DHW - Lectora -Request Form to Division of Purchasing (DOP).pdf

Request Form to Division of Purchasing (DOP)

Exemption from Competition - EFC

If you have any questions please contact us at DOPHelpDesk@adm.idaho.gov

Form ID

Generated after Receipt by DOP

Year

Requestor Information

Agency Name * Department of Health and Welfare

Agency Acronym *

DHW

Requestor Name * Quinn Shea

Phone * 208-334-5914

E-mail * quinn.shea@dhw.idaho.gov

Property Being Purchased: * vCloud - GVT Lectora Maintenance and Support

This field has a 300 character limit

Type of Exemption Check all that apply

Type of Exemption *

A solicitation has been completed and my Agency wishes to award contracts to multiple vendors for the same or smilar property (Multiple Award Authorization)

My Agency wishes to administer or award a solicitation at a dollar amount above its normal Delegated Purchasing Authority (Limited/One-Time DPA)

The property required is available on one or more open contracts, but my Agency wishes to purchase from a different vendor. (Note: if total value is over $10,000, Agency must also check the box for exemption from competition if requesting to pruchase from a specific vendor). (Utilization of Open Contract).

A solicitation is being developed (by my Agency under its DPA or in conjunction with DOP) and my Agency wishes to limit responses to a specific manufacturer/brand name (I.e. no substitutions). (Note: this option assumes that multiple vendors can offer the identified brand name; otherwise, select the option for exemption from competition to request a Sole Source Authorization (Brand Name Only)

A solicitation has been completed and there is a need to negotiate with one or more vendors. (Authorization to Negotiate)

My Agency is seeking to purchase directly from an identified vendor without completing a solicitation OR wishes to perform a level of competition that is less formal than would typically be required. (Various exemptions-additional questions to follow) mailto:quinn.shea@dhw.idaho.gov

Additional Questions *

There is an immediate threat to public health, safety, or welfare (Emergency Purchase Authorization)

The required property can only be procured from a single supplier (sole manufacturer and distributor) (Sole Source Authorization)

There is an existing Policy Directive on the DOP website which requires authorization to be utilized (Utilization of Policy Directive)

It would be impractical, unreasonable, or disadvantageous to complete the required competitive process under the circumstances (Exemption from Competition)

Exemption from Competition

IDAPA 38.05.01.042.05 provides that the administrator may exempt an acquisition from competitive procurement if the administrator determines that bidding is impractical, disadvantageous or unreasonable under the circumstances. Examples include, but are not limited to:

special market conditions; property requiring special contracting procedures due to uniqueness; and services for which competitive solicitation procedures are impractical.

Proposed Supplier * Enter Unknown if supplier is not known vCloud Tech Inc.

Duration *

One-Time purchase Ongoing

Anticipated Total Cost * $15,859.85

Background * Describe the circumstances

Lectora is the Department’s preferred tool for authoring online learning experiences. Its robust features and user- friendly interface have made it essential for the entire Department. As Department staff continues to expand, so does the demand for Lectora licenses.

This field has a 300 character limit

Justification * Why would the competition be impractical, unreasonable, or disadvantageous under the circumstances?

vCloud Tech Inc. is a critical partner for continued support, maintenance and licensing of the Lectora software. Any disruption of the support and/or licensing for the software would have significant consequences resulting in possible disruption of service and licensing compliance.

Therefore, the Department requests an exemption from competition for annual support, maintenance, periodic upgrades, and licensing of the Department’s Lectora software. The total cost is an estimate of five percent (5%) added for years two (2) and three (3).

Description * Describe the extent to which competition is possible

The Department requests an exemption from competition for annual support, maintenance, and periodic upgrades of GVT Lectora Inspire (Lectora) software under IDAPA 38.05.01.042.05.vi. The current contract was obtained through a competitive bidding process in March of 2022, as RFQ20221469 and the contract awarded to vCloud Tech Inc.

Lectora is primarily used for training course development and content creation. Lectora allows the Department to develop eLearning courses and modules, create and design eLearning content, and seamlessly integrate text, images, videos, audio, animation, and other multimedia elements to enhance the learning journey.

Agency Certification *

The information provided above is true and accurate to the best of my knowledge,and supports the need for a direct procurement of the described goods or services, in the best interest of the State.

File Upload

OTE GVT Lectora - DHW - A3.pdf 203.62KB vCloud quote 2025.pdf 91.1KB

Maximum File Size 250 MB https://adminrules.idaho.gov/rules/current/38/380501.pdf

Agency Representative * Date of Submittal * 2025-04-15

Approval - EFC

Administrator Intends to approve (pending legal notice). *

Yes No

Optional Posting? * This exemption will be sent for posting before final approval.

Yes No

Notes Public View

This field has a 300 character limit

File Upload

Maximum File Size 250 MB

Date Time * 2025-04-16