CHIPPEWA VALLEY SCHOOLS

“Inspiring and empowering learners to achieve a lifetime of success.”

19120 Cass Avenue

Clinton Township, MI 48038

INVITATION TO BID

Dakota High School Turf & Track Replacement Project

ITB 5.2627B

Issue Date: November 4, 2026

Bid Opening: November 20, 2026 at 11:00 a.m.

Board Award: December 14, 2026

Proposal Categories Category A – Synthetic Turf Replacement

Category B – Track Surface Renovation

Important Notice This Invitation to Bid incorporates by reference the Dakota High School Turf & Track Project Manual, including all plans, specifications, bid forms, and addenda.

Proposal Submission Chippewa Valley Schools

Purchasing Department

Invitation to Bid

Table of Contents

General Requirements

Contract Requirements

Proposal Submission Requirements

Affidavits, Disclosures & Certifications

Debarment Certification

Exhibit A – Dakota High School Turf & Track Project Manual

GENERAL REQUIREMENTS

Chippewa Valley Schools (herein known as “District”) is soliciting sealed proposals from qualified contractors for the Dakota

High School Turf Replacement and Track Renovations Project (ITB 5.2627B). The project generally consists of the replacement of the existing synthetic turf field and renovation of the running track at Dakota High School, together with all labor, materials, equipment, supervision, and related services necessary to complete the work in accordance with the

Contract Documents.

Detailed technical specifications, plans, bid forms, and construction requirements are contained in Exhibit A – Dakota High

School Turf & Track Project Manual, prepared by the District’s design professional and incorporated herein by reference.

Interested firms shall submit proposals in accordance with the requirements contained in this Invitation to Bid (ITB). The

District reserves the right to reject any or all proposals, waive irregularities, and accept the proposal(s) deemed to be in the best interest of the District.

Project Location The work shall be performed at:

Dakota High School

21051 Twenty-One Mile Road

Macomb, MI 48044

Contract Documents

This Invitation to Bid incorporates by reference the Dakota High School Turf & Track Project Manual, including all plans, specifications, proposal forms, contract requirements, drawings, and addenda issued for this project. In the event of a conflict between this Invitation to Bid and the Project Manual, the District reserves the right to clarify the applicable requirement through written interpretation or addendum.

Proposal Categories

The District is soliciting proposals under the following categories:

Category A – Synthetic Turf Replacement

Removal and replacement of the existing synthetic turf and all associated work as specified in Exhibit A.

Category B – Track Surface Renovation

Renovation and resurfacing of the existing running track and all associated work as specified in Exhibit A.

Proposers may submit proposals for either category individually or for both categories.

Award of Contract

The District reserves the right to:

• Award Category A and Category B separately;

• Award both categories to a single contractor;

• Consider combined proposals where permitted by the Contract Documents;

• Reject any or all proposals;

• Waive minor informalities or irregularities in proposals received; and

• Make award(s) determined to be in the best interest of the District.

Contact Information

For Procurement and Administrative Questions:

Lillian Grayson

Purchasing & Risk Management Coordinator

Chippewa Valley Schools lgrayson@cvs.k12.mi.us

(586) 723-2150

For Technical Questions Regarding the Project, Plans, Specifications, or Contract Documents:

Foresite Design, Inc.

Michael Sims mike@foresitedesign.com

(248) 547-7757

All technical questions shall be directed to Foresite Design, Inc. as identified in the Project Manual. Responses that affect the requirements of the project will be issued by written addendum when necessary.

Bidder Responsibility

The proposer shall be responsible for thoroughly examining all solicitation documents, including this Invitation to Bid, all addenda, and the Dakota High School Turf & Track Project Manual, including all plans, specifications, drawings, proposal forms, and contract requirements.

By submitting a proposal, the proposer represents that it has familiarized itself with the requirements of the project and has satisfied itself as to all conditions affecting the cost, performance, and completion of the work.

The proposer shall be responsible for monitoring and acknowledging all addenda issued by the District and/or Foresite

Design, Inc. prior to the proposal due date.

The proposer shall bear all costs associated with the preparation and submission of its proposal. Chippewa Valley Schools shall not be liable for any expenses incurred by a proposer in responding to this solicitation, participating in interviews, attending meetings, conducting investigations, or otherwise preparing a proposal.

Failure to become familiar with the project requirements, site conditions, Contract Documents, or applicable laws and regulations shall not relieve the successful proposer of its obligation to perform the work in accordance with the Contract

Documents.

Site Familiarization

Proposers are strongly encouraged to become familiar with the project site and existing conditions prior to submitting a proposal.

A non-mandatory site visit has been established for this project as identified in the Dakota High School Turf & Track Project

Manual. Proposers are encouraged to attend the site visit and review all project documents before preparing their proposal.

mailto:lgrayson@cvs.k12.mi.us mailto:mike@foresitedesign.com

Submission of a proposal shall constitute acknowledgement by the proposer that it has satisfied itself as to the conditions affecting the work, including site conditions, access, staging, utilities, existing facilities, and all other factors that may impact performance of the contract.

Refer to the Project Manual and any addenda for site visit details, including the date, time, location, and procedures.

Compliance with Laws

The successful proposer shall comply with all applicable federal, state, and local laws, regulations, ordinances, codes, rules, and orders governing the performance of the work.

The successful proposer shall be responsible for obtaining and maintaining all permits, licenses, certifications, approvals, and authorizations required for the lawful performance of the work, except as otherwise provided in the Contract

The successful proposer shall ensure that its employees, subcontractors, suppliers, and agents comply with all applicable legal and regulatory requirements throughout the duration of the project.

Additional requirements relating to safety, permits, regulatory compliance, environmental responsibilities, testing, inspections, and related matters are contained in the Project Manual and are incorporated herein by reference.

Compliance with District Policies

The successful proposer, its employees, subcontractors, suppliers, and agents shall comply with all applicable Chippewa

Valley Schools policies, procedures, rules, and requirements while performing work on District property.

The successful proposer shall conduct all work in a manner that promotes the safety and security of students, staff, visitors, and District facilities. The District reserves the right to require removal from District property of any individual whose conduct is determined by the District to be unsafe, disruptive, inappropriate, or otherwise contrary to District interests.

The successful proposer shall coordinate all work activities with the District and comply with all applicable site access, security, parking, scheduling, and operational requirements established by the District.

The successful proposer shall comply with all District requirements regarding personnel access to District property.

Failure to comply with District policies or requirements may be considered a material breach of contract and may result in the suspension of work, removal from District property, termination of the contract, or other remedies available to the

District.

Public Records / Freedom of Information Act (FOIA)

Chippewa Valley Schools is a public body subject to the Michigan Freedom of Information Act (FOIA), MCL 15.231 et seq.

All proposals, supporting materials, and other documents submitted in response to this Invitation to Bid may be subject to public disclosure in accordance with applicable law.

Any information claimed by a proposer to be confidential or proprietary shall be clearly identified at the time of submission.

The District does not guarantee that such information will be exempt from disclosure under FOIA.

By submitting a proposal, the proposer acknowledges that the District may disclose proposal materials as required by law and that the District shall not be liable for the disclosure of information determined to be subject to public release.

The District maintains the following protest procedures to handle and resolve disputes relating to procurements and, in all instances, discloses information regarding the protest to the agency.

A bidder who wishes to file a bid protest shall file such notice and follow procedures prescribed by the Request For Proposals (RFPs) or the individual bid specifications package for resolution. Bid protests shall be filed, in writing, with the Superintendent within seventy-two (72) hours of the opening of the bids in protest.

Within five (5) days of receipt of a protest, the Superintendent shall review the protest as submitted and render a decision regarding the merits of the protest and any impact on the acceptance and rejection of bids submitted. Notice of the filing of a bid protest shall be communicated to the Board and shall be so noted in any subsequent recommendation for the acceptance of bids and awarding of contracts.

Failure to file a notice of intent to protest or failure to file a formal written protest within the time prescribed shall constitute a waiver of proceedings.

Examination of Documents

By submitting a proposal, each proposer acknowledges that it has carefully examined the solicitation documents, Project

Manual, plans, specifications, addenda, and all other information relevant to the project. Failure to become familiar with the requirements of the project shall not relieve the successful proposer of its obligation to fully perform the work in accordance with the Contract Documents.

Addenda

Any interpretation, correction, or modification of the solicitation documents shall be made only by written addendum issued by the District. Proposers are responsible for acknowledging receipt of all addenda and incorporating such information into their proposals.

Reservation of Rights

The District reserves the right to cancel this solicitation, reject any or all proposals, waive informalities, request clarification of proposal submissions, and accept the proposal or proposals deemed to be in the best interest of the District.

CONTRACT REQUIREMENTS

The successful proposer shall possess and maintain all licenses, registrations, certifications, approvals, and authorizations required by federal, state, and local law for the performance of the work contemplated under this solicitation.

Upon request, proposers shall provide evidence of all required licenses, certifications, registrations, and qualifications necessary to perform the work described in the Contract Documents.

The successful proposer shall ensure that all subcontractors engaged in the performance of the work possess and maintain all licenses and certifications required for their respective trades and responsibilities.

Failure to maintain required licenses, certifications, registrations, or approvals throughout the duration of the project may constitute grounds for contract termination and other remedies available to the District.

Insurance Requirements The successful bidder shall maintain insurance coverage in the types and amounts required by the Contract Documents and the Dakota High School Turf & Track Project Manual.

Prior to contract execution, the successful bidder shall provide certificates of insurance and any required endorsements demonstrating compliance with all applicable insurance requirements.

The successful bidder shall ensure that all subcontractors maintain insurance coverage as required by the Contract

PROPOSAL SUBMISSION REQUIREMENTS

Submission of Bids

Sealed bids shall be submitted to Chippewa Valley Schools Purchasing Department no later than the date and time identified on the solicitation cover page.

Late bids will not be accepted and will be made available for pickup at bidder’s expense. Faxed, emailed, or electronically transmitted bids will not be accepted.

Required Bid Documents

Bidders shall submit all bid forms, certifications, acknowledgements, bonds, and supporting documentation required by this

Invitation to Bid and the Dakota High School Turf & Track Project Manual.

Failure to submit required documents may render a bid non-responsive and may result in rejection of the bid.

Project Manual Requirements

The Dakota High School Turf & Track Project Manual contains the official proposal forms, pricing schedules, contractor qualification forms, subcontractor information forms, bid bond requirements, addenda acknowledgements, and other documents required for bid submission.

Bidders shall complete and submit all forms required by the Project Manual in accordance with the instructions contained therein.

Required Forms and Certifications

In addition to the forms and documents required by the Project Manul, bidders shall submit the District’s Debarment

Certification.

Bidders are responsible for reviewing all bid documents and ensuring all required forms, certifications, affidavits, disclosures, acknowledgements, bonds, and other submission requirements are completed and submitted with their bid.

Failure to submit required forms and certifications may result in a determination that the bid is non-responsive.

DEBARMENT DISCLOSURE

By submitting this bid/proposal, the undersigned certifies that neither the bidder/contractor, nor any of its principals, subconsultants, subcontractors, partners, officers, directors, or persons in a position with management responsibility or responsibility for the administration of federal funds:

(a) Is presently debarred, suspended, proposed for debarment, or declared ineligible or voluntarily excluded from covered transactions by any federal or state department or agency;

(b) Has, within three-year period preceding this certification, been convicted of or had a civil judgment rendered against it for certain offenses related to obtaining or performing a public transaction or contract, antitrust violations, or other offenses involving dishonesty;

(c) Is presently charged by a governmental entity with commission of any of the offenses mentioned in paragraph (b);

(d) Has, within a three-year period preceding this certification, had one or more public transactions terminated for cause or default;

(e) Has been debarred or suspended from participating in state or federal procurement programs, including those administered by the State of Michigan’s Department of Technology, Management & Budget.

(f) The Contractor is “Actively” registered with SAMS and has been assigned the following DUNS Number:

If unable to provide this certification, a written explanation must be submitted with the bid/proposal.

The Contractor further certifies that it shall not knowingly enter into any transaction with any subcontractor, material, supplier, or vendor who is debarred, suspended, declared ineligible, or voluntarily excluded from covered transactions by any federal or state department/agency.

Dated this ______________ day of ______________________, 2026.

By ______________________________________________________ Authorized Signature for Contractor

Printed Name and Title

Project Manual

Dakota High School Turf Replacement & Track Renovations 2027 Macomb, MI

Date: November 4, 2026

Issued for: Construction Documents

Owner:

Landscape Architect:

Chippewa Valley Schools 19120 Cass Ave Clinton Township, MI 48038

Foresite Design, Inc.

26777 Central Park Blvd Suite 125 Southfield, MI 48076

PH: 248-547-7757

Email: mike@foresitedesign.com

THIS PAGE IS INTENTIONALLY LEFT BLANK

CHIPPEWA VALLEY SCHOOLS TURF & TRACK

DAKOTA HIGH SCHOOL BID PACKAGE 1A

MACOMB, MICHIGAN

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TABLE OF CONTENTS

SECTION 00 1000 - TABLE OF CONTENTS

DIVISION 00 – PROCUREMENT AND CONTRACTING REQUIREMENTS

00 1113 Advertisement for Bid 00 1115 Scope of Work 00 2113 Instructions to Bidders 00 2300 Schedule and Phasing 00 4200 Proposal Form 00 4336 List of Subcontractors 00 6513 Material Compliance Form 00 7200 General Conditions 00 7300 Supplementary Conditions 00 7400 A105-2017 Standard Form of Agreement Between Owner and Contractor 00 8500 File Transfer Agreement

DIVISION 01 – GENERAL REQUIREMENTS

01 2619 Clarification Request 01 3523 Safety Requirements 01 4100 Regulatory Requirements 01 5600 Cleaning 01 7123 Field Engineering 01 7700 Project Closeout 01 7823 Operating, Maintenance Warranty Data 01 7839 Project Record Documents

DIVISION 02 – EXISTING CONDITIONS

02 4113 Demolition

DIVISION 06 – WOOD, PLASTICS, AND COMPOSITES

06 1050 Turf Wood Nailer

DIVISION 06 – EQUIPMENT

11 6842 Protective Netting System

DIVISION 27 – COMMUNICATIONS

27 5119 Field Utility Boxes

DIVISION 31 – EARTHWORK

31 2010 Earthwork – Turf

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TABLE OF CONTENTS

DIVISION 32 – EXTERIOR IMPROVEMENTS

32 1123 Aggregate Drainage Layer 32 1243 Crack Repair – Track 32 1724 Track Markings 32 1818 Synthetic Turf – Blend 32 1826 All Weather Synthetic Track Surface 32 9119 Topsoil 32 9227 General Lawn Restoration

DRAWINGS

Sheet # Title L1.00 Demolition Plan L1.01 Site Plan L1.02 Dimension Plan L1.03 Grading and Utility Plan LD1.01 Site Details LD1.02 Field Graphics Turf Reference Details LD1.03 Field Graphics Details LD1.04 Football Details LD1.05 Soccer Details LD1.06 Boys Lacrosse Details LD1.07 Girls Lacrosse Details

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ADVERTISEMENT FOR BID

ADVERTISEMENT FOR BIDS

CHIPPEWA VALLEY SCHOOLS

Project Description: The Chippewa Vally School’s Board of Education is accepting Sealed Bids to provide synthetic turf replacement and track renovations at Dakota High School. Proposed work includes synthetic turf removal & replacement, track repairs, and new all-weather track surface and markings.

Architect & Project Contact:

Foresite Design, Inc.

26777 Central Park Blvd, Suite 125 Southfield, MI 48076

(248) 547-7757 Michael Sims mike@foresitedesign.com Questions addressed ONLY to Foresite Design during Bidding Period. Failure to follow instruction may lead to rejection of Bid.

Bid Documents: Bid Documents including Bid Forms may be obtained directly from Foresite Design.

Please email Christy O’Berry at christy@foresitedesign.com for access.

Bid Documents will be available on or after November 4, 2026.

Pre-Bid Meeting: A non-mandatory site visit will be conducted on Tuesday, November 10, 2026, at 2:45 p.m., at the Dakota High School stadium.

Bid Due Date: Friday, November 20, 2026 at 11:00 a.m. (EST) Each Bid shall be submitted in duplicate on the forms provided and must be completed in full. The Bid shall be sealed and marked with the name of the Bidder and Project name. Bids are to be addressed and delivered to:

Chippewa Valley Schools Attn: Lillian Grayson

19120 Cass Avenue Clinton Township, MI 48038

Public Bid Opening: Sealed Bids will be publicly opened and read aloud at the Chippewa Valley Schools’ Administration Building (19120 Cass Avenue, Clinton Township, MI 48038) on Friday, November 20, 2026 at 11:00 a.m. (EST).

The Board of Education will not open, consider, nor accept a Bid received after the date and time specified. All late Bids will be unopened and made available to the respective Bidder for pick-up, at their sole cost and expense for a period of two (2) weeks.

Bid Bond: A Bid Bond executed by a Treasury listed surety company acceptable to the Chippewa Valley Schools or a cashier’s check in the amount of at least 5% of the sum of the Bid shall be submitted with any Bid. All Bids shall be firm for a period of ninety

(90) days.

Labor and Material & Performance Bond

Successful Bidders whose Bids are $50,000 or more will be required to furnish satisfactory Performance and Payments Bonds by a Treasury listed surety in the amount of 100% of their Bid. The cost of Bond(s) shall be included in each Bid.

mailto:christy@foresitedesign.com

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ADVERTISEMENT FOR BID

Nonexempt: All materials and supplies incorporated and used in construction of the Work and becoming a permanent part of this Project will not be exempt from State Sales Tax and/or Use Tax. All required Sales Tax/Use Tax shall be included in the Bid price.

Disclosure

Statements:

Bids shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the Owner and any employee of Bidder and any member of the Board of Education or the superintendent. Additionally, Bids shall be accompanied by a sworn and notarized statement for the Iran Economic Sanctions Act Affidavit of Compliance a sworn and notarized Criminal Background- Sex Offender Affidavit. Bids not accompanied with these sworn and notarized statements will not be accepted by the Board.

Contract Award: The Chippewa Valley Schools’ Board of Education reserves the right to accept or reject any and all Bids, either in whole or in part, to waive any informalities or irregularities therein, or to award the contract to other than the contractor(s) submitting the best financial Bid (low bidder), in its sole and absolute discretion.

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SCOPE OF WORK

SECTION 00 1115 – SCOPE OF WORK

GENERAL NOTES (Applicable to All Bid Categories)

1. Contractor shall visit the site and familiarize themselves with the project layout, existing conditions, site access, etc. and all other obstacles with the work areas. Contractor is responsible for all means of setting up and relocating their equipment and materials to perform this work as well as in conjunction with other trade contractors. There will be no additional compensation made for reason of omission or interpretation as it relates to the aforementioned required site visit.

2. Bidder/Contractor shall be aware of and include the cost for, all State and Local laws, codes, ordinances, building rules and regulations, as are or may become applicable to the Work.

3. Bidders shall exclude costs of quality control construction testing from bid unless required on the proposal form. Independent testing will be hired directly by the Owner/Owner’s Representative and contractor shall cooperate with the testing agency.

4. Each contractor/subcontractors shall coordinate and cooperate with other contractors for expedient completion of the work of this project.

5. Each contractor shall be solely responsible and make every effort to locate existing underground utilities. This shall include consulting with all local utility companies, using a signal locator prior to excavation for private utility lines, or consulting with a private utility locating company.

6. The Scope of Work for each Bid Category includes cleaning and maintaining streets free of dirt, debris, mud, gravel caused by the construction operations as it pertains to their scope of work. Contractors shall be aware that local authorities intend to enforce local ordinances in this regard. Penalties resulting from contractor negligence in adhering to the State and Local ordinances, laws, codes shall be the responsibility of the Contractor.

7. The Scope of Work for each Bid Category includes strict adherence to the safety requirements as defined in the General Conditions and Supplementary General Conditions and current MiOSHA Guidelines.

8. Each Contractor shall review existing site conditions prior to commencement of work and advise the Owner’s Representative of any claim of changes in the work within seventy-two

(72) hours therefore, or waive its right for claim of changes in the existing site conditions.

Each Contractor shall be responsible for restoring site to its original conditions upon completion of their respective work.

9. All excess materials shall be legally disposed of off-site unless indicated otherwise.

10. Milestone Schedule. All trades will be required to confirm a detailed schedule prior to award of this contract.

11. Provide all required closeout documents, as-built drawings, etc. within fifteen (15) days upon issuance of Notice of Substantial Completion and as a condition of Final Payment.

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PROPOSAL A: SYNTHETIC TURF

CM Supplementary Conditions

General Conditions

Division 1 General Requirements Division 2 Existing Conditions

Specification Section 06 1050 Turf Wood Nailer Specification Section 11 6842 Protective Netting System Specification Section 27 5119 Field Utility Boxes Specification Section 31 2010 Earthwork - Turf Specification Section 32 1123 Aggregate Drainage Layer Specification Section 32 1818 Synthetic Turf – Blend Specification Section 32 9119 Topsoil Specification Section 32 9227 General Lawn Restoration

General Scope of Work:

1. Requirements of items included under General Work to be completed by all contractors.

2. Provide engineering and layout as required to complete this work.

3. Coordinate work with other trades on site.

4. Include all required permits and bonds.

5. Schedule and provide any chemical testing the landfill may require.

6. Protect existing asphalt and concrete from damage by equipment.

7. Provide an allowance of 200lf of wood nailer for removal/replacement with bid. Any quantities added to or removed from scope of work will be added/credited using Unit Price provided with Bid.

8. Furnish and install track and pavement protection as detailed. Track protection shall remain onsite for the duration of the project and usable by all trades. Contractor shall remove track protection upon completion of project.

9. Preserve radius point markers as indicated.

10. Provide all demolition as noted on the plans. Work includes the removal and disposal of synthetic turf & infill, and removal of existing utility boxes. During demolition operations, preserve and protect existing aggregate base from damage.

11. Remove, supplement, and regrade existing aggregate base (+/- 1” depth).

12. Furnish and install new pre-manufactured communication/utility boxes as indicated on plans.

13. Provide all earthwork as required, including fine grading of free-draining aggregate base.

14. Furnish and install new protective netting system complete, including excavation and new footings, net poles, netting and all related hardware.

15. Conduct string check of completed aggregate base with Landscape Architect and Turf

Installer. String check must be completed before base can be accepted for synthetic turf installation. Contact Foresite Design Project Manager 72 hours prior to anticipated completion date to coordinate the string check.

16. Provide all labor, materials and equipment necessary for the complete installation of the synthetic turf system as shown on the plans and specified. Contractor is responsible to attach turf to wood nailer.

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17. Provide all labor, materials and equipment necessary for a complete installation of the synthetic turf system as shown on the plans and specified.

18. Provide inlaid game lines and markings as shown. Line packages include football, soccer, and boys & girls lacrosse markings.

19. Furnish and install logos and lettering as noted.

20. Field install synthetic turf to new communication and access boxes.

21. Furnish and install infill system as specified.

22. Furnish specified field maintenance equipment and conduct tutorial with Owner on proper maintenance of synthetic turf.

23. Include all required testing and warranties.

24. Furnish attic stock of materials in the amounts indicated in the specifications.

25. Provide all required closeout documents upon completion of project.

26. Provide all cleanup as it relates to Scope of Work.

PROPOSAL B: TRACK SURFACE

CM Supplementary Conditions General Conditions

Division 1 General Requirements Division 2 Existing Conditions

Specification Section 32 1243 Crack Repair – Track Specification Section 32 1724 Track Markings Specification Section 32 1826 All Weather Synthetic Track Surface

General Scope of Work:

1. Requirements of items included under General Work to be completed by all contractors.

2. Provide engineering and layout as required to complete this work. Layout points of reference will be established prior to commencement of work. Contractor shall be responsible for their own layout as it pertains to scope of work.

3. Coordinate work with other trades on site.

4. Contractor responsible to powerwash/powervac debris from existing track surface prior to installation of new surfacing.

5. Contractor shall be responsible to “block-out” existing lane numbers and markings as required prior to installation of new structural spray.

6. Saw-cut and remove track surface from the interior edge to the lane line between lanes 1 & 2.

7. Cut out and patch delaminated track surface areas on track. Provide an allowance of 150SF for track surface patching with Bid.

8. Fill all cracks with crack sealant / caulk prior to application of track surface. Provide an allowance of 250LF of crack repair with Bid.

9. Furnish and install new black polyurethane base mat at Lane 1 to edge of concrete turf anchor. Contractor shall ensure a smooth joint between new track surface and existing track surface at Lane 1/2 paint line.

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10. Provide new EPDM structural spray surface on track oval, high jump, and long jump/pole vault runways as indicated on drawings. Contractor is also responsible for installing temporary protection of the synthetic turf, fencing, and surrounding features during spray applications.

11. Provide track markings as specified. Contractor shall coordinate markings with Owner prior to application.

12. Provide all required closeout documents upon completion of project.

END OF SECTION 00 1115

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INSTRUCTIONS TO BIDDERS

SECTION 00 2113 – INSTRUCTIONS TO BIDDERS

STANDARD FORM

The Standard Form of Instructions to Bidders, AIA Document A701, 1997 edition, issued by the American Institute of Architects, is part of this specification. Copies are on file and may be obtained at the office of the Architect.

TABLE OF ARTICLES

1. Definitions 6. Post-Bid Information

2. Bidder's Representation 7. Performance Bond and Payment Bond

3. Bidding Documents 8. Form of Agreement Between Owner and Contractor

4. Bidding Procedures 9. Description of Work

5. Consideration of Bids 10. Warranty & Indemnity

The following includes modifications or additions to the above standard form which are applicable to this project.

ARTICLE 1

DEFINITIONS

1.2 All definitions set forth in the General Conditions of the Contract for Construction, AIA Document

A201, are applicable to these Instructions to Bidders.

1.3 Addenda are written or graphic instruments issued prior to the execution of the Contract which modify or interpret the bidding documents, including Drawings and Specifications, by additions, deletions, clarifications or corrections. Addenda will become part of the Contract Documents when the Construction Contract is executed. All changes in cost resulting from addenda shall be included in proposals.

ARTICLE 2

BIDDER'S REPRESENTATION

2.1.3 Each bidder, by making his bid, represents that he has visited the site and familiarized himself with the local conditions under which the work is to be performed. No claims for extra compensation shall be allowed due to failure of any Bidder to examine the conditions that exist at the building site nor for conditions or difficulties encountered in the execution of the work which may have been avoided by such examination.

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In submitting his proposal, the Bidder also:

• represents that he has reviewed the work outlined in the Description of Work and fully understands the scope of the work required by interfacing Bid Categories as well as that required by Bid Categories covered in his proposal;

• acknowledges that the scope of the work is not necessarily restricted to a single trade, specification division, or section and that his proposal includes the work of all trades within the Bid Category or Categories covered in his proposal;

• agrees that his proposal, if accepted by the Owner, will be the basis for a contract directly with the Owner and to enter into such contract in accordance with the intent of the Contract Documents.

2.1.5 The Bidder shall familiarize himself, prior to bidding, with the work requirements of all other contractors which precede, interface, follow, or are concurrent with the work of this Category.

ARTICLE 3

BIDDING DOCUMENTS

3.3 SUBSTITUTIONS

3.3.1 Each Bidder represents that his bid is based upon the materials and equipment described in the Bidding Documents.

3.3.2 The successful Contractor must include without approved substitution, all materials and equipment which are specifically identified by manufacturer's name, model or catalog number in the respective Specification Section. Where more than one (1) product or material manufacturer is specified, the Bidder may use the one of his choice in his base bid. It is required that Bidder indicated his choice of material by identifying same in check list attached to his proposal together with the cost attributed to such material. This cost shall be a part of Base Bid, not in addition thereto.

Other substitutions will be considered only when:

A. Request of substitution by the Bidder is made seven (7) days prior to the bid opening and approval for such request is given in the form of an Addendum.

B. Offered as a voluntary alternate presented on the Bidder's letterhead together with the amount to be deducted from his base proposal. The Owner may accept or reject such voluntary alternate based upon his best judgment.

3.3.2.1 Each such request shall include a complete description of their proposed substitute, the name of the material or equipment for which it is to be substituted, drawings, cuts, performance and test data and any other data or

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information necessary for a complete evaluation.

3.3.2.2 The Owner shall receive the benefit of all cost differences resulting from any substitution.

3.3.2.3 Any revisions necessary after substitutions of equipment or materials have been approved shall be the full responsibility of the Contractor without extra cost to the Owner.

3.3.4 Refer to Article 3.19 of Supplementary Conditions regarding substitutions after Award of

Contract.

ARTICLE 4

BIDDING PROCEDURES

4.1 PREPARATION OF BIDS

4.1.1 All bids must be prepared on the forms provided by the Architect and submitted in accordance with the Instructions to Bidders.

4.2 BID SECURITY

4.2.2 ANY BID NOT ACCOMPANIED BY A BID BOND, CERTIFIED OR CASHIER'S CHECK MAY BE

REJECTED.

4.2.2.1 Either a CERTIFIED OR CASHIER'S CHECK on an open, solvent bank or a BID

BOND issued by an approved bonding company payable to Chippewa Valley Schools in an amount equal to five percent (5%) of the bid shall be submitted with each proposal as liquidated damages if successful Bidder fails to sign contract and file necessary general insurance within fifteen (15) days after Notice of Award from Architect or Owner.

4.2.2.2 The bonding company on issuing a bid bond thereby obligates themselves to furnish a Performance, Labor and Material Bond within (10) ten days, in the full amount of the contract should subject Bidder be Low Bidder.

4.2.2.3 The bid deposit of all except the three (3) lowest responsible bidders will be returned within three (3) days after the opening of bids. The bid deposit of the three (3) lowest responsible bidder will be returned within 48 hours after the contract and their required bonds have been finally approved by the Owner.

4.2.3 (d) Contractor fails to provide required bonding and submit post-bid information required to determine contract award.

4.3 SUBMISSION OF BIDS

4.3.2.1 Proposals shall be addressed as follows:

MACOMB, MICHIGAN

FORESITE DESIGN, INC. 00 2113 - 4

INSTRUCTIONS TO BIDDERS

CHIPPEWA VALLEY SCHOOLS

19120 Cass Ave Clinton Township, MI 48038 Attn: Lillian Grayson

2026 TURF & TRACK RENOVATION PROPOSAL

4.3.3 A bid is invalid if it has not been deposited at the designated location prior to the time and date for receipt of any bids indicated in the Advertisement for Bids, or prior to any extension thereof issued to the bidders.

4.3.5 The contractor shall include in the bid and contract price all Sales Taxes and Use Taxes currently imposed by Legislative enactment and as administered by the Department of Revenue on the Bid Date. If the Contractor is not required to pay or bear the burden, or obtains a refund or drawback in whole or in part of any Sales or Use Tax, Interest or Penalty thereon, which was required to be and was deemed to have been included in the bid and contract price, the contract price shall be reduced by the amount thereof and the amount of such a reduction whether as a refund or otherwise, shall insure solely to the benefit of the Owner.

4.3.6 If required, a Bidder shall submit to the Architect a properly executed Contractor's qualification statement prior to receipt of proposals. Requested material may include the following:

Bidder's performance record, list of construction equipment, financial statement covering a period of two (2) years and any additional information required to satisfy the Owner that the Contractor is qualified to fulfill the Contract.

4.3.7 Within one (1) hour after the completion of the opening of the bids, the General Contractors who submitted the three lowest bids must submit a list of the names of each subcontractor who will provide labor or a portion of the work or improvement to the Contractor for which he will be paid an amount exceeding 5 percent of the prime Contractor’s total bid or $40,000 whichever is greater. If the General Contractor fails to submit such a list within the required time, his bid shall be deemed not responsive.

4.4 MODIFICATION OR WITHDRAWAL OF BID

4.4.1 Unless otherwise provided in any supplement to these Instructions to Bidders, no Bidder shall modify, withdraw or cancel his bid or any part thereof for sixty (60) days after the time designated for the receipt of bids in the Advertisement for Bids.

4.4.2.1 Prior to receipt of the bids, Addenda will be mailed or delivered to each person or firm recorded by the Architect as having received the bidding documents and will

FORESITE DESIGN, INC. 00 2113 - 5

be available for inspection wherever the bidding documents are kept available for that purpose. Addenda issued after receipt of bids will be mailed or delivered only to the selected bidder.

ARTICLE 5

CONSIDERATION OF BIDS

5.2 REJECTION OF BIDS

5.2.1 The Bidder acknowledges the right of the Owner to reject any or all bids and to waive any informality or irregularity in any bid received. In addition, the Bidder recognizes the right of the Owner to reject a bid if the Bidder failed to furnish any required BID SECURITY, or to submit the data required by the Bidding Documents, or if the bid is in any way incomplete or irregular.

5.3 ACCEPTANCE OF BID (AWARD)

5.3.1 Emphasis is placed upon the fact that the Owner's decision regarding award of contracts will be influenced by such factors as quality, completion time, construction features, his best judgment of value, etc., and not entirely upon cost, and further, shall reserve the right to accept or reject any or all bids and to waive irregularities in proposals.

5.3.3 Contracts will be awarded based upon proposals received for one Bid Category only or for all work combined under a single proposal.

5.3.4 Time is the essence of the Contract. It is understood that the work is to be carried through to completion with the utmost speed, consistent with good workmanship. The work of all trades shall be complete on days indicated except for minor replacement, correction or adjustment items which will not interfere with the complete operation and utilization of all parts of the contract work. The time of completion will be an important factor in determining award of the contract. Failure to comply with the construction document will result in rejection of the bid and/or cancellation of award.

5.3.5 Amounts entered in Proposal for Breakdowns or Unit Costs are subject to award, unless specifically noted otherwise.

ARTICLE 6

POST-BID INFORMATION

6.3 SUBMITTALS

6.3.1 Upon request by the Architect, the selected Bidder, within seven (7) days thereafter, shall submit the following:

6.3.1.1 A designation of the work to be performed by the Bidder with his own forces. Not to exceed a 10% markup for self performed/subcontracted work, material, and

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labor

6.3.1.2 A list of names of the Sub-Contractors or other persons or organizations (including those who are to furnish the materials or equipment fabricated to a special design) proposed for such portions of the work as may be designated, the names of the Sub-Contractors proposed for the principal portion of the work.

6.3.1.3 A statement of costs for each major item or work included in the bid or in detail as requested by the Architect.

6.3.2 The Bidder will be required to establish to the satisfaction of the Architect and Owner the reliability and responsibility of the proposed Sub-Contractors to furnish and perform the work described in the divisions of the Specifications pertaining to such proposed Sub- Contractor's respective trades.

6.3.3 Prior to the Award of Contract, the Architect will notify the Bidder in writing if either the

Owner or the Architect, after due investigation, has reasonable and substantial objection to any person or organizations on such list and refuses in writing to accept such person or organization. The Bidder may, at this option, withdraw his bid without forfeiture of bid security, notwithstanding anything to the contrary contained in Paragraph 4.3.3. If the Bidder submits an acceptable substitute with an increase in his bid price to cover the difference in cost occasioned by such substitution the Owner may, at his discretion, accept the increased bid price or he may disqualify the Bidder.

6.3.4 Sub-Contractors, manufacturers, material suppliers and other persons and organizations proposed by the Bidder and accepted by the Owner and Architect must be used on the work for which they were proposed and accepted and shall not be changed except with written approval of the Owner or Architect. Failure to provide the information, as stated, will result in rejection of bid and/or cancellation of award (post-award).

ARTICLE 7

PERFORMANCE BOND AND PAYMENT BOND

7.1 BOND REQUIREMENTS

7.1 The Owner shall require the Bidder to furnish bonds covering the faithful performance of the

Contract and the payment of all obligations arising there under in such form and amount as the Owner may prescribe and with such sureties secured through the Bidder's usual sources as may be agreeable to the parties. Premiums shall be paid by the Bidder. The bonding companies are to be limited to those listed on U.S. Department of Treasury Circular 570. All surety bonds will be checked for validity before an Award will be made. If for any reason the bonds are not valid, the selected Contractor's Proposal will be null and void.

7.2 TIME OF DELIVERY AND FORM OF BONDS

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7.2.1 The Bidder shall deliver the required bonds to the Owner not later than (10) ten days from the date of intent to enter the contract, or if the work is commenced prior thereto in response to a letter of intent or Notice of Award, the Bidder shall, prior to commencement of the work, submit evidence satisfactory to the Owner that such bonds will be issued.

7.2.2.1 All successful Bidders, except those noted above, shall be required to furnish

Performance and Labor and Material Bonds in the following amounts:

1. Performance Bond in the full amount of the contract insuring the faithful performance of all provisions of the contract and the satisfactory completion of the work embraced there under within the time agreed upon, and the covering of guarantees herein provided for. This bond shall also insure the Owner against defective material or workmanship in any work under the contract for a period of one (1) year after completion and acceptance of the project.

2. Payment Bond in the full amount of the contract for the protection of sub-contractors, labor and material men

7.2.4 The Bidder shall require the attorney-in-fact who executes the required bonds on behalf of the surety to affix thereto a certified and current copy of his Power of Attorney indication the monetary limit of such power.

ARTICLE 10

WARRANTY AND INDEMNITY

10.1 WARRANTY

10.1 All work shall be guaranteed in writing against defects in workmanship and materials for two (2) years from issuance by the Board of Education’s architect of the Certificate of Substantial Completion, or approval, acceptance and final payment by the Board of Education, whichever occurs first.

10.2 INDEMNITY

10.2 Contractor shall indemnify, defend and hold the Chippewa Valley Schools harmless from any damages to property or personal injuries resulting from or reasonable attributable to any defects in supplies or services provided by contractor hereunder.

END OF SECTION 00 2113

FORESITE DESIGN, INC. 00 2300 - 1

SCHEDULE AND PHASING

SECTION 00 2300 – SCHEDULE AND PHASING

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Attention is directed to Division 00 Procurement and Contracting Requirements, and to Division 01

General Requirements which are hereby made a part of this section.

1.2 MILESTONE SCHEDULE

A. The following are the milestone schedule dates for the listed work and will become part of the Contract Documents. A Master Construction Schedule will be developed after award of contract(s) with Contractor input.

MILESTONE ACTIVITY SCHEDULED START SCHEDULED COMPLETION

Synthetic Turf June 14, 2027 July 16, 2027 Track Surface July 19, 2027 July 30, 2027

B. Close coordination will be required between all construction trades to ensure construction operations can be completed within the scheduled time.

C. It is expressly agreed that time is of the essence for the completion of Work and Contractor agrees to perform the Work within the designated time specified. Contractor is responsible for any damage and expenses arising or resulting from the failure of Contractor to perform the Work in accordance with the specifications and milestone schedule.

1.3 CONSTRUCTION SCHEDULE PROCESS

A. Contractor shall commence work in the field within five (5) days upon receiving a “Notice to Proceed” from Foresite Design, Inc. Contractor shall be responsible for performing and completing the Work to the approval of the Owner and Foresite Design, inc.

B. Contractor shall submit to Foresite Design, Inc. within fifteen (15) days upon Award of Contract, information including but not limited to scheduling, anticipated work activities and working days, shop drawings and shall also note issues relating to availability of materials.

C. If Contractor delays progress for any reason other than delays specifically excused under the Contract Documents, Contractor shall take any and all necessary actions to expedite its Work and maintain the project schedule at no additional expense to the Owner or Foresite Design, Inc.

D. Contractor agrees that it shall have no claim against the Owner or Foresite Design, Inc. for an increase in awarded contract price nor for a payment or allowance of any kind for damage, loss, or expense arising from delays, regardless of whether the delay is the basis for an extension of time.

This provision includes claims from damages, loss, or expense arising from interruptions to necessary suspension of Contractor’s Work to enable others to perform their work.

FORESITE DESIGN, INC. 00 2300 - 2

SCHEDULE AND PHASING

E. The Contractor shall be back-charged an observation fee of $1,000.00 per day for each day that the Contractor fails to meet the projected deadlines, weather permitting, and through no fault of the Owner, or Foresite Design, Inc.

1. Observation Fees, as agreed upon by Owner, Contractor and Architect, will be deducted from Contractor’s direct Contract with the Owner and fees paid by the Owner to Foresite Design, Inc.

END OF SECTION 00 2300

MACOMB, MICHIGAN

PROPOSAL FORM

00 4200- Page 1 of 10

SECTION 00 4200 – PROPOSAL FORM

PROPOSAL FOR:

PROPOSAL TO:

ARCHITECT:

DAKOTA HIGH SCHOOL

TURF REPLACEMENT & TRACK RENOVATIONS

21051 21 Mile Rd Macomb, MI 48044

CHIPPEWA VALLEY SCHOOLS

19120 Cass Ave Clinton Township, MI 48038 Attn: Lillian Grayson

FORESITE DESIGN, INC

26777 Central Park Blvd, Suite 125 Southfield, MI 48076 248-547-7757 Email: mike@foresitedesign.com

SUBMITTING CONTRACTOR: _________________________________________________________

ADDRESS: _________________________________________________________________________

PHONE:___________________________________EMAIL: __________________________________

1. BASE PROPOSAL

I have carefully examined the bidding documents which include the Instructions to Bidders, all General Conditions and Supplemental Conditions, all drawings title " CHIPPEWA VALLEY SCHOOLS” and all various addenda as prepared by FORESITE DESIGN, INC. which cover the general and architectural trades, as well as the premises and conditions affecting this work.

The undersigned proposes to furnish all labor, materials and equipment, all utilities, transportation services and taxes for the general construction as indicated under each proposal in accordance with said documents.

Within one (1) hour after the completion of the opening of the bids, the Contractors who submitted the apparent low bid must submit a list of the names of each subcontractor who will provide labor or a portion of the work or improvement to the Contractor for which he will be paid an amount exceeding 5 percent of the prime Contractor’s total bid or $40,000 whichever is greater.