DIDShip.pdf

This is a Data Item Description (DID) document that establishes the format and content requirements for the Report of Shipping (Item) and Packaging Discrepancy form (SF 364). The DID is identified as DI-MGMT-80503 and is applicable when contractors receive Government materiel during the performance of defense contracts. The report enables contractors to notify the Government when freight contents do not agree with shipping documents, serving dual purposes: providing basic documents required to support adjustment of property and financial inventory accounting records, and furnishing information as a basis for claims.

The preparation instructions specify that reports must be submitted on Standard Form 364, with the applicable form number A4284 and AMSC number A/AMSHC-MHD. Detailed guidance covers 15 items to be completed, including date of preparation, report number (composed of the DOD Activity Address Code followed by a four-digit number), TO and FROM addresses with ZIP codes, shipper information, invoice details, transportation document type, shipment numbers, requisitioner number, item nomenclature and serial numbers, quantities shipped and received, discrepancy quantities and unit prices, total cost calculations, discrepancy codes, action codes, remarks, funding data, and signature information. The form includes comprehensive discrepancy code categories addressing condition of material, shortages, overages, damages, and quality deficiencies, along with corresponding action codes for disposition instructions. Distribution addresses for copies are to be completed on the reverse of SF 364 by the action activity.