DHHS-NIHAO2012066 - Amendment 2.pdf

AMENDMENT OF SOLICITATION / MODIFICATION OF

CONTRACT

1. CONTRACT ID CODE

PAGE OF PAGES

1 6

2. AMENDMENT/MODIFICATION NO.

3. EFFECTIVE DATE

09/06/2012

4. REQUISITION/PURCHASE REQ. NO

5. PROJECT NO.

(If applicable)

6. ISSUED BY

National Institutes of Health, NIAID, AMOB

CODE

7. ADMINISTERED BY

10401 Fernwood Road, MSC 4813 Bethesda, MD 20817

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP code)

All Potential Offerors

9A. AMENDMENT OF SOLICITATION NO.

DHHS-NIHAO2012066

9B. DATED (SEE ITEM 11)

August 15, 2007

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended is not extended.

Offerors must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing Items 8 and 15, and returning 1 copy of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify Authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET

FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copy to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible)

This amendment revises the following sections of the RFP as follows:

1. Article B.2 - Prices/Cost

2. Section I3 - Additional Contract Clauses

3. Section J - Attachment 3 - Statement of Work

4. Section J - Attachment 4 – Additional Technical Proposal Instructions

5. Section J - Attachment 5 – Additional Business Proposal Instructions

6. Section J - Attachment 6 – Task Order 6

7. Section L - Instructions, Conditions, and Notices to Offerors

8. Section M - Evaluation Factors for Award

The amendment also provides responses to questions posed by potential Offerors

Offeror is hereby directed that:

Proposals for furnishing the supplies and/or services in THE SCHEDULE of subject RFP DHHS-NIHAO2012066 will be received at the place specified in, and in the number of copies specified, until 10:00 am local time on September 21, 2012.

Offers will be valid for 120 days unless a different period is specified by the offeror on the Attachment entitled, "Proposal Summary and Data Record, NIH 2043” provided with the RFP.

Please review the Federal Business Opportunities website (www.fedbizopps.gov) for additional information.

15A. NAME AND TITLE OF SIGNER (Type or print)

16A NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Daniel J. Hartinger, Contracting Officer

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED

16B. UNITED STATES OF AMERICA

(Signature of person authorized to sign)

16C. DATE SIGNED

NSN 7540-01-152-8070

PREVIOUS EDITION UNUSABLE

30-105

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53 243

http://www.fedbizopps.gov/

RFP DHHS-NIHAO2012066 Amendment 2

1. Part I - Article B.2 – Prices/Cost

Paragraph a. of Article B.2 Prices/Costs is revised to indicate that the maximum number of non-human primates (NHPs) is now 850.

2. Part II – Section I3 – Additional Contract Clauses

Paragraph (b) of FAR Clause 52.216-19 – Order Limitations under Article I.4 – Additional FAR Clauses Included in Full Text is revised as follows:

(b) Maximum order. The Contractor is not obligated to honor

(1) Any order for a single item in excess of 850 non-human primates;

(2) Any order for a combination of items in excess of 850 non-human primates; or

(3) A series of orders from the same ordering office within 30 days that together all for quantities exceeding the limitation in subparagraph (1) or (2) above.

3. Part III – Section J – Attachment 3 Statement of Work

The maximum number of NHPs noted in the statement of work is increased to 850. Paragraph 2 of Section B of the Scope of Work is revised as follows: “The contractor shall support one or two breeding colonies with a population of 50 to 850 rhesus macaques each, housed in subgroups”

4. Part III - Section J – Attachment 4 – Additional Technical Proposal Instructions

Paragraph 2 Information Technology (IT) Systems Security of Section 7: Other Considerations is revised to indicate that the Offeror is not required to submit an Information Technology (IT) Security Plan with its technical proposal. The Offeror shall review Section L of the RFP and make note of any requirements for Information Security to be submitted with the Offeror’s Technical Proposal.

5. Part III - Section J – Attachment 5 – Additional Business Proposal Instructions

The maximum number of NHPs noted in Section 2 – Price Support is increased to 850. Offerors are advised that they may elect to propose per diem based on a range or ranges of NHPs between 50 and 850.

6. Part III - Section J – Attachment 6 - Task Order 0001

The Specific Requirements under Task Order 0001 is revised to note that the task order shall consist of support for 800 rhesus macaques for the period of November 1, 2012 through February 28, 2013.

The first sentence of the Price section under Task Order Evaluation Factors is also revised as to note that Offerors shall provide per diem pricing for maintenance of each of the 800 primates proposed under Task Order 0001

7. Part IV – Section L - Instructions, Conditions, and Notices to Offerors.

Section 4 –Separation of Technical and Business Proposals of Part 2. Instructions to Offerors is revised to eliminate the requirement for the Technical Proposal Cost Summary. The Offeror is required to propose a fixed-price per diem per animal, and as such, is not required to provide a breakdown of direct cost information such as labor categories/hours/rates, materials and supplies, subcontracts, travel, etc. with the Offeror’s technical proposal.

8. Part IV - Section M - Evaluation Factors for Award

Part 3 - Technical Evaluation Factors is revised at the following section:

B. Adequacy of Facilities, Equipment, and other Resources

a. Adequacy of the Offeror's facilities and other resources necessary to segregate, house and care for a colony of 850 rhesus macaques, as well as, meet requirements for future growth.

RESPONSE TO QUESTIONS

Responses to Offeror’s questions are posed in a question (Q) and answer (A) format as follows Q1. A1.

Additional questions will be responded to in later amendments as necessary.

Q1. The RFP refers to a maximum of 800 NHPs, but 650 in Attachment 6 – Task Order 0001. Should we respond to the RFP and Attachment 6 – Task Order 0001 as two separate proposals, or incorporate the 650 into the 800?

A1. Offerors should first note that the number of NHPs for the contract and task order has been revised with this amendment. Offerors should also note that throughout the RFP instructions indicate that a response is required for the RFP, as well as Task Order 0001 and that the response to Task Order 0001 should be provided in a clearly marked section of the Offeror’s Technical Proposal

The number of NHPs covered by each task order is a subset of the maximum NHPs per contract. Each Offeror should have the ability to care for up to the maximum number of NHPs noted in the RFP.

Q2. Is the IT security Plan due with the proposal, or within 30 days of the contract award date.

A2. An IT Security Plan is due within 30 days of Contract award. Offerors are not required to include an IT Security Plan with their Technical proposal.

Q3. Would it be possible to get an example of a good IT plan.

A3. No. An IT plan will not be made available for review. For any award, the NIAID Information

Safety and Security Officer will work with the NIAID Contracting Office and the Awardee to develop and finalize the details of an IT Security Plan if required.

Q4. Are construction costs allowed on the contract? What about renovation costs? Will they negatively impact the chances of receiving the award?

A4. This is not a construction-type contract. The Offeror is required to have facilities capable of housing and maintaining one or more colonies of up to 850 (updated) non-human primates each at award.

This is a competitive requirement. The NIAID cannot predict or discuss and Offerors chances of receiving an award outside of the procurement process.

Q5. There are areas which state “insert xxxx” but are not filled. For example (insert NAICS code) and

(insert size standard) on page 90 of the RFP. Do these need to be filled in?

A5. Please refer to the Page 90 of the RFP which states that information contained therein is

“To Be Completed by the Offeror”

Q6. Can the proposal be submitted on a flash drive instead of a CD-Rom

A6. The Offeror’s proposal shall be submitted in the hardcopy format and on CD-Rom as indicated in Attachment 1 – Packaging and Delivery of the Proposal.

Q7. We would like to know the general demographic breakdown of the colonies. How many total rhesus are included at each site?

A7. To the extent possible, the demographic breakdown of NHPs will be provided at the time of task order issuance.

Offerors are required to house and maintain a minimum of 50 to a maximum of 850 (updated) non-human primates at its site or sites if so awarded.

Q8. If we are to be rewarded all or some of the contract, we are to have a plan in place to accept 50- 800 rhesus in November of this year?

A8. Offerors should note that the maximum number of NHPs has been increased to 850.

An awardee will all of a contract. The Contract will require the awardee to be able to house and maintain up to 850 (updated) NHPs in the quantity and for the periods specified in the task order(s) that will be issued under the contract.

Q9. Page 40 the of the RFP, #4 it refers to section J attachment “Technical proposal cost summary” – There is no document with this title. Has this been omitted?

A9. The requirement for a Technical Proposal Cost Summary has been eliminated. The Offeror is not required to provide a breakdown of direct cost information such as labor categories/hours/rates; materials; and supplies; subcontracts; travel; etc. with its technical proposal.

Q10. Is there a time commitment on the duration of the contract?

A10. Offeror(s) should refer to Section L - Instructions Conditions and Notices to Offerors for the type of contract and number of awards

Q11. If renovation and/or construction are needed, should that be included in the proposal?

A11. The Contracting office cannot instruct the Offeror on what to include in its proposal beyond what is noted in the RFP or any amendments thereof.

Q12. If awarded the contract, over what period of time would the maximum (800) number of animals be shipped and housing/breeding groups expected to be established?

A12. Offeror(s) should note that the maximum number of NHPs has been increased to 850.

The timeframe for delivery of NHPs outside of Task Order 0001 cannot be determined at this time. All task Orders as awarded will specify the number of NHPs.

Q13. Should research or procedural capabilities & facilities be included along with holding/breeding capabilities in the submission?

A13. Offeror(s) will not be required to conduct research on non-human primates.

AMENDMENT OF SOLICITATION / MODIFICATION OF CONTRACT