (OSHECM) Chapter 250 (latest revision).

2.2. Code of Federal Regulations 29 CFR Part 1915.89.

2.3. National Fire Protection Association 110 (Latest revision).

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3. REQUIREMENTS

3.1. GENERAL. The Contractor shall provide all labor, equipment, tools, materials, replacement parts, and supervision necessary to perform the maintenance services indicated in this SOW for the diesel generators located at Portsmouth Naval Shipyard (PNS) in Kittery, Maine unless otherwise specified by the Government. In some cases, materials and/or equipment may be more readily accessible by the Government.

The Contractor must complete all work In Accordance With (IAW) the terms and conditions specified herein. All references in this SOW to “Contractor personnel” include both Contractor employees and subcontractors. The Government and the Contractor understand that the services to be provided under this contract by the Contractor are non-personal services and that no employer-employee relationship exists between the Government and the Contractor. The Government may provide technical directions which will assist the Contractor in accomplishing the maintenance IAW the SOW; however, the Government will not control the methods used by the Contractor to perform the service requirements set forth in the SOW, except where safety of personnel or equipment is at risk. The Contractor shall, at no time, perform any maintenance action (PM or RM) without a representative of either the Temporary Services Production Shop and/or the Temporary Services Engineering Division of Portsmouth Naval Shipyard present.

3.1.1. The following Appendices identify the shipyard technical code that is cognizant of the diesel generator(s), the periodicity of preventative maintenance, service documentation required on each asset, and Hazardous Energy Control.

Appendix 1 –Diesel Generator Inventory Appendix 2 – Diesel Generator Maintenance Sheets Appendix 3 – Hazardous Energy Control

3.1.2. The Shipyard’s primary point of contact (POC) is the Temporary Services Electrical General

Foreman. The alternate POC’s are the Temporary Services Shop Operations Manager and/or Temporary Services Engineering Division (Cognizant Technical Organization). Contact the Contracting office POC for names and contact information for the above positions as required.

3.1.3. Additional security requirements (e.g. laptop registration form, etc.) may be imposed by the Government prior to granting access to secured spaces. All computer equipment shall be made available for inspection upon request, and in general should not contain camera equipment or recording capabilities of any kind. Contractors are responsible to disclose any computer equipment being brought onto Government property prior to being granted access. Requirements shall be specified as performance specifications containing the criteria to determine satisfactory performance.

3.2. PERIOD OF PERFORMANCE. Maintenance services shall be performed during the base year period as shown in the contract. This contract will include up to four (4) 12-month option periods.

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3.3. PREVENTIVE MAINTENANCE (PM) (Scheduled). This maintenance service includes the servicing by Contractor personnel for the purpose of maintaining equipment in satisfactory operating condition in accordance with manufacturer’s recommended preventive maintenance tasks. The Contractor shall perform, at a minimum, all services as identified in Appendix 1. Semi-Annual, Annual and Triennial PM’s may or may not be performed at any time and in any order based on project schedules and ship conditions as scheduled by PNS.

3.3.1. All repairs required because of preventive maintenance inspection shall be accomplished under Remedial Maintenance, with the approval of the Government.

3.4. REMEDIAL MAINTENANCE (RM) (Unscheduled). This maintenance service includes all actions to diagnose/troubleshoot equipment malfunctions and restore the equipment to normal operating condition.

This equipment includes but is not limited to the following:

Diesel engine/generators, their ancillary systems, and subcomponents Integral load banks (of applicable units) Fuel system and tanks Any/all components to transfer fuel from the external tank to the internal fuel tank (and vice versa) Engine block heaters and enclosure heaters All Enclosure Electrical subsystems and components Any other equipment Temporary Services Engineering Division determines to require remedial repair.

3.4.1. The Government will advise the Contractor of the suspected problem and request an evaluation either via telephone or with an onsite visit. The Contractor shall inspect the equipment and advise the Government of the problem and provide a cost estimate as soon as feasible, see paragraph 3.5. In many cases, remedial maintenance services will take place on active systems installed in production work environments governed under stricter government requirements (see paragraph 3.4.2) and may be considered emergent. The Contractor will begin repairs only after approval by the Temporary Services Electrical General Foreman (or a designated representative) AND the Contracting Officer (see paragraph 3.6.1). If repairs are more extensive, or cost more than originally estimated, the Contractor will obtain the approval of the Government before continuing work.

3.4.2. The Contractor shall provide the Government with a point of contact and telephone number to receive and respond to remedial maintenance service requests. The Contractor shall ensure that this telephone number is monitored to guarantee at least a telephone response, not to exceed one (1) hour, to RM service requests.

3.4.3. Remedial maintenance requests may be deemed “emergent” by the Government based on the circumstances of the deficiency. The Contractor shall be prepared to respond to all remedial maintenance requests in an urgent manner unless directed otherwise by the Government.

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3.5. MAINTENANCE PERFORMANCE SCHEDULE.

3.5.1. Preventive maintenance services shall be completed within five (5) business days of scheduled service, unless otherwise approved by the Government.

3.5.2. The Contractor shall ensure adequate personnel are available to report to Portsmouth Naval Shipyard in response to verbal notification of remedial/emergent maintenance service requests. The required timeframe for ON-SITE RESPONSE shall be within TWO (2) HOURS from the time the Contractor is contacted by PNS to the Contractor arriving onsite of the generator in question. If the Contractor fails to meet the two (2) hour response time a financial penalty equal to double the contractor’s line item for 2025 Remedial Maintenance price per hour will be credited to the PNS in the following billing cycle for each hour over two (2) hours. The Contractor will be clearly notified by Shipyard POC that the request for repair service is an “Emergent Maintenance Service”. The Contractor shall be available 24/7/365 for remedial maintenance requests to Portsmouth Naval Shipyard (Kittery, Maine). The response time may be relaxed at the discretion of the Government based on individual circumstances.

3.5.3. An emergency call number will be provided to the Shipyard POC.

3.5.4. Upon arrival on site, Contractor personnel shall report to the Temporary Services Electrical Shop or designated Government representative. The Contractor shall continue remedial maintenance services until such time as the diesel generator is returned to full operational capability or as otherwise instructed by the designated Government representative.

3.5.5. In many cases, maintenance actions will be performed on power generation equipment that is being relied on as a source of standby power for critical equipment or evolutions. During periods of maintenance, the Contractor shall be responsible to restore operational integrity as soon as possible.

Work shall be sequenced to minimize restoration time to restore operational integrity. During Minor Preventative Maintenance restoration time shall be five (5) minutes or less. If, based on the maintenance actions to be performed, this time constraint cannot be met, the Contractor shall notify the Government immediately and request a determination on how to proceed. Maintenance actions requiring diesel generators to be offline for extended periods of time will require specific permission from applicable technical organizations including the Nuclear Test Engineering Division, and Temporary Services Engineering Division (PNS).

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3.6. REPLACEMENT PARTS/PRODUCTS. The Contractor shall use only new parts, or parts which have been refurbished to “like new” condition which enable the part to function or operate at a level equal to the specification of the original equipment. The Government may have an inventory of some replacement parts for the diesel generator equipment. The Contractor shall, prior to purchasing a replacement part for the diesel generator equipment, contact the Temporary Services Electrical Shop to see if the part is available from the Government-owned parts inventory. If the part is available, the Government will provide the part to the Contractor who shall use that part to perform remedial maintenance. The invoice and work order shall indicate if a “like new” part has been installed and/or used in the repair of the equipment.

3.6.1. Parts used for preventive maintenance shall not be invoiced separately but shall be included as part of the PM cost.

3.6.2. Replacement parts required in the performance of RM shall be invoiced to the Government in accordance with the terms and conditions of this contract.

3.6.3. Replacement parts used in the performance of this contract shall be the same or equal to those recommended by the manufacturer’s technical manuals or specifications.

3.6.4. The Contractor is responsible for obtaining equipment maintenance service manuals and software that are not available from the Government.

3.6.5. The contractor shall be required to turn over to the Government all parts and equipment removed from the equipment covered in the contract if requested. Exceptions may be made by the Government for just causes (e.g. to obtain a core charge reimbursement, etc.). Exceptions shall be in writing and signed by the cognizant technical organization as defined in paragraph 3.1.1 of this

SOW.

3.7. MAINTENANCE SERVICE MEETING AND DOCUMENTATION. Prior to and after any PM or RM services the Temporary Services Production Shop, the Temporary Services Engineering Division, of PNS and contractor shall perform a formal In/Out Brief. The Contractor shall complete an accurate maintenance service document for all PM and RM services provided. Each maintenance service document shall contain the information applicable to PM or RM services and shall be submitted at the Out Brief. Also, within five

(5) working days after completion of the maintenance services to PNS for distribution to individuals noted in paragraph 3.1.1. Either electronic or hard copy delivery is acceptable. Appendix 1 identifies maintenance service documentation required for each diesel generator asset. (CDRL A001)

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3.8. MANDATORY REPORT. The Contractor shall report all Contractor labor hours (including subcontractor labor hours) required for the performance of services provided under this contract for PNS via an invoice presented to the Government. The Contractor shall be required to provide all required data information requested by the Government. Inputs shall be for the labor executed during the period of performance during each Government fiscal year (FY), which runs from October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each fiscal year, beginning with 2026. Contractors may direct questions to the Temporary Services Electrical Shop General Foreman or Temporary Services Engineering.

3.9. CONTRACTOR PERSONNEL.

3.9.1. SAFETY: Contractor personnel shall wear required Government furnished badge and be easily recognized. This may be accomplished by Contractor personnel wearing distinctive clothing bearing the name of the company and/or by wearing appropriate badges which contain the company name and employee’s name.

3.9.2. VEHICLES: Contractor personnel shall comply with directives pertaining to operation of privately owned vehicles on the PNS.

3.9.3. QUALIFICATIONS: The Contractor shall assure that Contractor personnel completely understand the requirements of this Statement of Work. The Contractor shall ensure that all field service technicians have the required relevant experience and training to handle their tasks successfully and professionally. Contractors shall provide this information within their bid, including work experience, required training licensed, topics and hours for employment to the POC/Cognizant Technical Organization listed in paragraph 2.2 of this SOW, to their satisfaction and approval.

Additionally, the field service technicians shall have sound mechanical aptitude and ability; shall have basic understanding of machinery, both mechanical and electrical; shall have the ability to understand and comprehend technical manuals, drawings, diagrams and any other technical data supplied by various manufacturers. All Contractor service technicians shall have working knowledge of diagnosis and repair for the types of equipment included in this SOW and be capable of diagnosis and prompt repair. To be awarded this contract, the contractor must be able to provide examples/ proof of tooling used for diagnostics and repairs, as well as any parts. Not all parts or services are required to be supplied directly by the contract awardee, but the bid must show proof of planned resource to utilize to repair all equipment within the scope of this contract. Notable equipment brands includes but are not limited to Caterpillar (Diesel Generators), Avtron and Simplex (Resistive Load Banks), Hennig (Enclosure and Fuel Tanks).

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3.10. QUALITY CONTROL PLAN. The Contractor shall establish and maintain a complete Commercial Quality Control Plan to ensure the requirements of the contract are provided as specified.

3.10.1. The plan shall include an inspection system covering both preventive and remedial/emergent maintenance repairs required by this contract. The plan shall ensure that quality service levels are maintained throughout contract performance.

3.10.2. The Contractor shall maintain records of all inspections conducted by the Contractor and any necessary corrective action taken. This documentation and all records and schedules, as described in the SOW, that are the responsibility of the Contractor, are the property of the Government and shall be made available to the Government during the term of the contract.

3.10.3. Immediately following any maintenance action(s), either remedial or preventive, the equipment undergoing maintenance actions shall be operationally tested for satisfactory performance. The Contractor shall remain on site and available during operational testing. Operational test procedures will be determined on a case-by-case basis by the Government. Technical recommendations may be solicited from the Contractor prior to performance. Operational testing may include, but is not limited to, load bank testing, start-up and shut down procedures, extended run tests, fuel transfer tests, etc.

3.10.4. Contractor personnel shall be required to support the Government in various forums aimed at failure analysis and quality assurance. When equipment requires technical evaluation and investigation following an identified deficient condition, the Contractor shall be required to provide the same response times as indicated in paragraphs 3.4 and 3.5. Assistance from Contractor personnel may include, but is not limited to, written statements, meeting attendance, technical evaluation, on site demonstrations, and failure analysis.

4. RESPONSIBILITIES

4.1. QUALITY ASSURANCE. The Government will be responsible for performing Government quality assurance functions for all services and supplies furnished under this contract. Contractor performance shall be subject to review by the Government and Contract Official. Upon contract award, the identity of the Government POC will be promptly furnished to the Contractor.

4.1.1. The Government will advise the Contractor in writing when discrepancies occur, and shall request corrective action. The Government will make annotation of the discrepancy; the date and time the deficiency was noted and will request the Contractor (or authorized representative) to initial the entry.

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4.2. MAINTENANCE SUPPORT HOURS. The Contractor shall provide preventive maintenance (PM) support services Monday through Friday between the hours of 06:30 and 15:00 (EST), excluding federal holidays. The Government observes the following federal holidays:

New Year’s Day

1 January

Martin Luther King Jr. Birthday Third Monday in January

Presidents Day Third Monday in February

Memorial Day Last Monday in May

Juneteenth 19 June

Independence Day 4 July

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans Day 11 November

Thanksgiving Fourth Thursday in November

Christmas 25 December

4.2.1. If the holiday falls on a Saturday, it will be observed on the preceding Friday. If the holiday falls on a Sunday, it will be observed on the following Monday. The Contractor shall not be required to perform PM services on these days. Also, in the event an Executive Order issued by the President of the United States declares Agencies of the Federal Government closed on a Contractor-scheduled PM, service date, the Government will advise the Contractor on whether PM services should be performed for that day, or services should be rescheduled.

4.2.2. The Contractor shall provide remedial maintenance (RM) support services Sunday through Saturday, including federal holidays, between the hours of 00:00 and 23:59.

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4.3. ENVIRONMENTAL COMPLIANCE. The Contractor shall comply with all Federal, State and Local regulations as well as Naval Sea Systems Command (NAVSEA) installation rules and policies regarding the use, storage, transport and disposal of hazardous materials and wastes. The contractor shall be responsible for all liquid spill protection to ground surfaces. The contractor shall be responsible to maintain a spill cleanup kit (in a ready to deploy condition) on site during maintenance operations. All hazardous waste generated should be disposed of through the PNS Hazardous Waste Facility. Any liquid or solid matter shall be cleaned and disposed of prior to the end of the shift that it is generated. If for any reason, the site is left in an unsatisfactory condition, the contractor shall be responsible for clean-up at no additional charge to the Government. In the event of a spill to the ground or surface waters, it shall be the Contractor’s responsibility to immediately notify the Federal Fire Department (207-438-2333). In addition to contacting the Federal Fire Department, the Contractor shall notify a representative of the Temporary Services Production Shop, the Temporary Services Engineering Division, of Portsmouth Naval Shipyard (PNS).

4.3.1. The Contractor shall provide a Safety Data Sheet (SDS) to the Contracting Officer or Government for any chemicals brought on site to perform the requirements in the contract and shall provide the SDS to the Contracting Officer or Government prior to bringing the chemicals to the worksite.

4.4. SECURITY REQUIREMENTS. The Contractor or authorized representative shall submit to the Government a roster, on company letterhead, identifying all Contractor personnel who will be performing work under this contract and require access to the equipment for which maintenance services are required.

The roster shall contain the following information about each individual. An updated roster and individual information shall be provided to the Government when any Contractor personnel changes occur.

(1) Name (last, first, middle initial), aliases

(2) Status (type of employment)

(3) Name of company

(4) Office Phone

(5) Home address

(6) Date of birth

(7) Weight, height, color of hair and eyes

(8) Length of anticipated employment

(9) Social Security Number

4.4.1. The roster shall be furnished to the Government within five (5) business days after the date of contract award. When any Contractor personnel changes occur, the Contractor shall provide an updated roster and individual information to the Government within five (5) business days. The prompt submission of this information shall keep, to a minimum, any delay and inconvenience to the Contractor and Contractor personnel in performance of the contract. Contractors must submit the SECNAV 5512/1 for vetting and to obtain a DBIDS pass or credential. The NAVSEA Local Visitor Request is submitted electronically from the PNSY homepage by the Government sponsor for NAVSEA Portsmouth Site Security Office Code 1120.

4.4.2. Contractor personnel shall bring two (2) valid forms of personal identification which indicates proof of United States citizenship, such as an original birth certificate or current Passport, and all completed forms to the Pass & ID office for badge photograph and identification when notified by the Government. Contractor personnel shall bring two (2) valid form of personal identification which indicates proof of United States citizenship, such as an original birth certificate or current Passport during each visit to PNSY.

4.4.3. The Contractor and Contractor personnel shall comply with all security requirements imposed by the installation commander at all times while on the installation. Contractor personnel are prohibited from carrying items such as alcohol, illegal drugs, controlled substances, and firearms (by definition of 18 U.S.C. § 921(a)(3)) on Government property. Entry into some Government spaces may constitute consent to search persons and all property within their control. Personal Electronic Devices (PEDs) are restricted inside certain spaces within the Controlled Industrialized Area (CIA) however, photography, video and audio recording is not authorized. PEDs include camera equipped mobile

Rev: - Page 10 of 19 phones, dashboard/vehicle mounted cameras, photographic equipment, audio recording devices, etc.

Contractor personnel involved in civil crimes and/or other incidents of misconduct may be restricted entry to PNS. The Contractor shall be responsible for insuring badge(s) are returned within three (3) calendar days of employee termination or contract completion. Contractors may be provided a more complete list of security requirements upon request.

4.4.4. The Contractor shall prohibit the use of Government issued keys or Electronic Access Cards by any persons other than Government personnel. The Contractor shall prohibit the opening of locked areas by Contractor personnel to permit entrance of persons other than Contractor personnel engaged in the performance of assigned work in those areas if the area has been turnover to the contractor by the government (PNSY).

4.5. SAFETY REQUIREMENTS. Work Site Operational Safety Environment (i.e. Contractors and Non-PNS Government Agencies (NPGAs)) shall be responsible to read and understand the requirements of OSHECM Chapter 250 and can see an electronic copy of OSHECM Chapter 250 (latest revision) by using the following web site:

https://www.navsea.navy.mil/Portals/103/Documents/NNSY/OSHECM%20Chapter%20250- Modified%20for%20Public%20Access.pdf.

4.5.1. The Contractor shall provide and require their personnel to wear personal protection equipment (PPE) (e.g., hearing protection, eye protection, hard hat, gloves, steel-toed shoes or boots, aprons, masks, face shields, reflective vests, safety harnesses for fall protection in accordance with OSHA CFR 1926 (construction) and CFR 1915 (PNS) standards. The contractor shall be required to follow all appropriate lockout/tag out requirements as specified by OSHECM Chapter 250 and CFR

1915.89. Contractor shall conform to all applicable safety and occupational health standards published in the Federal Register or any other Occupational Safety and Health Administration (OSHA) Public Laws and ensure employees observe safety, traffic control, and fire prevention requirements in effect at the site.

4.5.2. Hazardous Energy Control Contractor Compliance Certification Document of page 1 of Appendix 3 (Hazardous Energy Control) shall be signed and returned to the Government prior to working at

PNS.

4.5.3. The Contractor shall notify the Contracting Officer or Government immediately (within one (1) hour) of the occurrence of any accidents and incidents resulting in personal injury, loss of life, property damage to a government facility or equipment.

4.6. GOVERNMENT-FURNISHED FACILITIES AND SUPPORT SERVICES.

4.6.1. Work area: The Government will make available during performance of this contract work spaces close to equipment location. The Contractor shall be responsible for the orderliness and cleanliness of all areas utilized in the performance of this contract. These areas shall be neat and clean, free from fire and safety hazards and unsanitary conditions.

4.6.2. Utilities: When possible, the Government will make available at no cost to the Contractor water and electricity for Contractor connection at Government provided work areas. Given the scope of this work (e.g. power outages, inclement weather, mechanical failures, etc.), government provided utilities may not be available for use by the Contractor therefore requiring the Contractor to be self-sufficient with respect to air, water, and electrical utilities. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions which preclude the waste of utilities and shall include the following:

Lights shall be used only in areas where and when work is actually being performed.

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Mechanical equipment controls for heating, ventilation, and air conditioning systems shall not be adjusted by the Contractor or by Contractor personnel in Government areas unless authorized.

Water faucets or valves shall be turned off after use.

Government telephones shall not be used for personal reasons. Telephone access will be made available for the Contractor’s use for approved calls only. All calls require prior authorization by the Government. Unauthorized calls by the Contractor will be reported to the Contracting Officer for resolution.

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4.7. GOVERNMENT OBSERVATIONS. Government personnel other than representatives from the Temporary Services Electrical Shop may, with Contractor/Government coordination, observe or inspect Contractor operations. These personnel may not interfere with Contractor performance.

4.8. DOCUMENTATION AND RECORDS. All documentation, records, and schedules, as described in this SOW, which are the responsibility of the Contractor, are the property of the Government and shall remain so upon termination or completion of the contract. The Contractor shall keep these items current.

Documentation, records, and schedules shall be turned over to the Government upon termination or completion of the contract. All documentation, records, and schedules are subject to the Freedom of Information Act and Privacy Act.

5. DELIVERY / RETURN

5.1. N/A

6. General

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Appendix 1 Diesel Generator Inventory

Manufacturer: Caterpillar Caterpillar

Model No.: 3512C C32

Serial/Order No.:

LYH00478 (CESG-1)

YBD00416 (CESG-2)

YBD00417 (CESG-3)

LYH00740 (CESG-12)

LYH00749 (CESG-14)

JSJ04832 (CESG-4)

JSJ04833 (CESG-5)

JSJ03844 (CESG-6)

JSJ06044 (CESG-7)

JSJ06045 (CESG-8)

JSJ06046 (CESG-9)

JSJ06047 (CESG-10)

JSJ03845 (CESG-11)

JSJ03842 (CESG-13)

Load Rating:

Standby

1500 kW/1875 kVA 1000 kW/1250 kVA

Power Factor: 0.8 0.8

Frequency: 60 Hz 60 Hz

Full Load in Amperage: 2255 A 1504 A

Output Voltage: 480 VAC 480 VAC

Phase: 3 Phase, Ungrounded

3 Phase, Ungrounded

1 Note: Location of equipment is based on time of issuance of this statement of work. Locations may change during the period of performance without warning. Units shall be identified using unique identification numbers to ensure proper maintenance and documentation.

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A-1 PREVENTIVE MAINTENANCE (PM) (Scheduled).

The Contractor shall perform, at a minimum, all services required at intervals of every six (6) months IAW the applicable Diesel Engine and Generator Set Operations and Maintenance Manual(s). However, Semi-Annual, Annual and Triennial PM’s may be performed at any time and in any order based on project schedules and ship conditions. This will be communicated by Temporary Services Electrical General Foreman (or a designated representative) to the contractor.

NOTE: These periodicities are defined as follows.

- Semi-annual is defined as every (6) months, but not more than seven months or less than (5) months. This is classified as a MINOR maintenance (See Table 1)

- Annual is defined as every 12 months, but not more than thirteen months or less than eleven months. This is classified as a MAJOR maintenance (See Table 2).

- Triennial maintenance is to be completed every three years, this is completed as a major maintenance with the additional attributes of Table 2 (CAT). This is classified as a MAJOR maintenance (See Table 2).

- Deviations from this schedule requires approval from the Cognizant Technical Organization listed in paragraph 3.1.2 (Production and Engineering).

- All of the attributes of a MINOR maintenance are included within any MAJOR maintenance. Therefore a MAJOR maintenance satisfies the completion of a MINOR maintenance, and may be tracked/recorded accordingly.

A-1.1 It will be the responsibility of the Temporary Services Electrical General Foreman (or a designated representative) to notify the Contractor no less than fifteen (15) days prior to the desired preventative maintenance service date. Semi-annual maintenance shall be conducted every six (6) months beginning with the first day of the contract year. Annual or Triennial maintenance (or any services required at greater intervals) shall be conducted in conjunction with the semi-annual maintenance that immediately precedes a period of extended use (e.g. submarine engineered overhaul, etc.) or with the last semi-annual maintenance of the Contract Year (if the annual maintenance has not yet been completed). When selecting when to perform maintenance, consideration shall be given to limiting the impact to production and Ship’s Force personnel.

A.1.1.1 Upon any periods of extended active use (including but not limited to: in support of a project, etc.), a MAJOR maintenance may be performed prior to the minimum month duration/interval of any other MAJOR or MINOR maintenance, as an effort to minimize impact to project schedules. MAJOR and MINOR maintenance, attributes, and relations between the maintenances are described in Section A-1 (PREVENTATIVE MAINTENANCE (Scheduled)) of this contract.

Example 1. A generator is scheduled to actively support a project for six (6) months, but a MAJOR maintenance is due two (2) months into the scheduled project. Consideration may be given to perform a MAJOR maintenance prior to beginning of the project.

Example 2. A generator is scheduled to actively support a project for two (2) years, and a MAJOR (TRIANNUAL) maintenance is due one (1) year into the scheduled project. Consideration may be given to perform the MAJOR (TRIANNUAL) maintenance prior to beginning of the project, in place of the MAJOR (ANNUAL) maintenance.

A-1.2 The Contractor shall perform preventative maintenance services as recommended in the manufacturer’s maintenance manual. The Government will provide available maintenance manual(s); however, if the Government

Rev: - Page 15 of 19 does not have the maintenance manual(s), the Contractor shall be responsible for obtaining the maintenance manual(s). All replacement parts, materials, environmental compliance and Contractor personnel transportation used for preventive maintenance services shall be included in the contract unit price for preventive maintenance service.

A-1.3 The Contractor shall provide requested maintenance services to the diesel generator and all components within the unit enclosure which includes but is not limited to the diesel engine/generator, integral load bank, fuel system and tanks, electrical/lighting system for the enclosure, heaters, enclosure breakers, , ventilation, air intake louvres and motors, the enclosure itself and any other equipment Temporary Services Engineering Division determines requires repair.

A-1.4 The Contractor shall provide requested fluid testing for the diesel generator internal fuel tank and external fuel tank for microbial, sulfur content, bottom sediment, water bacteria culture and API gravity. Also, the Contractor shall provide the diesel oil system analysis for wear elements, infra-red, PQ, particle count, oil viscosity and gas chromatography. The Contractor shall also provide the diesel generator coolant analysis for % Glycol, freeze point and boil point, pH, Nitrite, Moly, conductivity, color, appearance, odor, foam and oil. When requested, the Contractor perform a Level II Coolant Analysis or when a Level I Coolant Analysis requires a Level II Coolant Analysis to determine acceptability of Coolant. Sample results shall be shared immediately to the POC’s discussed in paragraph 3.1 of this SOW.

A-2 MAINTENANCE SERVICE MEETING AND DOCUMENTATION.

Prior to and after any PM or RM services the Temporary Services Production Shop, the Temporary Services Engineering Division, of PNS and contractor shall perform a formal In/Out Brief. The Contractor shall fill out maintenance service documentation for all PM and RM services provided. Table 1 or Table 2 shall be completed for maintenance records. Each maintenance service document shall contain the information listed below, as applicable to PM or RM services, and completed documentation shall be provided at the Out Brief with signatures from Production and Engineering acknowledging receipt of report. The Contractor shall also submit a report within five

(5) working days after completion of the maintenance services to individuals noted in paragraph 3.1.2. Either electronic or hard copy delivery is acceptable. Any of the below attributes that are not available shall still be addressed in the report.

a. PDF copy of the Product Status Report (Caterpillar) of the Electronic Control Module (ECM).

b. PDF copy of the Fluid Sample Analysis Reports of the Fuel, Oil, and Coolant samples taken.

c. PDF copy of diesel generator parameters for the semi-annual/annual/ triennial maintenance (i.e. Caterpillar Units).

d. Date and time of service call notification and arrival at Government location.

e. Manufacturer, model, serial number and location of the equipment involved.

f. For PM, the labor hours spent and tasks performed.

g. For RM, labor hours and associated labor rates worked.

h. For PM and RM, all replacement parts used by part number, part name, quantity, condition (i.e. “like new” per para 3.6) and cost per unit.

i. Description of malfunction and work/service performed, and corrective action taken if action is a repair.

j. If the diesel generator was run/operated:

(1) Start and stop time (24HR).

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(2) Start and stop hour meter reading of equipment.

(3) Reason for operation of the diesel engine.

k. Legibly printed name of Contractor personnel who accomplished work.

l. A total dollar amount due for services rendered based on the above work performed.

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Appendix 2

Diesel Generator Maintenance Sheets

TABLE 1 CAT (Semi Annual (MINOR))

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TABLE 2 CAT (Annual/Triennial (MAJOR))

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APPENDIX 3

Hazardous Energy Control Contractor Compliance Certification Document Rev B 8/26/2014

Purchase Order Number _______________________ Job Location _____________________

New Equipment Y/N _______

Company name ___________________________________ Date

By the contractor’s representative’s signature below the contractor’s representative certifies that the Company whose name is listed above understands and agrees to the following requirements for any task or work the contractor performs aboard the Portsmouth Naval Shipyard (NAVSHIPYD PTSMH) that involves Hazardous Energy Control (HEC).

29 CFR Part 1915.89, which became effective and enforceable on 31 October 2011, provided a new standard addressing hazardous energy control in shipyard employment. Part 1915.89 applies to private-sector contractors performing servicing operations in shipyard employment, and states the Navy’s HEC Program is in effect in Naval Shipyards. Private-sector contractors performing work that involves HEC aboard NAVSHIPYD PTSMH are responsible for ensuring the safety of their employees who may perform tasks or work involving HEC.

The contractor’s representative’s signature below certifies that the contractor understands and shall comply with all requirements for work involving HEC as provided in 29 CFR Part 1915.89 and the Naval Sea Systems Command (NAVSEA) Occupational Safety, Health and Environmental Corporate Manual (OSHECM) Chapter 250 (latest revision), including Lockout/Tags-Plus (LOTP). The text of 29 CFR Part

1915.89 is available at the OSHA Fact Sheet web site, and the latest revision of OSHECM Chapter 250 is available at;

https://www.navsea.navy.mil/Portals/103/Documents/NNSY/OSHECM%20Chapter%20250- Modified%20for%20Public%20Access.pdf

WARNING: CONTRACTOR’S FAILURE TO COMPLY WITH THE HEC REQUIREMENTS REFLECTED

IN 29 CFR PART 1915.89 AND OSHECM CHAPTER 250 MAY CAUSE SERIOUS INJURY OR DEATH TO

THE CONTRACTOR’S EMPLOYEES. UNDER NO CIRCUMSTANCES SHALL THE PORTSMOUTH

NAVAL SHIPYARD ASSUME ANY LIABILITIES THAT RIGHTLY ARE THE RESPONSIBILITIES OF

THE CONTRACTOR.

Shop Card Holder/PO _________________________________________________________

Lockout/Tags-Plus Coordinator _________________________________________________

Coordination Req’d (circle one) ( Y / N ) LOTP Serial Number ________________

Contractor’s Representative’s Name (Print clearly) ___________________________

Contractor’s Representative’s Signature __________________________Date________ Fax completed copy to LOTP Committee at x2540