DIDs.pdf

DATA ITEM DESCRIPTION

Title: Government Property (GP) Inventory Report Number: DI-MGMT-80441D Approval Date: 20200609 AMSC Number: 10184 Limitation: N/A DTIC Applicable: No GIDEP Applicable: No Preparing Activity: MDA Project Number: MGMT-2020-012 Applicable Forms: None

Use/Relationship: The Government Property (GP) Inventory Report enables the contractor to periodically provide to the Department of Defense (DoD) Service or Agency an inventory listing of GP (i.e., both Government Furnished Property (GFP) and Contractor Acquired Property (CAP)) in the contractor’s possession (to include subcontractors) by contract.

This Data Item Description (DID) is applicable to all contracts where GP will be furnished by the Government (i.e., GFP) or acquired, fabricated, or otherwise provided by a contractor (i.e., CAP) in performance of a contract.

This DID contains the format, content, and intended use information for the data deliverable resulting from the work task described in the solicitation.

This DID supersedes DI-MGMT-80441C.

Requirements:

1. Reference documents. None.

2. Format. The report shall be in an electronic .xls or .xlsx compatible format.

3. Content. The report shall contain the following column headers (i.e., data fields):

A. Contract Number B. Agency or Service Asset Identification Number (GFP Only) C. Contractor Asset Identification Number D. Item Description E. Manufacturer Part Number F. Manufacturer Model Number G. Manufacturer Serial Number H. National Stock Number (NSN) (if applicable) I. Quantity J. Unit of Measure K. Unit Acquisition Cost L. Unique Item Identifier (if registered in the Item Unique Identification (IUID) Registry;

GFP only) M. Asset Location N. Asset Sub-Location (if applicable) O. Type of Government Property (i.e., Government Furnished Property (GFP) or

Contractor Acquired Property (CAP) P. Classification of Government Property (i.e., Communication Security (COMSEC), Equipment (EQP), Material (MAT), Special Test Equipment (STE), or Special Tooling

Source: http://assist.dla.mil -- Downloaded: 2020-12-07T16:17Z Check the source to verify that this is the current version before use.

DI-MGMT-80441D

(ST))

Q. Date of Last Physical Inventory R. Federal Condition Code

END OF DI-MGMT-80441D

Source: http://assist.dla.mil -- Downloaded: 2020-12-07T16:17Z

Source: http://assist.dla.mil -- Downloaded: 2020-08-20T18:47Z

Title: COMMERCIAL ASSET VISIBILITY (CAV) REPORTING

Number: DI-MGMT-81838 Approval Date: 20110914 AMSC Number: N9211 Limitation: N/A DTIC Applicable: N/A GIDEP Applicable: N/A Office of Primary Responsibility: SA/WSS 071.02 Applicable Forms: N/A

Use/relationship:

The Commercial Asset Visibility (CAV) application provides a web-based, automated method of tracking Government owned reparable assets as they flow through the repair cycle at the contractor's repair facility. The main purpose of CAV is to provide an inventory management system for reparable assets while they are at commercial repair vendors. CAV on the World Wide Web allows the contractor to report transactions as they occur. These transactions automatically update the CAV database. An integrated, relational database allows the commercial repair vendors to access their repair data to produce all of the required status and activity reports.

This Data Item Description (DID) contains the format and content preparation instructions for the data product generated by the specific and discrete task requirement, as delineated in the contract.

Requirements:

1. Format. The CAV System transactions are processed via the World Wide Web. Input formats and methodology are defined in the Contract Statement of Work.

2. Content. The Contractor reporting shall contain the following transactions, status code changes and report types, as described in the Contract Statement of Work:

A. Receipt of Asset

1) On Contract

2) Not on Contract

3) Procurement

4) "A" Condition

5) Rotable Pool

6) Loaned Asset

B. Inductions C. Items Awaiting Parts D. Re-inductions E. Completions F. Shipments

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DI-MGMT-81838

G. Bulk Shipments H. Proof of Shipment I. Items that are Beyond Economic Repair (BER) J. Survey/Scrap Items K. Reversals L. Report of Discrepancies M. Print DD Form 1348's N. Print Material Movement Documents O. Print CAV Inventory Labels P. Print Item Action Reports Q. Print Repair History Reports R. Print Condition Code Reports S. Print Awaiting Parts Report T. Print Proof of Shipment Reports U. Perform Item Maintenance V. Print Report of Discrepancies (RODs) W. Add and Delete Carriers

3. End of DI-MGMT-81838.

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DATA ITEM DESCRIPTION I Form Approved OMB No.0704.0188

1.nTLE 2.IOENTIFICATIONNUMBER

TEST/ INSPECTION REPORT DI-NM’I-80809B

L OESCRIPTlOtVPURPOSE

3.1 The testl inspection report is used to document testl inspection results, findings, and analyses that will enable the government or contracting agency to evaluate compliance with system requirements, performance objectives, specifications, and test linspection plans.

1.APPROVALDATE 5.OFFICEOFPRIMARYRESPONSIBILITY(OPB) Ea.DTICAPPLICABLE 6b.CWIEP AppliCable

(YVMMOD)

F/AFMC-DCJP

970124

,.APPLlCAT\0NflNTER7iElAT10NSH1P

7.1 This data item description (DID) contains the format and content preparation instructions for the data product generated by the specific and discrete task requirement

I as delineated in the contract.

I

7.2 This DID is applicable to engineering (developmental ), preliminary qualification, qualification, and acceptance testing.

7.3 This DID supersedes DI-NDTI-80809A and DI-MISC-80653

1.APPROVALLIMITATION 9a.APPLICABLEFORMS 9b.AMSCNUMBER

F7231

10,PREPARATIONlNSTRUCnONS

10.1 Format. Contractor format is acceptable.

paragraph 10.2 and its subparagraphs in a manner understanding

10.2 CQnL!aL. The test/inspection report shall

applicable.

Organize the information required by that facilitates presentation and contain the following information, as

10. 2.1 Cove. and tile uaae. The following information shall appear on the outside front :over and title page:

a. Report date.

b. Report number (contractor or government)

Contractor’ s name, address, and commercia 1 and government entity code.

Contract number and contract line item number or sequence number (if applicable)

e. ‘fvpe of test/inspection (for example. first article acceptance test, aualitv con formanc-e-inspection, d-evelopmental test-, qualification test, f Identification of item tested/inspected.

9. Date or period of test/inspection.

h. Name and address of requiring government activity.

i. Security classification, downgrading and declassifying environmental Lest) .“ information, if applicable.

(Continued on page 2 )

1.DIS77UBUTIONSTATEMEW

DISTRIBUTION STATEMRNT A : APPROVED FOR PUBLIC RELBASE; DISTRIBUTION IS UNLIMITED.

ID Form 1664,APR 89 PreviOLIsedtliomwe obsdem. Page 1 of & Pages 39123

DI-NDTI-80809B

Block 10, Preparation Instructions (continued)

10.2.2 ~. The table of contents shall identify the following:

a. The title and starting page of each major section, paragraph, and apPendix of the report.

b. The page, identifying number, and title of each illustration (for example; figure, table, photograph, chart, and drawing)

10 .2.3 -ductim. The introduction shall include the following information:

10.2 .3.1 obyectlve W. The specific test/ inspection objective (s) as specified in the contract tasking document.

10. 2.3.2 L.temls) tes~. Complete identification of the item(s) testedl inspected including the following:

a. Nomenclature.

b. National stock number.

Model number, part number t and serial number :: Type of item (for example, prototype, production item, laboratory model )

e. Serial or lot number.

f. Applicable engineering changes

9. Production item specification, if applicable.

h. Date of manufacture.

10.2 .3.3 Complete inspection requirements correlated to contractual following:

Required testl inspection parameters :: Performance requirements, acceptance or environmental criteria.

10.2.4 ~. Complete test/inspection report following:

identification of the testl requirements including the compliance limits, and summary including the

a. A brief discussion of the significant test/inspection results, ObSerVati Qns, conclusions, and recommendations covered in greater detail elsewhere in the report.

b. Proposed corrective actions and schedules for failures or problems encountered.

c. Identification of deviations, departures, or limitations encountered, referenced to the contract requirements.

d. Tables, graphs, illustrations, or charts as appropriate to simplify the summary data.

10.2.5 ~. Complete identification of all documents referenced in the test finspection report including the following, as applicable:

a. Prior testf inspection reports on the same item.

b. Test /inspection plans and procedure documents

c. Prior certifications of compliance.

d. Contractor’ s file designation where test/ inspection records are maintained.

e. Input parameters used.

The applicable issue of the documents cited therein, including their approval dates and dates of any applicable amendments, notices, and revisions, shall be as specified in the contract.

Page 2 of 4 Pages

10.2.6 ~. The body of the testlinspection report shall be as follows :

10 .2.6.1 KzZL_ + de.tlflca~.

Complete identification of each item of test equipment used in the testlinspection including the following:

a.

b.

c.

d.

e.

f.

9.

10. 2.6.2

Nomenclature.

Model number.

Serial number.

Manufacturer.

Calibration status.

Accuracy data.

Comments, if applicable.

Testlinmection kuhtv mstd.b&mn and set–w. Complete description of the physical set-up used in conducting the test/inspection to include the following:

a. Location or orientation of the item.

b. Location. orientation, or settinm of test equipment and instrumentation.

c. Location, orientation, or settings of sensors and probes

d. Location or orientation of interconnections, cables, and hoop-ups.

e. Electrical power, pneumatic, fluidic, and hydraulic requirements.

Drawings, illustrations, and photographs maY be used for clarification.

10 .2.6.3 wrocedur~. Complete description of the procedures used in conducting the test/inspection to include the following:

a. Item selection and inspection that verified suitability for test/ inspection.

b. Summarized sequence of testing/inspection steps, including a description of how the item was operated during the test/inspection, and any control conditions imposed.

10 .2.6.4 A copy of all testlinspection results and analysis to include the following:

10.2.6 .4.1 ~. The actual recorded data (for example, log book entries, oscillographs, instrument readings, plotter graphs) If the recorded data is extensive, provide it in an appendix.

10. 2.6.4.2 Test/ insQec!iion resu. Identification of all testlinspection results to include the following:

a. Matrices comparing results achieved against test/inspection objectives or requirements

b. A discussion of these matrices as to their significance, and how they compare to any prior testlinspections.

Calculation examples.

;; Discussion of anomalies, deviations, discrepancies, or failures, including their impact, causes, and proposed corrective actions The discussion shall address discrepancies between design requirements and the tested/inspected Configuration.

10. 2.6.5 Conclusicxls Test/ inspection conclusions distinguished between objective and subjective to include the following:

a. The effectiveness of the testlinspection procedures in measuring item performance.

Page 3 of 4 Pages

b. The success or failure of the item to meet required test/inspection objectives.

c. The need for repeat, additional, or alternative tests linspections.

d. The need for item redesign or further development.

e. The need for improved test/inspection procedures, techniques, or facilities.

f. The adequacy and completeness of the test/inspection requirements.

10.2 .6.6 Recommendations appropriate to the test/inspection results and conclusions including the following:

a b.

c.

d.

e.

f.

9.

h.

Acceptability of the item tested/inspected (pass or fail) Additional testing/inspection required. ,.

Redesign required.

Problem resolution.

Test/inspection procedure or facility improvements Disposition of items tested/inspected.

Documentation changes required.

Testing/ inspection improvements

10.2.7 The following certifications shall be included, .as

applicable:

10.2 .7.1 A statement that the testlinspection was performed in accordance with applicable testlinspection plans and procedures, and that the results are true and accurate. The authentication shall include the signature of the contractor personnel that performed the test(s) /inspection(s) , a contractor representative authorized to make such certification, and any government witnesses

10.2 .7.2 A statement identifying those requirements not tested/inspected or measured that were previously validated.

Include identification of the data and method employed for such validation (for example, prior test/inspection, analytical verification, equivalent item, and so on) The authentication shall include the signature of a contractor representative authorized to make such authentication and any government witness.

10.2 .7.3 A statement that the item tested/ inspected either passed or failed item acceptability requirements This authentication shall include the signature of a contractor representative authorized to make such authentication and any government witness

10.2.8 Appendices shall be used to append detailed

test/inspection daia, drawings, photographs , or other documentation too voluminous to include in the main body of the report This includes referenced documentation not previously provided by the government, and test/ inspection reports from any associated test/inspection activity that may have performed some of the testing/inspecting requirements.

Page 4 of 4 Pages

Title: ACQUISITION AND SUSTAINMENT DATA PACKAGE (ASDP) DEFICIENCY REPORT

(DR)

Number: DI-PSSS-81535B Approved Date: 20220715 AMSC Number: F10333 Limitation: N/A DTIC Applicable: No GIDEP Applicable: No Preparing Activity: 11 (AFLCMC/EZSC) Project Number: PSSS-2022-005 Applicable Forms: N/A

Use/Relationship: The Acquisition and Sustainment Data Package (ASDP) Deficiency Report (DR) provides complete and accurate deficiency identification on government furnished material (GFM) in acquisition or repair contracts by contractors to the Government. This information is used by the Government to identify necessary corrective action in accordance with T.O. 00-35D-54, USAF Deficiency Reporting, Investigation, and Resolution (DRI&R).

(Copies of this document are available online at https://www.tinker.af.mil/Resources/Technical- Orders/.)

a. This Data Item Description (DID) contains the format, content, and intended use information for the data deliverable resulting from the work task described in the solicitation.

b. This DID is applicable when contractors are responsible for maintaining custodial records for government property being repaired.

c. This DID interrelates with DI-MGMT-80258, Acquisition and Sustainment Data Package (ASDP) Material Improvement Project (MIP) Report.

(Copies of this document are available online at https://quicksearch.dla.mil.)

d. This DID supersedes DI-PSSS-81535A.

Requirements:

1. Reference documents. The applicable issue of the documents cited herein, including their approval dates and dates of any applicable amendments, notices, and revisions, shall be as specified in the contract.

2. Format. The ASDP Deficiency Report shall be in a text searchable format. The Data Objects/Attributes and Associated Metadata (DOAM) listing shall be in Microsoft Excel spreadsheet format in accordance with the template provided in the DOAM Specification attached to the contract. All data shall be in the English language.

3. Content. The Deficiency Report content shall be as described in Table I.

3.1 DOAM. The completed Deficiency Report template, provided in the DOAM Specification attached to the contract, shall comply with the format requirements (see 2. above) so that it can be ingestible into a Product Lifecycle Management (PLM) solution to ensure proper tying, tracing, and linking to the lowest component of the end item to which the delivered Deficiency Report Information is applicable. Any field that is not applicable shall be marked “NA.”

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DI-PSSS-81535B

TABLE I. Deficiency Report Content.

1. From: Address of Originating Activity

2. To: Office of Primary Responsibility (OPR) for the equipment. Refer to T.O.

00-35D-54 for guidance on Screening Points.

Subject: First Part as applicable:

a. Category I Deficiency Report (CAT I DR)

b. Category II Deficiency Report (CAT II DR)

c. Report Control Number (RCN): An RCN consists of three parts. The first part will be the DoD Activity Address Code (DoDAAC).

The second part will be the last two digits of the calendar year.

The third part will be a 4-digit sequence number that is locally assigned.

3. Description of Deficiency:

Describe in detail what is wrong, the circumstances prior to the difficulty, probable cause, any action taken, and recommendations. Attach copy of supporting documents. Continue on separate sheet if necessary.

4. Date of Deficiency: Year, month, day deficiency was discovered.

5. National Stock

Number (NSN) NSN and applicable Material Management Aggregation Code (MMAC) of item (see D043 or D086).

6. Nomenclature Noun of item for which report is submitted. Software DRs shall provide nomenclature of programmable hardware.

7. Operating Time at Failure

Hours, cycles, days, miles rounds or others

8. Deficient Item Part Number

Complete Manufacturer part number. If Computer Identification Number (CPIN) is associated with a computer program it shall also be provided.

9a. Manufacturer’s CAGE Code

Unique code assigned to suppliers of government or defense agencies.

9b. Manufacturer/Shipper/ City/State

Complete address of manufacturer or shipper.

10. Quantity Number received, inspected, deficient, and in stock.

11. Serial, lot or batch number Complete item serial number.

12a. Item new, repaired or overhauled

Use one to identify item as appropriate.

12b. Date Manufacturer, Repaired or Overhauled

Year/Month/Day

DI-PSSS-81535B

12c. Last Repair Facility CAGE/DoDAAC/Address

13a. Contract Number Obtain contract number from records service tag, manufacturer/container label, etc. Contract number is critical to processing reports.

13b. Requisition/Document Number

Obtain from tags/labels on item packaging.

13c. Purchase Order Number.

The Purchase Order Number associated with the defective part. This can usually be found on the attached shipping document. This field can also be used to annotate the Delivery Order number (products/supplies) or Task Order number (tasks/services) if known or applicable.

14. Government Furnished Material (GFM)

Yes/No/Unknown

15a. Item Under Warranty Yes/No/Unknown 15b. Warranty Expiration

Date Provide if known.

16. End Item Enter the applicable Equipment Item Code (EIC), Work Unit Code (WUC), or Table of Authorized Material Control Number (TAMCN) for the deficient material.

17. Next Higher Assembly a. NSN – National Stock Number associated with the next higher assembly.

b. NOMENCLATURE – Item name of the next higher assembly.

c. PART NUMBER – Part number assigned to the next higher assembly.

d. SERIAL NUMBER – Serial number from the next higher assembly.

18. End Item a. NSN – National Stock Number associated with the end item.

b. NOMENCLATURE – Name of the end item.

c. TYPE/MODEL – Type or model assigned to the end item configuration.

d. SERIAL NUMBER – Serial number from the end item equipment or system.

19. Current Disposition of Deficient Item

Holding/Disposed or Destroyed/Repaired/Other

20. Location of Deficient Material

Enter the name and location or supply activity that is currently holding the exhibit/deficient material.

End of DI-PSSS-81535B.

Title: CONTRACT DEPOT MAINTENANCE (CDM) MONTHLY PRODUCTION REPORT Number: DI-PSSS-81995A Approved Date: 20201130 AMSC Number: F10209 Limitation: N/A DTIC Applicable: No GIDEP Applicable: No Preparing Activity: 70 (419 SCMS/GUBA) Project Number: PSSS-2020-012 Applicable Forms: N/A Use/Relationship: The Contract Depot Maintenance (CDM) Monthly Production Report provides the Government with monthly maintenance production figures, status and accountability of assets at the contractor facility, performance to schedule, anticipated production for the next month, and a summary of unresolved problems at the end of the report period.

This Data Item Description (DID) contains the format, content, and intended use information for the data deliverable resulting from the work task described in the contract.

a. This DID may be used on any depot level maintenance contract.

b. This DID supersedes DI-PSSS-81995.

Requirements:

1. Reference documents. None.

2. Format. The CDM Monthly Production Report shall be in the Table I format below.

3. Content. The CDM Monthly Production Report shall include the following data, provided by the Production Management Specialist (PMS) and the Contractor, through the end of the month:

3.1 Part I: Blocks 1 through 4 of the report shall contain the following information provided by the PMS:

a. As of date: The day, month, and year (DDMMMYYYY) applicable to the report. Data shall be through the end of the month.

b. Block 1: PMS’s name, PMS’s code, PMS’s email address, and PMS’s phone number.

c. Block 2: Contractor name, the Department of Defense Activity Address Code (DoDAAC) assigned to the contractor for shipment of material, the contractor’s Commercial and Government Entity (CAGE) code, the contractor’s email address, and the contractor’s phone number.

d. Block 3: Contract number and Program (PRGM) or Weapon System (WS) supported.

e. Block 4: Government item manager’s or technical Point of Contact’s (PoC’s) name.

3.2 Blocks A through O of the report shall contain the following information:

a. Block A: Item identification, which shall include the Federal Supply Class (FSC) under

A-1, and the National Item Identification Number (NIIN) of the item being reported under A-2.

b. Block B: Delivery/Call Order number. When the awarded contract is a delivery/call order type, this is the applicable order number. When an item is awarded on more than one order, the order number is repeated for each order until completed. If the current report completes the call, the word “completed” shall be added.

c. Block C: The contract line item number (CLIN), which shall be the CLIN assigned to the National Stock Number (NSN) in the contract.

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DI-PSSS-81995A

d. Block D: Quantity on contract or delivery order (DO)/call

e. Block E: Reparables received, which shall be the number of reparable items received for repair, and shall include the quantity of reparables received during the report month under E-1 and the cumulative quantity of reparables received from the start of the contract through the report month under E-2.

f. Block F: Miscellaneous (Misc.) assets received that are not part of the contract, in various condition codes, which shall include the quantity received during the report month under F-1 and the cumulative total received from the start of the contract through the report month under F-2.

g. Block G: Reparables (REPS) on hand, which shall be the number of reparables on hand waiting for induction into repair.

h. Block H: Total number of reparables currently inducted (IND) into work.

i. Block I: Quantity of reparables awaiting parts (AWP).

j. Block J: Quantity (QTY) produced (PROD), which shall include the quantity that completed repair and was produced during the report month under J-1 and the cumulative total that completed repair and was produced from the start of the contract through the report month under J-2.

k. Block K: Serviceables (SERV) on hand, which shall be the quantity of serviceables on hand awaiting shipping action.

l. Block L: Serviceables shipped, which shall be the number of serviceables shipped from the repair facility, and shall include the number of serviceables shipped during the report month under L-1 and the cumulative number of serviceables shipped from the start of the contract under L-2.

m. Block M: QTY condemned, which shall include the quantity of reparables condemned during the report month under M-1 and the cumulative quantity of reparables condemned from the start of the contract under M-2.

n. Block N: Misc. Shipped/Condemned Shipped, which shall include the misc. assets received in Block F that are not part of the contract, in various condition codes or condemned assets shipped during the report month under N-1 and the misc. or condemned assets shipped from the start of the contract through the report month under N-2.

o. Block O: Next Month Forecast PROD, which shall be the quantity of items scheduled to be produced next month.

3.3 Part II, Production Summary. A Production Summary shall be included only if:

a. The previously reported production forecast was not shipped,

b. The current production forecast does not equal the contract scheduled quantity, or

c. The Contractor anticipates a problem with production in the near future.

DI-PSSS-81995A

End of DI-PSSS-81995A. 3

This Mo

To Date

This Mo

To Date

This Mo

To Date

This Mo

To Date

This Mo

To Date

This Mo

To Date

FSC NIIN

1 2 2 1 2

H.

QTY IND

TO

WORK

i.

AWP

G.

REPS ON

HAND

(Not

Inducted)

DURING REPORTING PERIOD

K.

SERV ON

HAND

(Not

Shipped)

N.

MISC.

SHIPPED/

CONDEMNED

SHIPPED

4. GOVERNMENT ITEM MANAGER OR

TECHNICAL POC

2. CONTRACTOR/DODAAC/CAGE CODE/EMAIL/PHONE # 3. CONTRACT NUMBER/WS/PRGM

Part II, Production Summary

E.

REPARABLES

RECEIVED

1 1 2 1

L.

SERVICEABLES

SHIPPED

M.

QTY

CONDEMNED

A.

ITEM

IDENTIFICATION

B.

DELIVERY/

CALL ORDER

NUMBER

TABLE I. Format of (CDM) Monthly Production Report Due Date:

Within 10 business days of the previous month's last calendar date

Part I

F.

MISC.

RECEIVED

1 2

J.

QTY

PROD

O.

NEXT

MONTH

FORECAST

PROD

CONTRACT DEPOT MAINTENANCE (CDM) MONTHLY PRODUCTION REPORT

Month and As-Of

Date

(DDMMMYYYY)

1. PMS/PMS CODE/EMAIL/PHONE #

C.

CONTRACT

LINE ITEM

NUMBER

(CLIN)

D.

QTY ON

CONTRACT

OR

DO/CALL